CAVAL: an Australian collaborative experience, Michelle Agar

THE LIBRARY OF TRINITY COLLEGE DUBLIN, THE UNIVERSITY OF DUBLINLEABHARLANN CHOLÁISTE NA TRÍONÓIDE, OLLSCOIL ÁTHA CLIATH

Michelle AgarAssistant Librarian, Collection ManagementThe Library of Trinity College Dublin

Date 01/06/16

CAVAL: an Australian collaborative experience

The Library of Trinity College Dublin, The University of Dublin

IMAGE• Introduction

• Collaborative services & partnerships

• Experiences: positive & negative

• Possibilities?

CAVAL: AN AUSTRALIAN COLLABORATIVE EXPERIENCE


CAVAL: AN INTRODUCTION


– Cooperative Action by Victorian Academic Libraries

– Established 1978, ‘not-for-profit’

Vision:

To anticipate, offer and develop services in partnership with university libraries to support the integration and access of information resources for teaching, learning and research.

Value Proposition:

To provide access to cost effective and collaborative library support services through economies of scale, scope and expertise in a trusted, secure and risk-managed environment.


Click to edit Master subtitle style




– Run by a CEO; has a staff of 40 +/-– Governed by a Board of Directors who:• Provide strategic direction & leadership• Monitor CEO performance • Ensure risk management & compliance• Oversee implementation of strategic

initiatives• Oversee company’s finances• Have an obligation to act in the best

interests of all CAVAL shareholders and to protect CAVAL’s assets and reputation




– Career/personal development programs

• Leadership (residential workshops)

• Mentoring

– Interest groups/committees

• CAVAL Digital Interest Group

• CAVAL Professional Development Interest Group

• CAVAL Research and Information Group

• CAVAL Reciprocal Borrowing Committee (CRIG)

• CARM Shared Collection Advisory Committee

CAVAL’S SERVICES & PARTNERSHIPS



– CAVAL Languages Direct

• Full LOTE (shelf-ready)

• LOTE Express (collaborative purchasing/cataloguing)

• Selection days

– Cataloguing services• 80+ languages

• Original and copy

• Bibliographic file loads to client server

• On-site cataloguing option

• End-processing, shelf-ready service




– Statistics service• Produced annually using CAVAL’s online statistics service from data supplied by CAUL and CONZUL institutions; collected and compiled by CAVAL since 1992

• Includes data on collections, staffing, expenditures, library services, and library and university characteristics for Australian and New Zealand university libraries

– Relais International Partnership (1)

• Support and hosting services (Australasian customers)

• Advice on selection/implementation/management

• Staff training/meetings




– Relais International Partnership (2)

• CAVALborrow= Relais D2D (Discovery to Delivery) product

• Targets multiple databases simultaneously

• Real-time availability and loan policies

– CAVAL Reciprocal Borrowing Scheme

• 21 participating institutions, including non-members

• Open to all staff and students

• CAVAL card

• Overseen by CAVAL Reciprocal Borrowing Committee (CRIG)




– CARM Shared Collection

• CARM =

CAVAL Archival &

Research Material

• Member libraries’ materials

• Notional space allocation

in CARM1 Repository

• Approximately 1m volumes

CAVAL’S SERVICES & PARTNERSHIPS: CARM SHARED COLLECTION



– CARM Shared Collection (2)

• No collection development policy except for:

Last copy (in theory)

Low use research material

No duplication

• Online catalogue : bibliographic record batch loads or CARM cataloguing service option

• Searchable via Z39.50 protocol

• Holdings added to Libraries Australia, Trove, OCLC WorldCat (deep linking)

• ILL/DDS: full access for members (free of charge); access for non-members (ILL fees apply)









IMAGE










– Storage and management of collections in CARM1 and CARM2 repositories

• CARM1 (high density)

• CARM2 (high and medium density)

CAVAL’S SERVICES & PARTNERSHIPS: COLLECTION STORAGE


CARM1 Repository (1)– Opened 1996– Funded by members, Australian Government,

Victorian State Government– Houses the CARM Shared Collection– ILL/DDS available– Climate controlled– High density– 15 kms free-standing configurable steel shelving

across 3 floors– Custom-designed acid-free book trays– Barcode tracking (3 levels)– Unused space available for short-term leasing

CAVAL’S SERVICES & PARTNERSHIPS: COLLECTION STORAGE CARM1









CARM2 Repository (1)– Opened 2010– Climate controlled– High density/medium density combination– 3 x4-floor blocks of free-standing steel

configurable shelving, with room for a fourth; 48 kms total

– Barcode tracking or library-like, shelf mark order shelving, latter browsable; no pre-processing required

– Members’ and non-members’ own collections (sub-leasing option)

– ILL/DDS available– Funded by CAVAL & 3 members ….



IMAGE







CARM2 Cost Per Volume (2008/09)













COLLABORATIVE EXPERIENCE: PROS & CONS

IMAGE



Experiences/Benefits (1)

In General: Reduced costs through economies of scale, membership entitlements

Shared pre-existing, purpose-built infrastructure

Large staff of library professionals who understand libraries & who have the required expertise

Some services available to non-members

Shared Storage/Shared Collection: Space creation/reclamation at home institution

Less disruption, less expensive when compared to building or refurbishing own facility

Ease of access & efficient service delivery

Preservation and security of collections




Experiences/Benefits (2) High density collection workflows = useful stocktake

Gaining a collection, not losing one?

Unused space can be leased temporarily to the financial benefit of CAVAL &/or the ‘owner’ member




Experiences/Negatives (1) Cost: storage cheaper in long term but relatively expensive in short term, esp. high

density configurations

‘Political’ implications: academic staff reluctant to ‘allow’ collections to be sent off-site, particularly if they are not browsable?

Accounting implications: negative impact on the balance sheet?

University rankings: physical collection size an important indicator, not willing to cede material anymore to avoid detrimental effect on ranking, prestige of size

Upfront investment: lots of it (and a strong nerve)

Psychological implications: self-sufficiency of libraries being eroded?

‘Inequality?’: some members will invariably contribute more than others, thereby bearing more of the cost




Experiences/Negatives (2)

From a CAVAL viewpoint: Some business ideas didn’t work in the long term - digitising arm, copyright permissions

service, mk Solutions partnership

Must cover overheads to remain viable

CARM2 now the preferred model - yet still a collaborative approach



IMAGE

CONUL Strategy 2016-2019:

“CONUL will aim to join-up and share services that underpin the national research effort.

CONUL will support its libraries in collective thinking and collaborative project management.

Actions: Deliver a major project to assess the options for a shared storage facility in Ireland.”

POSSIBILITIES: AN ALL-IRELAND COLLABORATIVE EXPERIENCE?


IMAGE

The Library of Trinity College Dublin Strategy 2015-2020:“Advance an integrated space strategy … that works toward all collections being housed in appropriate environmental conditions ... An integrated strategic storage programme for the Library’s physical collections, thereby enabling redesign of contemporary Library spaces.

What this might look like:

Develop a national treasury of collaborative collection management and environmentally advanced storage with educational and national institutions/partners … with an emphasis on the national benefits and shared access facilities.”

POSSIBILITIES: AN ALL-IRELAND COLLABORATIVE EXPERIENCE?



• CAVAL: http://www.caval.edu.au

• Cathie Jilovsky, Paul Genoni, (2014), “Shared collections to shared storage: the CARM1 and CARM2 print repositories”, Library Management, Vol. 35 Iss. 1 / 2, pp.2-14

• Cathie Jilovsky, (2013), “The CARM Centre: the creation, revelation and evolution of a print repository”, Australian Academic & Research Libraries, Vo. 44, no. 2, pp. 113-124

• Cathie Jilovsky, (2013), “The CARM2 print repository: from planning to operations", Library Management, Vol. 34 Iss. 4/5, pp.281 – 289

• Cathie Jilovsky (2008), “Library space planning: assessing options for the long-term storage of print materials”, http://libraryassessment.org/bm~doc/jilovsky.pdf

FURTHER INFORMATION/REFERENCES

http://www.caval.edu.au/

http://www.caval.edu.au/

http://libraryassessment.org/bm~doc/jilovsky.pdf



• Janette Wright, Cathie Jilovsky & Craig Anderson (2012), “The Story of a Shared Last Copy Repository in Australia: The CARM Centre Stage 2 Development”, Collection Management, Vol.37, iss. 3-4, pp. 271-293

• Richard Sayers, Annie Talvé (2009) "Looking beyond the horizon: founding an executive leadership program for senior library managers in Australasia", Library Management, Vol. 30 Iss: 8/9, pp.509 – 523

• Relais International: http://www.relais-intl.com/

• CAUL: http://statistics.caul.edu.au/index.php

• CAVAL images courtesy of CAVAL Ltd.

FURTHER INFORMATION/REFERENCES

http://libraryassessment.org/bm~doc/jilovsky.pdf

http://www.relais-intl.com/

http://www.relais-intl.com/

http://statistics.caul.edu.au/index.php

http://statistics.caul.edu.au/index.php



BLATANT “SLIDE OF MANIPULATION”

Thank You!

THE LIBRARY OF TRINITY COLLEGE DUBLIN, THE UNIVERSITY OF DUBLINLEABHARLANN CHOLÁISTE NA TRÍONÓIDE, OLLSCOIL ÁTHA CLIATH

Education

CAVAL: an Australian collaborative experience, Michelle Agar