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MANAGE PROJECTSBSBPMG510A
LESSON TWO OVERVIEW
• Overview of Lesson One
• FCC Project Definition – The Project Charter
• Walk through the Project Charter for the Fynntown City Council
Customer Service Initiative.
• Remember to view the Project Brief and any other documents
that may assist, including:
• FCC CSC Performance Summary
• FCC HR Policy Handbook
• FCC Risk Management Guidelines.
OVERVIEW OF LESSON ONE
• What are the 7 stages of managing a project?
• What is the Project Charter?
• What should be in the Project Brief?
PROJECT CHARTER• The charter should relate to and support the organisation’s values, vision, mission
and strategy.
• It has 9 parts:
• Project Information
• Background and Purpose of Project
• Project Objective
• Business Need/Business Strategy to be Addressed
• Proposed Business Benefits of Project
• Proposed Scope of Project
• Interdependencies with other Projects or Initiatives
• Project Costs
• Timing & Duration of Project.
• Most of this information will come from the Project Brief.
PROJECT CHARTER
• Project Information
• Project Name
• Date Charter is Published
• Project Owner
PROJECT CHARTER
• Background and Purpose of the Project
• This should outline the “current situation”.
• This is where the need for the project, or some intervention
becomes clear.
• Here you will talk in terms of the problem, consequences, issues
and concerns.
PROJECT CHARTER
• Project Objective
• This must be written SMART.
• Should address the Business Need and Project Purpose
PROJECT CHARTER
• The Business Need/Strategy to be Addressed
• This is where you specifically relate the project to the success of
the business such as
• Market demand
• Organisational need
• Customer request
• Technological advance
• Legal/regulatory requirement
PROJECT CHARTER
• Proposed Business Benefits of Project
• Ideally project benefits are tangible and can be measured
• Identify specific benefit’s to the business
• Identify ways of measuring the benefit
PROJECT CHARTER
• Scope of Project
• Sets the boundaries for the project.
• Identify what the team is and is not responsible for and how far
the team can go in working towards its objectives.
PROJECT CHARTER
• Interdependencies
• Projects don’t work in isolation, they work within a framework that
is likely to have other projects or initiatives in place.
• Clarify your project’s relationship to any other past or concurrent
projects in the organisation.
• Identify tasks, actions or activities that must happen before your
project can progress and the consequences if these activities do
not occur.
• Outline the parameters of the project.
PROJECT CHARTER
• Project Costs
• Every project costs money, even if it is only in labour
• Your project’s success will be measured in terms of budget
adherence, all projects are.
• Estimate project costs by examining resource requirements and
developing estimates in order to develop and have approved a
high-level budget and implement a cost management plan.
PROJECT CHARTER
• Timing & Duration
• This can be defined in the Project Brief, or you may need to
estimate it yourself.
• If given to you, you must check the likelihood for success and
calculate the risk of failure of an unreasonable timeframe.
• When reviewing your timing, identify when key activities, actions
and tasks need to be completed.
LESSON THREE OUTLINE
• Project Teams
• Selecting Project Team
• Developing Operating Guidelines for the Team
• Developing Teams Activity
ANY QUESTIONS