Biogas project report

Project Handbook Biogas Powerplant Project

Project Handbook

Biogas Powerplant Project

Version 1.0

Project Manager: Carsten

Group Members:

Ujjwal Kumar Joshi


Contents

1. Short description of project

2. Project assignment

3. Plan of objectives

4. Description of pre- and post-project phase

5. Project environment analysis

6. Connection between the project, other projects and the organization’s strategy

7. Project organization chart

8. Work breakdown structure (WBS)

9. Project work-package specifications

10. Project responsibility matrix

11. Milestone plan

12. Project bar chart

13. Personnel planning

14. Project cost plan


1. Short description of project

The production of biogas and the conversion into electricity is subsidized in Germany via the EEG law.

This allowed the construction of biogas power plants with up to 500 kW electrical powers as

agricultural facilities in the farms.

The biogas power plant project is planned to be implemented within a farm in the Westphalian

countryside. This farm produces piglets (young pigs) which are produced by hosting around 400 sows

(mother pigs). The pigs produced also 2000 cbm of waste, in which it must be stored to be used as

fuel for producing heating and electricity.

The biogas power plant will use the liquid waste to produce methane gas for heating of the farm. The

power plant also need apart from biogas, energy from crops like corn or grass. Electricity will also be

produced from the power plant, which will be sold to local energy provider for fixed price and have a

guaranteed price by law for the next 20 years. The project is intended to produce electricity in 2009.

The prerequisite for the permit to build the power plant is that there must be an agreed contract

with local farmers to purchase energy crops over 5 years. After the prerequisite is fulfilled, the power

plant construction can be started, in which it consisted of 3 main building blocks which is crop silo,

block power and heat plant, fermentation and waste facilities. Biogas will be produced 3-4 weeks

after starting to feed the fermentation pots.

The project is planned to be finished at the end 2009 so that the goal to produce electricity can be

achieved.


2. Project Assignment

Project Assignment

project start event:

Contracts with local farmers are secured project start date: 24-08-2009

project end event:

Production of biogas energy project end date: 31-12-2009

project objectives:

Process waste and crops to produce electricity and heating (biogas energy)

Constructing silo & weighing machine

Constructing block heat & power plant

Constructing fermentation & waste facilities

non-objectives:

Securing contract with local farmers

Selling of electricity

main tasks (project phases):

Project management

Project setup

Silo & weighing machine

Block heat & power plant

Fermentation & waste facilities

Production (one time test production)

Review & sign off

project resources and costs:

Resource/cost type unit cost (euro)

Silo

Weighing Machine

Trafo

Block heat and power plant

Auxiliary heating facility

Fermentation facilities

Ground movement + traffic areas

Small building

Crops harvest

Materials, bio diesel, oil TOTAL

200,000 30,000 50,000 200,000 25,000 800,000 100,000 30,000 150,000 10,000 1,595,000

project owner: Daniel and Anton

project manager:

Carsten

project team: Marco (Planner)

Axel (Project Manager Ground Work)

Willi (Project Manager Silo)

Sven (Project Manager Fermenter + Block Power and Heat Plant)

Hans (Project Manager Trafo)

Gerd (Project Manager Weighing Machine)

project coach:

……………………………………………………… ………………………………………………………….. Carsten (project manager) Daniel and Anton (project owners)


3. Plan of objectives

Plan of goals (objectives, non-objectives)

Current Objectives Adjusted Objectives as of (date)

Main objectives Additional objectives

Process waste and crops to produce electricity and heating (biogas energy)

Constructing silo & weighing machine

Constructing block heat & power plant

Constructing fermentation & waste facilities

Non objectives

Securing contract with local farmers

Selling of electricity


4. Description of pre- and post-project phase

description of pre- and post project phase

1) pre project phase

What triggered the project?

EEG law forced the states in Germany to construct Bio gas power plants as agricultural facilities in farms

The need to use the liquid waste for better use

To generate the cheaper electricity Relevant decisions, events

Decision to do the project in a farm in the westphalian countryside

Relevant documents

Contract with local farmers (prerequisite for starting the project)

Project planning documentations

2) post project phase

What will happen after the project has ended?

Control the flow of resources needed to produce the biogas

Secure more contracts with local farmers

Use of experiences

The team will focus long term on Biogas projects

The team can apply their experiences in other states and countries

The resulting action plan from the lessons learned review will be executed

Relevant documents

Project manual

Review documentations


5. Project environment analysis

Project environment analysis

Project environment table

Environment Relationship Evaluation Activity Responsible Date

Project Owners (Daniel & Anton)

Customer (Positive)

Expect and desire project success

Project start & closure (WBS 1.1.2 WBS 1.1.6) Biogas production (WBS 1.6) Reviews (WBS 1.7)

PM (Carsten) 24.08.09-01.09.09 30.12.09 17.11.09-29.12.09 01.12.09-29.12.09

Projects managers (Axel, Willi, Sven, Hans, Gerd)

Executes the project phases (Positive)

Motivated to achieve their success with responsibility and accountability

Execution of the project (WBS 1.2-1.7)

PM (Carsten) Projects managers (Axel, Willi, Sven, Hans, Gerd)

24.08.09-29.12.09

Biogas powerplant project

Overall project manager (Carsten)

Project owners (Daniel & Anton)

Project managers

Planner (Marco)

Farmer & main user (Stefan)

Bank contact (Bernd)

Other farmers (Josef & Armin)

Public authorities (Markus)

+ : Positive influence - : Negative influence

+

+

+

+

+

-

-

+

External

Internal


Farmer & main user (Stefan)

Farm owner (Positive)

Gain access to renewable energy to reduce costs

Biogas production (WBS 1.6.2) Review (WBS 1.7)

PM (Carsten)

08.12.09-28.12.09 01.12.09-31.12.09

Public authorities (Markus)

Grant permits (Negative)

Make sure the requirements to start the project are met

Project management (WBS 1.1)

PM (Carsten)

24.08.09-31.12.09

Other farmers (Josef & Armin)

Supply crops for making biogas (Positive)

Gain access to renewable energy

Biogas production (WBS 1.6.2)

PM (Carsten)

08.12.09-28.12.09

Bank contact (Bernd)

Help finance the project (Negative)

Discussion of possibility for project funding


PM (Carsten)

24.08.09-31.12.09

Planner (Marco)

Develop plan for the project (Positive)

Develop strategic plan to support the overall execution of the project


PM (Carsten)

24.08.09-31.12.09


6. Connection between project, other projects and the organization’s strategy

connection between the project and other projects

Project Relationship Evaluation Activity Responsible Date

connection between the project and organization’s strategy

Strategy of the organization

Description of the relationship

Improve the usage of renewable energy in Germany

Reduce the usage of fossil fuel and CO2 level in Germany

Address the farmers in Westphalia countryside

Give them the possibility to process the waste to another form of process and gain some income from it


(project support)

Project Organization

7. Project organization chart

Project Managers (project execution)

Carsten (Project

Manager)

Axel (Ground Work)

Gerd (Weighing Machine)

Hans (Trafo)

Sven (Fermenter + Block Power +

Heat Plant)

Willi (Silo)

Bernd (Bank

Contact)

Josef & Armin (Other

Farmers)

Markus (Public

Authorities)

Daniel & Anton

(Project Owners)

Marco (Planner)

Stefan (Farmer &

Main User)


1. Biogas powerplant project

1.1 PM 1.2 Project setup1.3 Silo & weighing

machine1.4 Block heat &

power plant1.5 Fermentation &

waste facilities1.6 Production

1.7 Review & sign off

1.1.1 Project started

1.1.2 Project start activity

1.1.3 Project coordination

1.1.4 Project controlling

1.1.5 Project marketing

1.1.6 Project closure

1.1.7 Project end

1.2.1 Hire human resources

1.2.2 Purchase materials

1.2.3 Setup done

1.3.1 Concrete walls

1.3.2 Waste water system

1.3.3 Traffic area 1

1.3.4 Asphalt

1.3.5 Weighing machine

1.3.7 Silo finished

1.3.6 Traffic area 2

1.4.1 Trafo

1.4.2 Heating facility

1.4.3 Facilities finished

1.5.1 Ground movement

1.5.2 Floor

1.5.3 Walls

1.5.4 Roof + isolation

1.5.5 Equipment

1.5.7 Facilities finished

1.5.6 Small building

1.6.3 Production finished

1.6.1 Heating the pots 1.7.1 Unit performance review

1.7.2 Electricity production review

1.7.3 Technical review

1.7.4 Documentation

1.7.5 Sign off

1.7.6 Review & sign off done

1.6.2 Producing biogas energy

8. Work breakdown structure (WBS)


9. Project work-package specifications

Project work-package specifications

WBS 1.5.1, ground movement

Content

Digging holes for fermentation pots

Lowering the whole fermentation facility 3m below surface

Surrounding the whole area with a 2,5m high rampart

Non-content Doing ground movement for areas other than the fermentation pots

Results Ground are finished and ready to be constructed on

Progress measure Work on fermentation pots can start

WBS 1.5.6, Small building

Content

Building small building

Installation of pump and control electronics

Non-content Building the fermentation pots

Results Pumps and control electronics are installed

Progress measure Pumps and control electronics functions properly with the fermentation pots

WBS 1.6.1, Heating the pots

Content Heating up the pots to 38°C

Non-content Collection of crops and wastes

Results The pots are heated

Progress measure Crops and wastes can be started to be fed to the pots


10. Project responsibility matrix

project responsibility matrix

Roles

WBS-code & WP-title

(Pro

ject

Ow

ners

) D

anie

l an

d A

nto

n

(Ove

rall

Pro

ject

Man

ager

) C

arst

en

(Pla

nner

) M

arco

(Pro

ject

Man

ager

Gro

und

Wor

k) A

xel

(Pro

ject

Man

ager

Silo

) W

illi

(Pro

ject

Man

ager

Fer

men

ter

+ B

lock

P

ow

er a

nd

Hea

t Pl

ant)

Sve

n

Pro

ject

Man

ager

Tra

fo)

Han

s

(Pro

ject

Man

ager

Wei

ghin

g M

ach

ine)

G

erd

1.1 Project management

1.1.2 Project start activity I R I I I I I I

1.1.3 Project coordination R C

1.1.4 Project controlling R C

1.1.5 Project marketing R C

1.1.6 Project closure I R I I I I I I

1.2 Project setup

1.2.1 Hire human resources R C C C C C C

1.2.2 Purchase materials R C C C C C C

1.3 Silo & weighing machine

1.3.1 Concrete walls I R

1.3.2 Waste water system I R

1.3.3 Traffic area 1 I R

1.3.4 Asphalt I R

1.3.5 Weighing machine I I R

1.3.6 Traffic area 2 I R

1.4 Block heat & power plant

1.4.1 Trafo I I R

1.4.2 Heating facility I R

1.5 Fermentation & waste

facilities

1.5.1 Ground movement I R I

1.5.2 Floor I R

1.5.3 Walls I R

1.5.4 Roof + isolation I R

1.5.5 Equipment I R

1.5.6 Small building I R


Informations: R: Responsible C: Contribution I: Information D: Decision

1.6 Production

1.6.1 Heating the pots I R I I I I I I

1.6.2 Producing biogas energy I R I I I I I I


1.7.1 Unit performance review I R


I R

1.7.3 Technical review I R

1.7.4 Documentation I R

1.7.5 Signoff R I


11. Milestone plan

Project milestone plan

WBS code

Milestone Plan date Revised date Actual date

1.1.1 Project started 24.08.09

1.1.7 Project end 31.12.09

1.2.3 Setup done 31.08.09

1.3.7 Silo finished 29.09.09

1.4.3 Facilities finished 28.10.09

1.5.7 Facilities finished 01.12.09

1.6.3 Production finished 29.12.09

1.7.6 Review and sign off done 31.12.09


12. Project bar chart


13. Personnel planning

personnel planning

WBS code phase /

work package

resource

type base plan

person days

revised

plan person days

actuals

person days

deviation

person days

1.1.2 Project Start Activity

7

1.1.3 Project Coordination

21

1.1.4 Project Controlling

28

1.1.5 Project Marketing

28

1.1.6 Project Closure 1

1.1 Project management

85

1.2.1 Hire human resources

5


1.2.2 Purchase materials

5

1.2 Project setup 10

1.3.1 Concrete walls 5

1.3.2 Waste water system

5

1.3.3 Traffic area 1 5

1.3.4 Asphalt 5

1.3.5 Weighing machine

5

1.3.6 Traffic area 2 5

1.3 Silo & weighing machine

30

1.4.1 Trafo 5


1.4.2 Heating facility 8

1.4 Block heat & power plant

13

1.5.1 Ground movement

5

1.5.2 Floor 5

1.5.3 Walls 5

1.5.4 Roof + isolation 5

1.5.5 Equipment 5

1.5.6 Small building 7.5

1.5 Fermentation & waste facilities

32.5

1.6.1 Heating the pots

5


1.6.2 Producing biogas energy

5

1.6 Production 10

1.7.1 Unit performance review

5


1

1.7.3 Technical review

5

1.7.4 Documentation 5.5

1.7.5 Signoff 1


17.5


14. Project cost plan

project cost plan

WBS-code, project work

package

cost type base plan cost

revised plan cost €

actuals cost €

cost deviation €

Phase 1 personnel (150

EUR / man day)

12,750

Material

external services

Other

Total PM 12,750

Phase 2 personnel (150 EUR / man day)

1500

Material


external services

Other

Total Project

setup 1,500

Phase 3 personnel (150 EUR / man

day)

4500

material 230,000

external services

other

Total Silo & weighting machine

234,500


day)

1,950

material 1,075,000


external services

other

Total Block heat & power plant

1,076,950


day)

4,875

material 130,000

external services

other

Total Fermentation & waste facilities

134,875


EUR / man day)

1,500

material 160,000


external services

other

Total Production

161,500


EUR / man day)

2,625

material

external services

other

Total Review & sign off

2,625

Total cost 1,624,700

Education

Biogas project report