Best Practices for Trainers

How to Deliver an Effective Presentation

Step 1: Understand the 3X3 Writing Process

• Trainers need to fully understand the process

• Prewriting is the first step in a great presentation

• Writing is the next step• Revising is the final step

in the process

(Guffey & Loewy, 2011)

Prewriting

• Identify your purpose • Choose engaging colors

that are appealing• Create effective

animation • Choose images when

possible over plain text

Writing

• Always try to illustrate your content creatively

• Blue print slides are a preferred method

• Follow the six steps on the next slide for a great presentation

(Moore, 2010)

Creating a Multimedia Presentation

Start with text

Select background

Choose images

Create graphics

Add special effects

Include interactive elements

(Guffey & Loewy, 2011)

Construct Content with Templates

(Guffey & Loewy, 2011)

Slides must have a Purpose

• Appeal visually to audience• Create memory points• Review key points• Provide transitions• Illustrate ideas• Try to simply a complex concept for audience

Revising

• Add and delete slides until you are satisfied

• Edit , proof, and edit again for errors

• Always remember to evaluate the content

Pre-Delivery of Presentation

• Always check and recheck your A/V

• Prepare a backup in case the equipment does not work

• Print a hard copy if feasible just in case you need it

When you Present

• Address the Audience not the Slides• Do not read the slides, paraphrase• Lighting in the room should be fairly bright• Supplement when possible with other visual

aids

References

Guffey, M. & Loewy, D. (2011). Business communications: Process and product (7th ed.) Independence, KY: Cengage.

Moore, R. (2010) Writing Matters: A handbook for writing and research. New York, NY: McGraw-Hill