Best Practices Adopted in School of Planning and Architecture, Vijayawada (SPAV) Central Library

School of Planning and Architecture (SPA)Sy.N.71/1, NH-5, Nidamanuru, Vijayawada-521104, Dist. Krishna, A.P

Asheesh KamalAssistant Librarian

National Seminar on

“Emerging Trends in Academic Libraries”

Indian Institute of Technology, Kharagpur, West Bengal

21 August , 2015

Content

1. Structure of library and Information Services2. Why Library is needed ? 3. Structure of Best practices4. NAAC‘S Format for best practices 5. About SPAV Library 6. Best Practices in Library services 7. Best Practices of SPAV Central Library services 8. Resource Development & Management9. User Services10.ICT-Enabled and Digital library Services11.Conclusion

Library and Information Services of Higher Education institutions play a central role in enhancing the quality of academic and research environment.

1. Structure of Library and Information services

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Libraries are portals to all of the world’s knowledge

The information kept in libraries helps everyday people start their own research, innovations, businesses, which helps grow the country

There is much more to doing real research than typing a few words into a search engine such as Google. Librarians are trained to do high-level research, which supports: Scientists, Doctors, Lawyers, Professors, Writers, Government Officials, and other professionals every single day. Without the aide of librarians, all of these people would be making decisions without having all of the relevant knowledge they need on their topics. “http://www.librariesareessential.com/why-are-libraries-essential/”

2. Why Library is needed ? Without library, we can’t imagine any institute or organization, because library is a server of dissemination of information to the staff, students and faculty for institutional repository information service, academic activities and research purpose.

A best practice may be innovative and be a philosophy, policy, strategy, program, process or practice that solves a problem or create new opportunities and positively impact the whole organization . “NAAC”

3. Structure of Best practices

1. Management of Library and Information Service:

in Service Training/Programme Staff Promotion Policy Maintenance of Service area Resource Provide through external

Membership Resource provide through Internet

Services Student Internship Programme Student Participation Programme2. Collection development and

assessment Enhancement of Collection in

Different Formats Library Book Exhibition Compact Storage of Less Used

Collection Extended Hours of Service Extended Library Opening Hours

3. Usage of Information Services Information Literary

Programme//Orientation Library Statistics E-Training Programme User Education Suggestion Boxes4. Use of Information Technology in Libraries Automation of Library Services Internet Facility Library Homepage Access to Digital Repositories CDNET Server Facility Digitization of Manuscripts LAN Facility in the Campus International Standard Formats News Clipping Services

Broad areas

Sub areas

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Table .1

Format to compile Best Practices in Library and Information Services Practice: Observation of other library practices by institutional visits

Goal of the practice: The goal of the practice was to refresh the library staff members and educate them about the prevailing work practices in other college/institutional libraries.

The process: The library staff member are taken for a one-day visit to other College/ Institutional libraries to study their functioning, the purpose being to refresh them and also make them aware about the best practices followed elsewhere.

Impact of the practice: There is qualitative improvement in the services offered to the students by the staff who have become enthusiastic and resourceful Resources required: Library staff members who are open-minded and eager to know and learn the best practices followed in other libraries. Financial support from the management to organize such visits.

For further details/contact person: The Librarian

Source: workshop on Identifying Best Practices in Library and Information Services held at NAAC on 26th October 2005

4. NAAC ‘S Format for best practices service

SPAV Library is to become SOURCE of knowledge for PROFESSIONALS (academicians, architects, designers,

engineers, scientists etc.) to empower the system ALIVE and enrich VISIBILITY. “Y. S. Rao”

Creating state-of-the-art and self-service environment for professionals to meet education, research and innovation needs.Creating a professional resource priority pool for discovering, delivering, and disseminating knowledge. Making the academic system alive and offer effective services.Promote visibility and value system.

5. About SPAV Library

Objectives of the SPAV Library are to execute following:

SPAV Central Library has adopted and implemented to following strategy to apply Best Practices are

6. Best Practices in Library services

Identification of Best PracticesImplementation of Best PracticesInstitutionalization of Best PracticesDissemination of Best Practices

Resource Development & ManagementNew arrival book display Orientation and information education programmeUser ServicesStaff users meetExtended hours of serviceCollection of university question papersNews paper clipping filesICT-Enabled and Digital library ServicesInternet facility to different user groupsWeb based servicesAutomation of library services

7. Best Practices of SPAV Central Library services

Library displays new arrival books every month. It helps and provides an opportunity for students and faculty to know the various types of information resources available in the respective field of study

User orientation programme creates awareness among the students and faculty about library functions, resources and services (i.e. Web OPAC, online journals, databases and their usage etc.)

Lecture form Library tour Brochures Information aids Display window of new arrivals in the library Guidelines on use of internet and web resources viz. Web OPAC,

online resources

8. Resource Development & Management

8.1 New arrival book display

8.2 Orientation and information education programme

The programme can be instructed through various techniques:

The SPAV, Central Library is organizing several programmes such as orientation, user education, and workshops, conference on various issues to educate students, faculty and staff.

SPAV, Library opening and closing hour’s helps to the users, especially students during semester examination time to utilize the services optimum.

Central Library collect question papers of Planning and Architecture subject of School of planning and Architecture and are provided to student through offline and online form.

Central Library preserves clipping files on different subjects of student interest and provides it to student on demand via E-mail and hard copy. The information in clipping file is useful for research, projects and employment.

9. User Services

9.4 News paper clipping files

9.1 Staff users meet

9.2 Extended hours of service

9.3 Collection of university question papers

institute almost all departments are connected with internet, therefore library does not provide this facility individually to student, staff and faculty but central library has provide 5 to 6 computers with internet connection for its users.

Library website updated with servicesFull text articles Old Question papers etc.

Acquisition of books and other documents Creating and maintenance of its catalogued databaseCirculation of its holdingsOnline Public Access Catalogue (OPAC): for search information by Author etc. and helps to reserve, cancel item on loan.

10.ICT-Enabled and Digital library Services

10.3 Automation of library services

10.1 Internet facility to different user groups

10.2 Web based services

E-thesis Project reportsDissertations

E-booksThe central library provides various web based services viz.

Central Library following the fourth law of library science “Save the time of the user” to automate all the house keeping operations is:

10.4 SPAV Central library Online Resources

Online JournalsPrint Journals

Old Question Papers

Online Databases

Web OPAC

Pic.3 Screen Shot from SPAV website

Online Journals

The SPAV Central Library should take instigations of the wide activities to improve the academic- research environment of the resources i.e. books, documents in the library.

The SPAV Central Library build a background and conditions for keeping well-informed of the new and latest knowledge and practices of modern technological achievements in the field and also in the dissemination of the newest information.

The knowledge from the source to its beneficiaries or users can be disseminated in a most efficient and effective way through the adoption of the best practices.

Using best practices structure in the library will sure to advantage their user community and thus contribute to the inclusive performance in accomplishing the aims and vision of the institute.

As a Result, The adopting of effective best practices and implementation at the right time, we can build a friendly environment in the library.

Fill-up the bridge between the central library and the users for support the institute vision and mission of create a magisterial academic environment on national level.

11. Conclusion

Thank You