AXELOS - PRINCE2® Foundation

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Course administration

Course introduction

Start and finish Course style

LunchCoffee and breaks

M00 - Course introduction 2/17 | 2/434

Course objectives

At the end of this course, you will be able to: The underpinning philosophy, principles,

terminology of PRINCE2 Understand PRINCE2 project lifecycle including

processes and themes Define PRINCE2 roles and responsibilities Describe PRINCE2 techniques and procedures The products/artefacts produced by PRINCE2Main goal Attempt Foundation exam with confidence Communicate freely within PRINCE2 project,

understanding its principles and philosophySecondary goal Benefits and value of project management and

PRINCE2

Course introduction


Please share with the class: Your name and surname Your organization Your profession Title, function, job responsibilities

Your familiarity with the project management

Your experience with PRINCE2/PMBOK/IPMA

Your personal session expectations

Course introduction

Let’s Get to Know Each Other


Day

1

Module Subject Start End Total Time(in hours)

01 Defining project management and PRINCE2 09:00 11:00 02:00

02 Organization theme 11:00 12:15 01:15

03 Starting up a Project (SP) 12:15 13:00 00:45

Lunch 13:00 13:30 00:30

04 Business Case theme 13:30 14:45 01:15

05 Initiating a Project (IP) 14:45 16:30 01:45

Recap Day 1 (including sample exam questions) 16:30 17:00 00:30

Total Training Time 08:00

Course agenda - Day 1

Course introduction


Day

2


Review Day 1 09:00 09:15 00:15

06 Plans theme 09:15 10:30 01:15

07 Quality theme 10:30 11:45 01:15

08 Risk theme 11:45 13:00 01:15

Lunch 13:00 13:30 00:30

09 Managing a Stage Boundary (MSB) 13:30 15:15 01:45

10 Progress theme 15:15 16:30 01:15

Recap Day 2 (including sample exam questions) 16:30 17:00 00:30



Course introduction


Day

3


Review Day 2 09:00 09:15 00:15

11 Controlling a Stage (CS) 09:15 10:45 01:30

12 Change theme 10:45 13:00 02:15

Lunch 13:00 13:30 00:30

13 Managing Product Delivery (MPD) 13:30 14:45 01:15

14 Closing a Project (CP) 14:45 15:15 00:30

15 Directing a Project (DP) 15:15 16:00 00:45

Foundation exam 16:00 17:00



Course introduction


PRINCE2 Foundation certification

Foundation Exam Paper based and closed book exam Only pencil and eraser are allowed Simple multiple (ABCD) choice exam Only one answer is correct 75 questions, pass mark is 35 (50%) max 70 points, 5 questions of control

1 hour exam No negative points, no “Tricky Questions”

No pre-requisite for Foundation exam Sample, two (official) mock exams are

provided to you

Course introduction

Candidates completing an examination in a language that is not their mother tongue, will receive additional time


PRINCE2 Practitioner certification

Practitioner Exam Paper based and open book exam Reference to PRINCE2 Handbook ONLY

Handbook is provided for students

2:30 hour exam 4 questions worth 20 marks each (80

marks), pass mark is 35 (50%) Dictionary/translation lists allowed for non-

native speakers Non-scientific calculator for basic

calculations

Foundation certification is required

Course introduction



PRINCE2 Professional certification

Professional Exam (January 2012) Assessment is against 19 individual

performance criteria (there is no written examination) Level 0, 1, 2, 3

2.5 day exam (in PRINCE2 Professional assessment centre)

Group activities and exercises (usually in groups of 4, as well as a one-to-one interview, and your performance will be rated)

Based on a fictional project case study

Practitioner certification is required

Course introduction



PRINCE2 official handbook and examination syllabus

Course introduction

PRINCE2 syllabus section code and titleOV Overview, Principles and Tailoring PRINCE2BC Business Case themeOR Organization themeQU Quality themePL Plans themeRK Risk themeCH Change themePG Progress themeSU Starting up a Project processDP Directing a Project processIP Initiating a Project processSB Managing a Stage Boundary processCS Controlling a Stage processMP Managing Product Delivery processCP Closing a Project process

Module slide number / total module slides

Slide number / total slides

Module number and name

Syllabus Handbook Page

PRINCE2handbook page

PRINCE2 syllabus section code


PRINCE2 interactive study guide mind map

Course introduction

See Appendix #2 for more mind maps from AXELOS Global Best Practice


PRINCE2 interactive glossary

Course introduction

quizlet.com/45249735/


PRINCE2 Project Processes vs Products vs Roles vs Responsibilities Matrix

Course introduction


PRINCE2 Process model

Course introduction


PRINCE2 – Free complete set of PRINCE2 document templates

Course introduction


About course author - Mirosław Dąbrowski

Course introduction

twitter.com/mirodabrowski

linkedin.com/in/miroslawdabrowskigoogle.com/+miroslawdabrowski

miroslaw_dabrowski

www.miroslawdabrowski.com

Mirosław DąbrowskiAgile Coach, Trainer, Consultant(former JEE/PHP developer, UX/UI designer, BA/SA)

Creator Writer / Translator Trainer / Coach

• Creator of 50+ mind maps from PPM and related topics (2mln views): miroslawdabrowski.com

• Lead author of more than 50+ accredited materials from PRINCE2, PRINCE2 Agile, MSP, MoP, P3O, ITIL, M_o_R, MoV, PMP, Scrum, AgilePM, DSDM, CISSP, CISA, CISM, CRISC, CGEIT, TOGAF, COBIT5 etc.

• Creator of 50+ interactive mind maps from PPM topics: mindmeister.com/users/channel/2757050

• Product Owner of biggest Polish project management portal: 4PM: 4pm.pl (15.000+ views each month)

• Editorial Board Member of Official PMI Poland Chapter magazine: “Strefa PMI”: strefapmi.pl

• Official PRINCE2 Agile, AgilePM, ASL2, BiSL methods translator for Polish language

• English speaking, international, independenttrainer and coach from multiple domains.

• Master Lead Trainer & Coach• 11+ years in training and coaching / 15.000+ hours• 100+ certifications• 5000+ people trained and coached• 25+ trainers trained and coached

linkedin.com/in/miroslawdabrowski

Agile Coach / Scrum Master PM / IT architect Notable clients

• 8+ years of experience with Agile projects as a Scrum Master, Product Owner and Agile Coach

• Coached 25+ teams from Agile and Scrum• Agile Coach coaching C-level executives • Scrum Master facilitating multiple teams

experienced with UX/UI + Dev teams• Experience multiple Agile methods• Author of AgilePM/DSDM Project Health Check

Questionnaire (PHCQ) audit tool

• Dozens of mobile and ecommerce projects• IT architect experienced in IT projects with budget

above 10mln PLN and timeline of 3+ years• Experienced with (“traditional”) projects under high

security, audit and compliance requirements based on ISO/EIC 27001

• 25+ web portal design and development and mobile application projects with iterative,incremental and adaptive approach

ABB, AGH, Aiton Caldwell, Asseco, Capgemini, Deutsche Bank, Descom, Ericsson, Ericpol, Euler Hermes, General Electric, Glencore, HP Global Business Center, Ideo, Infovide-Matrix, Interia, Kemira, Lufthansa Systems, Media-Satrun Group, Ministry of Defense (Poland), Ministry of Justice (Poland), Nokia Siemens Networks, Oracle, Orange, Polish Air Force, Proama, Roche, Sabre Holdings, Samsung Electronics, Sescom, Scania, Sopra Steria, Sun Microsystems, Tauron Polish Energy, Tieto, University of Wroclaw, UBS Service Centre, Volvo IT…miroslawdabrowski.com/about-me/clients-and-references/


Accreditations/certifications (selected): CISA, CISM, CRISC, CASP, Security+, Project+, Network+, Server+, Approved Trainer: (MoP, MSP, PRINCE2, PRINCE2 Agile, M_o_R, MoV, P3O, ITIL Expert, RESILIA), ASL2, BiSL, Change Management, Facilitation, Managing Benefits, COBIT5, TOGAF 8/9L2, OBASHI, CAPM, PSM I, SDC, SMC, ESMC, SPOC, AEC, DSDM Atern,DSDM Agile Professional, DSDM Agile Trainer-Coach, AgilePM, OCUP Advanced, SCWCD, SCBCD, SCDJWS, SCMAD, ZCE 5.0, ZCE 5.3, MCT, MCP, MCITP, MCSE-S, MCSA-S, MCS, MCSA, ISTQB, IQBBA, REQB, CIW Web Design / Web Development / Web Security Professional, Playing Lean Facilitator, DISC D3 Consultant, SDI Facilitator, Certified Trainer Apollo 13 ITSM Simulation …

11. Progress theme12. Controlling a Stage (CS)13. Change theme14. Managing Product Delivery

(MPD)15. Closing a Project (CP)16. Directing a Project (DP)

1. Defining project management and PRINCE2

2. PRINCE2 principles3. Organization theme4. Starting up a Project (SP)5. Business Case theme6. Initiating a Project (IP)7. Plans theme8. Quality theme9. Risk theme10. Managing a Stage Boundary

(MSB)

Agenda

Defining project management and PRINCE2

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What is PRNCE2?

PRINCE2 is detailed project management method (HOW) PRINCE2 is a structured (sequential) project management

method based on principles and themes that originate from lessons learned from projects

The PRINCE2 project management approach is: process based product based

PRINCE2 provides easy to understand project lifecycle PRINCE2 creates project organisation structure with clearly

defined roles and responsibilities PRINCE2 recognizes performance projects factors for time,

costs, quality, scope, benefits and risks



1970s•PROMPT

1983•PROMPT II

1996•PRINCE2

2002•PRINCE2

update

2005•PRINCE2

update

2009•PRINCE2

update

2013•AXELOS

acquisition (new logo)

•No changes in content

2015•PRICE2 Agile

PRINCE2 history



Project definition according to PRINCE2


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"A temporary organization that is created for the purpose of

delivering one or more business products according to an agreed

Business Case"

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Project management cycle according to PRINCE2


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Plan

Delegate

Monitor

Control

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5 Factors that differentiate Projects from Business As Usual (BAU)


Factor

Change Temporary Cross-Functional Unique Uncertainty

3OV0203

Changes in the business as Usual (BAU) in the form of a new products delivered by the project and with those new products there will be changes in the organization (e.g. new processes, training to the end users, etc.).

The project has a finite beginning and end of what distinguishes it from what every day dealing with the client organization.

Similarly each project phase has it's starting and ending date (with agreed tolerances).

Customers and suppliers have various perspectives, motivations, expectations and attitudes to the project

Bringing together of a temporary team with different skills working together to introduce a change that will impact others outside of the team.

The project is implemented in a unique environment / context

Among other things, the uniqueness is also another period of time in which the project is conducted (different place in time, different laws and regulations, etc.)

Project involves a higher risk level than regular business operations

Each project is uncertain venture can be successful or a failure to enhance the chance of successful completion of the project we need to manage uncertainty in the project, i.e.. the risk


6 project performance variables (effectiveness aspects)


Project

costs

timescales

quality

scope

risk

benefits


PRINCE2 structure

PRINCE2 method involves 4 integrated elements: The principles - 7 rules (a project compliant with PRINCE2 must be

compliant with all the principles) The themes - 7 project management areas The processes - 7 groups of activities specifying step by step what

should/must be done within the project its lifecycle Tailoring PRINCE2 to the project - tailoring PRINCE2 method to suit

the project/organisation environment/context requirements

PRINCE2 method also provides 2 general techniques: product-based planning quality review



PRINCE2 Themes

PRINCE2 Principles

Progress

BusinessCase

Organisation

Quality

Risk

Change

Plans

PROJECT ENVIRONMENT

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PRINCE2 Processes


Pre-project Initiationstage

Final deliverystage

After the project

Subsequent delivery stage(s)

Subsequent delivery stage

General process model at PRINCE2


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113OV0206

Legend• SP - Starting up a Project• IP - Initiating a Project • SB - Managing a Stage Boundary

• MPD - Managing Product Delivery • CP - Closing a Project • DP - Directing a Project• CS - Controlling a Stage

Directing

Managing

Delivering

SP

IP CS CS CS

MSB MSB MSB CP

DP

MPD MPD MPD MPD MPDMPD

MPD MPD MPD


Pre-project Initiationstage

Final deliverystage Post-project

Two-stage project PRINCE2 model


DP

MSB CP

IP

SPDirecting

Managing

DeliveringMPD

CS

MPD

MPD

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A project has at least 2 management stages:• Initiation stage (during which

the project is planned)• At least one more to cover

the delivery of the project’s specialist products

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Directing

Managing

Delivering

DP

Pre-projectInitiation Stage +

Final deliverystage

Post-project

One-stage project PRINCE2 model (shortest possible version of PRINCE2)


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OV0206

SP

CP

IP

CS

MPDMPD

MPD




What PRINCE2 does not provide?

PRINCE2 method does not include: Specialist aspects (PRINCE2 is purely general in

nature, not industry/domain specific) Detailed project management techniques (see

PMBOK Guide) Leadership/coaching/mentoring skills Soft-skills Communication techniques Human resource management Contract negotiations Software for project management …


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Applies to any type or project and business domain Project security with EWIs and risk management Accountability with clearly defined roles Project process analysis and optimisation Efficient use of senior management

time by “management by exception” License-free Full project control/assurance Common vocabulary and approach Tailored project documentation Proven integration with Agile (e.g. DSDM/Scrum)


Key benefits of adopting PRINCE2


PRINCE2 and integration with Agile -> Proven integration between PRINCE2 and Agile…


Keith Richards, KRC Consultants; Lead Author of:• DSDM Atern (method and official handbook)• Agile Project Management: Running PRINCE2

Projects with DSDM Atern

Agile Project Management: Running PRINCE2 Projects with DSDM Atern• ISBN-13: 978-0113310586• Publisher: TSO (The Stationery Office) (2007)


PRINCE2 and integration with Agile -> PRINCE2 Agile


Keith Richards, agileKRC; Lead Author of:• PRINCE2 Agile (method and official handbook)


Relationship with other AXELOS Global Best Practices


Portfoliomanagement

Portfolio(s) Office

Programmemanagement

Programme(s)Office

Project(s) Office

Projectmanagement

Projectmanagement

Projectmanagement

Man

agem

ent o

f Risk

(M_o

_R)

ITIL

Man

agem

ent o

f Val

ue (M

oV)

6

RESI

LIA


The Portfolio, Programme, and Project

Management Maturity

Model (P3M3)

ITILMaturity

Model(IMM)

Relationship with other AXELOS Global Best Practices and Models


ITILPortfolio, Programme and Project

Offices(P3O)

Management of Value(MoV)

Management of Risk

(M_o_R)

Best practice guides

AXELOS common glossary

PRINCE2Maturity

Model(P2MM)

Models

(MoP)Management of Portfolios

(MSP)Managing Successful Programmes

(PRINCE2)PRojects IN Controlled Environments

Portfolio Office

Programme Office

Project Office

RESILIA


How PRINCE2 fits with other AXELOS Global Best Practice Guides


P3O

MoP

M_o_R

MSPMoV

ITIL

RESILIA

Can be used as a method for delivering IT projects having requirements regarding reporting, compliance, control and risk management

Integrates with PMOs by dedicated roles strictly responsible for project support and project assurance

Support project monitoring and control at the portfolio level with KPIs, KRIs and EWIs

PRINCE2 uses risk management process defined in M_o_Rallowing PRINCE2 to be easily integrated within enterprise risk management (ERM)

Offers predictable products delivery within programme

Provides framework for producing products acting as options for value improvement proposals framework

Can be used as a method for implementing Cyber Resilience into IT services



PRINCE2 in numbers (version 2009)


7

7

7

40

10

4

2

2

5

6

26

Principles

Themes

Processes

Sub-processes

Project roles

QA roles

Procedures

Techniques

Project factors

Performance factors

Management products

3Issue types3 Budget types



World’s best known Project Management standardization/certifications bodies



World’s best known Project Management publications


4th version(2015)

5th version(2013)

4th version(2009)

6th version(2012)

11th version


AXELOS PRINCE2, PMI PMBOK Guide, IPMA ICB, APM Body of Knowledge, TenStep


PRINCE2 PMI PMBOK Guide IPMA ICB APM Body of Knowledge TenStep

Type Methodology/Method Standard Competency Best Practice Methodology

Model Process based Process based Competency/skills based Recommendations/ Guidelines Process based

Roles & responsibilities PM competencies

Tools & Techniques 2

Document outlines

Soft skills mentioned

Certifications Foundation, Practitioner, Professional, Agile

CAPM, PMP, PGMP, PFMP, PMI-SP, PMI-

RMP, PMI-ACP, PMI-PBALevel D, C, B, A

APM IC, APMP, APM PPQ, PQ, APM Project Risk

Management L1 and L2Fn-TSPM, TSPM

Accr

edita

tion

of training materials

Commercialmethodologytrainers PMP required

training organizations

in some countries only, not unified

Number of certified people

Foundation: 776,000+Practitioner: 400,000+

Professional: 100+PRINCE2 Agile: -

CAPM: 30,000+PMP: 686,500+

PMI-ACP: 10,000+

Level D: 170,000+Level C: 61,000+Level B: 13,000+

Level A: 800+

no data no data


Module review and summary

Project definition Project management cycle 5 Factors that differentiate

Projects from BAU 6 project performance

variables PRINCE2 structure 7 Principles 7 Themes 7 Processes Tailoring PRINCE2 project

PRINCE2 general process model

What PRINCE2 does not provide

Key benefits of adopting PRINCE2



Q&A



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AXELOS - PRINCE2® Foundation