1. United States Army Garrison-Japan(USAG-J) Total Army
Sponsorship Program UNCLASSIFIED 5 July 2012
2. Total Army Sponsorship Program LEARNING OBJECTIVE To learn
how to become the best sponsors that we possibly can! UNCLASSIFIED
5 July 2012
3. Total Army Sponsorship Program DO YOU KNOW?What Army
Regulation (AR) governs the Total Army Sponsorship Program?
UNCLASSIFIED 5 July 2012
4. Total Army Sponsorship Program ANSWER AR 600-8-8
UNCLASSIFIED 5 July 2012
5. Total Army Sponsorship Program DO YOU KNOW?What the
Sponsorship Program Counselingand Information Sheet DA Form number
isand what it is used for? UNCLASSIFIED 5 July 2012
6. Total Army Sponsorship Program ANSWER DA Form 5434 It
provides sponsorship program entitlements, sponsorship election and
newcomers information. UNCLASSIFIED 5 July 2012
7. Total Army Sponsorship Program DA FORM 5434 DA FORM 5434 OF
10 UNCLASSIFIED 5 July 2012
8. Total Army Sponsorship Program OBJECTIVE What makes a good
sponsor? Any thoughts? UNCLASSIFIED 5 July 2012
9. Total Army Sponsorship Program A GOOD SPONSOR WILL: Contact!
Contact! Contact! Be proactive and exhaust all avenues to ensure
the newcomers every need is met! Be there for them every step of
the way! UNCLASSIFIED 5 July 2012
10. Total Army Sponsorship Program SPONSORSHIP PROGRAM Sponsors
will be trained in accordance with the Total Army Sponsorship
Program, Army Regulation 600-8-8 UNCLASSIFIED 5 July 2012
11. Total Army Sponsorship Program WHY HAVE A SPONSORSHIP
PROGRAM? The sponsor is the KEY ingredient to the success of the
newcomers transition Ensures a smooth, positive and effective
integration into the command/community Establishes a direct
relationship with the morale of the family and the readiness of the
Army UNCLASSIFIED 5 July 2012
12. Total Army Sponsorship Program WHY HAVE A SPONSORSHIP
PROGRAM? Simplifies the moving process Provides the newcomer with
assistance before, during and after arrival. HELPS ELIMINATE
STRESS!!!!! UNCLASSIFIED 5 July 2012
13. Total Army Sponsorship Program APPOINTING A SPONSOR
Sponsors are appointed within 10 days of receipt of DA Form 5434.
When feasible, sponsors are selected who are the same gender,
marital status, and military career field. The sponsor is normally
of equal grade or higher than the incoming member. UNCLASSIFIED 5
July 2012
14. Total Army Sponsorship Program BEFORE ARRIVAL A welcome
letter will be sent by the CDR to officers, CSM to Soldiers and
activity director to civilians within 10 days after receipt of DA
Form 5434 A sponsor will send a welcome letter with all contact
information and a Welcome Packet within ten working days of
appointment Sponsor will telephone/e-mail newcomers and answer
follow-up correspondence with in 10 days UNCLASSIFIED 5 July
2012
15. Total Army Sponsorship Program BEFORE ARRIVAL Obtain
contact and Family information. - Number of Family members - Ages
of children - Medical and educational needs (EFMP) - Pets -
Hobbies/interests, etc UNCLASSIFIED 5 July 2012
16. Total Army Sponsorship Program NEWCOMERS RESPONSIBILITY
Reply immediately to all phone calls, emails, letters, etc., from
their sponsor. Inform sponsor immediately of leave address, contact
information and all status and assignment changes. Direct Newcomer
to the USAG-J Japan Welcome Guide:
http://www.usagj.jp.pac.army.mil/welcome/guide.aspx UNCLASSIFIED 5
July 2012
17. Total Army Sponsorship Program COMMANDERS RESPONSIBILITY
Assign a sponsorGive the sponsor adequate time away from assigned
duties in order to perform sponsorship duties. UNCLASSIFIED 5 July
2012
18. Total Army Sponsorship Program ASSIST NEWCOMER WITH
RELOCATION ARRANGEMENTS Confirm transportation arrangements: -
Flight number, arrival date and time - Number in the traveling
party - Reservations for the Narita bus/luggage - Confirm lodging
arrangements - Make pet quarantine arrangements (if needed) -
Provide a checklist of items to bring - Leave a welcome basket in
their room (Personal Choice) UNCLASSIFIED 5 July 2012
19. Total Army Sponsorship Program ASSIST NEWCOMER WITH
RELOCATION ARRANGEMENTS Assist newcomer with in-processing Set up
appointments and introduce newcomer (and family members) to your
COC, supervisor, FRG, coworkers, friends, etc. Acquaint newcomer
with base and local community UNCLASSIFIED 5 July 2012
20. Total Army Sponsorship Program FOLLOWING THE NEWCOMERS
ARRIVAL Offer continued support and ongoing assistance during the
weeks to follow: - School registration - Housing - Commissary and
PX - ID cards for dependents, passports - Yen purchases, banking -
Off-post shopping - Driving class, license, car - Dinner at your
home, off base, club UNCLASSIFIED 5 July 2012
21. Total Army Sponsorship Program FOLLOWING THE NEWCOMERS
ARRIVAL ACS Loan Closet ACS Newcomers Orientation (Monthly: every
3rd Tuesday, mandatory) ACS Medical Morning (get OTC card) ACS
Train class & Shopping on Economy tour ACS ESL & Japanese
language classes Drivers class and exam Japanese Head Start Private
Organizations Out Door Recreation & ITT Tours Office.
UNCLASSIFIED 5 July 2012
22. Total Army Sponsorship Program FOLLOWING THE NEWCOMERS
ARRIVAL Other ACS programs: -Volunteer/AFTB/AFAP/Mayoral program
-AER, Employment and Finance assistance -Exceptional Family Member
Program -Family Advocacy/New Parent Support
-Mobilization/Deployment/FRG Training UNCLASSIFIED 5 July 2012
23. Total Army Sponsorship Program FINAL OBJECTIVES OF
SPONSORSHIP Provide good, useful information and transition for
newcomers. Reduce stress for newcomers and family. Welcome
newcomers and family to Camp Zama Let newcomers know WE ARE GLAD TO
HAVE THEM HERE!! UNCLASSIFIED 5 July 2012
24. Total Army Sponsorship ProgramFINALLY THE SPONSORSHIP
PROGRAM SURVEY DA FORM 7274 UNCLASSIFIED 5 July 2012
25. Total Army Sponsorship Program eSponsorship Application OF
10 UNCLASSIFIED 5 July 2012
26. Total Army Sponsorship Program DO YOU KNOW?Can an E-3 be
assigned as a sponsor for an E-5? (Yes or No) UNCLASSIFIED 5 July
2012
27. Total Army Sponsorship Program ANSWERNo, a sponsor will be
assigned who is an equal grade or higher. UNCLASSIFIED 5 July
2012
28. Total Army Sponsorship Program USAG-J DPW Housing Division
(Contd) Housing AvailabilityArmy Family Housing : Camp Zama
Community and Ondo Housing Currently there is approximately a 30~60
day waiting period (subject to change). Our ability to offermore
then one home, a specific home, a specific installation, or
consider special requests is very limitedand normally done through
an exception to policy. Currently USAG-J authorizes 100% JFTR it is
strongly recommended that you do not bring oversizedfurniture
(shrunks, king size beds, etc). Homes in Japan are normally smaller
(to include those on theinstallation, sq ft runs between 800-1450)
than stateside. We provide "Full Tour" furnishings andappliance
support.DOD Housing: Family Housing on Okinawa - Please contact the
Housing office directly for information Current policy authorizes
100% JFTR provides it is strongly recommended that you do not
bringoversized furniture (shrunks, king size beds, etc) - Full tour
furnishing is not provided, only loaner furniture for 90 days
incoming and outgoing) UNCLASSIFIED UNCLASSIFIED 13 August 2012 5
July 2010
29. IN Processing Defense Military Pay Office During
In-Processing please ensure that the Soldier has in his/her
possession a mailing address from the Post Office prior to his/her
arrival to Finance Office. Additional documents that are required
upon in-processing are as follows: 1. Permanent Change of Station
(PCS) Orders with all amendments. 2. Department of the Army (DA)
Form 31, Request for Leave (Ensure that blocks 14a through c are
completed. If an extension is needed please complete blocks 15a
through c). 3. Flight itinerary (commercial and/or Army Mobility
Command (AMC) flight). UNCLASSIFIED 5 July 2012
30. IN Processing Defense Military Pay Office (Contd)4.
Temporary Duty (TDY) orders and lodging receipt (if applicable).5.
Vehicle Processing Certificate (VPC) Authorization (if applicable).
UNCLASSIFIED 5 July 2012
31. SCHOOL LIAISON OFFICER SPONSORSHIPArnn Elementary School
Main Office 267-6602Principal SameRegistrar 267-6011Zama Middle
School Main Office 263-4040Principal SameRegistrar SameZama High
School Main Office 263-3181Principal SameRegistrar SameSchool
Liaison Officer 263-3241 UNCLASSIFIED 5 July 2012
32. InternationalArnn Elementary SchoolJapanese SCHOOL LIAISON
OFFICER SPONSORSHIP SLO responsibilities to the community Liaison
betweenthe schools and the Commander Parent/Student Handbook School
Meals Free/Reduced www.MealpayPlus.com MCEC Military Child
Education Coalition S2S Youth Sponsorship UNCLASSIFIED 5 July
2012
33. Personal Property- Key notes Customer brings 1 copy of
orders to Bldg 102, RM E-100, Inbound Section Weight entitlement
for shipments made after 1 Dec 2011 for all Soldiers &
Civilians is 25% of JFTR/JTR entitlement. No long term storage auth
in Japan Soldiers must declare professional gear (PBP&E) with
origin T.O. prior to Pick Up. *Civilians must have PBP&E
authorization on orders Shipping a POV to Japan: Obtain a POV
Waiver Package from the Zama T.O. for approval prior to shipment
Storing a POV: A storage authorization letter must be obtained from
origin T.O. for reimbursement*Note: Civilians DO NOT have a POV
storage entitlement*. UNCLASSIFIED 5 July 2012
34. Travel Section- Key notes Check flight itinerary for
correct arrival airport (Narita or Yokota AB, not Naha- Okinawa)
Dependents acquired after the effective date of order are not
authorized travel or transportation allowances at government
expense No in processing required UNCLASSIFIED 5 July 2012
35. END OF TRAININGINSTALLATION MANAGEMENT COMMAND Sustain,
Support and Defend UNCLASSIFIED 5 July 2012