Administration And Paperwork

Basic Introduction to the Coast Guard

An overview presentation of Administration and Paperwork

Basic Introduction to the Coast Guard (BIC)

The purpose of this course is to facilitate an in-depth discussion of items useful to new and seasoned Auxiliarists. It draws on extensive resources freely available from the USCG and USCG Auxiliary. It was originally developed by Flotilla 054-25-12 for use with that unit’s new members, but may be freely used by individual units wishing to provide such training.

Course Components: NASBLA-approved “Safe

Boating Course” » “Basic Qualification”

ICS-100 online course/exam» Offered by FEMA

Character in Action by ADM James Loy (Ret.)» Read and discuss

Complete an Individual Development Plan (IDP)» Do this with a coach/mentor

Classroom lectures and discussions» Demonstrate knowledge

mastery with signoffs

January 28, 2010 Auxiliary Administration and Paperwork 2

Welcome! Time to Enroll in the Auxiliary

The Flotilla Staff Officer for Human Resources (FSO-HR) assists new members in the enrollment process:

The prospective member reviews Auxiliary opportunities and requirements with the FSO-PS;

Prospective member submits the following to the FSO-PS:» Completed enrollment application (Form ANSC-7001);» Original and copy of a passport or birth certificate;» Two completed fingerprint cards;» Photograph, in uniform, against red backdrop (for the ID card);

The DIRAUX office will process these and issue an Employee #;» Memorize this number, as you will need it very often.

New member is then authorized uniforms and on-shore training; New member is authorized participation in operations following

favorable completion of a Personal Security Investigation (PSI);» An ID card is then issued and the member is sworn in; the member

must possess the ID card at all times when in uniform or on base.January 28, 2010 Auxiliary Administration and Paperwork 3

Membership Statuses


Keeping Time

Auxiliarists must keep a record of hours spent performing their duties.

These records tell the USCG where Auxiliarists’ time is spent, assisting in the allocation of funds and unit/personal awards.

Submit these records to the Flotilla’s Information Services Officer (FSO-IS) monthly.

Use one of two forms to report your time:» Form ANSC-7030: Report all hours performed in a specific mission

such as boat ops, marine safety, public affairs, or many others; complete one form for each mission.

» Form ANSC-7029: Report all miscellaneous hours not devoted to a specific, one-time mission, including leadership, administration, correspondence, travel, or meetings; all of these hours for the entire month may be submitted on a single form.

These and other blank PDF forms (such as “Change of Member Information”) may be found at http://forms.cgaux.org/forms.html.


http://forms.cgaux.org/forms.html

Chain of Leadership

The Auxiliary utilizes the “Chain of Leadership” for its communication and directives.

Members must be familiar with this chain so that they know where to go, and where not to go, for what they need.

In general, no member should initiate communications with someone not directly senior or junior to them, or with a peer.» For new members, this means that all communications should begin

with their Flotilla Commander, Vice Commander, of Flotilla Staff Officers; not doing so can cause confusion and frustration for all.

It is not acceptable to contact a senior leader with a grievance or question that could otherwise be addressed by your Flotilla, your team.» This includes contact with the Director of Auxiliary (DIRAUX), the

active duty office responsible for administering Auxiliary programs on a day to day basis; these small offices serve thousands of Auxiliarists, so members are not to contact them directly without prior approval.


People to Know in the Flotilla

Flotilla Commander (FC)

Flotilla Vice Commander (VFC)

Flotilla Staff Officers: Communications (CM) Communications Services

(CS) Finance (FN) Human Resources (HR) Information Services (IS) Marine Safety and

Environment Protection (MS) Materials (MA) Member Training (MT)

Flotilla Staff Officers (cont) Navigational Systems (NS) Operations (OP) Program Visitor (PV) Public Affairs (PA) Public Education (PE) Publications (PB) Secretary/Records (SR) Vessel Examination (VE)

Flotilla Staff Officers are abbreviated “FSO-XX” where XX is replaced by the two-letter staff symbol.


Finding the Information you Need

A wealth of Internet-based resources are available. Auxiliary E-Directory provides contact information for all

members; log-in to verify yours and locate the people you need.» http://www.auxedirectory.org

AUXOFFICER Directory provides extensive contact information, qualification, and unit data on for all Auxiliarists.» https://auxofficer.cgaux.org/auxoff/

AUXINFO is a complex database containing member data» https://www.auxinfo.uscg.gov/cognos/cgi-bin/login.exe

Auxiliary’s National Website» www.cgaux.org

If there is something you don’t know, can’t understand, or need assistance with: do the research, consult the manual, and don’t hesitate to ask someone for help.


Helpful Resources

There are a number of resources to assist new and seasoned Coast Guard Auxiliarists.

Auxiliary Manual (AUXMAN), COMDTINST » The definitive policy manual for all Auxiliarists» http://www.uscg.mil/directives/cim/16000-16999/CIM_16790_1F.pdf

The Coast Guardsman’s Manual, 9th Edition (Krietemeyer, 2000)» Geared more to active duty, but useful to Auxiliarists

National Personnel Department, www.auxpdept.org National Training Department, www.auxtdept.org Basic Introduction to the Coast Guard (BIC) – this course!

» An in-depth introduction to the USCG Auxiliary developed by Andrew Welch and Emily Johnson, Flotilla 054-25-12

Remember, your shipmates in the Coast Guard Family are your most important resources.
