Emerging Issues in Cataloging and Technical Services:

A Discussion with Manual Urrizola, Cataloging Librarian for the University of

California at Riverside

Natalie Bulick

Pamela Gordon

Amber Kuo

Toshu Takamaru

04/10/23 copyright 2006 www.brainybetty.com; All Rights Reserved. 2

UCR Science Library, Home of the Cataloging Department

3

1. Description of UC Riverside, Library, and Staffing

• The University of California Riverside Libraries, Catalog Metadata Services Department.

• UCR's current enrollment is 17,187 students with a goal of 21,000 students by 2010.

• The University of California, Riverside libraries consist of four libraries on the UCR main campus.• The Tomás Rivera Library • The Science Library • The Music Library • The Multimedia Library

• Approximately 150 librarians and staff

4

Mr. Manuel UrrizolaHead of Catalog Metadata Services Department.

• M.L.S. from U.C. Berkley • A trainer of Serials Cooperative Cataloging Training

Program• A winner of District Humorous Contests of

Toastmasters International in 2005/06 and 2006/07

• His roles:• A Manager, a teacher, a resource, representing the

catalog department in meetings• Make sure that catalogers and their work are recognized

5

Description of UCR Library cont.

The UCR Catalog Metadata Services Department

1. Two Groups:

• Cataloging policy group

• Bibliographic cataloging group

2. Three Librarians and 13 Staff:

• Library assistances are classified as level 1 through 5

• Each librarians and staff have specialties

3. Current Employment Situation:

• Recent new positions (project) Anime & Manga (Special Collection) Southeast Asian (17,000 Thai materials)

• Retirement of experienced catalogers

• No new position to open up due to the state budget crisis

6

2. Productivity

• Bibliographic code level – Full level “I”• No official quota in the department• Each cataloger keep their statistics• The department track the productivity• Different levels of productivity are expected for each

catalogers• Different expectation for certain type of formats• Backlogs are reducing (Due to the budget crisis)• Guideline and Training are important to improve the

productivity• Cataloging expertise improves the productivity

7

3. New Technologies, Enhancement of Online Cataloging

• Use the following online cataloging tools:

Cataloger’s Desktop, Classification Web, Bib formats, Cutter tables, MARC 21, Romanization online tools

• The department has a cataloging website which stores all of the online cataloging tools, links, and annual report data files

• The department welcomes new technology whenever the catalogers are ready to participate in the development of social software: Blogs and Wiki

• Digitizing a small photograph collection project

4. Transition to Metadata Standards

• Use MARC• Use TACT for archival • Will use metadata for photograph digitizing project• Map librarian has interest but not started• Home to INFOMINE , which used Dublin Core

– Not in much use now (last updated July 2004)

8

5. Cataloging of Web Sites and Digital, Special Collections

• J. Lloyd Eaton Science Fiction Collection and Fanzine Collections

• Tomás Rivera Archive

• The Western Region Tuskegee Airmen Archive

• UCR University Archives

• The Rupert Costo Library of the American Indian

• The Petko Collection on the History of the Book and Printing special collection.

• Electronic materials cataloged by UC San Diego as part of the Shared Cataloging Project

• Full level cataloging - except special projects, foreign language where no specialty: Ex. Thai collection recently acquired

9

10

6. Library Catalog/Metadata Training and Presentation

• No metadata training currently since not in use • Mr. Manuel Urrizola trains catalogers & Interns• Some training with Public Services department• Occasional presentation for public, but on how to use library

not cataloging

• Reference Desk: – No one in cataloging department proper. – One woman in acquisitions does for few hours each week.– Mr. Urrizola would like to when he has time.

11

7. Database Maintenance, Holdings, and Physical Processing

• MARCIVE used for authority control and maintenance• In house control for errors such typos or corrections to subject headings• Library Assistant III assigned to make these corrections

*these corrections handled as discovered*returned to person committing error only when beneficial for

instructional purposes• Mr. Urizolla plans to have all catalogers NACO trained as funding

becomes available• Acquisitions may create a brief record when new materials arrive, but

catalogers perform all original cataloging• UCR employs serials librarians that create check-in items and holdings

records, but they do not catalog• Electronic resources are cataloged by UCSD through the UC System

Shared Cataloging Project• The Preservation Department performs binding and labeling, staff

concerns about call numbering prevent the use of shelf-ready services

12

8. Relationship with Acquisitions Departments

Cataloging and Acquisitions are housed in separate departments

• However UCR plans to follow Library of Congress’ lead and combine them in the near future– Hope to streamline processing through cross-training – Create stronger collaborative relationships between staff

in these departments– Currently no Web 2.0 tools are used to promote

collaboration relationships between the departments

*waiting for committed interest from staff members

13

9. Staff Education

UCR provides in-house training on the following:

• MARC holdings format• Cataloging of non-books and e-resources• RDA: initial introductory training• FRBR: limited training• Implementation of a new integrated library system and its

various components

14

Staff Education Con’t.

• The following trainings are done outside of the department:– Social networking– Familiarity with XML (Extensible Markup Language),

database tools and design– Web-oriented service architecture

• UCR does not provide trainings on the following:– Training in institutional repository work: no repository on

campus– Foreign language cataloging: hire people with particular

foreign language or subject expertise

15

10. Other Issues Facing Library Cataloging Staffs

• Limited budget• Involvement of digitization projects • Complexity of the implementation of RDA and other new

rules • Training on new online cataloging enhancements • Education of the benefits of controlled subject and

classification access for the patrons and librarians