Embed Size (px)
Citation preview
Goal Setting
SMART objectives and structuring your time
In this session…
• Structuring your time
- Prioritisation
- Tools/Resources
• Setting objectives
- SMART
- Achieving your goals
How do you structure and manage your time?
Why is time management important?
• Stress
• Achieving goals/objectives
• Disrupting the work of others
• Overload / peaks and troughs
Planning your time Monday Tuesday Wednesday Thursday Friday
0100 Sleep Sleep Sleep Sleep Sleep
0200 “ “ “ “ “
0300 ” ” ” ” ”
0400 ” ” ” ” ”
0500 ” ” ” ” ”
0600 ” ” ” ” ”
0700 Get ready Get ready Get ready Get ready Get ready
0800 Travel Travel Travel Travel Travel
0900 E-mails E-mails E-mails E-mails E-mails
1000 Meeting Meeting Meeting Meeting Meeting
1100 Project Project Project Project Project
1200 Lunch Lunch Lunch Lunch Lunch
1300 Work Work Work Work Work
1400 Project Project Project Project Project
1500 Meeting Project Project Project Project
1600 Meeting Project Meeting Meeting Meeting
1700 E-mails E-mails E-mails E-mails E-mails
1800 Travel Travel Travel Travel Travel
1900 Tea Tea Tea Tea Tea
2000 Watch TV Watch TV Watch TV Watch TV Watch TV
2100 Watch TV Watch TV Watch TV Watch TV Watch TV
2200 Sleep Sleep Sleep Sleep Sleep
2300 ” ” ” ” ”
2400 ” ” ” ” ”
Where does your time go?
Prioritisation
30/10/2014 © The University of Sheffield
Rocks in a jar - http://www.youtube.com/watch?v=fmV0gXpXwDU
What does it mean?
• Each item represents a task or item on your ‘to do’ list
• Big rocks: big important things
• Small rocks: smaller, but still important
• Sand: low priority things
• Water: lowest priority
30/10/2014 © The University of Sheffield
Prio
rity
What does it mean? (cont.)
You need to put the big rocks in first otherwise there will be no room for them!
30/10/2014 © The University of Sheffield
What are your big rocks? - priorities
30/10/2014 © The University of Sheffield
What is your water? – low priority activities that fill
your day
30/10/2014 © The University of Sheffield
Urgent/important matrix
30/10/2014 © The University of Sheffield
Adapted from Businessballs (2012). Time Management. [online] Available at :http://www.businessballs.com.timemanagement.htm [Accessed 15 February 2013].
Resources you can use To do Doing Done
Write project plan
Write up notes from
meeting
Set up mailing list for project
Resources you can use – using technology
www.trello.com
Resources you can use
What can get in the way of effective time management?
• Distractions/interruptions
• Unnecessary communications
• Taking too much on
• Lack of organisation
• Putting things off
5 Top tips for effective time management
• Don’t rely just on your memory
• Prioritise
• Learn to say no
• Take time to think/reflect
• Build in contingency time
Setting Objectives - where are you trying to
get to
Why is having clear goals important?
- Measuring progress
- Point of referral
- Staying focused
- Managing resources
Setting and achieving goals
Define your goal
Identify tasks/stages
Assign responsibilities
Identify the resources required
Undertake regular reviews
Define your goal
Specific
Measurable
Achievable
Relevant
Time bound
Work in a pair to come up with your own SMART
goal/objective
- Is it SMART?
What do you need to do to achieve your goal?
Break down the tasks you will need to complete in order to reach your goal?
Task Task Task Goal
Who will complete these tasks?
What resources do you need to achieve your goals?
How will you review your progress?
What are your milestones?
Make sure you plan ahead….
If you are struggling to reach
your goal…. •Don’t panic!
•Revisit your original goal
•Look at task allocation
•Use the support available to you
•Learn from it!
5 Top Tips for goal setting…
• Make your goals SMART • Identify the tasks that will get you to your
goal • Allocate clear areas of responsibility • Use the resources that are available to
you • Regularly review and reflect
In this session…
• Structuring your time
- Prioritisation
- Tools/Resources
• Setting objectives
- SMART
- Achieving your goals
Upcoming Skill Build Sessions 6th November- Users and Benefits Stakeholders, target markets and effective marketing strategies. 13th November-Events Management 1 The Careers Service gives advice on events planning and considerations. 20th November- Events Management 2 Critical Success Factors and how you can eliminate potential risk.
Our contact details
30/10/2014 © The University of Sheffield
0114 222 9744
www.sheffield.ac.uk/ssid/301
@301skills
