SpreadSheets

By: Engr. Esmeraldo T. Guimbarda Jr.

What is Spreadsheet

A spreadsheet is an interactive computer application program for organization and analysis of data in tabular form. Spreadsheets developed as computerized simulations of paper accounting worksheets. The program operates on data represented as cells of an array, organized in rows and columns. Each cell of the array is a model–view–controller element that can contain either numeric or text data, or the results of formulas that automatically calculate and display a value based on the contents of other cells.

Examples of Spreadsheet application

● MS Office Excel● LibreOffice Calc● Google Doc’s Spreadsheet

MS(MicroSoft) Excel

Microsoft Excel is an application that has a lot of features which allows the user to calculate and graph. This is composed of a worksheet that has thousands of cells that has a specific name to help the user find a specific cell easily.

OPENING AN EXCEL FILE

Click on Start ►All Programs ► Microsoft Office► Microsoft Excel or double-click on the Microsoft Excel shortcut on the desktop. This will open a blank workbook in Microsoft Excel.

IDENTIFYING PARTS OF THE WORKBOOKFirst, let’s go through the different parts of workbook. The first bar highlighted in yellow is the Title Bar. The second bar highlighted in red is the Menu Bar. The third bar highlighted in blue is the Tool Bar. And the last bar highlighted in green is the Formula Bar.

Title Baris the part where you could see the file name of your workbook. When you open a workbook, it will display Book1 automatically. But after saving, the default file name which is Book1 would then be changed into your chosen file name.

Menu Bar

allows you to access the various functions of the worksheet.

Tool Bar

allows you to access the main functions of the worksheet. This includes changing of fonts, attaching images, including charts, etc.

Formula Bar

allows you to view the current content of the selected cell. This also allows data to be entered on a specific cell.

Name Box

located at the left side of the Formula Bar, this helps you to identify which cell you’ve selected.

IDENTIFYING PARTS OF THE WORKSHEETWorksheet is the table that contains all the cells.

Column Headeris located under the Formula Bar and the Name Box. Columns are labeled as letters.

Row Header

is located at the left side of the worksheet. Rows are labeled as numbers.

Cellsare the boxes that you could see on the entire worksheet. Each cell has a specific name based on the Column Header and Row Header. You can check the name of the cell in the Name Box.

Sheetsare located on the lower left side of the worksheet. It has a default of 3 sheets. You can add as many sheets as you want by clicking on the Insert Worksheet. You can also rename each sheet and switch from one after the other by clicking each sheet tab.

Navigation Buttons

are located at the left side of the sheet tabs. It is used when you have a lot of sheets to navigate from.

RENAMING WORKSHEETS

Each worksheet can be renamed with anything you want. You can do this by double-clicking the sheet tab. After that, type in the name of the new sheet and press Enter.

Activity:

1. Open Microsoft Excel.

Click on Start ► All Programs ► Microsoft Office ► Microsoft Excel or double-click on the Microsoft Excel shortcut on the desktop. This will open a blank workbook in Microsoft Excel.

2. Save file.

Before you start navigating through the workbook, it’s best to save your work now so you’ll just hit the Ctrl + S keys once you’re done.

To save the document, go to File then click Save As.

3. Upon clicking Save, the Save As window will show. Locate where you want to save your file then type the name of file in the File Name box. Click Save. Your file is now saved.

4. We will start a new business. For example, a Bake Shop. Then, think of the different needs of your business

● location● money● baking materials

5. Rename each sheet tab according to the needs of your business. Use “Location” for sheet 1, “Money” for sheet 2, and “Baking Materials” for sheet 3. Double-click each sheet tab and type in the name and press Enter.

6. Add sheets in your current Microsoft Excel file

To add another sheet, click the Insert Worksheet button beside Sheet 3 or just use Shift+F11. Add “Ingredients” and “Labor”.

7. After renaming all your sheet tabs, save your file. And that’s it!