CONFERENCECONFERENCE Mandkhai R.

Ulaanbaatar 2008

ITIE ,ITIE ,

Department of Foreign languages.Department of Foreign languages.

MEETING CONFERENCE………..

It demands from us real relationships. To recognize the advantages of planning for a

meeting according to the principles of proper etiquette.

To assess whether the appropriate steps have been taken in preparing an agenda in a business Lucrative values.

To analyze whether someone has effectively prepared for a business meeting using principles of proper etiquette.

PROCEDURE OF MEETING CONFERENCE…

Basics of business meeting.

Preparing for a meeting.

Running a meeting.

Summarizing a meeting, and finishing.

Introduction1.Opening the meeting2.Welcoming and introducing participants.

3.Stating the principle objectives of a meeting.

4.Giving apologies for someone who is absent

Reviewing past business

1.Talking about last meeting

Beginning the meeting

1.Introducing the agenda

2.Allocating roles3.Agreeing on the

ground rules.

Discussing items Introducing the first

item Closing an item. Next items… * Giving control

to the next participation.

Finishing the meeting

1.summarizing

There are some words of opening the business meeting… -Good afternoon ladies and gentle man… - I am glad to see you here, we are coming here today... -we are here today ... -let’s stars the meeting… - good afternoon honorable people…Welcoming and introducing words -it is the great time to join with us Mr. / Ms (name of

participant) …. - please join me in welcoming (name of participant)…… We are pleased to welcome (name of participant)… - let’s listen Mr. (name of participant)’s words right

now…-Stating the principle objectives -We are here today (purpose of meeting)... -We have coming here today to (purpose of meeting)….. - At the and of this meeting, I would like to persuade, or

inspire, or inform the audience that (purpose of meeting)….

Giving apologies for absent one….- I am afraid (name of participant) he or she

are not able to be with us today…- We are worrying about she/he are not here

today…- -So if someone is not be able here let’s carry

on the meeting by …… way.Summarizing and closing the meeting- Thank you for coming here….- Thanks for your participated…- If having a time I am happy to be here long

way, unfortunately it is the time to finish our meeting……

OUTLINE OF THE ONE WHO CONDUCTS BUSINESS CONFERENCE

1. Will the audience be interested in my volume, speed and linguistic?

2. Am I interested in the conference?3. Am I able to talk about today’s meeting

alliance way?4. Can I properly discuss this meeting for

participants & audiences?5. Statement of intent is fine?6. Can I break loose of any opposing opinions

and contrary evidence?

VIDEO CONFERENCE

Video conference has a different purpose but we can still identify three way of conferencing.

To informTo persuadeTo inspire

Inform means…Be like teachers lecturers and most

broadcasters certainly set valuable information on a large amount of information. To demonstrate judge or jure of the truth.

Persuade means…To say your opinion and thinking that is

true whether or not your participants agreeing.

Inspire means…Having mentioned encompass and

obvious way. And to demonstrate it is real way there are not better one in this discussion.

OUTLINE OF THE ONE WHO CONDUCTS VIDEO CONFERENCE.Open with an introduction With lets the audience know who you are, what you are going to

be speaking about and why and what you hope achieve by the end of the speech.

Provide the preview of your points Telling the participants what you will be saying, that will help

you to achieve your aim, and in what order.Quickly move into your main points. Covering them in a logical order that builds your argument,

starting with the most basic or fundamental of your claims.Summarize the points you have made So that the participants and audience can feel confident that

they have understood everything in your conducting conference, you must to do closing with summarize.

Conclude The conclusion ties together everything you have said and

reminds them what you wanted to convinced them of and why they should be persuaded.

1 Start planning as early as possible.

2 What is the size of the audience at each event and how technically minded are they?

3 Determine from the venue what equipment is included in the room hire charge.

4 When choosing your venue, consider the ceiling height, blackout capabilities, power supplies and access.

5 Allow plenty of time for set-up, rehearsal and de-rigging and check with the venue that the rooms are free for this duration.

6 You require tailor made presentation slides and graphics.

7 A question and answer session, and interactive voting, award winners approaching/exiting the stage area for example?

8Enjoy your event – you may wish to create a permanent record of your event video, CD-ROM which will assist you with future events and also is a testament to your success.

PRESS CONFERENCE AND AV PROVIDERS

VENUES The venues you use have a different

view when it comes to AV provision but they do tend to be on the more practical side.

Be very clear about what you want to achieve before agreeing to hire equipment.

Use a reputable audio visual supplier who preferably knows the venue.

Liaise closely with the venue to understand the possibilities and the limitations.

Don’t get carried away with new technology – keep it appropriate. Size isn’t everything!

THANK YOU FOR YOUR ATTENTION