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The McGraw-Hill Companies, Inc. 2006McGraw-Hill/Irwin
TOPIC 4a
ACTIVITY BASED COSTING SYSTEM
The McGraw-Hill Companies, Inc. 2006McGraw-Hill/Irwin
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Traditional Costing Systems
Traditional cost systems were created whenmanufacturing processes were labor intensive.
A single company-wide overhead rate,based on direct labor hours, may be
used to allocate overhead to productsin these labor intensive processes.
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Overhead is allocated to jobs using directlabor hours. If overhead is $120, how much
overhead is allocated to each job?
Traditional Costing Systems
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Overhead Rate = $120 ÷ 8 direct labor hoursOverhead Rate = $15 per direct labor hour
Job 1 = 2 hours × $15 per hour = $30Job 2 = 6 hours × $15 per hour = $90
Traditional Costing Systems
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Automation increasesoverhead from $120 to $420and reduces the Job 2 laborhours from 6 to 1. Allocate
the $420 overhead to the two jobs using direct labor.
Traditional Costing Systems
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Overhead Rate = $420 ÷ 3 direct labor hoursOverhead Rate = $140 per direct labor hour
Job 1 = 2 hours × $140 per hour = $280Job 2 = 1 hour × $140 per hour = $140
Traditional Costing Systems
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Is this reasonable?
Automation benefited Job 2, but Job 1 isallocated more overhead. Clearly, we needanother cost driver to allocate overhead.
Traditional Costing Systems
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Directlabor hours
Machinehours
Processsetups
Designtime
Lot size
Customercontact
Activity-Based Costing (ABC)
A costing method that first assigns costs to activities, then assigns costs to products based
on their use of the activities.
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ProductsRequire
Activities
ActivitiesConsume
Resources
PeopleManage
Activities
Activity-Based Costing (ABC)
A costing method that first assigns costs to activities, then assigns costs to products based
on their use of the activities.
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ABC is used primarilyfor decision making, notfor inventory valuation for external reporting.
Activity-Based Costing (ABC)
Both manufacturingand nonmanufacturing
costs may be assigned toproducts.
Allocation bases oftendiffer from
traditional costingsystems.
AB C
ABC is a goodsupplement
to our traditionalcost system.
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Level of C
omplexity
Cost of Im
plementation
Level of B
enefits
TraditionalCosting
Activity-BasedCosting
Activity-Based Costing (ABC)
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Resource CostsResource Costs
Cost Pools:Cost Pools:Plants or Plants or
DepartmentsDepartments
Cost ObjectsCost Objects
Traditional CostingResource CostsResource Costs
Cost Pools:Cost Pools:Activities orActivities or
Activity CentersActivity Centers
Cost ObjectsCost Objects
Activity-Based Costing
Directly tracedor allocated
Directly tracedor allocated
Predeterminedoverhead
rate
Cost driverrates foreach activity
Activity-Based Costing (ABC)
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An Activity Cost Activity Cost PoolPool is a
“container” in which costs are
accumulated that relate to a
single activity in the ABC system.
$
$
$ $
$$
Costs
Activity-Based Costing (ABC)
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Identify and classify the activities related to the company’s products or services.
Estimate the cost of each activity identified in .
Calculate a cost-driver rate for each activity.
Assign activity costs to products using the cost-driver rate.
Four Steps in the ABC Process
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Identify and Classify ActivitiesUNIT-LEVEL ACTIVITES
Resources acquired and activities performed for individual units.
CUSTOMER-LEVEL ACTIVITESResources acquired and activities performed to serve specific customers.
BATCH-LEVEL ACTIVITES Resources acquired and activities performed for a group or batch of similar
products or services.
PRODUCT-LEVEL ACTIVITESResources acquired and activities performed to produce and sell a
specific product or service.
FACILITY-LEVEL ACTIVITIESResources acquired and activities performed to provide general capacity to
produce goods or services.
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Directly traceable to the decision toproduce the level
of output
Cost Hierarchy
Includes direct material, direct labor, utilities to run equipment, other overhead directly related
to the production process.
Costs that are incurred for every unit of product manufactured or service produced.
Unit-level Costs
All unit level costs are variable, but notall variable costs are unit level costs.
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Batch-level Costs
Costs that are incurred for batch of product manufactured or service produced.
Includes setup costs, material-handling costs related to delivering raw material to the
production line, etc.
Cost Hierarchy
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Product-level Costs
Costs that are incurred for each line of product or service.
Includes design costs for product lines and marketing costs for each product line.
Cost Hierarchy
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Customer-level Costs
Costs that are incurred for specific customers.
Includes licensing costs for customer-specific logos and customization costs.
Cost Hierarchy
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Facility-level Costs
Costs that are incurred to maintain the organization’s overall facility and infrastructure.
Includes production manager’s salary, plant depreciation, and insurance on the facility and
equipment.
Cost Hierarchy
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INTERVIEW OR INTERVIEW OR PARTICIPATIVE PARTICIPATIVE
APPROACHAPPROACHABC teams include or
interview operating employees.
RECYCLING RECYCLING APPROACHAPPROACH
Reuses documentation of processes used for
other purposes.
TOP DOWN APPROACHTOP DOWN APPROACHABC teams of middle-management or above
develop the activity dictionary.
Identify and Classify Activities
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The ABC teams should gather data on the costs of all the activities identified in Step 1.
Estimate the Cost of Activities
Examine accounting records for
recorded cost information.
Ask employees to indicate how
much timethey work on
various activities.
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MAY Company has 4 employees in its Quality Control Department. Salaries and costs for the department total
$360,000 per year. MAY produces 500,000 units of product a year. What is the cost-driver rate per unit?
$360,000 ÷ 500,000 units = $.72 per unit
Two pieces of information are
required to compute the cost-driver rate:
•Activity Cost•Activity Volume
Calculate Cost-Driver Rates for Activities
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MAY has a customer service center where customers can call to ask
questions. Customers pay a fixed fee for each call they make to the service center. It costs MAY $1,260,000 a year to operate the center. The center receives 120,000
calls per year. The center handles 1,000,000 minutes of calls.
What is the appropriate cost driver; total minutes for all calls or number of calls?
What is the cost-driver rate?
Calculate Cost-Driver Rates for Activities
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Since customers are charged “per call”, the proper activity in this case is the number of
calls handled by the center.
The cost-driver rate would be:
$1,260,000 ÷ 120,000 calls = $10.50 per call
Calculate Cost-Driver Rates for Activities
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Calculate Cost-Driver Rates for Activities
Appropriatecost-driver
baseBased on resource’spractical capacity to
support activities
Cause and effectrelationship between
activity and costsMeasurable
Predict or explainan activity’s use
of resources
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Practical Capacity Note
When estimating the cost of an activity,
only the costs associated with the product should be
used (practical capacity). The cost
of “unused capacity” should not be
applied to products.
EXAMPLESuppose we rent a 1,000
square foot warehouse for $1,000 per month. Only 800
sq. ft. are used to store Product A. The rest of the warehouse is “unused”.
How much rent cost should be allocated to Product A?
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20%, or $200 should 20%, or $200 should be assigned to be assigned to
“unused capacity”“unused capacity”
80%, or $800 80%, or $800 should be assigned should be assigned
to Product Ato Product A
Practical Capacity Note
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Assign Activity Costs to Products
1. Identify all the activities related to a
given product or service.
2. Determine how many
units of each activity are
used per unit of product.
3. Assign costs to products
using the cost-driver rates for each activity.
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Example: Yazz, Inc. produces 130,000 units of Product A and 400,000 units for Product B. Using the following
cost information, how much overhead should be allocated to Product A?
Assign Activity Costs to Products
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Assign Activity Costs to Products
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Let’s look at anexample from theBilson Company.
Activity-Based Costing Example
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Bilson, Inc. manufactures and sells 5,000 units of Product A (deluxe model), and 25,000 units of Product B (standard model) each year.
Product A requires 3.0 DLH and Product B requires 2.5 DLH to produce.
Employing a traditional costing system, Bilson assigns overhead cost to products using direct labor hours.
The predetermined overhead rate is: Mfg. overhead cost Direct labor hours = $1,550,000
77,500 = $20/DLH
Activity-Based Costing Example
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Bilson’s unit product costs using traditional costing are:
Product A Product BDirect material 40.00$ 29.00$ Direct labor 30.00 25.00 Manufacturing overhead 3.0 DLH × $20/DLH 60.00 2.5 DLH × $20/DLH 50.00 Total unit product cost 130.00$ 104.00$
Bilson marks its products up by 50 percent and allocatesits $500,000 customer service costs based on revenue.
Activity-Based Costing Example
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Volume 5,000 25,000 Sales Price 195.00$ 156.00$
Sales Revenue 975,000$ 3,900,000$ Direct Material 40.00$ 200,000 29.00$ 725,000 Direct Labor 30.00 150,000 25.00 625,000 Overhead 60.00 300,000 50.00 1,250,000 Gross Margin 65.00$ 325,000$ 52.00$ 1,300,000$ Customer Service Costs 100,000 400,000 Product operating income 225,000$ 900,000$
Product A Product B
$975,000 ÷ ($975,000 +$3,900,000) × $500,000
Traditional Costing$130.00 × 1.50
Activity-Based Costing Example
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Sales of Product A have increased steadily since introduction,but company income has declined. Management at Bilson isunhappy with the traditional costing system and they have
decided to try activity-based costing.
In addition, management hasobserved that the cost of direct
labor is relatively stable.Since labor does not behavelike a unit-level cost, labor will
be combined with overhead andthe total conversion cost
will be assigned using ABC.
Activity-Based Costing Example
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The total conversion cost is:Traditional overhead $1,550,000Labor (77,500 hours @ $10) 775,000 Total $2,325,000
In addition, management hasobserved that the cost of direct
labor is relatively stable.Since labor does not behavelike a unit-level cost, labor will
be combined with overhead andthe total conversion cost
will be assigned using ABC.
Activity-Based Costing Example
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Activity Cost Machine setups 800,000$ Quality inspections 450,000 Production orders 225,000 Machine-hours worked 650,000 Material receipts 200,000 Total 2,325,000$
Management has identified the following five activities and costs in the production of its two products:
Total conversion cost
Activity-Based Costing Example
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The following transaction data has been complied by management of Bilson:
Activity Total Product A Product B Machine setups 5,000 3,000 2,000 Quality inspections 9,000 6,000 3,000 Production orders 600 200 400 Machine-hours worked 50,000 15,000 35,000 Material receipts 800 150 650
Activity-Based Costing Example
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These data can be used to develop predetermined cost-driver rates for each of the five activities:
Activity CostsTotal
TransactionsRate per
Transaction Machine setups 800,000$ 5,000 160.00$ per setup Quality inspections 450,000 9,000 50.00 per inspection Production orders 225,000 600 375.00 per order Machine-hours worked 650,000 50,000 13.00 per hour Material receipts 200,000 800 250.00 per receipt Total 2,325,000$
$ 800,000 ÷ 5,000 Machine setups = $160.00 per setup
Activity-Based Costing Example
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Product AActivity ABC Rate Transactions Amount
Machine setups 160.00$ 3,000 480,000$ Quality inspections 50.00 6,000 300,000 Production orders 375.00 200 75,000 Machine-hours worked 13.00 15,000 195,000 Material receipts 250.00 150 37,500 Total overhead assigned 1,087,500$ Number of units produced ÷ 5,000 Conversion per unit $217.50
The activity-based overhead rates we just calculatedcan be used to assign conversion costs to Bilson’s
two products.
Activity-Based Costing Example
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The activity-based overhead rates we just calculatedcan be used to assign conversion costs to Bilson’s
two products.Product B
Activity ABC Rate Transactions Amount Machine setups $160.00 2,000 320,000$ Quality inspections 50.00 3,000 150,000 Production orders 375.00 400 150,000 Machine-hours worked 13.00 35,000 455,000 Material receipts 250.00 650 162,500 Total overhead assigned 1,237,500$ Number of units produced ÷ 25,000 Conversion per unit 49.50$
Activity-Based Costing Example
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The activity-based overhead rates we just calculatedcan be used to assign conversion costs to Bilson’s
two products.Product B
Activity ABC Rate Transactions Amount Machine setups $160.00 2,000 320,000$ Quality inspections 50.00 3,000 150,000 Production orders 375.00 400 150,000 Machine-hours worked 13.00 35,000 455,000 Material receipts 250.00 650 162,500 Total overhead assigned 1,237,500$ Number of units produced ÷ 25,000 Overhead per unit 49.50$ Total conversion assigned to Product A 1,087,500$ Total conversion assigned to Product B 1,237,500 Total overhead 2,325,000$
Activity-Based Costing Example
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Let’s compute the product cost for A and B using our ABC overhead rates:
Activity Based Costing Product A Product B Direct materials 40.00$ 29.00$ Conversion 217.50 49.50 Total unit product cost 257.50$ 78.50$
These amounts did notchange as a result of
using ABC.
Activity-Based Costing Example
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Now compare the unit product costs using the traditional costing system and our ABC system.
Costing Method Product A Product BActivity-based costing 257.50$ 78.50$ Traditional costing 130.00 104.00
Remember, we used one overheadrate based on direct labor hours.
Activity-Based Costing Example
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Now compare the unit product costs using the traditional costing system and our ABC system.
Costing Method Product A Product BActivity-based costing 257.50$ 78.50$ Traditional costing 130.00 104.00
Adopting activity-based costing usually resultsin a shift of batch-level and product-level
overhead costs from high-volume standardproducts to low-volume, more complex products.
Activity-Based Costing Example
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Can you see how different allocationCan you see how different allocationmethods might lead to makingmethods might lead to making
different management decisions?different management decisions?
Costing Method Product A Product BActivity-based costing 257.50$ 78.50$ Traditional costing 130.00 104.00
Now compare the unit product costs using the traditional costing system and our ABC system.
Activity-Based Costing Example
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Based on these results Bilson also decides to use ABC to assignits $500,000 customer service costs. The applicable activity is
number of customer consultations. Customers buying Product A,the deluxe model, require more consultations than those buying
Product B, the standard model.
Cost per consultation = $500,000 ÷ 125,000 consultations = $4.00
Activity-Based Costing Example
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Volume 5,000 25,000 Sales Price 195.00$ 156.00$
Sales Revenue 975,000$ 3,900,000$ Direct Material 40.00$ 200,000 29.00$ 725,000 Conversion 217.50 1,087,500 49.50 1,237,500 Gross Margin (62.50)$ (312,500)$ 77.50$ 1,937,500$ Customer Service Costs 200,000 300,000 Product operating income (512,500)$ 1,637,500$
Product A Product B
ABC Costing
No change in sales price
Let’s compare product income using traditional and ABC costing.
Activity-Based Costing Example
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ABCCosting
TraditionalCosting
Volume 5,000 25,000 Sales Price 195.00$ 156.00$
Sales Revenue 975,000$ 3,900,000$ Direct Material 40.00$ 200,000 29.00$ 725,000 Conversion 217.50 1,087,500 49.50 1,237,500 Gross Margin (62.50)$ (312,500)$ 77.50$ 1,937,500$ Customer Service Costs 200,000 300,000 Product operating income (512,500)$ 1,637,500$
Product A Product B
Volume 5,000 25,000 Sales Price 195.00$ 156.00$
Sales Revenue 975,000$ 3,900,000$ Direct Material 40.00$ 200,000 29.00$ 725,000 Direct Labor 30.00 150,000 25.00 625,000 Overhead 60.00 300,000 50.00 1,250,000 Gross Margin 65.00$ 325,000$ 52.00$ 1,300,000$ Customer Service Costs 100,000 400,000 Product operating income 225,000$ 900,000$
Product A Product B
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Should Bilsonincrease the price
of Product A?
Should Bilsonreduce the price
of Product B?
Should Bilsondrop Product A?
Activity-Based Costing Example
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The price of Product A, the deluxe model, should probably be increased. Customers who buy deluxe models may buy based on features instead of price.
The price of Product B, the standard model, may be too high. Customers who buy standard models are price sensitive. Decreasingthe price would increase volume,possibly resulting in more income.
Activity-Based Costing Example
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More accurate and informative product costs lead to better decisions.
More accurate measurements of the activities driving costs.
Provides managers with easier access to relevant costs.
An ABC system is very expensiveto develop and implement; it is
also very time-consuming.
ABC– Benefits and Limitations
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When Should a Company Use ABC? Indirect costs are significant in proportion to direct costs. Goods are complex, requiring many inputs and processes. Complex, low-volume products are profitable while
standard, high-volume products are not. Different departments believe costs are assigned
inaccurately. The company loses bids it thought were low, and wins bids
it thought were high. Operations have changed significantly, but the costing
system has not changed. Introduction of new models result in higher sales, apparent
profits per unit, but an overall income decline.
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End of Chapter 4