Source to Pay Seeing is believing

Internal

Agenda

• Introductions

• The customer case

• Demo

• Q&A

29.8.20172

Internal

Rowan Lemley (host)

Introductions

29.8.20173

Juhana Lehtimäki

Managing Consultant, OpusCapita

Internal4

OpusCapita by the numbers

Company:

• Founded 1984

• Over 1300 employees

• Revenue €210 million (2016)

Buyer-Supplier Ecosystem:

• 8 000 customers in over 100 countries

• ~100 000 suppliers

• 600 million transactions annually, 200 million processed purely electronically

• 40 million different products bought and sold

Internal

OpusCapita Source-to-Pay

Sourcing &

Supplier

Engagement

Operational

Procurement

Invoice

Automation

Supplier Information Manager

Request for Quote

Self-service Manager

Supplier Portal

Online Product Catalog

Smart Forms

Procurement Manager

Budget Manager

Service Procurement

Inventory Management

Our Buyer-Supplier Ecosystem connects your processes to

your customers, your suppliers, your banks and more.

Multi-channel e-invoice receiving

Supplier Web

Invoice Manager

Analytics

Business

Network

100 000 suppliers in the Network

40 million products bought and sold

600 million annual invoices

100 billion in annual payments

11 000 banks connected via SWIFT certified

payments

PEPPOL and EU compliant

Internal

Customer case

Customer basics

• Customer is the second largest drugstore chain in Germany and is one of the top 10 food retailers in Germany after sales

• Customer is ranked 111th among the 250 largest traders worldwide

• Customer is an owner-managed company and is majority-owned by the family.

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Internal

Customer challenge

• Number of ’to become a supplier’ -requests was huge

• Used time to supplier evaluation and qualification– Done by excel and email

– Or done only in sourcing process

• Continuous updates with certificates, officialnotifications etc.

• Approval of qualified supplier variedcategory

• Existing contract suppliers to becomea non-qualified– Taxation reports

– Financials

– Etc..

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Potential suppliers

Requesting to become approved

Supplier certificates,

Code of Conduct approvals,

general terms, etc. etc.

Emails, calls,

excels,

meetings…

Internal

New process for supplier onboarding

29.8.2017 Presentation name8

Potential suppliers

Requesting to

become qualified

and approved

RFQ

Supplier Information Management• To be approved to the

shortlist per category

• To receive the RFP in next

sourcing round

Send the request for quotation

Selection per position or category

To become a contract supplier

Creating content for operational procurement

Qualified potential

suppliers

Approved suppliers

Supplier Self Registering

Company basic data

General terms

Code of conduct etc..

Demo in 4 parts- Initial sourcing requirement- Creating a sourcing event- Suppliers response-Awarding the contract

Internal

Scenario 1: Initial sourcing requirement

Demo:

- Ordering

- Service Forms

- Why Rfq?

Internal

Scenario 2: RfQ

Demo:

- Adding to the default RfQ template

- Finding suitable suppliers

- Sending the RfQ invitation

Internal

Scenario 3: The Supplier response

Demo:

- The supplier portal

- Responding to the tender

Internal

Scenario 4: Awarding the contract

Demo:

- Comparing supplier quotes

- Contract compliance?

- Awarding the supplier

- Placing the order

Internal

Demo Review:

- Initial sourcing requirement

- Creating a sourcing event

- Suppliers response

- Awarding the contract

Thank You

Don’t miss the next webinar from OpusCapita:

Blockchain – Beyond the hype (August 30, 2017)

Rowan Lemley