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AP AutomationPaperless Invoicing

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1. Eliminate Paper

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• Automatically import invoice data to your accounting system.

• Get online access to invoices for 7+ years.

• No more paper to handle and no more scanning invoices for data.

• OnePosting is kinder to the environment.

• Secure, safe and scalable solution.

1. Eliminate Paper

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2. Authenticate Invoice

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• OnePosting ensures all invoices have all required elements before sending them to you.

• Invoices that don’t have required elements are automatically rejected and returned to supplier.

• Ensures purchase orders are present and all calculations are correct.

• Ensures all invoices are legally compliant• Unique number

• VAT/Tax number

• Tax date

• Supplier name

• Bill to name

2. Authenticate Invoice

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3. Automated 3-Way Matching

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• Invoices are checked against purchase order for pricing and maximum quantities

• Price tolerance can be defined by supplier to allow minor differences through

• Invoices are checked against delivery details to ensure accuracy of delivered quantities

• Where automated 3-way match is successful, invoices are ready for payment

3. Automated 3-Way MatchingOnePosting enables the holy-grail of invoice processing. If the invoice

matches the purchase number and delivery note it is automatically approved and payment can be made!

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4. Semi-Automated 2-Way Match

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• Invoices are checked against purchase order for pricing and maximum quantities

• System ‘learns’ GL/nominal codes to apply to invoice line items

• Every invoice sent for manual review to confirm products/services delivered

• Multiple levels of authorisation can be defined

4. Semi-Automated 2-Way MatchInvoice matches purchase order where delivery details not available

electronically!

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5. Manual Matching

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• Invoices are automatically routed to the relevant approver

• An audit trail is created for every approval

• Signing limits can be enforced

• System ‘learns’ GL/Nominal codes & may assign them automatically

• Invoices can be routed to original creator of purchase order

• Raise queries electronically with suppliers at times that suit you

5. Manual MatchingReview invoices and approve manually!

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6. Output to Accounting System

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5. Output to Accounting SystemOutput approved invoices whenever you want!

OR1. Download file of approved

invoices

2. Import them using standard import feature in your Accounts software

1. Select option to import invoices

2. Standard function on accounting software is used to insert invoices

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• Eliminates paper

• Provides accountability

• Increases visibility and control

• Automated screening/matching of invoices

• Rekeying of invoices no longer required

• Implements signing limits and escalation paths

• Reduces costs

• Protects investment in existing Accounting Software

• No infrastructure required!

Summary of Benefits

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Register now at: www.oneposting.com/ap-automation