YC INSTRUCTIONAL COST DASHBOARDA Tool to Demonstrate Financial Accountability
Presented by
Dr. Stuart Blacklaw, Provost
Dr. Clint Ewell, VP Finance & Administrative Services
Yavapai College, Yavapai County, Arizona YC.EDU
YAVAPAI COLLEGE
Large, rural, comprehensive 9000 Credit 6000 Non-credit
Large Service District Revenues
Decreasing state support Primarily local property taxes
Environment Low/ no taxes Decentralized community colleges
No state board or state department No common measures
Yavapai College, Yavapai County, Arizona YC.EDU
HOW TO DO THE MOST “GOOD” WITH LIMITED RESOURCES?
How big should each of our current programs be?
What new programs should we add?
Which programs are subsidized? How much? If subsidized, are our costs reasonable?
Subsidy due to the nature of the program? Subsidy due to issues that are within Deans’
control?
Yavapai College, Yavapai County, Arizona YC.EDU
BENCHMARKING INSTRUCTIONAL COSTS
Include Capital? Depreciation Facility Condition Index
Include all Operating? Good data from Delta Cost Study (I, AS, SS, IS, F, A,
PS) Allocation assumptions Portfolio Mix
Instructional Program only Portfolio Mix
Delaware Study (1992) to measure costs per student credit hour by Discipline at 4 year schools
Kansas Study (2004) to measure costs per student credit hour by Discipline at 2 year schools
Yavapai College, Yavapai County, Arizona YC.EDU
WHY PARTICIPATE IN KANSAS (OR DELAWARE)
STUDY
Guide decisions for new programs
Identify cost-improvement strategies for existing programs
Document responsible use of public funds for stakeholders
Subject/ discipline level benchmarks Instructional Costs
per Student Credit Hour (SCH)
Workload (SCH) per faculty member
Proportion of Workload by part-time faculty
Yavapai College, Yavapai County, Arizona YC.EDU
KANSAS METHODOLOGY
By Subject (Classification of Instructional Programs - CIP codes) Student credit hours (SCH) Instructional Costs
Full-time faculty salaries and benefits Part-time faculty salaries and benefits Other Instructional support labor Non-labor cost are not included
Yavapai College, Yavapai County, Arizona YC.EDU
YC’S INSTRUCTIONAL COSTS DASHBOARD
Unifies Benchmarks and YC information into a single reporting tool
Value-added features of YC’s Instructional Cost Dashboard Incorporates variable revenues to calculate subsidy
or gain by Subject and by Division Average class size and fill rates Trend charts “What if” scenarios
Yavapai College, Yavapai County, Arizona YC.EDU
CONTINUOUS IMPROVEMENT CYCLE
Analyze Discuss potential opportunities Learn the “rest of the story” Take the next step
Yavapai College, Yavapai County, Arizona YC.EDU
RECOMMENDATIONS
Biology Do not retain probationary faculty Evaluate amount of “Other Labor” needed to
maintain appropriate program quality Chemistry
Do not fill open position Nursing
Do not fill open positions Continue to bring workload to industry norms Examine amount of “Other Labor” needed to
maintain appropriate program quality
Yavapai College, Yavapai County, Arizona YC.EDU
PROVOST DISCUSSION WITH DEAN
Are there Qualified, Available, Interested PTF? Will Instructional Quality Suffer? Should This Drive Strategic Decisions?
Yavapai College, Yavapai County, Arizona YC.EDU
ACTUAL DECISIONS
Requiring screen shots from ICD as part of process to fill a vacant position or create a new one
Compromises and Trial Runs
Biology Chemistry Nursing
Yavapai College, Yavapai County, Arizona YC.EDU