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What is ?

Docusign is a new tool that the Office of Academic Affairs has started using to capture new hire paperwork electronically. I-9’s and OPERS exemption Forms will still be required to be completed in person and require original signatures.

Updated Process Overview

Updated DocuSign Process

Who Action HRA Status/Assignment

Supervisor Submit HRA Submitted Pending Approval, Assigned to OSUL HR

OSUL HR Approve HRA Approved, Assigned to Service Center

Brent Leasure Send welcome email from outlook HR Paperwork Pending, Assigned to Brent Leasure

Brent Leasure Send envelope from DocuSign HR Paperwork Pending, Assigned to Brent Leasure

Brent Leasure Save completed electronic paperwork HR Paperwork Pending, Assigned to Brent Leasure

Charles Smith Send Intake Center/I-9 email from Outlook Personnel File/I-9 Requested, Assigned to Charles Smith

Brent Leasure Intake Center/I-9 completion Future Action Needed, Assigned back to Brent Leasure

Brent Leasure Enter hire into HRIS Future Action Needed, Assigned to Brent Leasure

Brent LeasureSend notification to Employee/Supervisor – Student Employee can begin working

Needs SC Validation, Assigned to Auditor

Ben Moore Review/Complete transaction Needs SC Validation, Assigned to Auditor

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Welcome email sent from HR Specialist to student hire

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Email sent from DocuSign to student hire

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DocuSign landing page for student

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DocuSign Hire Data Worksheet

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DocuSign Ethics/HR Policy Acknowledgement

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DocuSign Disability Self-ID

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Email sent from DocuSign to specialist

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Intake Center/I9 email sent from HR Specialist to student hire

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Visit the Intake Center