Welcome RAMC! Research Administration Modernization Committee
AgendaTime Topic Speakers
5 minutes Intro/Agenda Review Gunta Liders
Associate VP for Research Administration, Office of Research and
Project Administration (ORPA)
10 minutes Welcome Rick Waugh
Vice Provost for Research & Project Sponsor
Steve Dewhurst
Vice Dean for Research, SMD/Associate Vice President for Health
Sciences Research
10 minutes Background & Progress Gunta
25 minutes Demonstration Anthony Beckman & Brenda Kavanaugh
Associate Directors, Research and Project Administration, ORPA
10 minutes Wrap Up/Questions &
Answers
Gunta, All
Rick and Steve
Introducing…
IORAINTEGRATED ONLINE
RESEARCH ADMINISTRATION
The IORA system already contains Click IRB.
Grants (for all sponsored projects) and
Agreements modules will be added mid-2020.
The Future: Ability to See “The Big Picture”
Sample 1 from Cornell University
Eventually, a PI Portal will allow researchers to review standard research metrics.
Timeline: IORA Grants & Agreements Implementation
Planning Iterative Development
& TestingEnd-to-End Test/
User Acceptance Go-Live
Jan – Feb 2020
May – July 2019
July 2019 – Jan 2020
Engagement of UR Community
Apr – Jun 2020
Late Summer 2020
Training
Communications and Change Management Activities
Support & Continuous
Improvement
Preview/
Feedback
Feb – Apr 2020
Progress to Date
Progress-to-Date
Added Agreements module to scope
Met with Arizona State University on lessons
learned/insight (Nov 18, 19)
Collaboration with ORACS team on business processes
opportunities and integration with Workday
Design specifications and development in
progress/ongoing, working with key stakeholders
including Dean’s Offices, ORACS, Axiom, OnCore
team, HR, Advisory Committee, etc.
Communications and engagement planning and
execution underway (ORPA Kickoff, RAMC Kickoff,
website, FAQs, training plans, department reviews, etc.)
Ongoing Activities
Hold discussions on Internal Proposal Deadline, Budgeting / Axiom
(collaboration underway with Budgeting & Finance teams), and System Tags
Integration decisions & business process improvements, working with
ORACS, Axiom and other teams
Rick and Gunta meeting with key stakeholders and committees to gain
support and solicit feedback (MedSAC, CDC, and many others)
Continue workshops with other teams/departments/groups (Dean’s Office,
ORACS, PIs, Institutional Reporting, RARA, RAMC, River Rats, OnCore
team, Finance, HR, etc.)
Super user identification/engagement
Testing of environment
Outreach to other universities using Huron for lessons learned/insight
(Princeton & University of Buffalo)
Continue Communications & Change Management planning and execution
Demonstration of IORA
We need your help!
Super Users
Responsibilities
Must be CLASP-certified
Time commitment is up to 5 hours/week beginning mid-
February/early March
Will be involved in testing and process development
Must communicate status back to departments and share
feedback to the project team
May assist with training needs
If you’re interested in being a super user or would like
to volunteer someone from your department, please
email [email protected] or let us know before you
leave today!
We need you!
You play a
critical role
in success and change!
Communicate with your
colleagues, faculty and us!
Share your ideas with us.
Stay involved & informed. We
will reconvene again in March.
Recognize this is a big change
and will take time to adjust.
IORA Project Website: rochester.edu/iora-project/grants/
Email the team: [email protected]
Invite us to your department meetings!
Questions?
Please complete the short survey Anthony will email to
you after the meeting!
Take an IORA water bottle and flyer with you and be
sure to sign the attendee list.
Thank you!
“The environment of a great
research university creates great
opportunity – not just in the learning
itself, but how that learning
translates into understanding and
action.
As president, I will focus on
supporting and sustaining research
at every level. Because it is through
the knowledge derived from
research that we fulfill our mission to
make the world ever better.”
- Sarah Mangelsdorf, President, University of Rochester, Inaugural Address
Research: A Priority