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Webinars?You can do it!
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WORKSHOP AGENDA
• What is a webinar, and what are the benefits?
• Ways to use webinars• Designing effective webinars• Webinar platforms and tools• Best practices• Q&A
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MEET OUR PRESENTERS
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MEET OUR PRESENTERS
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MEET OUR PRESENTERS
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LET’S GET TO KNOW THE AUDIENCE!
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WEBINAR POLL
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• Short for web-based seminar, a presentation, lecture, workshop or seminar that is transmitted over the web.
• A key feature of a webinar is its interactive elements -- the ability to give, receive and discuss information.
• Both audio and visual components
WHAT IS A WEBINAR?
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WHY USE WEBINARS?
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• Reach a larger audience
• Reduce cost (no need for travel)
• Save time
• Record session for playback
WHY USE WEBINARS?
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ROTARY EXAMPLES – USING WEBINARS
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WEBINARS – HOW TO PARTICIPATE IN A WEBINAR
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PARTICIPATING IN A WEBINAR
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I-Pad or mobile device control panel
Computer control panel
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• Sign in to the webinar at 5-10 minutes early for attendees
• Make sure your internet connection is the best possible. Wired is preferable to wireless.
• Close all other computer applications
• Turn off other devices in the room and ensure your surroundings are as quiet as possible
BEST PRACTICES FOR WEBINAR PARTICIPANTS
2013 RI CONVENTION
• Use a land line telephone for best sound quality. Be sure to use your audio PIN.
• If you are using your computer’s audio to listen to the webinar, use a USB headset
• If you are given the ability to speak by the organizer, mute your own line when you aren’t speaking to minimize background noise
BEST PRACTICES FOR WEBINAR PARTICIPANTS
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DESIGNING WEBINARS, PART 1 – BASIC PRINCIPLES
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Webinars are different to design and deliver than face to face training.
DESIGNING WEBINARS
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• Outline the key messages and main points before preparing the slide deck or other visuals
DESIGNING WEBINARS - BEST PRACTICES
• Start with objectives/learning outcomes
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• Think about how to break up the Webinar and create interactivity moments every 5 – 7 minutes – Asking direct questions and getting written response or verbal response– Polls or surveys– Create time to answer written questions
from audience– Verbal interaction appropriate?
DESIGNING WEBINARS - BEST PRACTICES
2013 RI CONVENTION
• Begin a Webinar with clear directions to the participants about the interface works and show the graphics.
DESIGNING WEBINARS - BEST PRACTICES
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DESIGNING WEBINARS - BEST PRACTICES
• End with a call to action.
• Multiple presenters can keep interest level up
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WEBINARS – HOW TO RUN A WEBINAR
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• Webex
• GlobalMeet
• Adobe Connect
• GoToMeeting/GoToWebinar
POPULAR WEBINAR TOOLS
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GoToMeeting
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HOSTING A MEETING
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SCHEDULING A WEBINAR
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Invites – A Chance to Market
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DESIGNING WEBINARS, PART 2– WEBINAR TOOLS
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GoToMeeting TOOLS
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CONTROL PANEL
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Conducting a Poll
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QUICKPOLL
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SURVEYS
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DRAWING TOOLS
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REPORTS
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SAMPLE REPORT
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BRANDING
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BEST PRACTICES FOR WEBINAR HOSTS
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• Know your audience
• Market, Market, Market
• Staffing appropriately
• Start the webinar with a ‘check-in’
BEST PRACTICES FOR WEBINAR HOSTS
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• Sign in to the webinar at least 30 minutes before the start of the webinar (organizer),
• Practice makes perfect
• Have a plan B ready in case of technical difficulties
BEST PRACTICES FOR WEBINAR HOSTS
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BEST PRACTICES FOR WEBINAR HOSTS
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QUESTIONS
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THANK YOU!
Visit www.rotary.org/webinars for information on upcoming Rotary webinars, or to view recordings of past webinars.