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POST WORKSHOP REPORT

Lifeline Sectors Response Coordination Workshop

Lifeline Sectors Response Coordination Workshop

This Workshop is designed to support the development of regional “information sharing”based exercise drills/modules in the electric, food and fuel/petroleum sectors for the purpose of accelerating

public and private sector response and recovery activities along the East Coast.

November 14, 2014

In Partnership With:Regional Catastrophic Planning Team (RCPT) – NY/NJ/CT/PARegional Catastrophic Planning Team (RCPT) – National Capital Region (VA/DC/MD/DE/PA/WV)Multi-State Fleet Response Working GroupEast Coast Corridor Coalition (EC3)All Hazards Consortium

POST WORKSHOP REPORT

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Lifeline Sectors Response Coordination Workshop - Post Workshop Report

Subject: CATEX 2014 Workshop: Thank You and Follow-up

Dear Workshop Participants,

We would like to thank you all for participating in the CATEX 2014 Lifeline Sectors Response Coordination Workshop on September 4, 2014. Specifically, we would like to thank Consolidated Edison for hosting this Workshop at their beautiful Learning Center facility in Long Island City, New York.

Based on feedback, the Workshop provided insight into many issues facing the electric, fuel, and food sectors. Most of you provided valuable feedback on the recommendation forms or subsequent emails following the Workshop. Going forward, the sector working groups will re-convene and begin to prioritize the operational issues that were discussed at the Workshop, and begin to define the short, mid, and long-term information sharing solutions that could help address each issue. As was discussed at the Workshop, this regional integrated planning process is somewhat of a new approach to addressing these issues, but will engage both public and private sectors in the solution development process – a strategy which has already been proven effective in the electric sector during 2013.

During the Workshop, it was recommended to provide education to all attendees on the power restoration process and some of the complexities that impact the speed with which power is restored following a disaster. Working together, the electric sector and some of the states in the mid-Atlantic and Northeast region developed a webinar series to address this educational need. Below is a link to a webpage that contains three recorded webinars focused on the topics as outlined below.

LINK: Power Sector Webinar Serieshttp://www.fleetresponse.org/resources/webinars/the-power-sector-webinar-series

• Webinar #1 – Understanding the Mutual Aid Investor Owned Utilities process and how the electric sector shares people, trucks and costs in responding to power outages

• Webinar #2 – Understanding the national power grid and how it impacts timeframes for power restoration to occur• Webinar #3 – A case study showing Consolidated Edison’s challenges and logistical efforts in New York City

to restore power following SuperStorm Sandy

Best regards,

The Catex 2014 Planning Team

http://www.fleetresponse.org/resources/webinars/the-power-sector-webinar-series/

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Introduction.............................................................................................................................................Background...........................................................................................................................................CATEX 2014 Lifeline Sectors Response Coordination Workshop Agenda...........................................Welcome and Administration Comments...............................................................................................Electric Sector Demonstration...............................................................................................................Multi-Sector Briefings............................................................................................................................ Fuel Sector...................................................................................................................................... Food Sector..................................................................................................................................... Electric Sector................................................................................................................................. Key Planning Outcomes........................................................................................................................ Sector Operational Issues Discussion................................................................................................... Fuel Sector Finding Discussion....................................................................................................... Food Sector Finding Discussion..................................................................................................... Electric Sector Finding Discussion................................................................................................. Wrap Up Session................................................................................................................................. Session Findings & Next Steps...................................................................................................... Summary........................................................................................................................................ Appendix A: Agenda.............................................................................................................................Appendix B: Workshop Participants....................................................................................................Appendix C: Presentations..................................................................................................................Appendix D: 2014 Drill Read Ahead / Resources...............................................................................

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Table of Contents

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This report is designed to provide an overview of the CATEX 2014 Workshop held at The Learning Center (TLC) of the Consolidated Edison Company of New York in Long Island City, New York on September 4, 2014. The Workshop brought together operations professionals in the public and private sector to focus on expediting power and supply-chain restoration following large scale weather events such as SuperStorm Sandy.

More than just a tabletop exercise, this Workshop is part of a long-term process to identify specific sector operational issues and bring states and company operations professionals together to prioritize these issues and establish the short, mid, and long-term solutions which will expedite information sharing across the region.

This report will provide an overview of the people, organizations, topics, findings, and recommendations gathered at the Workshop as well as establish a methodology that will be used in future planning efforts.

SuperStorm Sandy hit the East Coast in 2012 and impacted over 20 states. Many organizations and groups have conducted workshops to explore lessons learned, best practices, gaps, and recommendations for improvements. At the same time several urban areas were involved in the Regional Catastrophic Preparedness Grant Program (RCPGP) that looked at improving planning and coordination across a region of states.

Out of this grant program evolved a regional, corridor based exercise series called CATEX, which brought together multiple states and companies in the electric sector during 2013 to look at and resolve operational issues in order to expedite power restoration. The New York - New Jersey - Connecticut - Pennsylvania urban area Regional Catastrophic Planning Team (RCPT) has sponsored the CATEX Workshop for 2014 from the above RCPGP funding, expanding the original effort to include the electric sector, food sector, and fuel sectors in the Northeast. The September 4th workshop was part of the CATEX 2014 planning process and was focused on expediting regional information sharing across multiple sectors and states in order to expedite power restoration and supply-chain movement.

Introduction

Background

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Appendix A contains the detailed agenda for the CATEX 2014 Lifeline Sectors Response Coordination Workshop.

The initial session was a demonstration on CATEX 2013 and focused on elements of regional electric sector response that are currently being conducted through the “Regional Fleet Movement Coordination Process” as well as a detailed discussion on the electric sector’s Regional Mutual Assistance Group (RMAG) resource coordination process. Understanding these processes are critical for all emergency management directors so that they are aware of the available information being developed to enable pre-planning within the emergency operations center for responding to electric outages.

Next were the Multi-Sector Briefings focused on the preparation activities 24 hours before landfall of SuperStorm Sandy for each of the three participating lifeline sectors (electric, food, fuel). Most of the discussion showed some of the mature processes put in place to enable this “internal” preparation. The discussion revealed that coordination between private sectors and states was minimal at this point.

Following the Multi-Sector Briefings were the specific Sector Finding Discussions. These sector focused sessions all utilized the same format, with separate discussions on the fuel, food and electric sectors, respectively. Each sector session discussed operational issues and chokepoints, related essential elements of information surrounding each issue/chokepoint, and pointed out key people and processes associated with that information flow. Several operational issues had been developed through previous SuperStorm Sandy workshops held in the NY/NJ area over the past summer and these kick-started some of this discussion, though additional operational issues emerged during the Workshop sessions. These discussions resulted in recommendations on how to expedite the information flow process at the regional level.

Opening remarks were provided by key leadership of Consolidated Edison:Carlos Torres, Vice President, Emergency Management and Andy Tiao, Director, Emergency Management. Background on the Regional Planning Team (RCPT) NY-NJ-CT-PA was presented by Laura Stockstill, Critical Infrastructure Project Manager and on the All Hazards Consortium by Tom Moran, Executive Director. Welcome session presentations are included in Appendix C of this report.

Tom Moran, Executive Director of the All Hazards Consortium, explained the “Regional Integrated Planning Framework” that the AHC utilizes to conduct CATEX 2014. He explained the relationship between the private sector, the public sector, and the integrated planning process.

Tom then discussed the details of the Electric Sector’s “Regional Mutual Assistance Group” (RMAG) and their mutual assistance process that shares key information to support the coordination of resources to assist with large power outages that overwhelm local company resources. At times, this RMAG process needs assistance of multiple states in order to expedite the movement of utility fleets across state lines. In many cases, most states are not impacted by the events (referred to as “pass through” states) and a few are partially or fully impacted (referred to as “impacted states”). The CATEX 2013 exercise discovered, tested and eventually operationalize a simple regional, email based information sharing process that provide shared certain RMAG information with pass through and impacted states in order to get instructions from each state on how best to navigate through their state to reach the impacted states. The results were an expedited flow of information and fleets, increased regional situational awareness, and improved communications and planning.

CATEX 2014 Lifeline Sectors Response Coordination Workshop Agenda

Welcome and Administration Comments

Electric Sector Demonstration

http://www.fleetresponse.org/productsservices/annual-exercise/catex-2013/

http://www.fleetresponse.org/about-us/fleet-initiatives/fleet-movement/

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The graphic above simply illustrates the quantities, timeframes and routes that electric company fleets may take during an event along with an indication of the “pass through” and “impacted” states involved in the effort. Additionally, the graphic below illustrates the regional “email based” information sharing process used to share both the RMAG data above with states and how the states provide instructions and guidance to the RMAG members to expedite their movement through their particular state(s) using a centralized operational email box (Step #4).that instantly delivered incoming emails to all private sector participants.

Below is an example of the RMAG information that can be shared with states:

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This session provided briefings from private sector representatives on the pre-storm preparation activities in the Fuel, Food and Electric sectors for a large storm like SuperStorm Sandy.

These panelists were:

• Jack Cowart, Terminal Manager, BP - Fuel Sector• Carmela Hinderaker, Director of Business Continuity, C&S Wholesale Grocers – Food Sector• Andy Tiao, Director, Emergency Management, Consolidated Edison - Electric Sector & Timothy Hayes,

Manager T&D Operations Services & Emergency Response Central Hudson Gas & Electric Corporation

Panelists described key planning activities that began 24 hours before “landfall".Key discussion points included:

Fuel Sector:1. Planning activities began much earlier than 24 hours prior to the storm hitting a particular region • (Mostly internal at this point with minimal coordination with state and locals)2. Key planning criteria included path/strength which determined the amount of pre-planning • (National Weather Service was used as the key information source for this stage of planning)3. Electrical issues were the biggest focus on these planning activities (movement of equipment) • In SuperStorm Sandy- staged 650 generators (an expensive decision)4. Water Pumps were needed for keeping the water out of the dikes5. Another huge planning issue was the ballasts (keeping enough fuel in tanks so they don’t float, very

expensive)

Food Sector:1. Planning activities again utilized weather forecast models and reviewed effects on both C&S and/or

specific C&S customers facilities • These planning activities covered over 50 warehouses and included over 96,000 items2. Communications with customers and vendors - planning was mostly internally focused during this period • Different teams were responsible for coordinating with different states3. Key planning elements included: • Rearrangement of fuel deliveries (very expensive) • Fuel quantity and availability in specific areas4. Key issues in coordination included: • Lack of understanding regarding government structure at local/state/regional levels and who needed to be reached to coordinate on different issues • Difficulty getting compiled information from each of the various state agencies & entities (e.g. transportation, police, emergency management, etc...) in order to get a clear picture on regional road restrictions/closures, waiver status, and access/credentialing processes • Consistent curfew status information was an issue especially as it involved commercial carriers from lifeline sector areas (e.g. food, fuel, etc…) • Allowing food trucks into restricted areas for deliveries even with curfew in affect

Multi-Sector Briefings

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Electric Sector:1. Storm path and impact included multiple mutual aid regions, which affected how regional electric

response planning was coordinated2. Accurate weather reports were key to the development of the response plan3. Key planning coordination included: • Workforce coordination (workers, linemen, staff, damage assessors, etc..) • Moving and protecting equipment • There was coordination with local entities such as NYPD/NYOEM to help with this effort. • Coordination with critical power customers (life sustaining and critical care entities) • Set-up of command structure within State/County/City EOC’s across multiple states and jurisdictions • Private sector coordination of Regional Mutual Assistance Groups (RMAGs) • North Atlantic Mutual Assistance Group id (NAMAG) and the declaration of a National Response Event (NRE) • Southeast Electric Exchange (SEE) RMAGS covering the southeast region • Edison Electric Institute (EEI) coordinating with regional electric entities and multiple RMAGs • Logistics coordination for incoming crews (crew housing, vehicle staging areas) with states/locals

This part of the Workshop entailed each individual sector discussing operational issues and chokepoints they faced during their response efforts. In each session, a panel of four sector representatives discussed and validated operational issues. These issues were agreed upon, enhanced, modified and prioritized for purposes of this effort. Specifics then were detailed and some discussion occurred on the ranges of difficulties surrounding each issue.

Fuel Sector Findings DiscussionA facilitated panel discussion was conducted involving Fuel Sector operations professionals were conducted and focused on several specific operational issues/chokepoints they faced during SuperStorm Sandy along with the related essential elements of information needed and the processes used to share information with state/local governments locally and regionally.

• Jack Cowart, Terminal Manager, BP• Carlos Munguia, VP Operations, Northern Area, Kinder

Morgan• Kathleen Madaras, Associate Director, Fuel Merchants,

NY/NJ Trucking Assn.• Deb Mamula, Executive Vice President, Texas Oil and

Gas Association

Sector Operational Discussions

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Discussions on the Fuel Sector's issues and essential elements of information included:

1. The ability to pump fuel out of the storage containers. This focused on several key elements: • Lack of generator power was a key issue. Could not pump fuel/product from barges, vessels or bulk storage tanks without generators2. Another related key issue was the vapor emission loads. To be operational, private sector needed

waivers on vapor emissions that occur when pumping fuel. The current process was not well understood, too slow and no single point of contact for the fuel sector representatives to call to get this done quickly. There is more than one regulator in this process:

• State Agencies include: • Department of Environment Protection • Department of Taxation • Department of Transportation • Board of Public Utilities • Local Fire Department • US Coast Guard • Others3. Overweight truck/tanker permits can cause as much as a four (4) day delay4. Need to understand the state priorities for the fuel distribution so support can be provided5. Payment by government for fuel purchases from private sector has been a problem. Streamlined payment procedures need to be developed6. Bulk storage terminals needed more detailed information on tidal surge and flood plain predictions. • Information or algorithms needed to include surge, wind speed, rainfall, tide situation, and moon phase • NOAA had some surge statistics but not on NY Harbor. The Army Corps of Engineers has begun to address this analysis but not currently available

Operational issues identified by this panel prior to the Workshop included the following:

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The Fuel Sector "information sharing process" discussion focused on:

1. There is no central regional, operational coordination organization within the fuel industry.2. Bulk Storage facilities do not control the delivery of the fuel and the trucks. This complicates the

supply chain distribution model utilized for the fuel sector during large regional events.3. Need to have common carriers also engaged in this working group. • There were limited quantities of approved fuel “haulers” for emergencies. These companies are vetted and only a certain number of them get authorized. Need to have more haulers approved on a regional basis and organize some regional way to coordinate them. • Fuel Merchants Association and Motor Carrier Association need to be engaged in the regional planning process as well. • NJ incorporates these into the Private Sector Service Desk • Linked with NJ Food Council4. Fuel Inventory is typically not the problem. There are currently over One (1) million barrels in NY/NJ

Harbor at all times. Communication is the major challenge and the following informational requirements are not presently available:

• What stations had power and could be delivered to? • What bulk fuel stations were able to pump necessary fuel onto the trucks? (Which ones were not flooded, and had sufficient generation power?

Audience recommendations included the following:

1. Need a regional Virtual Emergency Operations Center (EOC) or umbrella group for multiple sectors that would support coordination and communication and information sharing (especially weather and situational awareness related information).

2. Develop better process to coordinate access and situational awareness for essential employees.

3. Need to develop a process for issues to be coordinated from local to state to federal levels for waivers and overall operational planning and coordination. There is not a clear understanding in the private sector of how this process is currently organized.

4. Build a matrix of waiver types and the organizations that are responsible for providing these waivers to the private sector. Several states/organizations have already created several variations of this type of approach (e.g. Texas).

Food Sector Findings DiscussionA facilitated panel discussion was conducted involving Food Sector operations professionals regarding several specific operational issues/chokepoints they faced during SuperStorm Sandy along with the related essential elements of information needed and the processes used to share information with state/local governments locally and regionally.

• Carmela Hinderaker, Director of Business Continuity, C&S Wholesale Grocers• Steve Oswald, Manager, Quality Assurance Division, Wakefern Foods• Susan Morton, Vice President, Marsh & McLellan (representing SYSCO Foods)• Linda Doherty, President, NJ Food Council

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Operational issues identified by this panel prior to the Workshop included the following:

Discussion on the key elements of information included:

1. Grocery chains need more timely estimates of power restoration after the electrical outage so they can resume operations faster. This is critical to their response/recovery planning efforts so they can decide which options they can mobilize internally to save frozen foods, reallocate water and reallocate their supply chain resources.

• In SuperStorm Sandy had over 100 stores out and had 20 generators that could be mobilized. • Food distributers had similar power restoration estimate problem. They had 180 offices that were coordinating with their retail customers and the delivery of food to essential locations like hospitals, schools, prisons, etc… • Retails food stores cannot effectively operate on generators. Generators can run point of sale systems and some emergency exit lighting, but not enough to safely run a store. Dark stores create security and safety problems. • Need to define what level of detail the stores need from the electric companies on power restoration estimates. This could vary from estimates on a specific stores or the community the store is located in.2. Food sector needs access to their stores during events. Coordination with state/local authorities

needs to be faster and more detailed information is needed sooner by the private sector in order to access impacted areas and to conduct operations during curfews.

• Drivers usually are not allowed to enter and deliver key food items to the stores during community curfews. Wait times presented problems with driver shifts. • Knowing local and regional road conditions would help (e.g. closed roads, open roads, restricted roads, etc…). Hundreds of trucks from multiple food warehouses were all impacted by this local/ regional information. The private sector held internal conference calls were conducted twice a day to share road conditions and issues.3. Communication with Food Councils • NJ has centralized Food Council that coordinates NJ issues. Not utilized by other distributers and food councils are different in other states. • MA has food association • NY/NJ has Food Council • State County/Local level are not coordinated and needs to be streamlined • Company-by-company issue

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4. The panel validated that the private sector needed a good list of state contacts within the region to reach out to and work with to resolve operational issues.

5. Public sector did not have a shared regional perspective of the immediate and long-term impacts of a catastrophe within the food sector and the sector’s response requirements.

• Government does have a full understanding of the food sector supply chain issues, needs, and interdependencies upon other sectors (e.g. telecommunications, power, water, information technology, transportation, etc…)

The Food Sector "information sharing process" discussion focused on:

1. The food sector could use the Fleet Working Group’s regional coordination process with states. This would incorporate food/fuel requirements into the expedited information flow with states and support the regional inbound vendor shipments of food and fuel across multiple states.

2. There is a need to incorporate all aspects of “inbound” food supply chain resources and fleets (e.g. owner operated, contracted services, and 3rd party carriers) into the regional information sharing process with states.

Audience recommendations included the following key action steps:

1. Develop a map of regional locations that already have a concentration of fuel, food and reliable power sources along major transportation routes to support private sector resource movement and regional supply chain needs.

2. Development of a list that identifies “Key Regional Locations” of warehouses, stores, and gas stations that need priority restoration after a storm.

3. Develop a process that can quickly get waivers to the food sector’s field personnel 4. Need a place to centralize the food issues information: • Where is all of this information now? Presently, this information is not consolidated and is dispersed across disparate food organizations and supply chain entities. • Need to educate regional governments on the complexity of food sector supply chain and interdependencies • Need a place to view and determine restoration estimates which includes sector-to-sector information. 5. Need some type of software application that can report road closures (e.g. WAZE (Google)) from the

regional perspective.

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Electric Sector Finding DiscussionA facilitated panel discussion was conducted involving Electric Sector operations professionals regarding several specific operational issues/chokepoints they faced during SuperStorm Sandy; the essential elements of information; and the processes used to share information with state/local governments locally and regionally. • Andy Tiao, Director, Emergency Management, Consolidated Edison• John Shaner, Retired, Emergency Management, PEPCO Holdings, Inc.• Tom Born, Manager, Emergency Management. Atlantic City Electric• Bill Kelbaugh, Manager, Emergency Preparedness, PECO Energy Company

Issues identified by this panel prior to the Workshop included the following:

1. The Electric Sector Panel also confirmed that there are multiplier effects when these power outage issues begin to occur and compound.

2. There needs to be an expansion of the RMAGs (Regional Mutual Assistance Groups) coordination function to incorporate field exercises in order to start addressing details of these issues and incorporate the right people into the solutions. This coordination in the electric sector is a bit easier than in the other sectors because the energy sector does not compete with one another.

3. Education is important. A sustainable process of education is needed to help public and private sector better understanding what information is essential for each issue to be addressed.

Discussion on the key elements of information included:

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Audience recommendations included the following:

1. Develop a process to educate state/local government officials on electric sector processes.2. Futher leverage the the Fleet Working Group’s multi-state coordination process into other sectors.3. Fleet Working Group needs to educate public and private stakeholders on the working group product

already produced and in operation.

The Electric Sector "information sharing process" discussion focused on:

1. The need to develop public and private sector champions to help coordinate these information sharing issues within the region. These champions need to be familiar with the RMAG process and incorporate the public sector processes as well.

2. The need to streamline the information sharing process by developing of a common portal and/or mechanism to centralize information, contacts and processes on specific issues.

3. There is currently no “well understood mechanism” for regional visibility of regional road closures.4. There currently is no “one-stop-shop” regarding situational awareness.5. The need to get this information available to electric sector employees so they can get around road

issues and restrictions, allowing them to get on site to repair issues faster.6. Electric personnel currently have some restricted access to a “Central Facility” yet this definition needs to be

broadened to a larger segment of the workforce that is utilized in disaster situations.

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This session provided an overview of the accomplishments of the Workshop and described the planned next steps and timeframes for the development of the Rregional Iinformation Ssharing Ddrill scheduled for November 19, 2014 to be conducted on coordination with the Sector Focused Working Groups.

• Tom Moran, Executive Director, All Hazards Consortium• Laura Stockstill, Critical Infrastructure Project Manager, Regional Catastrophic Planning Team NY-NJ-CT-PA

Recommendations submitted by Workshop attendees and panel participants fell into the following categories:

Wrap Up Session

Situational Awareness

Identify geographic areas and/or regions which contain colocated food (e.g. distribution) and fuel facilities (e.g. production facilities, bulk storage facilities, and retail outlets) and reliable electric services. The areas can be useful by the private sector for a variety of reasons in their regional response activities in the future.

Development of listing of geographic areas that contain food, fuel and electric facilities as mentioned above.

Have public sector prioritizes these particular areas in terms of supporting them in times of need w/information, security, clear roads, etc…)

Education & Planning

Expand educational process to a broader audience in the area of power restoration (e.g. mutual assistance via the RMAGs).

Education of private sector process for “key resource planning” used to move essential personnel during response efforts

o Public and private sectors should jointly determine who should be prioritized, where they should enter, and have these decisions incorporated into the private sector’s plans. � This effort could possibly utilize existing CEAS

credentialing process in NY/NJ which facilitates cross jurisdictional access.

� This effort could explore “placard system” as they do in North Carolina?

Organize an annual regional training summit that can provide basic education to public and private sector operators, regulators, elected officials, and public and/or private legal personnel.

Regional Communications

Develop a more streamlined approach to communicate regionally with states and private sector.

Waivers Develop a regional dashboard for monitoring the decision status of key processes (e.g. permits, waivers, etc…) and communicating the information out to the private sector.

This could incorporate a matrix of the various types of waivers and the organizations responsible for these waivers as a first step.

Expand education of food and fuel supply chain for each of the sectors and government to enhance the common understanding and improve decision making and response efforts. Key topics could include: How do the supply chain components in each sector work? What are the biggest issues in the supply chain process? How can the sectors regionally coordinate between one another and with the public sector?

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Session Findings & Next StepsThe Workshop sessions covered multiple issues facing the electric, food, and fuel sectors. The findings were captured and are illustrated in the chart below, with estimated priority of each of the major chokepoints within each sector based on Workshop discussions.

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In summary, the Workshop accomplished its objectives by bringing together public and private sector operations personnel to discuss and validate operational issues in the Food, Fuel and Electric sectors. Some recommendations were provided as to how to begin addressing these issues. The planning team captured sufficient information form the Workshop that can be used to frame the discussions and planning efforts of the Sector Focused Working Groups as they plan for the upcoming regional drill in November 19, 2014.

The key information items that can be part of the drill include:

In addition to planning for the CATEX 2014 Regional Information Sharing Drill (Nov 19th), the Sector Focused Working Groups will be working on several short-, mid-, and long-term objectives to address the sector operational issues discussed at the Workshop.

Going forward, the planning team is continuing to develop the “issues matrix” above to be used as a planning tool going forward.

• Leverage and test the electric sector’s Regional Fleet Movement Coordination Process to expand the distribution list beyond electric sector to the food and fuel organizations.

• Determine the “current state” of the information provided by flood/surge studies which have been or are being conducted for the New York Harbor and explore using this information in the drill.

• Integrate and coordinate into the drill the major electric, food and fuel associations (such as EEI, Food Council, Fuel Merchants, etc… ) in order to improve sustainment of information sharing process and regional CATEX exercises.

• Integrate the public sector agencies in the Northeast into the drill that were identified at the Workshop from transportation, fuel, police, maritime, food, health, etc…

Summary

http://www.fleetresponse.org/productsservices/annual-exercise/sector-focused-working-groups/

http://www.fleetresponse.org/2014-regional-info-sharing-drill-nov-19/

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Appendix A: Workshop Agenda2014 CATEX Lifeline Sector Response

Coordination Workshop AgendaDate/Time: Thursday, September 4, 2014, 8:00am – 4:00pmLocation: Consolidated Edison Company of New York, The Learning Center (TLC), 43-82 Vernon Boulevard, Long Island City, NY 11101

8:00 am – 8:45am Networking Breakfast

8:45 am – 9:00am Welcome and Administrative Remarks

∞ Tom Moran, Executive Director, All Hazards Consortium ∞ Laura Stockstill, Critical Infrastructure Project Manager,

Regional Catastrophic Planning Team NY-NJ-CT-PA ∞ Carlos Torres, Vice President, Emergency Management,

Consolidated Edison ∞ Andy Tiao, Director, Emergency Management,

Consolidated Edison 9:00 am – 9:30am Electric Sector Demonstration

Briefing on the results achieved in the electric sector during CATEX 2013, with demonstration of the Regional Fleet Movement Coordination Process

∞ Tom Moran, Executive Director, All Hazards Consortium 9:30 am – 10:15 am Multi-Sector Briefings

Briefing on the “pre-storm” preparations activities in the Fuel, Food and Electric sectors for a large storm like SuperStorm Sandy

∞ Jack Cowart, Terminal Manager, BP - Fuel Sector ∞ Carmela Hinderaker, Director of Business Continuity, C&S

Wholesale Grocers – Food Sector ∞ Andy Tiao, Director, Emergency Management, Consolidated

Edison - Electric Sector & Timothy Hayes, Manager T&D Operations Services & Emergency Response Central Hudson Gas & Electric Corporation

10:15am – 10:30 am Break

10:30am – 12:00pm Fuel Sector Finding Discussion

Facilitated panel discussion involving Food Sector operations professionals regarding several specific operational issues/chokepoints they faced during SuperStorm Sandy; the associated information; and the processes used to share information with state/local governments locally and regionally.

∞ Jack Cowart, Terminal Manager, BP ∞ Carlos Munguia, VP Operations, Northern Area, Kinder

Morgan ∞ Kathleen Madaras, Associate Director, Fuel Merchants,

NY/NJ Trucking Assn. ∞ Deb Mamula, Executive Vice President, Texas Oil and Gas

Association

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12:00 pm - 12:30 pm Working Lunch Break

12:30pm – 2:00 pm Food Sector Finding Discussion

Facilitated panel discussion involving Food Sector operations professionals regarding several specific operational issues/chokepoints they faced during SuperStorm Sandy; the associated information; and the processes used to share information with state/local governments locally and regionally.

∞ Carmela Hinderaker, Director of Business Continuity, C&S Wholesale Grocers

∞ Steve Oswald, Manager, Quality Assurance Division, Wakefern Foods

∞ Susan Morton, Vice President, Marsh & McLellan ∞ Linda Doherty, President, NJ Food Council

2:00pm – 2:10pm Break

2:10pm – 3:40pm Electric Sector Finding Discussion

Facilitated panel discussion involving Electric Sector operations professionals regarding several specific operational issues/chokepoints they faced during SuperStorm Sandy; the associated information; and the processes used to share information with state/local governments locally and regionally.

∞ Andy Tiao, Director, Emergency Management, Consolidated Edison

∞ John Shaner, Retired, Emergency Management, PEPCO Holdings, Inc.

∞ Tom Born, Manager, Emergency Management. Atlantic City Electric

∞ Bill Kelbaugh, Manager, Emergency Preparedness, PECO Energy Company

3:40pm – 4:00pm Wrap Up Session

Provide a quick overview of accomplishments of the Workshop and describe next steps and timeframes for the development of the regional information sharing drill template by the Sector Focused Working Groups.

∞ Tom Moran, Executive Director, All Hazards Consortium

∞ Laura Stockstill, Critical Infrastructure Project Manager,

Regional Catastrophic Planning Team NY-NJ-CT-PA

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Appendix B: Workshop Participants

CATEX -

43-82 Vernon Boulevard, Long Island City, NY 11101

Thursday, September 4, 2014

First Name Last Name E-Mail

Emmanuel Alexis New York State Department of Public Service [email protected]

Kristy Augustosky [email protected]

Michael Barnwell MTA Bridges and Tunnels [email protected]

Tom Born Pepco Holdings Inc.

Rita Carlson New York State Department of

[email protected]

Jack Cowart BP Products North America [email protected]

Miquela Craytor NYC Economic Development Corp. [email protected]

Meg D'Astolfo Verizon [email protected]

Gary Delafosse Kinder Morgan [email protected]

Dean Desautels [email protected]

Lisa Dewey-

Port Authority of NY & NJ

Fabac Maryland Emergency Management Agency

Roberta Fine New York State Department of

Jackie Grantham [email protected]

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Jackie Grantham [email protected]

Timothy Hayes Central Hudson Gas & Electric [email protected]

Carmela Hinderaker C&S Wholesale Grocers [email protected]

Erik Horman MTA Bridges and Tunnels [email protected]

Bill Kelbaugh PECO [email protected]

Maisha Lopa NYC Economic Development Corp. [email protected]

Kathleen Madaras Fuel Merchants - NJ / NJ Motor Truck Assn. [email protected]

Raemon Mallin First Energy/JCP&L

Debra Mamula [email protected]

James Mathis FEMA Region III [email protected]

Erin McLachlan RCPT NY-NJ-CT-PA [email protected]

John Molnar [email protected]

Tom Moran [email protected]

Susan Morton on behalf of Sysco [email protected]

Tom Murphy

Joseph Musso [email protected]

Richard Nicklas FEMA Region I [email protected]

Lawrence O'Reilly FEMA Region II lawrence.o'[email protected]

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Steve Oswald Wakefern Food Corp. [email protected]

Judith Peter New York State Department of

[email protected]

Plackis PSEG Long Island

Sandra Rothbard NYC Management [email protected]

Dennis Sample Preparedness [email protected]

Jessica Schein Management [email protected]

Dennis Schrader [email protected]

John Shaner AHC Fleet Movement Working Group and PHI [email protected]

Michael Sharon FEMA Region III [email protected]

Joseph Steindam Port Authority of NY & NJ [email protected]

Laura RCPT NY-NJ-CT-PA

Aaron Strickland Georgia Power/Southern Company [email protected]

Ira Tannenbaum Management [email protected]

Andy Tiao Consolidated Edison Company of New York, Inc. @coned.com

Carlos Torres Consolidated Edison Company of New York, Inc. [email protected]

Vasilow New York State Department of

Judy Walker Authority [email protected]

Ryan White NYC Economic Development Corp. [email protected]

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Appendix C: Presentations

The CATEX Workshop Slide deck

The Regional Catastrophic Preparedness Grant ProgramOverview Slide Deck

The Consolidate Edison Presentation Slide Deck on the Electric Sector

The C&S Foods Presentation Slide Deck for the Food Sector

http://www.fleetresponsemember.org/documents/ConEd-All-Hazards-Slides.pdf

http://www.fleetresponsemember.org/documents/C&S-Foods-Multi-Sector-Briefing-Questions.pdf

http://www.fleetresponsemember.org/documents/RCPGP-Program-Overview-CATEX-2014-workshop.pdf

http://www.fleetresponsemember.org/documents/CATEX-2014-Master-Workshop-Slides.pdf










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APPENDIX D - 2014 Drill Read Ahead / Resources


In preparing for the CATEX 2014 Regional Information Sharing Drill scheduled for November 19, 2014, the planning team has prepared some read ahead materials and videos for both the PLAYERS and OBSERVERS participating in the drill.

1. CATEX 2014 Drill Participant Overview Slides:http://www.fleetresponse.org/2014-regional-info-sharing-drill-read-ahead

2. Online Resources:

• CATEX 2014 DRILL Help Desk Available:

Jim Cox: [email protected] or 301-639-9320Kristy Augustosky: [email protected] or 703-398-9408

• CATEX Online Resources:

CATEX 2014 Regional Information Sharing Drillhttp://www.fleetresponse.org/2014-regional-info-sharing-drill-nov-19/

CATEX 2014 Planning Workshophttp://www.fleetresponse.org/2014-workshop-sept-4/

CATEX Sector Focused Working Groupshttp://www.fleetresponse.org/productsservices/annual-exercise/sector-focused-working-groups/

CATEX 2014 Exercise Overviewhttp://www.fleetresponse.org/productsservices/annual-exercise/catex-2014/

CATEX 2014 Exercise FAQshttp://www.fleetresponse.org/productsservices/annual-exercise/catex-2014/faqs/

CATEX Annual Public/Private Sector Exercise Originhttp://www.fleetresponse.org/productsservices/annual-exercise/catex-origin/

• CATEX 2014 YouTube Video Playlist:

http://www.youtube.com/playlist?list=PLEXjtR48sZXGPCmfU2hZ3j9dXypkwZhtE


http://www.fleetresponse.org/2014-regional-info-sharing-drill-read-ahead

http://www.fleetresponse.org/2014-regional-info-sharing-drill-nov-19/

http://www.fleetresponse.org/2014-workshop-sept-4/

http://www.fleetresponse.org/productsservices/annual-exercise/sector-focused-working-groups/

http://www.fleetresponse.org/productsservices/annual-exercise/catex-2014/

http://www.fleetresponse.org/productsservices/annual-exercise/catex-2014/faqs/

http://www.fleetresponse.org/productsservices/annual-exercise/catex-origin/

https://www.youtube.com/playlist?list=PLEXjtR48sZXGPCmfU2hZ3j9dXypkwZhtE