Summit 2007: Get Connected
W711 - Handling Surcharges on Acclaim
Victoria PereaSoftware Support
Unstable fuel costs continue to impact the price of doing business, and handling these increases effectively is crucial. Attend this session and learn how to add surcharges to purchase orders, sales orders, and quotations. Also, learn how surcharges affect the ledger and related reports.
Pre-requisites: Basic understanding of Material Receipt Reconciliation and Ledger
Wednesday, 5:00 p.m.
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Session Objectives
Become acquainted with surcharge maintenance and set up Learn how surcharges are calculated on quotations, sales orders and purchase ordersDiscover how moving average cost is affectedUnderstand surcharge effects on the ledger
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Return on Investment Opportunity
Automates the calculation of surcharges onto your transactionsGives you greater control over sales surchargesPayables Surcharge Report shows you the impact surcharges have on your bottom line
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Surcharges
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Surcharge Hierarchy
1. Item Code2. Vendor Number/Customer Code, Product
Group, Purchase/Sales Discount Group3. Vendor Number/Customer Code, Product Group4. Vendor Number/Customer Code,
Purchase/Sales Discount Group5. Vendor Number/Customer Code
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Customer Surcharges
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Surcharge Formula
*If no sales pricing multiplier, 1 is used
Item Price =Surcharge Value x Source Price + Source Price
Sales Pricing Multiplier*
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Formula with Discount Multiplier
Item Price = [(Source Price x Discount Multiplier) x Surcharge Value]
+ ORDPR
where ORDPR = Source Price x Discount Multiplier
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Customer Order
0.015 x 30.00 = 0.45 + 30.00 = 30.451
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Customer Order
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Daily Invoice Register
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Quotations
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Forms Layout Options
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Vendor Surcharges
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Surcharge Formula
Item Cost = Surcharge Value x Source Cost + Source Cost
Purchase Pricing Multiplier*
*If no purchase pricing multiplier, 1 is used
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Surcharge Calculations
Calculated on stock itemsDo not apply to nonstock items if cost is taken from order costSurcharge value is added to List/Cost valueof itemEdit or Multiplier used after surcharge is calculated, surcharge is ignored/does not printONLY apply on DS or LPU orders if PO item is costed by a purchase pricing schedule
Both for catalog and stock items
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DS and LPU Purchase Orders
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Example
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Standard Calculations
0.01 x 114.3576 + 114.3576 = 115.50121
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Material Receipt Reconciliation
Summit 2007: Get Connected
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Moving Average Cost
MAC automatically updated at material receiving time
Except for DS and LPU purchases
Surcharge value included in Invoice and Net payable amountsAutomatically updates surcharge field on receipt and item levelsAutomatically updates Payables Surcharge ReportNo entries made to the Cost Change Register
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Payables Surcharge Report
Example
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General Ledger
Monthly Invoice Register (INV)Discrepancy Journal (POCD)Expense Journal (EXP)Unreconciled Receipts (UMAC)
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Suggested Action Plan
Surcharge AssessmentVendorProduct Group
Decide on a sales surcharge strategyBegin setup and put the system to work!
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Additional Resources
Vendor Information PDFSolution # 10342Software Support Departmentwww.distribution.activant.com
Educational ServicesWeb-Based Training
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Summary
Reviewed surcharge maintenance and set up processExperienced surcharge calculations on Orders, Quotations and PurchasesLearned how moving average cost is affectedDiscussed ledger effects
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Thank You for Attending
W711 – Handling Surcharges on AcclaimVictoria PereaPlease submit the Session Feedback Form
To receive NASBA credits, please be sure to complete the Session Feedback Form and sign the class roster in the back of the room
VENDOR NAME VEND INV# PO# POST-DATE COMM NET AMT INV AMT SURCHARGE RCPT# RCPT-DATE INVOICED AMT SURCHARGE ITEM INVOICED QTY UNIT COST EXT PRICE SURCHARGE PO LINE ACE ACE PUMP COMPANY 01/10/07 15:32:23 1000519 01/10/07 0 2,887.53 2,887.53 28.59 0001 01/10/07 2,887.53 28.59 2,887.53 28.59 1 ACE 132446 25.00 115.5012 CONTROL VALVE --------------- --------------- --------------- VENDOR TOTALS: 2,887.53 2,887.53 28.59 COMPANY: DISTRIBUTORS INC. PAYABLES SURCHARGE REPORT BRANCH SUMMARY BRANCH NET AMT INV AMT SURCHARGE 1 2,887.53 2,887.53 28.59 ----------------- ----------------- ----------------- COMPANY TOTALS 2,887.53 2,887.53 28.59
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