W Academy
OF SALON amp SPA
520 SAN RAMON VALLEY BLVD DANVILLE CA 94526 1UPDATED 06-27-2012 TO 06-27-2013
WAcademy OF SALON amp SPA
520 San Ramon Valley Blvd Danville Ca 94526
TABLE OF CONTENTS WELCOME MESSAGE 3 MISSION STATEMENT 4 PHILOSOPHY 4 ACCREDITATIONAPPROVALS 4-5 APPROVAL DISCLOSURE STATEMENT 6 CAREER OPPORTUNITIES 7 FINANCING 7 ADMISSION POLICIES AND PROCEDURES ENROLLMENT DATES 7-8 DOCUMENTS NEEDED FOR ADMISSIONS 8 RE-ENTRY AND WITHDRAWAL POLICIES 8-10 COSMETOLOGY TUITION AND CURRICULUM 10-13 COSMETOLOGY COURSE OUTLINE 14-20 ESTHETICIANTUITION AND CURRICULUM 20-23 ESTHETICIANCOURSE OUTLINE 23-28 FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS 37-38 SATISFACTORY ACADEMIC PROGRESS 39-42 COMMON TERMS AND CONDITIONS 43 RULES AND REGULATIONS 44-47 UNIFORM DRESS CODE 48 STUDENT SERVICES AND POLICIES 49-52 CANCELLATION AND REFUND POLICIES 53 STUDENTrsquoS RIGHTS 54-55 TERMINATION POLICY 56 RETURN TO TITLE IV POLICY 56 FINANCIAL AID PROGRAMS 57-61 VETERANrsquoS POLICY STATEMENT ADDENDUM 62 CODE OF ETHICS 63
UPDATED 06-27-2012 TO 06-27-2013 2
WELCOME Dear Future Artist
On behalf of the WAcademy Education Team we would like to welcome you into our exclusive boutique training center Our courses are developed and designed to be contemporary relevant and forward thinking We are committed to providing the highest caliber tools education and technical training available in Salon amp Spa initial training Here you will learn the art of hair cutting color design texture and styling as well as the most current spa techniques and services
We welcome you and look forward to introducing the many opportunities available to you in the Salon amp Spa Industry Our commitment is to enhance the curriculum and deliver a continued level of excellence
WAcademy of Salon amp Spa is one of 21 schools in the world selected to be a Sassoon Academy Sassoon Connection Member School As a future Artist in our Academy you will learn the ABC | Cutting Hair the Sassoon Way
WAcademy has partnered with Nuts amp Bolts Business Training Program providing our future artists with professional skills on how to build your business and deliver outstanding guest services
Your dedication to your personal and professional development here at WAcademy will ensure your future success in the Salon amp Spa industry
Rashelle Kaddura Owner
Wassim Kaddura Owner
All information contained in this school catalog is current and correct and is so certified as true by Wassim and Rashelle Kaddura President and Vice President W Academy of Salon amp Spa
3UPDATED 06-27-2012 TO 06-27-2013
MISSION STATEMENT
W Academy is dedicated to providing high quality professional education delivered with passion and technical excellence Our goal is to create a supportive and challenging educational environment with the value of trust and respect With support and encouragement of our staff and students personal and professional knowledge and growth we enable them to provide service that exceeds our guestsrsquo expectations
Whereas the outcome of state licensure and job placement are the product of this education we provide a premium educational experience and quality of life at our institution This quality of life is characterized by mutual respect support and encouragement for all individuals regardless of race sexual orientation religion gender or creed
At W Academy we offer you the training needed to pass the state licensing examination and prepare you for employment in the Salon amp Spa industry
The following objectives are designed to assist you in meeting your academic training and career goals
Prepare graduates to pass their State Board licensing exam Prepare graduates to secure positions in their chosen field of study Supply the industry with skilled responsible and well trained professionals Utilize appropriate instructional objectives provide for individual differences among
students motivate students in learning how to achieve their goals Conduct a continuous program of self-evaluation and feedback to ensure
program improvement Maintain the highest standards in training Maintain a reputation as a respected training institution in the
cosmetologyesthetics field
Wassim amp Rashelle Kaddura President amp Vice President
WAcademy of Salon
4UPDATED 06-27-2012 TO 06-27-2013
PHILOSOPHY Our philosophy is to offer training designed to prepare graduates with the skills needed to secure employment in cosmetology esthetics and related fields Our instructors provide one on one attention as well as class instruction This combination assures students the ability to realize their goals efficiently
The highest academic and career standards are maintained to assure graduates superior capability in their profession The curriculum is flexible enough to allow for new procedures and techniques as they are developed and yet solid enough to maintain high academic standards The final objective is to graduate students who are able to pass the State Board Exam obtain licensure in the State of California and be able to secure and retain employment in order to advance in the cosmetology and esthetics profession
ACCREDITATION
WAcademy of Salon amp Spa is accredited and is approved by the following agencies
NATIONAL ACCREDITING COMMISSION OF CAREER ARTS AND SCIENCES (NACCAS) 4401 Ford Ave Suite 1300 Alexandria Virginia 22302 Telephone (703) 600-7600 Fax (703) 379-2200
W Academy is a private institution and it is approved to operate by the (BPPE) ldquoAny questions you may have regarding this catalog that have not been satisfactorily answered by the institution may be directed to the Bureau for Private Postsecondary Education at Mailing address
Bureau for Private Postsecondary Education (BPPE) PO Box 980818 West Sacramento CA 95798-0818
Bureau for Private Postsecondary Education 2535 Capitol Oaks Drive Suite 400 Sacramento California 95833
Phone (916) 431-6959 Toll Free (888) 370-7589 Main Fax (916) 263-1897 Licensing Fax (916) 263-1894 EnforcementSTRFClosed Schools Fax (916) 263-1896
Web site wwwbppecagov
5UPDATED 06-27-2012 TO 06-27-2013
ldquoAs a prospective student you are encouraged to review this catalog prior to signing an enrollment agreement You are also encouraged to review the School Performance Fact Sheet which must be provided to you prior to signing an enrollment agreementrdquo
ldquoA student or any member of the public may file a complaint about this institution with the Bureau for Private Postsecondary Education by calling toll free (888) 370-7589)or by completing a complaint form which can be obtained on the bureaursquos Internet Web site wwwbppecagov
ALL CLASSES WILL BE HELD AT 520 SAN RAMON VALLEY BLVD DANVILLE CA 94526
WAcademy of Salon amp Spa is either approved by or is a member of the following agencies
Approved to Participate in the Title IV Federal Student Aid programs Private Postsecondary and Vocational Education Reform and Student Consumer Protection
Act of 2009 (CPEC) California Board of Barbering and Cosmetology [DCA] Career Institute Association (CCA) Vocational Rehabilitation (Voc Rehab) American Association of Cosmetology Schools (AACS) ETPL [PRIVATE INDUSTRY COUNCIL]
APPROVAL DISCLOSURE STATEMENT WAcademy of Salon amp Spa located at 520 San Ramon Valley Blvd Danville CA 94526 was granted institutional approval by the State of California for the following courses
Cosmetology 1600 Hours Esthetician 600 Hours Manicuring 400 Hours
WAcademy of Salon amp Spa is not a public institution The following State Boards Bureaus Departments or Agencies set minimum standards for programs of study in accordance with the Education Code section 9431612
California Department of Consumer Affairs requires a minimum of 1600 hours to become a licensed Cosmetologist and 600 hours to become a licensed Esthetician 400 hours to become a licensed Manicurist
Instruction is in residence with occupancy level accommodating 240 students using oscillating schedule time The Department of Consumer Affairs requires that a student who successfully completes a course of study be awarded an appropriate diploma or certificate to verify completion
Prospective students are encouraged to visit the school to discuss personal educational and occupational plans with school admissions prior to enrolling or signing enrollment agreements The Academy currently participates in programs designed to provide grants and other financial assistance for students who qualify
6UPDATED 06-27-2012 TO 06-27-2013
CAREER OPPORTUNITIES The curriculum is designed to offer training for entry-level positions in the Salon amp Spa profession
ASSOCIATE STYLIST PLATFORM ARTIST SALON OWNERMANAGER
HAIR STYLIST FASHION WEEK PARTICIPANT
SPA OWNER
COLORIST EDITORIAL PHOTO SHOOTS INDUSTRY PRODUCT REPRESENTATIVE
MAKE-UP ARTIST RUNWAY SHOWS MEDI SPA SKIN CARE SPECIALIST BRIDESWEDDINGS SCHOOL OWNER
FINANCING The following is a list of W Academy financial assistance programs
Private Pay TFC Private lender 4 interest In house Lending 0 (Promotional at times during the year) Acceptable payment by Credit Card [ Visa and Master Card ] Title IV Funding
Financing is available to qualifying students through Title IV funding Private loans Vocational Rehabilitation and Veterans Affairs for qualifying individuals
ENROLLMENT AND CLASS START SCHEDULE
New classes start every 5 weeks WAcademy of Salon amp Spa reserves the right to change entrance dates and class schedules within the limitations of our facility START DATES FOR ALL PROGRAMS
11-27-2012 01-02-2013 02-05-2013 03-05-2013 04-09-2013 05-14-2013 06-18-2013 07-23-2013 07-23-2013 08-20-2013 09-17-2013 10-22-2013 11-26-2013 01-02-2014
ADMISSION POLICY amp PROCEDURE WAcademy of Salon amp Spa will admit as regular students Students who are at least 16 years of age and or under a training agreement WAcademy of Salon amp Spa accepts High School students provided they have a signed
consent of parent and High School Counselor Students must have a High School Diploma GED or an equivalent certificate
7UPDATED 06-27-2012 TO 06-27-2013
All students must have a copy of their social security card California Driverrsquos License California ID or Birth Certificate Students must agree to abide by WAcademy of Salon amp Spa rules policies and procedures in effect or that may become effective during the enrollment period
Enrollment may occur at anytime by appointment At the enrollment interview you will complete an admissions application receive a tour of the facility and have a personal interview During the interview job opportunities curriculum tuition fees and graduation requirements will be discussed A meeting with the Director of the school may be needed to discuss financial assistance that is available through the school
ADMISSIONS DOCUMENTS THE ITEMS BELOW ARE NECESSARY FOR ADMISSIONS 1 Student Enrollment Agreement 2 Proof of Education (High School Diploma or High School Transcript with graduation date or
GED or equivalent) 3 Proof of Age (valid Driverrsquos License CA ID card or Birth Certificate) 4 Materials Fee $ 35000 is due and payable at the time of enrollment (per refund policy and
is non refundable through attendance at the first class session or the seventh class day after enrollment whichever is later- Assembly Bill No 48 Chapter 310 Article 13sect 94920 sub-section (b)
6 Cash money orders or checks make payable to WAcademy of Salon amp Spa 7 Visa and Master Credit Cards are accepted 8 Signed copy of Social Security Card 9 Permanent Resident Card if applicable
Please note the Pre-Application for Licensing in the State of California requires each student
to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Please speak with the School Director if you have any prior convictions at the time of enrollment
RE-ENTRY AND WITHDRAWAL POLICIES EVALUATIONDROP PERIOD
During the first five (5) days of school the student will be monitored for attendance the student will be cancelled from the program if attendance is not 90 (excused absences will be considered) For the next twenty-five (25) days the student is monitored on a daily basis for attendance completion of assignments following the institutional policies rules and regulations and for behavioral patterns If the studentrsquos history during the 25-day period shows a lack of commitment an advisory session will be conducted documented and signed by both the student and School Director The student will then be terminated from school However if the student has documented mitigating circumstances as determined by written appeal (see Appeal Policy page 29) the student may be allowed to remain enrolled at WAcademy of Salon amp Spa
8UPDATED 06-27-2012 TO 06-27-2013
TERMINATION AND REAPPLICATION
Students who temporarily withdraw from a program at WAcademy of Salon amp Spa will be evaluated prior to re-entering the program Students who were previously expelled may be eligible for readmission at the discretion of the School Director amp Owners If a prior student is allowed to return they must be deemed in good standing The studentrsquos hours from the prior attendance will be evaluated for acceptability based on the length of time the student has been withdrawn Prior credit for written and practical operations will be reviewed on an individual basis
RE-ADMISSION TUITION CREDIT POLICY
BOOKS EQUIPMENT An inspection of books and equipment will be made to determine content and
publishing date of books It will be the studentrsquos responsibility to replace all missing items or any updates to books or kits due to curriculum changes
TUITION Students returning to WAcademy of Salon amp Spa with accumulated hours less than 15 of the course length and within 90 days of the date of withdrawal will receive credit on tuition for the amount previously charged
TUITION Students returning to WAcademy of Salon amp Spa after 90 days andor hours accumulated in excess of 15 of the course will be treated the same as a transfer student The charges will be the hourly rate for each course Any unpaid balance must be paid in full prior to re-starting the program
TRANSFER POLICY
Students transferring into WAcademy of Salon amp Spa from a school within the State of California must submit a record of withdrawal from the prior school Earned hours written and practical operations for prior training will be evaluated for credit Students must provide an Official Academic Transcript for evaluation two (2) weeks prior to enrollment from their previous school WAcademy does not accept Cosmetology transfer students with more than 200 hrs And Estheticians transfers with more than 100
Cosmetology students that are accepted with 200 hours or less and Estheticians with 100 or less will be given an academic evaluation based on written exams and a practical exam Based on the examination results the Academy may lengthen the duration of the training proportionately RE-ENROLLMENT STUDENT FEES
A re-enrolling student will be charged a $25000 application fee The student will be charged for their remaining hours at the current tuition rate If the student has books and equipment they must be evaluated for publishing date and content prior to enrollment However the student will be charged a fee for supplies (see pages 13 or 20) depending on the program) for the amount of the fee If the books and equipment are not comparable to WAcademy of Salon amp Spa books and equipment they must be purchased
9UPDATED 06-27-2012 TO 06-27-2013
FILE RETENTION AND ACCESS TO FILES
Beginning January 2010 WAcademy of Salon amp Spa maintains student records for fifty years WAcademy of Salon amp Spa will provide access to all students and or parentsguardians of a dependent minor student and other school records to its Accrediting agency of HEA with a 24 hour request
COSMETOLOGY TUITION amp CURRICULUM
BASIC COSMETOLOGY COURSE 1600 CLOCK HOURS PROGRAM LENGTH 44 WEEKS (40) HOURS PER
WEEK) 66 WEEKS (24) HOURS PER WEEK) 80 WEEKS (20) HOURS PER WEEK)
PROGRAM COST TUITION $1400000 BOOKS AND EQUIPMENT $330000 NUTS AND BOLTS $55000 SASSOON $65000 MATERIALS FEE NON REFUNDABLE $15000 IPAD $49900 STATE TAX 875 NON REFUNDABLE $43741
APPLICATION FEE NON REFUNDABLE $10000
ADMINISTRATIVE FEE $15000 STRFF NON REFUNDABLE $9500
TOTAL COST $1993141
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to payment schedules Students are directed to make payments on time in the Directors office and must sign the Student Payment Record Students may request individual payment plans All books and equipment purchased on-campus are non-returnable once issued W Academy offers an interest free payment plan for cash paying students who qualify If a student fails to make payments as agreed the student will have to sign a new payment plan which includes interest
bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS (SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULM REQUIREMENTS FOR THE COSMETOLOGY COURSE SUBJECT Minimum Hours Minimum
of Technical Practical Instruction Operations
UPDATED 06-27-2012 TO 06-27-2013 10
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations 20 0
The Barbering amp Cosmetology Act and the State Boardrsquos Rules amp Regulations
20 0 Cosmetology Chemistry (Shall include the chemical composition and the purpose of cosmetic nail hair and skin care preparations Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of matter)
20 0 Health amp Safety Hazardous Substance (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B) Theory of Electricity In Cosmetology (Shall include the nature 5 0 of electrical current principles of operating electrical devices and the various safety precautions used when operating electrical equipment) Bacteriology anatomy physiology 15 0 Wet Hair Styling (Shall include hair analysis shampooing 35 260 finger waving pin curling and comb-outs) Thermal Hair Styling (Shall include hair analysis straightening waving curling with hot combs and hot curling irons and blower styling)
A Thermal Styling B Press and Curl
Permanent Waving (Shall include hair analysis chemical and heat permanent waving) Chemical Straightening (Shall include hair analysis and the use of sodium hydroxide and other base solutions) Haircutting (Shall include hair analysis and the use of the razor scissors electrical clippers and thinning shears for wet and dry cutting)
30 20
20
20
20
40 20
80
25
80
Hair Coloring and Bleaching (Shall include hair analysis predisposition tests safety precautions formula mixing tinting bleaching and the use of dye removers Shall not include any credit for color rinses) 60
50 A Hair coloring 20 B Bleaching
Scalp and Hair Treatments (Shall include hair and scalp 5 20 analysis scientific brushing electric and manual scalp manipulation and other hair treatments) Facials
A Manual (Shall include cleansing scientific 5 10
UPDATED 06-27-2012 TO 06-27-2013 11
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations manipulations packs and masks)
B Electrical (Shall include the use of electrical 10 15 modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for the purpose of contracting the muscles of the body or face) 10 15
C Chemicals (Shall include chemical skin peels packs masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
Makeup (Shall include skin analysis complete and 15 10 corrective makeup lash and brow tinting and the application of false eyelashes) Eyebrow Arching and Hair Removal (Shall include the use of 10 20 wax tweezers electrical or manual and depilatories for the removal of superfluous hair) Manicuring and Pedicuring
A Water and oil manicure including nail analysis 5 15 and hand and arm massage
B Complete pedicure including nail analysis and 5 10 foot and ankle massage
C Artificial Nails 1 Acrylic Liquid and powder brush-on 10 50 Nails
2 Artificial nail tips 10 50 Nails
3 Nail wraps and repairs 5 20 Nails
Additional training may include professional ethics personal hygiene good grooming and normal clean up duties Training requires keeping student records desk and reception and the care and styling of wigs it may also include not more than sixty (60) hours of credit for field trips Such field trips must be under the direct supervision of a licensed cosmetology instructor the date time and description of the field trip shall be recorded on studentrsquos daily record
COURSE DESCRIPTION ndash 1600 HOURS -- COSMETOLOGY COURSE
The purpose of WAcademy of Salon amp Spa course is to train all students in both theory and practical experience that will prepare them for immediate employment opportunities The course
12UPDATED 06-27-2012 TO 06-27-2013
will cover all technical and practical operation instruction relating to all practices constituting the art of cosmetology The course is directed toward developing desirable work habits and attitudes with respect to health sanitation and safety and encourages self-reliance readiness to assist others and an ethical approach to this profession
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (CIP 332271-0110)
1 To train students in basic cosmetology skills successfully pass the State Board of Licensure Exam and prepare them for a successful career as hairstylists salon managers hair colorists salon owners product demonstrators and after working three years in the profession instructors
2 To enhance our profession with skilled individuals ready to use the education received while training in school
3 To develop good work habits to ensure a successful career 4 To promote a professional attitude for cosmetologists
PRE ndash GRADUATION REQUIREMENTS
All Cosmetology students are required to begin the process of applying for state licensure at 1150 hours Pre-graduation requirements include having 75 of your workbook completed a GPA of 80 or better and a minimum attendance record of 90 Upon completion of 1200 hours students will be required to complete the Department of Consumer Affairs pre-application The preshyapplication requires each student to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the applicable Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $12500 All cosmetology students must complete 1 pre app exams with a passing rate of 80 or better
GRADUATION REQUIREMENTS
All cosmetology students are required to complete 1600 hours of instruction A student is awarded a Certificate of Completion certifying their graduation upon completing the required theory and practical hours (1600) with a minimum 80 GPA Cosmetology students are required to pre-apply to the California Department of Consumer Affairs for their licensure exam at 1200 hours WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate State California Department of Consumer Affairs Licensure Examinations All student workbooks must be completed and turned into their instructor At this point all institutional charges and fees must be paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
A cosmetology graduate will be granted a license by the Department of Consumer Affairs after the individual has successfully completed the required hours and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination The Applicant and the model must have a validcurrent California Drivers License California ID or validcurrent Passport and a copy of their Social Security card Examination sites are located in Fairfield and Glendale California Transportation to
13UPDATED 06-27-2012 TO 06-27-2013
the examination site is the responsibility of the graduate Once the student has become licensed they must renew their license every two (2) years
COSMETOLOGY COURSE OUTLINE DESCRIPTION OF COURSE
A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of planned curriculum theory and clinical experiences
B The curriculum is organized in a progressive sequence which is intended to prepare graduates for entry level into the cosmetology profession
COURSE GOALS Upon completion of the Cosmetology Course the students shall have achieved and maintained an 80 average GPA on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Cosmetology License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as the practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing cosmetology profession
COURSE FORMAT The Cosmetology Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theory which builds the foundation that plays an important role in the underlying success of the Cosmetologist A thorough understanding of all aspects of cosmetology helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional hair care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the cosmetology curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related videos and detailed illustrated handouts They will be expected to utilize the videos and illustrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence needed to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING 14UPDATED 06-27-2012 TO 06-27-2013
Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and with the discipline necessary to compete with veteran technicians
TEXTBOOKS
A Salon Fundamentals Pivot Point B Artist Access Pivot Point
REFERENCES
A Creative Color 2ND Edition B The Professional Cosmetologist C Tapes by Redken Milady CVS KMS Matrix etc D Salon Management by Milady E 28 Styles for Student Practices F Dictionary of Cosmetology G Retailing in the Hairstyling World H Science and Beauty IV I Beauty Culture Theory and Practical J Professional Guide to Skin Care K Beyond Hair the Ultimate Makeover Book Miladyrsquos Standard Text Book 2009 L Miladyrsquos Standard Theory Workbook 2009 M Miladyrsquos Standard State Exam Review Book for Cosmetology 2009 N Miladyrsquos Standard Practical Workbook 2009 AND O Miladyrsquos CD State Test Review P Redken Science and Beauty II Q Salon Solutions
GRADING A Achievements are evaluated by means of Quantitative written and Qualitative practical
exams The exams are based on the theory and practice of cosmetology B Written tests require demonstrations of competency for the required comprehension and
knowledge of 1 Theory 2 Principals 3 Practice of Cosmetology
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION A Students are monitored with progress reports monthly to assist in keeping students on track
If the students are not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
15UPDATED 06-27-2012 TO 06-27-2013
B Evaluations are performed at 200 400 800 and 1200 and clock hours C Evaluations for Satisfactory progress for eligibility of financial aid will be evaluated at0- 450
451- 900 901-1200 AND 1201-1600 C Prior to Completion (1150) the instructor will make certain the studentrsquos graduation
requirements have been met and to set up the studentrsquos mock state board exam training D Final Evaluation (1500) the student will hand in their job seeking cards and interview analysis
forms E Exit interview and graduation survey
TOPICS SUBJECT
ACCEPTABILITY
Barbering amp Cosmetology Act and the State Boardrsquos Rules amp RegulationsSalon Management Business Techniques Communication Human Relations Professional Development Career Development
OBJECTIVE RELATED MATERIAL LEVEL OF
Familiarization with laws Definitions classifications 80 Minimum relating to practice as registrations exam fees Score on Written an applicable student reciprocity and sanitary Exam and licensed regulations Board cosmetologist powers duties Interaction with the appointments terms and public skills in public compensation Personal relations techniques of hygiene grooming poise selling and professional personality development services professional ethics laws recommendations and insurance payroll basic salon deductions salon opening management and layout salesmanship techniques and advertisement
business operation and personnel management business records and supplies first aid booking appointments and patron reception employment application and resume and obtaining employment
Additional Hours Beginning at 1400 hours students will enter the 200-hour employment preparedness part of their program
This portion of the program 80 Minimum will include training both Score on Written on and off campus The and Practical training will include job Exams 100 interviews hair shows and participation classes weekly state board practical training professional ethics personal hygiene good grooming salesmanship normal clean-up duties guest recordkeeping desk and reception assistance and labproduct experience
16UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Cosmetic Chemistry Familiarization with Elements compounds 80 Minimum basic structure and mixtures acids base salts Score on Written purpose of cosmetic pH scale and water Exam nail hair and skin care chemistry application of preparations and cosmetics terminology used Provide elementary knowledge on chemical makeup peels and the physical and chemical changes of matter
Students will understand Theory Of Electricity In the basic principles of Students will garner much 80 Minimum Cosmetology electrical current information from the Score on Written
operating electrical theory class Exam devices and various demonstration of the safety precautions used proper use of equipment when operating and practicing safety electrical equipment precautions
Disinfection Sanitation Learn necessary Sanitary sterilization and 80 Minimum sanitary conditions for disinfectant rules and Score on Written practice of methods bacteriology Exam 80 cosmetology and the wet and dry sanitizing Minimum Score on prevention of infectious chemical agents used a Minimum of 10 and contagious and safety precautions Practical diseases Applications
Bacteriology Anatomy Physiology Mastering the structure Systems skeletal 80 Minimum
and science of muscular nervous Score on Written functions of the human circulatory digestive Exam body and all of its endocrine excretory and systems respiratory structure cells
tissues and organs
Wet Hair Styling Mastering procedural Preparation shampoo and 80 Minimum steps to cleansing and rinse types litmus paper Score on Written conditioning models procedures Exam Familiarization with chemistry of shampoos 80 Minimum equipment and safety precautions Score on all practicing wet brushing techniques and Practical hairstyling Learning manipulations Guide Applications how to comb out hair Points type of curls type into styles specified by of rollers shaping type
17UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
the patron and methods of waving parts and equipment Basic ruffled and locked-in comb-outs lifting and rolling the brush back brushing backcombing for large and small head looks Safety Precautions and Sanitation
Thermal Hair Styling Mastering procedural Working with various 80 Minimum uses of equipment products hot combs Score on Written styling with thermal curling irons (stove and Exam80 heating equipment electric) ceramic irons flat Minimum Score on analyzing hair product irons blow dryers safety a minimum of 40 knowledge precautions with use of thermal styles and
equipment 20 PressCurl Practical Applications
Permanent Waving Proficiency with waving Introduction scalp and 80 Minimum lotions and performing hair analysis blocking and Score on Written permanents Familiarity wave formations curling Exam Use of with chemical relaxing rods chemicals rolling proper safety process curls and and testing curls precautions and products used application of lotion proper steps to
processing and complete and neutralization procedures permanent wave safety precautions and in 2 hours or less special problems and application of
relaxer in 20 minutes 80
Minimum Score on Practical
Applications
Chemical Proficiency with hair Students will learn to work 80 Minimum Straightening analysis the use of with different products and Score on Written
chemicals and hair types to get the Exam 80 production knowledge desired effect in Minimum Score on
18UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Haircutting Demonstrated use of proper implements for hair shaping and cutting Correctly shape and cut hair using scissors andor razor
straightening hair including sodium hydroxide and other base solutions Students will analyze hair prior to chemical use Safety Precautions and Sanitation Implements definitions methods of tapering cutting shaping and shingling haircut types and procedures and safety precautions
25 Practical Applications
80 Minimum Score on Written Exam Use of proper techniques and safety precautions to cut hair in 20-25 minutes with the razor and 25-30 minutes with scissors 80 Minimum Score on 80 Practical Applications
ACCEPTABILITY
Hair Coloring and Bleaching
Scalp and Hair Treatments
Facials Learning procedures 80 Minimum and movements for Score on Written giving facials Learning Exam Using procedures for manual proper steps and electrical and to give a facial in chemical facials one hour or less
UPDATED 06-27-2012 TO 06-27-2013 19
Familiarization with hair coloring and bleaching concepts
Learning the benefits of and performing of scalp and hair treatments Familiarization with disorders and diseases of scalp and hair
Introduction color classifications and selection tests and safety precautions coloring preliminaries bleaching and toners color application and special effects
Introduction preparation manipulations high frequency and heat caps procedures for scalp treatments disorders and diseases of scalp and hair Proper Sanitation and Safety Precautions
80 Minimum Score on Written Exam Use of proper safety precautions following directions and application of color to hair 80 Minimum Score on 50 Color and 20 Bleach Practical Applications 80 Minimum Score on Written Exam Perform proper steps for scalp treatment in 30 minutes or less 80 Minimum Score on 20 Practical Applications
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
WAcademy OF SALON amp SPA
520 San Ramon Valley Blvd Danville Ca 94526
TABLE OF CONTENTS WELCOME MESSAGE 3 MISSION STATEMENT 4 PHILOSOPHY 4 ACCREDITATIONAPPROVALS 4-5 APPROVAL DISCLOSURE STATEMENT 6 CAREER OPPORTUNITIES 7 FINANCING 7 ADMISSION POLICIES AND PROCEDURES ENROLLMENT DATES 7-8 DOCUMENTS NEEDED FOR ADMISSIONS 8 RE-ENTRY AND WITHDRAWAL POLICIES 8-10 COSMETOLOGY TUITION AND CURRICULUM 10-13 COSMETOLOGY COURSE OUTLINE 14-20 ESTHETICIANTUITION AND CURRICULUM 20-23 ESTHETICIANCOURSE OUTLINE 23-28 FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS 37-38 SATISFACTORY ACADEMIC PROGRESS 39-42 COMMON TERMS AND CONDITIONS 43 RULES AND REGULATIONS 44-47 UNIFORM DRESS CODE 48 STUDENT SERVICES AND POLICIES 49-52 CANCELLATION AND REFUND POLICIES 53 STUDENTrsquoS RIGHTS 54-55 TERMINATION POLICY 56 RETURN TO TITLE IV POLICY 56 FINANCIAL AID PROGRAMS 57-61 VETERANrsquoS POLICY STATEMENT ADDENDUM 62 CODE OF ETHICS 63
UPDATED 06-27-2012 TO 06-27-2013 2
WELCOME Dear Future Artist
On behalf of the WAcademy Education Team we would like to welcome you into our exclusive boutique training center Our courses are developed and designed to be contemporary relevant and forward thinking We are committed to providing the highest caliber tools education and technical training available in Salon amp Spa initial training Here you will learn the art of hair cutting color design texture and styling as well as the most current spa techniques and services
We welcome you and look forward to introducing the many opportunities available to you in the Salon amp Spa Industry Our commitment is to enhance the curriculum and deliver a continued level of excellence
WAcademy of Salon amp Spa is one of 21 schools in the world selected to be a Sassoon Academy Sassoon Connection Member School As a future Artist in our Academy you will learn the ABC | Cutting Hair the Sassoon Way
WAcademy has partnered with Nuts amp Bolts Business Training Program providing our future artists with professional skills on how to build your business and deliver outstanding guest services
Your dedication to your personal and professional development here at WAcademy will ensure your future success in the Salon amp Spa industry
Rashelle Kaddura Owner
Wassim Kaddura Owner
All information contained in this school catalog is current and correct and is so certified as true by Wassim and Rashelle Kaddura President and Vice President W Academy of Salon amp Spa
3UPDATED 06-27-2012 TO 06-27-2013
MISSION STATEMENT
W Academy is dedicated to providing high quality professional education delivered with passion and technical excellence Our goal is to create a supportive and challenging educational environment with the value of trust and respect With support and encouragement of our staff and students personal and professional knowledge and growth we enable them to provide service that exceeds our guestsrsquo expectations
Whereas the outcome of state licensure and job placement are the product of this education we provide a premium educational experience and quality of life at our institution This quality of life is characterized by mutual respect support and encouragement for all individuals regardless of race sexual orientation religion gender or creed
At W Academy we offer you the training needed to pass the state licensing examination and prepare you for employment in the Salon amp Spa industry
The following objectives are designed to assist you in meeting your academic training and career goals
Prepare graduates to pass their State Board licensing exam Prepare graduates to secure positions in their chosen field of study Supply the industry with skilled responsible and well trained professionals Utilize appropriate instructional objectives provide for individual differences among
students motivate students in learning how to achieve their goals Conduct a continuous program of self-evaluation and feedback to ensure
program improvement Maintain the highest standards in training Maintain a reputation as a respected training institution in the
cosmetologyesthetics field
Wassim amp Rashelle Kaddura President amp Vice President
WAcademy of Salon
4UPDATED 06-27-2012 TO 06-27-2013
PHILOSOPHY Our philosophy is to offer training designed to prepare graduates with the skills needed to secure employment in cosmetology esthetics and related fields Our instructors provide one on one attention as well as class instruction This combination assures students the ability to realize their goals efficiently
The highest academic and career standards are maintained to assure graduates superior capability in their profession The curriculum is flexible enough to allow for new procedures and techniques as they are developed and yet solid enough to maintain high academic standards The final objective is to graduate students who are able to pass the State Board Exam obtain licensure in the State of California and be able to secure and retain employment in order to advance in the cosmetology and esthetics profession
ACCREDITATION
WAcademy of Salon amp Spa is accredited and is approved by the following agencies
NATIONAL ACCREDITING COMMISSION OF CAREER ARTS AND SCIENCES (NACCAS) 4401 Ford Ave Suite 1300 Alexandria Virginia 22302 Telephone (703) 600-7600 Fax (703) 379-2200
W Academy is a private institution and it is approved to operate by the (BPPE) ldquoAny questions you may have regarding this catalog that have not been satisfactorily answered by the institution may be directed to the Bureau for Private Postsecondary Education at Mailing address
Bureau for Private Postsecondary Education (BPPE) PO Box 980818 West Sacramento CA 95798-0818
Bureau for Private Postsecondary Education 2535 Capitol Oaks Drive Suite 400 Sacramento California 95833
Phone (916) 431-6959 Toll Free (888) 370-7589 Main Fax (916) 263-1897 Licensing Fax (916) 263-1894 EnforcementSTRFClosed Schools Fax (916) 263-1896
Web site wwwbppecagov
5UPDATED 06-27-2012 TO 06-27-2013
ldquoAs a prospective student you are encouraged to review this catalog prior to signing an enrollment agreement You are also encouraged to review the School Performance Fact Sheet which must be provided to you prior to signing an enrollment agreementrdquo
ldquoA student or any member of the public may file a complaint about this institution with the Bureau for Private Postsecondary Education by calling toll free (888) 370-7589)or by completing a complaint form which can be obtained on the bureaursquos Internet Web site wwwbppecagov
ALL CLASSES WILL BE HELD AT 520 SAN RAMON VALLEY BLVD DANVILLE CA 94526
WAcademy of Salon amp Spa is either approved by or is a member of the following agencies
Approved to Participate in the Title IV Federal Student Aid programs Private Postsecondary and Vocational Education Reform and Student Consumer Protection
Act of 2009 (CPEC) California Board of Barbering and Cosmetology [DCA] Career Institute Association (CCA) Vocational Rehabilitation (Voc Rehab) American Association of Cosmetology Schools (AACS) ETPL [PRIVATE INDUSTRY COUNCIL]
APPROVAL DISCLOSURE STATEMENT WAcademy of Salon amp Spa located at 520 San Ramon Valley Blvd Danville CA 94526 was granted institutional approval by the State of California for the following courses
Cosmetology 1600 Hours Esthetician 600 Hours Manicuring 400 Hours
WAcademy of Salon amp Spa is not a public institution The following State Boards Bureaus Departments or Agencies set minimum standards for programs of study in accordance with the Education Code section 9431612
California Department of Consumer Affairs requires a minimum of 1600 hours to become a licensed Cosmetologist and 600 hours to become a licensed Esthetician 400 hours to become a licensed Manicurist
Instruction is in residence with occupancy level accommodating 240 students using oscillating schedule time The Department of Consumer Affairs requires that a student who successfully completes a course of study be awarded an appropriate diploma or certificate to verify completion
Prospective students are encouraged to visit the school to discuss personal educational and occupational plans with school admissions prior to enrolling or signing enrollment agreements The Academy currently participates in programs designed to provide grants and other financial assistance for students who qualify
6UPDATED 06-27-2012 TO 06-27-2013
CAREER OPPORTUNITIES The curriculum is designed to offer training for entry-level positions in the Salon amp Spa profession
ASSOCIATE STYLIST PLATFORM ARTIST SALON OWNERMANAGER
HAIR STYLIST FASHION WEEK PARTICIPANT
SPA OWNER
COLORIST EDITORIAL PHOTO SHOOTS INDUSTRY PRODUCT REPRESENTATIVE
MAKE-UP ARTIST RUNWAY SHOWS MEDI SPA SKIN CARE SPECIALIST BRIDESWEDDINGS SCHOOL OWNER
FINANCING The following is a list of W Academy financial assistance programs
Private Pay TFC Private lender 4 interest In house Lending 0 (Promotional at times during the year) Acceptable payment by Credit Card [ Visa and Master Card ] Title IV Funding
Financing is available to qualifying students through Title IV funding Private loans Vocational Rehabilitation and Veterans Affairs for qualifying individuals
ENROLLMENT AND CLASS START SCHEDULE
New classes start every 5 weeks WAcademy of Salon amp Spa reserves the right to change entrance dates and class schedules within the limitations of our facility START DATES FOR ALL PROGRAMS
11-27-2012 01-02-2013 02-05-2013 03-05-2013 04-09-2013 05-14-2013 06-18-2013 07-23-2013 07-23-2013 08-20-2013 09-17-2013 10-22-2013 11-26-2013 01-02-2014
ADMISSION POLICY amp PROCEDURE WAcademy of Salon amp Spa will admit as regular students Students who are at least 16 years of age and or under a training agreement WAcademy of Salon amp Spa accepts High School students provided they have a signed
consent of parent and High School Counselor Students must have a High School Diploma GED or an equivalent certificate
7UPDATED 06-27-2012 TO 06-27-2013
All students must have a copy of their social security card California Driverrsquos License California ID or Birth Certificate Students must agree to abide by WAcademy of Salon amp Spa rules policies and procedures in effect or that may become effective during the enrollment period
Enrollment may occur at anytime by appointment At the enrollment interview you will complete an admissions application receive a tour of the facility and have a personal interview During the interview job opportunities curriculum tuition fees and graduation requirements will be discussed A meeting with the Director of the school may be needed to discuss financial assistance that is available through the school
ADMISSIONS DOCUMENTS THE ITEMS BELOW ARE NECESSARY FOR ADMISSIONS 1 Student Enrollment Agreement 2 Proof of Education (High School Diploma or High School Transcript with graduation date or
GED or equivalent) 3 Proof of Age (valid Driverrsquos License CA ID card or Birth Certificate) 4 Materials Fee $ 35000 is due and payable at the time of enrollment (per refund policy and
is non refundable through attendance at the first class session or the seventh class day after enrollment whichever is later- Assembly Bill No 48 Chapter 310 Article 13sect 94920 sub-section (b)
6 Cash money orders or checks make payable to WAcademy of Salon amp Spa 7 Visa and Master Credit Cards are accepted 8 Signed copy of Social Security Card 9 Permanent Resident Card if applicable
Please note the Pre-Application for Licensing in the State of California requires each student
to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Please speak with the School Director if you have any prior convictions at the time of enrollment
RE-ENTRY AND WITHDRAWAL POLICIES EVALUATIONDROP PERIOD
During the first five (5) days of school the student will be monitored for attendance the student will be cancelled from the program if attendance is not 90 (excused absences will be considered) For the next twenty-five (25) days the student is monitored on a daily basis for attendance completion of assignments following the institutional policies rules and regulations and for behavioral patterns If the studentrsquos history during the 25-day period shows a lack of commitment an advisory session will be conducted documented and signed by both the student and School Director The student will then be terminated from school However if the student has documented mitigating circumstances as determined by written appeal (see Appeal Policy page 29) the student may be allowed to remain enrolled at WAcademy of Salon amp Spa
8UPDATED 06-27-2012 TO 06-27-2013
TERMINATION AND REAPPLICATION
Students who temporarily withdraw from a program at WAcademy of Salon amp Spa will be evaluated prior to re-entering the program Students who were previously expelled may be eligible for readmission at the discretion of the School Director amp Owners If a prior student is allowed to return they must be deemed in good standing The studentrsquos hours from the prior attendance will be evaluated for acceptability based on the length of time the student has been withdrawn Prior credit for written and practical operations will be reviewed on an individual basis
RE-ADMISSION TUITION CREDIT POLICY
BOOKS EQUIPMENT An inspection of books and equipment will be made to determine content and
publishing date of books It will be the studentrsquos responsibility to replace all missing items or any updates to books or kits due to curriculum changes
TUITION Students returning to WAcademy of Salon amp Spa with accumulated hours less than 15 of the course length and within 90 days of the date of withdrawal will receive credit on tuition for the amount previously charged
TUITION Students returning to WAcademy of Salon amp Spa after 90 days andor hours accumulated in excess of 15 of the course will be treated the same as a transfer student The charges will be the hourly rate for each course Any unpaid balance must be paid in full prior to re-starting the program
TRANSFER POLICY
Students transferring into WAcademy of Salon amp Spa from a school within the State of California must submit a record of withdrawal from the prior school Earned hours written and practical operations for prior training will be evaluated for credit Students must provide an Official Academic Transcript for evaluation two (2) weeks prior to enrollment from their previous school WAcademy does not accept Cosmetology transfer students with more than 200 hrs And Estheticians transfers with more than 100
Cosmetology students that are accepted with 200 hours or less and Estheticians with 100 or less will be given an academic evaluation based on written exams and a practical exam Based on the examination results the Academy may lengthen the duration of the training proportionately RE-ENROLLMENT STUDENT FEES
A re-enrolling student will be charged a $25000 application fee The student will be charged for their remaining hours at the current tuition rate If the student has books and equipment they must be evaluated for publishing date and content prior to enrollment However the student will be charged a fee for supplies (see pages 13 or 20) depending on the program) for the amount of the fee If the books and equipment are not comparable to WAcademy of Salon amp Spa books and equipment they must be purchased
9UPDATED 06-27-2012 TO 06-27-2013
FILE RETENTION AND ACCESS TO FILES
Beginning January 2010 WAcademy of Salon amp Spa maintains student records for fifty years WAcademy of Salon amp Spa will provide access to all students and or parentsguardians of a dependent minor student and other school records to its Accrediting agency of HEA with a 24 hour request
COSMETOLOGY TUITION amp CURRICULUM
BASIC COSMETOLOGY COURSE 1600 CLOCK HOURS PROGRAM LENGTH 44 WEEKS (40) HOURS PER
WEEK) 66 WEEKS (24) HOURS PER WEEK) 80 WEEKS (20) HOURS PER WEEK)
PROGRAM COST TUITION $1400000 BOOKS AND EQUIPMENT $330000 NUTS AND BOLTS $55000 SASSOON $65000 MATERIALS FEE NON REFUNDABLE $15000 IPAD $49900 STATE TAX 875 NON REFUNDABLE $43741
APPLICATION FEE NON REFUNDABLE $10000
ADMINISTRATIVE FEE $15000 STRFF NON REFUNDABLE $9500
TOTAL COST $1993141
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to payment schedules Students are directed to make payments on time in the Directors office and must sign the Student Payment Record Students may request individual payment plans All books and equipment purchased on-campus are non-returnable once issued W Academy offers an interest free payment plan for cash paying students who qualify If a student fails to make payments as agreed the student will have to sign a new payment plan which includes interest
bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS (SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULM REQUIREMENTS FOR THE COSMETOLOGY COURSE SUBJECT Minimum Hours Minimum
of Technical Practical Instruction Operations
UPDATED 06-27-2012 TO 06-27-2013 10
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations 20 0
The Barbering amp Cosmetology Act and the State Boardrsquos Rules amp Regulations
20 0 Cosmetology Chemistry (Shall include the chemical composition and the purpose of cosmetic nail hair and skin care preparations Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of matter)
20 0 Health amp Safety Hazardous Substance (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B) Theory of Electricity In Cosmetology (Shall include the nature 5 0 of electrical current principles of operating electrical devices and the various safety precautions used when operating electrical equipment) Bacteriology anatomy physiology 15 0 Wet Hair Styling (Shall include hair analysis shampooing 35 260 finger waving pin curling and comb-outs) Thermal Hair Styling (Shall include hair analysis straightening waving curling with hot combs and hot curling irons and blower styling)
A Thermal Styling B Press and Curl
Permanent Waving (Shall include hair analysis chemical and heat permanent waving) Chemical Straightening (Shall include hair analysis and the use of sodium hydroxide and other base solutions) Haircutting (Shall include hair analysis and the use of the razor scissors electrical clippers and thinning shears for wet and dry cutting)
30 20
20
20
20
40 20
80
25
80
Hair Coloring and Bleaching (Shall include hair analysis predisposition tests safety precautions formula mixing tinting bleaching and the use of dye removers Shall not include any credit for color rinses) 60
50 A Hair coloring 20 B Bleaching
Scalp and Hair Treatments (Shall include hair and scalp 5 20 analysis scientific brushing electric and manual scalp manipulation and other hair treatments) Facials
A Manual (Shall include cleansing scientific 5 10
UPDATED 06-27-2012 TO 06-27-2013 11
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations manipulations packs and masks)
B Electrical (Shall include the use of electrical 10 15 modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for the purpose of contracting the muscles of the body or face) 10 15
C Chemicals (Shall include chemical skin peels packs masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
Makeup (Shall include skin analysis complete and 15 10 corrective makeup lash and brow tinting and the application of false eyelashes) Eyebrow Arching and Hair Removal (Shall include the use of 10 20 wax tweezers electrical or manual and depilatories for the removal of superfluous hair) Manicuring and Pedicuring
A Water and oil manicure including nail analysis 5 15 and hand and arm massage
B Complete pedicure including nail analysis and 5 10 foot and ankle massage
C Artificial Nails 1 Acrylic Liquid and powder brush-on 10 50 Nails
2 Artificial nail tips 10 50 Nails
3 Nail wraps and repairs 5 20 Nails
Additional training may include professional ethics personal hygiene good grooming and normal clean up duties Training requires keeping student records desk and reception and the care and styling of wigs it may also include not more than sixty (60) hours of credit for field trips Such field trips must be under the direct supervision of a licensed cosmetology instructor the date time and description of the field trip shall be recorded on studentrsquos daily record
COURSE DESCRIPTION ndash 1600 HOURS -- COSMETOLOGY COURSE
The purpose of WAcademy of Salon amp Spa course is to train all students in both theory and practical experience that will prepare them for immediate employment opportunities The course
12UPDATED 06-27-2012 TO 06-27-2013
will cover all technical and practical operation instruction relating to all practices constituting the art of cosmetology The course is directed toward developing desirable work habits and attitudes with respect to health sanitation and safety and encourages self-reliance readiness to assist others and an ethical approach to this profession
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (CIP 332271-0110)
1 To train students in basic cosmetology skills successfully pass the State Board of Licensure Exam and prepare them for a successful career as hairstylists salon managers hair colorists salon owners product demonstrators and after working three years in the profession instructors
2 To enhance our profession with skilled individuals ready to use the education received while training in school
3 To develop good work habits to ensure a successful career 4 To promote a professional attitude for cosmetologists
PRE ndash GRADUATION REQUIREMENTS
All Cosmetology students are required to begin the process of applying for state licensure at 1150 hours Pre-graduation requirements include having 75 of your workbook completed a GPA of 80 or better and a minimum attendance record of 90 Upon completion of 1200 hours students will be required to complete the Department of Consumer Affairs pre-application The preshyapplication requires each student to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the applicable Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $12500 All cosmetology students must complete 1 pre app exams with a passing rate of 80 or better
GRADUATION REQUIREMENTS
All cosmetology students are required to complete 1600 hours of instruction A student is awarded a Certificate of Completion certifying their graduation upon completing the required theory and practical hours (1600) with a minimum 80 GPA Cosmetology students are required to pre-apply to the California Department of Consumer Affairs for their licensure exam at 1200 hours WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate State California Department of Consumer Affairs Licensure Examinations All student workbooks must be completed and turned into their instructor At this point all institutional charges and fees must be paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
A cosmetology graduate will be granted a license by the Department of Consumer Affairs after the individual has successfully completed the required hours and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination The Applicant and the model must have a validcurrent California Drivers License California ID or validcurrent Passport and a copy of their Social Security card Examination sites are located in Fairfield and Glendale California Transportation to
13UPDATED 06-27-2012 TO 06-27-2013
the examination site is the responsibility of the graduate Once the student has become licensed they must renew their license every two (2) years
COSMETOLOGY COURSE OUTLINE DESCRIPTION OF COURSE
A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of planned curriculum theory and clinical experiences
B The curriculum is organized in a progressive sequence which is intended to prepare graduates for entry level into the cosmetology profession
COURSE GOALS Upon completion of the Cosmetology Course the students shall have achieved and maintained an 80 average GPA on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Cosmetology License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as the practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing cosmetology profession
COURSE FORMAT The Cosmetology Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theory which builds the foundation that plays an important role in the underlying success of the Cosmetologist A thorough understanding of all aspects of cosmetology helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional hair care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the cosmetology curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related videos and detailed illustrated handouts They will be expected to utilize the videos and illustrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence needed to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING 14UPDATED 06-27-2012 TO 06-27-2013
Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and with the discipline necessary to compete with veteran technicians
TEXTBOOKS
A Salon Fundamentals Pivot Point B Artist Access Pivot Point
REFERENCES
A Creative Color 2ND Edition B The Professional Cosmetologist C Tapes by Redken Milady CVS KMS Matrix etc D Salon Management by Milady E 28 Styles for Student Practices F Dictionary of Cosmetology G Retailing in the Hairstyling World H Science and Beauty IV I Beauty Culture Theory and Practical J Professional Guide to Skin Care K Beyond Hair the Ultimate Makeover Book Miladyrsquos Standard Text Book 2009 L Miladyrsquos Standard Theory Workbook 2009 M Miladyrsquos Standard State Exam Review Book for Cosmetology 2009 N Miladyrsquos Standard Practical Workbook 2009 AND O Miladyrsquos CD State Test Review P Redken Science and Beauty II Q Salon Solutions
GRADING A Achievements are evaluated by means of Quantitative written and Qualitative practical
exams The exams are based on the theory and practice of cosmetology B Written tests require demonstrations of competency for the required comprehension and
knowledge of 1 Theory 2 Principals 3 Practice of Cosmetology
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION A Students are monitored with progress reports monthly to assist in keeping students on track
If the students are not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
15UPDATED 06-27-2012 TO 06-27-2013
B Evaluations are performed at 200 400 800 and 1200 and clock hours C Evaluations for Satisfactory progress for eligibility of financial aid will be evaluated at0- 450
451- 900 901-1200 AND 1201-1600 C Prior to Completion (1150) the instructor will make certain the studentrsquos graduation
requirements have been met and to set up the studentrsquos mock state board exam training D Final Evaluation (1500) the student will hand in their job seeking cards and interview analysis
forms E Exit interview and graduation survey
TOPICS SUBJECT
ACCEPTABILITY
Barbering amp Cosmetology Act and the State Boardrsquos Rules amp RegulationsSalon Management Business Techniques Communication Human Relations Professional Development Career Development
OBJECTIVE RELATED MATERIAL LEVEL OF
Familiarization with laws Definitions classifications 80 Minimum relating to practice as registrations exam fees Score on Written an applicable student reciprocity and sanitary Exam and licensed regulations Board cosmetologist powers duties Interaction with the appointments terms and public skills in public compensation Personal relations techniques of hygiene grooming poise selling and professional personality development services professional ethics laws recommendations and insurance payroll basic salon deductions salon opening management and layout salesmanship techniques and advertisement
business operation and personnel management business records and supplies first aid booking appointments and patron reception employment application and resume and obtaining employment
Additional Hours Beginning at 1400 hours students will enter the 200-hour employment preparedness part of their program
This portion of the program 80 Minimum will include training both Score on Written on and off campus The and Practical training will include job Exams 100 interviews hair shows and participation classes weekly state board practical training professional ethics personal hygiene good grooming salesmanship normal clean-up duties guest recordkeeping desk and reception assistance and labproduct experience
16UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Cosmetic Chemistry Familiarization with Elements compounds 80 Minimum basic structure and mixtures acids base salts Score on Written purpose of cosmetic pH scale and water Exam nail hair and skin care chemistry application of preparations and cosmetics terminology used Provide elementary knowledge on chemical makeup peels and the physical and chemical changes of matter
Students will understand Theory Of Electricity In the basic principles of Students will garner much 80 Minimum Cosmetology electrical current information from the Score on Written
operating electrical theory class Exam devices and various demonstration of the safety precautions used proper use of equipment when operating and practicing safety electrical equipment precautions
Disinfection Sanitation Learn necessary Sanitary sterilization and 80 Minimum sanitary conditions for disinfectant rules and Score on Written practice of methods bacteriology Exam 80 cosmetology and the wet and dry sanitizing Minimum Score on prevention of infectious chemical agents used a Minimum of 10 and contagious and safety precautions Practical diseases Applications
Bacteriology Anatomy Physiology Mastering the structure Systems skeletal 80 Minimum
and science of muscular nervous Score on Written functions of the human circulatory digestive Exam body and all of its endocrine excretory and systems respiratory structure cells
tissues and organs
Wet Hair Styling Mastering procedural Preparation shampoo and 80 Minimum steps to cleansing and rinse types litmus paper Score on Written conditioning models procedures Exam Familiarization with chemistry of shampoos 80 Minimum equipment and safety precautions Score on all practicing wet brushing techniques and Practical hairstyling Learning manipulations Guide Applications how to comb out hair Points type of curls type into styles specified by of rollers shaping type
17UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
the patron and methods of waving parts and equipment Basic ruffled and locked-in comb-outs lifting and rolling the brush back brushing backcombing for large and small head looks Safety Precautions and Sanitation
Thermal Hair Styling Mastering procedural Working with various 80 Minimum uses of equipment products hot combs Score on Written styling with thermal curling irons (stove and Exam80 heating equipment electric) ceramic irons flat Minimum Score on analyzing hair product irons blow dryers safety a minimum of 40 knowledge precautions with use of thermal styles and
equipment 20 PressCurl Practical Applications
Permanent Waving Proficiency with waving Introduction scalp and 80 Minimum lotions and performing hair analysis blocking and Score on Written permanents Familiarity wave formations curling Exam Use of with chemical relaxing rods chemicals rolling proper safety process curls and and testing curls precautions and products used application of lotion proper steps to
processing and complete and neutralization procedures permanent wave safety precautions and in 2 hours or less special problems and application of
relaxer in 20 minutes 80
Minimum Score on Practical
Applications
Chemical Proficiency with hair Students will learn to work 80 Minimum Straightening analysis the use of with different products and Score on Written
chemicals and hair types to get the Exam 80 production knowledge desired effect in Minimum Score on
18UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Haircutting Demonstrated use of proper implements for hair shaping and cutting Correctly shape and cut hair using scissors andor razor
straightening hair including sodium hydroxide and other base solutions Students will analyze hair prior to chemical use Safety Precautions and Sanitation Implements definitions methods of tapering cutting shaping and shingling haircut types and procedures and safety precautions
25 Practical Applications
80 Minimum Score on Written Exam Use of proper techniques and safety precautions to cut hair in 20-25 minutes with the razor and 25-30 minutes with scissors 80 Minimum Score on 80 Practical Applications
ACCEPTABILITY
Hair Coloring and Bleaching
Scalp and Hair Treatments
Facials Learning procedures 80 Minimum and movements for Score on Written giving facials Learning Exam Using procedures for manual proper steps and electrical and to give a facial in chemical facials one hour or less
UPDATED 06-27-2012 TO 06-27-2013 19
Familiarization with hair coloring and bleaching concepts
Learning the benefits of and performing of scalp and hair treatments Familiarization with disorders and diseases of scalp and hair
Introduction color classifications and selection tests and safety precautions coloring preliminaries bleaching and toners color application and special effects
Introduction preparation manipulations high frequency and heat caps procedures for scalp treatments disorders and diseases of scalp and hair Proper Sanitation and Safety Precautions
80 Minimum Score on Written Exam Use of proper safety precautions following directions and application of color to hair 80 Minimum Score on 50 Color and 20 Bleach Practical Applications 80 Minimum Score on Written Exam Perform proper steps for scalp treatment in 30 minutes or less 80 Minimum Score on 20 Practical Applications
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
WELCOME Dear Future Artist
On behalf of the WAcademy Education Team we would like to welcome you into our exclusive boutique training center Our courses are developed and designed to be contemporary relevant and forward thinking We are committed to providing the highest caliber tools education and technical training available in Salon amp Spa initial training Here you will learn the art of hair cutting color design texture and styling as well as the most current spa techniques and services
We welcome you and look forward to introducing the many opportunities available to you in the Salon amp Spa Industry Our commitment is to enhance the curriculum and deliver a continued level of excellence
WAcademy of Salon amp Spa is one of 21 schools in the world selected to be a Sassoon Academy Sassoon Connection Member School As a future Artist in our Academy you will learn the ABC | Cutting Hair the Sassoon Way
WAcademy has partnered with Nuts amp Bolts Business Training Program providing our future artists with professional skills on how to build your business and deliver outstanding guest services
Your dedication to your personal and professional development here at WAcademy will ensure your future success in the Salon amp Spa industry
Rashelle Kaddura Owner
Wassim Kaddura Owner
All information contained in this school catalog is current and correct and is so certified as true by Wassim and Rashelle Kaddura President and Vice President W Academy of Salon amp Spa
3UPDATED 06-27-2012 TO 06-27-2013
MISSION STATEMENT
W Academy is dedicated to providing high quality professional education delivered with passion and technical excellence Our goal is to create a supportive and challenging educational environment with the value of trust and respect With support and encouragement of our staff and students personal and professional knowledge and growth we enable them to provide service that exceeds our guestsrsquo expectations
Whereas the outcome of state licensure and job placement are the product of this education we provide a premium educational experience and quality of life at our institution This quality of life is characterized by mutual respect support and encouragement for all individuals regardless of race sexual orientation religion gender or creed
At W Academy we offer you the training needed to pass the state licensing examination and prepare you for employment in the Salon amp Spa industry
The following objectives are designed to assist you in meeting your academic training and career goals
Prepare graduates to pass their State Board licensing exam Prepare graduates to secure positions in their chosen field of study Supply the industry with skilled responsible and well trained professionals Utilize appropriate instructional objectives provide for individual differences among
students motivate students in learning how to achieve their goals Conduct a continuous program of self-evaluation and feedback to ensure
program improvement Maintain the highest standards in training Maintain a reputation as a respected training institution in the
cosmetologyesthetics field
Wassim amp Rashelle Kaddura President amp Vice President
WAcademy of Salon
4UPDATED 06-27-2012 TO 06-27-2013
PHILOSOPHY Our philosophy is to offer training designed to prepare graduates with the skills needed to secure employment in cosmetology esthetics and related fields Our instructors provide one on one attention as well as class instruction This combination assures students the ability to realize their goals efficiently
The highest academic and career standards are maintained to assure graduates superior capability in their profession The curriculum is flexible enough to allow for new procedures and techniques as they are developed and yet solid enough to maintain high academic standards The final objective is to graduate students who are able to pass the State Board Exam obtain licensure in the State of California and be able to secure and retain employment in order to advance in the cosmetology and esthetics profession
ACCREDITATION
WAcademy of Salon amp Spa is accredited and is approved by the following agencies
NATIONAL ACCREDITING COMMISSION OF CAREER ARTS AND SCIENCES (NACCAS) 4401 Ford Ave Suite 1300 Alexandria Virginia 22302 Telephone (703) 600-7600 Fax (703) 379-2200
W Academy is a private institution and it is approved to operate by the (BPPE) ldquoAny questions you may have regarding this catalog that have not been satisfactorily answered by the institution may be directed to the Bureau for Private Postsecondary Education at Mailing address
Bureau for Private Postsecondary Education (BPPE) PO Box 980818 West Sacramento CA 95798-0818
Bureau for Private Postsecondary Education 2535 Capitol Oaks Drive Suite 400 Sacramento California 95833
Phone (916) 431-6959 Toll Free (888) 370-7589 Main Fax (916) 263-1897 Licensing Fax (916) 263-1894 EnforcementSTRFClosed Schools Fax (916) 263-1896
Web site wwwbppecagov
5UPDATED 06-27-2012 TO 06-27-2013
ldquoAs a prospective student you are encouraged to review this catalog prior to signing an enrollment agreement You are also encouraged to review the School Performance Fact Sheet which must be provided to you prior to signing an enrollment agreementrdquo
ldquoA student or any member of the public may file a complaint about this institution with the Bureau for Private Postsecondary Education by calling toll free (888) 370-7589)or by completing a complaint form which can be obtained on the bureaursquos Internet Web site wwwbppecagov
ALL CLASSES WILL BE HELD AT 520 SAN RAMON VALLEY BLVD DANVILLE CA 94526
WAcademy of Salon amp Spa is either approved by or is a member of the following agencies
Approved to Participate in the Title IV Federal Student Aid programs Private Postsecondary and Vocational Education Reform and Student Consumer Protection
Act of 2009 (CPEC) California Board of Barbering and Cosmetology [DCA] Career Institute Association (CCA) Vocational Rehabilitation (Voc Rehab) American Association of Cosmetology Schools (AACS) ETPL [PRIVATE INDUSTRY COUNCIL]
APPROVAL DISCLOSURE STATEMENT WAcademy of Salon amp Spa located at 520 San Ramon Valley Blvd Danville CA 94526 was granted institutional approval by the State of California for the following courses
Cosmetology 1600 Hours Esthetician 600 Hours Manicuring 400 Hours
WAcademy of Salon amp Spa is not a public institution The following State Boards Bureaus Departments or Agencies set minimum standards for programs of study in accordance with the Education Code section 9431612
California Department of Consumer Affairs requires a minimum of 1600 hours to become a licensed Cosmetologist and 600 hours to become a licensed Esthetician 400 hours to become a licensed Manicurist
Instruction is in residence with occupancy level accommodating 240 students using oscillating schedule time The Department of Consumer Affairs requires that a student who successfully completes a course of study be awarded an appropriate diploma or certificate to verify completion
Prospective students are encouraged to visit the school to discuss personal educational and occupational plans with school admissions prior to enrolling or signing enrollment agreements The Academy currently participates in programs designed to provide grants and other financial assistance for students who qualify
6UPDATED 06-27-2012 TO 06-27-2013
CAREER OPPORTUNITIES The curriculum is designed to offer training for entry-level positions in the Salon amp Spa profession
ASSOCIATE STYLIST PLATFORM ARTIST SALON OWNERMANAGER
HAIR STYLIST FASHION WEEK PARTICIPANT
SPA OWNER
COLORIST EDITORIAL PHOTO SHOOTS INDUSTRY PRODUCT REPRESENTATIVE
MAKE-UP ARTIST RUNWAY SHOWS MEDI SPA SKIN CARE SPECIALIST BRIDESWEDDINGS SCHOOL OWNER
FINANCING The following is a list of W Academy financial assistance programs
Private Pay TFC Private lender 4 interest In house Lending 0 (Promotional at times during the year) Acceptable payment by Credit Card [ Visa and Master Card ] Title IV Funding
Financing is available to qualifying students through Title IV funding Private loans Vocational Rehabilitation and Veterans Affairs for qualifying individuals
ENROLLMENT AND CLASS START SCHEDULE
New classes start every 5 weeks WAcademy of Salon amp Spa reserves the right to change entrance dates and class schedules within the limitations of our facility START DATES FOR ALL PROGRAMS
11-27-2012 01-02-2013 02-05-2013 03-05-2013 04-09-2013 05-14-2013 06-18-2013 07-23-2013 07-23-2013 08-20-2013 09-17-2013 10-22-2013 11-26-2013 01-02-2014
ADMISSION POLICY amp PROCEDURE WAcademy of Salon amp Spa will admit as regular students Students who are at least 16 years of age and or under a training agreement WAcademy of Salon amp Spa accepts High School students provided they have a signed
consent of parent and High School Counselor Students must have a High School Diploma GED or an equivalent certificate
7UPDATED 06-27-2012 TO 06-27-2013
All students must have a copy of their social security card California Driverrsquos License California ID or Birth Certificate Students must agree to abide by WAcademy of Salon amp Spa rules policies and procedures in effect or that may become effective during the enrollment period
Enrollment may occur at anytime by appointment At the enrollment interview you will complete an admissions application receive a tour of the facility and have a personal interview During the interview job opportunities curriculum tuition fees and graduation requirements will be discussed A meeting with the Director of the school may be needed to discuss financial assistance that is available through the school
ADMISSIONS DOCUMENTS THE ITEMS BELOW ARE NECESSARY FOR ADMISSIONS 1 Student Enrollment Agreement 2 Proof of Education (High School Diploma or High School Transcript with graduation date or
GED or equivalent) 3 Proof of Age (valid Driverrsquos License CA ID card or Birth Certificate) 4 Materials Fee $ 35000 is due and payable at the time of enrollment (per refund policy and
is non refundable through attendance at the first class session or the seventh class day after enrollment whichever is later- Assembly Bill No 48 Chapter 310 Article 13sect 94920 sub-section (b)
6 Cash money orders or checks make payable to WAcademy of Salon amp Spa 7 Visa and Master Credit Cards are accepted 8 Signed copy of Social Security Card 9 Permanent Resident Card if applicable
Please note the Pre-Application for Licensing in the State of California requires each student
to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Please speak with the School Director if you have any prior convictions at the time of enrollment
RE-ENTRY AND WITHDRAWAL POLICIES EVALUATIONDROP PERIOD
During the first five (5) days of school the student will be monitored for attendance the student will be cancelled from the program if attendance is not 90 (excused absences will be considered) For the next twenty-five (25) days the student is monitored on a daily basis for attendance completion of assignments following the institutional policies rules and regulations and for behavioral patterns If the studentrsquos history during the 25-day period shows a lack of commitment an advisory session will be conducted documented and signed by both the student and School Director The student will then be terminated from school However if the student has documented mitigating circumstances as determined by written appeal (see Appeal Policy page 29) the student may be allowed to remain enrolled at WAcademy of Salon amp Spa
8UPDATED 06-27-2012 TO 06-27-2013
TERMINATION AND REAPPLICATION
Students who temporarily withdraw from a program at WAcademy of Salon amp Spa will be evaluated prior to re-entering the program Students who were previously expelled may be eligible for readmission at the discretion of the School Director amp Owners If a prior student is allowed to return they must be deemed in good standing The studentrsquos hours from the prior attendance will be evaluated for acceptability based on the length of time the student has been withdrawn Prior credit for written and practical operations will be reviewed on an individual basis
RE-ADMISSION TUITION CREDIT POLICY
BOOKS EQUIPMENT An inspection of books and equipment will be made to determine content and
publishing date of books It will be the studentrsquos responsibility to replace all missing items or any updates to books or kits due to curriculum changes
TUITION Students returning to WAcademy of Salon amp Spa with accumulated hours less than 15 of the course length and within 90 days of the date of withdrawal will receive credit on tuition for the amount previously charged
TUITION Students returning to WAcademy of Salon amp Spa after 90 days andor hours accumulated in excess of 15 of the course will be treated the same as a transfer student The charges will be the hourly rate for each course Any unpaid balance must be paid in full prior to re-starting the program
TRANSFER POLICY
Students transferring into WAcademy of Salon amp Spa from a school within the State of California must submit a record of withdrawal from the prior school Earned hours written and practical operations for prior training will be evaluated for credit Students must provide an Official Academic Transcript for evaluation two (2) weeks prior to enrollment from their previous school WAcademy does not accept Cosmetology transfer students with more than 200 hrs And Estheticians transfers with more than 100
Cosmetology students that are accepted with 200 hours or less and Estheticians with 100 or less will be given an academic evaluation based on written exams and a practical exam Based on the examination results the Academy may lengthen the duration of the training proportionately RE-ENROLLMENT STUDENT FEES
A re-enrolling student will be charged a $25000 application fee The student will be charged for their remaining hours at the current tuition rate If the student has books and equipment they must be evaluated for publishing date and content prior to enrollment However the student will be charged a fee for supplies (see pages 13 or 20) depending on the program) for the amount of the fee If the books and equipment are not comparable to WAcademy of Salon amp Spa books and equipment they must be purchased
9UPDATED 06-27-2012 TO 06-27-2013
FILE RETENTION AND ACCESS TO FILES
Beginning January 2010 WAcademy of Salon amp Spa maintains student records for fifty years WAcademy of Salon amp Spa will provide access to all students and or parentsguardians of a dependent minor student and other school records to its Accrediting agency of HEA with a 24 hour request
COSMETOLOGY TUITION amp CURRICULUM
BASIC COSMETOLOGY COURSE 1600 CLOCK HOURS PROGRAM LENGTH 44 WEEKS (40) HOURS PER
WEEK) 66 WEEKS (24) HOURS PER WEEK) 80 WEEKS (20) HOURS PER WEEK)
PROGRAM COST TUITION $1400000 BOOKS AND EQUIPMENT $330000 NUTS AND BOLTS $55000 SASSOON $65000 MATERIALS FEE NON REFUNDABLE $15000 IPAD $49900 STATE TAX 875 NON REFUNDABLE $43741
APPLICATION FEE NON REFUNDABLE $10000
ADMINISTRATIVE FEE $15000 STRFF NON REFUNDABLE $9500
TOTAL COST $1993141
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to payment schedules Students are directed to make payments on time in the Directors office and must sign the Student Payment Record Students may request individual payment plans All books and equipment purchased on-campus are non-returnable once issued W Academy offers an interest free payment plan for cash paying students who qualify If a student fails to make payments as agreed the student will have to sign a new payment plan which includes interest
bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS (SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULM REQUIREMENTS FOR THE COSMETOLOGY COURSE SUBJECT Minimum Hours Minimum
of Technical Practical Instruction Operations
UPDATED 06-27-2012 TO 06-27-2013 10
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations 20 0
The Barbering amp Cosmetology Act and the State Boardrsquos Rules amp Regulations
20 0 Cosmetology Chemistry (Shall include the chemical composition and the purpose of cosmetic nail hair and skin care preparations Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of matter)
20 0 Health amp Safety Hazardous Substance (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B) Theory of Electricity In Cosmetology (Shall include the nature 5 0 of electrical current principles of operating electrical devices and the various safety precautions used when operating electrical equipment) Bacteriology anatomy physiology 15 0 Wet Hair Styling (Shall include hair analysis shampooing 35 260 finger waving pin curling and comb-outs) Thermal Hair Styling (Shall include hair analysis straightening waving curling with hot combs and hot curling irons and blower styling)
A Thermal Styling B Press and Curl
Permanent Waving (Shall include hair analysis chemical and heat permanent waving) Chemical Straightening (Shall include hair analysis and the use of sodium hydroxide and other base solutions) Haircutting (Shall include hair analysis and the use of the razor scissors electrical clippers and thinning shears for wet and dry cutting)
30 20
20
20
20
40 20
80
25
80
Hair Coloring and Bleaching (Shall include hair analysis predisposition tests safety precautions formula mixing tinting bleaching and the use of dye removers Shall not include any credit for color rinses) 60
50 A Hair coloring 20 B Bleaching
Scalp and Hair Treatments (Shall include hair and scalp 5 20 analysis scientific brushing electric and manual scalp manipulation and other hair treatments) Facials
A Manual (Shall include cleansing scientific 5 10
UPDATED 06-27-2012 TO 06-27-2013 11
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations manipulations packs and masks)
B Electrical (Shall include the use of electrical 10 15 modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for the purpose of contracting the muscles of the body or face) 10 15
C Chemicals (Shall include chemical skin peels packs masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
Makeup (Shall include skin analysis complete and 15 10 corrective makeup lash and brow tinting and the application of false eyelashes) Eyebrow Arching and Hair Removal (Shall include the use of 10 20 wax tweezers electrical or manual and depilatories for the removal of superfluous hair) Manicuring and Pedicuring
A Water and oil manicure including nail analysis 5 15 and hand and arm massage
B Complete pedicure including nail analysis and 5 10 foot and ankle massage
C Artificial Nails 1 Acrylic Liquid and powder brush-on 10 50 Nails
2 Artificial nail tips 10 50 Nails
3 Nail wraps and repairs 5 20 Nails
Additional training may include professional ethics personal hygiene good grooming and normal clean up duties Training requires keeping student records desk and reception and the care and styling of wigs it may also include not more than sixty (60) hours of credit for field trips Such field trips must be under the direct supervision of a licensed cosmetology instructor the date time and description of the field trip shall be recorded on studentrsquos daily record
COURSE DESCRIPTION ndash 1600 HOURS -- COSMETOLOGY COURSE
The purpose of WAcademy of Salon amp Spa course is to train all students in both theory and practical experience that will prepare them for immediate employment opportunities The course
12UPDATED 06-27-2012 TO 06-27-2013
will cover all technical and practical operation instruction relating to all practices constituting the art of cosmetology The course is directed toward developing desirable work habits and attitudes with respect to health sanitation and safety and encourages self-reliance readiness to assist others and an ethical approach to this profession
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (CIP 332271-0110)
1 To train students in basic cosmetology skills successfully pass the State Board of Licensure Exam and prepare them for a successful career as hairstylists salon managers hair colorists salon owners product demonstrators and after working three years in the profession instructors
2 To enhance our profession with skilled individuals ready to use the education received while training in school
3 To develop good work habits to ensure a successful career 4 To promote a professional attitude for cosmetologists
PRE ndash GRADUATION REQUIREMENTS
All Cosmetology students are required to begin the process of applying for state licensure at 1150 hours Pre-graduation requirements include having 75 of your workbook completed a GPA of 80 or better and a minimum attendance record of 90 Upon completion of 1200 hours students will be required to complete the Department of Consumer Affairs pre-application The preshyapplication requires each student to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the applicable Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $12500 All cosmetology students must complete 1 pre app exams with a passing rate of 80 or better
GRADUATION REQUIREMENTS
All cosmetology students are required to complete 1600 hours of instruction A student is awarded a Certificate of Completion certifying their graduation upon completing the required theory and practical hours (1600) with a minimum 80 GPA Cosmetology students are required to pre-apply to the California Department of Consumer Affairs for their licensure exam at 1200 hours WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate State California Department of Consumer Affairs Licensure Examinations All student workbooks must be completed and turned into their instructor At this point all institutional charges and fees must be paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
A cosmetology graduate will be granted a license by the Department of Consumer Affairs after the individual has successfully completed the required hours and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination The Applicant and the model must have a validcurrent California Drivers License California ID or validcurrent Passport and a copy of their Social Security card Examination sites are located in Fairfield and Glendale California Transportation to
13UPDATED 06-27-2012 TO 06-27-2013
the examination site is the responsibility of the graduate Once the student has become licensed they must renew their license every two (2) years
COSMETOLOGY COURSE OUTLINE DESCRIPTION OF COURSE
A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of planned curriculum theory and clinical experiences
B The curriculum is organized in a progressive sequence which is intended to prepare graduates for entry level into the cosmetology profession
COURSE GOALS Upon completion of the Cosmetology Course the students shall have achieved and maintained an 80 average GPA on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Cosmetology License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as the practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing cosmetology profession
COURSE FORMAT The Cosmetology Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theory which builds the foundation that plays an important role in the underlying success of the Cosmetologist A thorough understanding of all aspects of cosmetology helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional hair care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the cosmetology curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related videos and detailed illustrated handouts They will be expected to utilize the videos and illustrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence needed to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING 14UPDATED 06-27-2012 TO 06-27-2013
Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and with the discipline necessary to compete with veteran technicians
TEXTBOOKS
A Salon Fundamentals Pivot Point B Artist Access Pivot Point
REFERENCES
A Creative Color 2ND Edition B The Professional Cosmetologist C Tapes by Redken Milady CVS KMS Matrix etc D Salon Management by Milady E 28 Styles for Student Practices F Dictionary of Cosmetology G Retailing in the Hairstyling World H Science and Beauty IV I Beauty Culture Theory and Practical J Professional Guide to Skin Care K Beyond Hair the Ultimate Makeover Book Miladyrsquos Standard Text Book 2009 L Miladyrsquos Standard Theory Workbook 2009 M Miladyrsquos Standard State Exam Review Book for Cosmetology 2009 N Miladyrsquos Standard Practical Workbook 2009 AND O Miladyrsquos CD State Test Review P Redken Science and Beauty II Q Salon Solutions
GRADING A Achievements are evaluated by means of Quantitative written and Qualitative practical
exams The exams are based on the theory and practice of cosmetology B Written tests require demonstrations of competency for the required comprehension and
knowledge of 1 Theory 2 Principals 3 Practice of Cosmetology
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION A Students are monitored with progress reports monthly to assist in keeping students on track
If the students are not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
15UPDATED 06-27-2012 TO 06-27-2013
B Evaluations are performed at 200 400 800 and 1200 and clock hours C Evaluations for Satisfactory progress for eligibility of financial aid will be evaluated at0- 450
451- 900 901-1200 AND 1201-1600 C Prior to Completion (1150) the instructor will make certain the studentrsquos graduation
requirements have been met and to set up the studentrsquos mock state board exam training D Final Evaluation (1500) the student will hand in their job seeking cards and interview analysis
forms E Exit interview and graduation survey
TOPICS SUBJECT
ACCEPTABILITY
Barbering amp Cosmetology Act and the State Boardrsquos Rules amp RegulationsSalon Management Business Techniques Communication Human Relations Professional Development Career Development
OBJECTIVE RELATED MATERIAL LEVEL OF
Familiarization with laws Definitions classifications 80 Minimum relating to practice as registrations exam fees Score on Written an applicable student reciprocity and sanitary Exam and licensed regulations Board cosmetologist powers duties Interaction with the appointments terms and public skills in public compensation Personal relations techniques of hygiene grooming poise selling and professional personality development services professional ethics laws recommendations and insurance payroll basic salon deductions salon opening management and layout salesmanship techniques and advertisement
business operation and personnel management business records and supplies first aid booking appointments and patron reception employment application and resume and obtaining employment
Additional Hours Beginning at 1400 hours students will enter the 200-hour employment preparedness part of their program
This portion of the program 80 Minimum will include training both Score on Written on and off campus The and Practical training will include job Exams 100 interviews hair shows and participation classes weekly state board practical training professional ethics personal hygiene good grooming salesmanship normal clean-up duties guest recordkeeping desk and reception assistance and labproduct experience
16UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Cosmetic Chemistry Familiarization with Elements compounds 80 Minimum basic structure and mixtures acids base salts Score on Written purpose of cosmetic pH scale and water Exam nail hair and skin care chemistry application of preparations and cosmetics terminology used Provide elementary knowledge on chemical makeup peels and the physical and chemical changes of matter
Students will understand Theory Of Electricity In the basic principles of Students will garner much 80 Minimum Cosmetology electrical current information from the Score on Written
operating electrical theory class Exam devices and various demonstration of the safety precautions used proper use of equipment when operating and practicing safety electrical equipment precautions
Disinfection Sanitation Learn necessary Sanitary sterilization and 80 Minimum sanitary conditions for disinfectant rules and Score on Written practice of methods bacteriology Exam 80 cosmetology and the wet and dry sanitizing Minimum Score on prevention of infectious chemical agents used a Minimum of 10 and contagious and safety precautions Practical diseases Applications
Bacteriology Anatomy Physiology Mastering the structure Systems skeletal 80 Minimum
and science of muscular nervous Score on Written functions of the human circulatory digestive Exam body and all of its endocrine excretory and systems respiratory structure cells
tissues and organs
Wet Hair Styling Mastering procedural Preparation shampoo and 80 Minimum steps to cleansing and rinse types litmus paper Score on Written conditioning models procedures Exam Familiarization with chemistry of shampoos 80 Minimum equipment and safety precautions Score on all practicing wet brushing techniques and Practical hairstyling Learning manipulations Guide Applications how to comb out hair Points type of curls type into styles specified by of rollers shaping type
17UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
the patron and methods of waving parts and equipment Basic ruffled and locked-in comb-outs lifting and rolling the brush back brushing backcombing for large and small head looks Safety Precautions and Sanitation
Thermal Hair Styling Mastering procedural Working with various 80 Minimum uses of equipment products hot combs Score on Written styling with thermal curling irons (stove and Exam80 heating equipment electric) ceramic irons flat Minimum Score on analyzing hair product irons blow dryers safety a minimum of 40 knowledge precautions with use of thermal styles and
equipment 20 PressCurl Practical Applications
Permanent Waving Proficiency with waving Introduction scalp and 80 Minimum lotions and performing hair analysis blocking and Score on Written permanents Familiarity wave formations curling Exam Use of with chemical relaxing rods chemicals rolling proper safety process curls and and testing curls precautions and products used application of lotion proper steps to
processing and complete and neutralization procedures permanent wave safety precautions and in 2 hours or less special problems and application of
relaxer in 20 minutes 80
Minimum Score on Practical
Applications
Chemical Proficiency with hair Students will learn to work 80 Minimum Straightening analysis the use of with different products and Score on Written
chemicals and hair types to get the Exam 80 production knowledge desired effect in Minimum Score on
18UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Haircutting Demonstrated use of proper implements for hair shaping and cutting Correctly shape and cut hair using scissors andor razor
straightening hair including sodium hydroxide and other base solutions Students will analyze hair prior to chemical use Safety Precautions and Sanitation Implements definitions methods of tapering cutting shaping and shingling haircut types and procedures and safety precautions
25 Practical Applications
80 Minimum Score on Written Exam Use of proper techniques and safety precautions to cut hair in 20-25 minutes with the razor and 25-30 minutes with scissors 80 Minimum Score on 80 Practical Applications
ACCEPTABILITY
Hair Coloring and Bleaching
Scalp and Hair Treatments
Facials Learning procedures 80 Minimum and movements for Score on Written giving facials Learning Exam Using procedures for manual proper steps and electrical and to give a facial in chemical facials one hour or less
UPDATED 06-27-2012 TO 06-27-2013 19
Familiarization with hair coloring and bleaching concepts
Learning the benefits of and performing of scalp and hair treatments Familiarization with disorders and diseases of scalp and hair
Introduction color classifications and selection tests and safety precautions coloring preliminaries bleaching and toners color application and special effects
Introduction preparation manipulations high frequency and heat caps procedures for scalp treatments disorders and diseases of scalp and hair Proper Sanitation and Safety Precautions
80 Minimum Score on Written Exam Use of proper safety precautions following directions and application of color to hair 80 Minimum Score on 50 Color and 20 Bleach Practical Applications 80 Minimum Score on Written Exam Perform proper steps for scalp treatment in 30 minutes or less 80 Minimum Score on 20 Practical Applications
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
MISSION STATEMENT
W Academy is dedicated to providing high quality professional education delivered with passion and technical excellence Our goal is to create a supportive and challenging educational environment with the value of trust and respect With support and encouragement of our staff and students personal and professional knowledge and growth we enable them to provide service that exceeds our guestsrsquo expectations
Whereas the outcome of state licensure and job placement are the product of this education we provide a premium educational experience and quality of life at our institution This quality of life is characterized by mutual respect support and encouragement for all individuals regardless of race sexual orientation religion gender or creed
At W Academy we offer you the training needed to pass the state licensing examination and prepare you for employment in the Salon amp Spa industry
The following objectives are designed to assist you in meeting your academic training and career goals
Prepare graduates to pass their State Board licensing exam Prepare graduates to secure positions in their chosen field of study Supply the industry with skilled responsible and well trained professionals Utilize appropriate instructional objectives provide for individual differences among
students motivate students in learning how to achieve their goals Conduct a continuous program of self-evaluation and feedback to ensure
program improvement Maintain the highest standards in training Maintain a reputation as a respected training institution in the
cosmetologyesthetics field
Wassim amp Rashelle Kaddura President amp Vice President
WAcademy of Salon
4UPDATED 06-27-2012 TO 06-27-2013
PHILOSOPHY Our philosophy is to offer training designed to prepare graduates with the skills needed to secure employment in cosmetology esthetics and related fields Our instructors provide one on one attention as well as class instruction This combination assures students the ability to realize their goals efficiently
The highest academic and career standards are maintained to assure graduates superior capability in their profession The curriculum is flexible enough to allow for new procedures and techniques as they are developed and yet solid enough to maintain high academic standards The final objective is to graduate students who are able to pass the State Board Exam obtain licensure in the State of California and be able to secure and retain employment in order to advance in the cosmetology and esthetics profession
ACCREDITATION
WAcademy of Salon amp Spa is accredited and is approved by the following agencies
NATIONAL ACCREDITING COMMISSION OF CAREER ARTS AND SCIENCES (NACCAS) 4401 Ford Ave Suite 1300 Alexandria Virginia 22302 Telephone (703) 600-7600 Fax (703) 379-2200
W Academy is a private institution and it is approved to operate by the (BPPE) ldquoAny questions you may have regarding this catalog that have not been satisfactorily answered by the institution may be directed to the Bureau for Private Postsecondary Education at Mailing address
Bureau for Private Postsecondary Education (BPPE) PO Box 980818 West Sacramento CA 95798-0818
Bureau for Private Postsecondary Education 2535 Capitol Oaks Drive Suite 400 Sacramento California 95833
Phone (916) 431-6959 Toll Free (888) 370-7589 Main Fax (916) 263-1897 Licensing Fax (916) 263-1894 EnforcementSTRFClosed Schools Fax (916) 263-1896
Web site wwwbppecagov
5UPDATED 06-27-2012 TO 06-27-2013
ldquoAs a prospective student you are encouraged to review this catalog prior to signing an enrollment agreement You are also encouraged to review the School Performance Fact Sheet which must be provided to you prior to signing an enrollment agreementrdquo
ldquoA student or any member of the public may file a complaint about this institution with the Bureau for Private Postsecondary Education by calling toll free (888) 370-7589)or by completing a complaint form which can be obtained on the bureaursquos Internet Web site wwwbppecagov
ALL CLASSES WILL BE HELD AT 520 SAN RAMON VALLEY BLVD DANVILLE CA 94526
WAcademy of Salon amp Spa is either approved by or is a member of the following agencies
Approved to Participate in the Title IV Federal Student Aid programs Private Postsecondary and Vocational Education Reform and Student Consumer Protection
Act of 2009 (CPEC) California Board of Barbering and Cosmetology [DCA] Career Institute Association (CCA) Vocational Rehabilitation (Voc Rehab) American Association of Cosmetology Schools (AACS) ETPL [PRIVATE INDUSTRY COUNCIL]
APPROVAL DISCLOSURE STATEMENT WAcademy of Salon amp Spa located at 520 San Ramon Valley Blvd Danville CA 94526 was granted institutional approval by the State of California for the following courses
Cosmetology 1600 Hours Esthetician 600 Hours Manicuring 400 Hours
WAcademy of Salon amp Spa is not a public institution The following State Boards Bureaus Departments or Agencies set minimum standards for programs of study in accordance with the Education Code section 9431612
California Department of Consumer Affairs requires a minimum of 1600 hours to become a licensed Cosmetologist and 600 hours to become a licensed Esthetician 400 hours to become a licensed Manicurist
Instruction is in residence with occupancy level accommodating 240 students using oscillating schedule time The Department of Consumer Affairs requires that a student who successfully completes a course of study be awarded an appropriate diploma or certificate to verify completion
Prospective students are encouraged to visit the school to discuss personal educational and occupational plans with school admissions prior to enrolling or signing enrollment agreements The Academy currently participates in programs designed to provide grants and other financial assistance for students who qualify
6UPDATED 06-27-2012 TO 06-27-2013
CAREER OPPORTUNITIES The curriculum is designed to offer training for entry-level positions in the Salon amp Spa profession
ASSOCIATE STYLIST PLATFORM ARTIST SALON OWNERMANAGER
HAIR STYLIST FASHION WEEK PARTICIPANT
SPA OWNER
COLORIST EDITORIAL PHOTO SHOOTS INDUSTRY PRODUCT REPRESENTATIVE
MAKE-UP ARTIST RUNWAY SHOWS MEDI SPA SKIN CARE SPECIALIST BRIDESWEDDINGS SCHOOL OWNER
FINANCING The following is a list of W Academy financial assistance programs
Private Pay TFC Private lender 4 interest In house Lending 0 (Promotional at times during the year) Acceptable payment by Credit Card [ Visa and Master Card ] Title IV Funding
Financing is available to qualifying students through Title IV funding Private loans Vocational Rehabilitation and Veterans Affairs for qualifying individuals
ENROLLMENT AND CLASS START SCHEDULE
New classes start every 5 weeks WAcademy of Salon amp Spa reserves the right to change entrance dates and class schedules within the limitations of our facility START DATES FOR ALL PROGRAMS
11-27-2012 01-02-2013 02-05-2013 03-05-2013 04-09-2013 05-14-2013 06-18-2013 07-23-2013 07-23-2013 08-20-2013 09-17-2013 10-22-2013 11-26-2013 01-02-2014
ADMISSION POLICY amp PROCEDURE WAcademy of Salon amp Spa will admit as regular students Students who are at least 16 years of age and or under a training agreement WAcademy of Salon amp Spa accepts High School students provided they have a signed
consent of parent and High School Counselor Students must have a High School Diploma GED or an equivalent certificate
7UPDATED 06-27-2012 TO 06-27-2013
All students must have a copy of their social security card California Driverrsquos License California ID or Birth Certificate Students must agree to abide by WAcademy of Salon amp Spa rules policies and procedures in effect or that may become effective during the enrollment period
Enrollment may occur at anytime by appointment At the enrollment interview you will complete an admissions application receive a tour of the facility and have a personal interview During the interview job opportunities curriculum tuition fees and graduation requirements will be discussed A meeting with the Director of the school may be needed to discuss financial assistance that is available through the school
ADMISSIONS DOCUMENTS THE ITEMS BELOW ARE NECESSARY FOR ADMISSIONS 1 Student Enrollment Agreement 2 Proof of Education (High School Diploma or High School Transcript with graduation date or
GED or equivalent) 3 Proof of Age (valid Driverrsquos License CA ID card or Birth Certificate) 4 Materials Fee $ 35000 is due and payable at the time of enrollment (per refund policy and
is non refundable through attendance at the first class session or the seventh class day after enrollment whichever is later- Assembly Bill No 48 Chapter 310 Article 13sect 94920 sub-section (b)
6 Cash money orders or checks make payable to WAcademy of Salon amp Spa 7 Visa and Master Credit Cards are accepted 8 Signed copy of Social Security Card 9 Permanent Resident Card if applicable
Please note the Pre-Application for Licensing in the State of California requires each student
to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Please speak with the School Director if you have any prior convictions at the time of enrollment
RE-ENTRY AND WITHDRAWAL POLICIES EVALUATIONDROP PERIOD
During the first five (5) days of school the student will be monitored for attendance the student will be cancelled from the program if attendance is not 90 (excused absences will be considered) For the next twenty-five (25) days the student is monitored on a daily basis for attendance completion of assignments following the institutional policies rules and regulations and for behavioral patterns If the studentrsquos history during the 25-day period shows a lack of commitment an advisory session will be conducted documented and signed by both the student and School Director The student will then be terminated from school However if the student has documented mitigating circumstances as determined by written appeal (see Appeal Policy page 29) the student may be allowed to remain enrolled at WAcademy of Salon amp Spa
8UPDATED 06-27-2012 TO 06-27-2013
TERMINATION AND REAPPLICATION
Students who temporarily withdraw from a program at WAcademy of Salon amp Spa will be evaluated prior to re-entering the program Students who were previously expelled may be eligible for readmission at the discretion of the School Director amp Owners If a prior student is allowed to return they must be deemed in good standing The studentrsquos hours from the prior attendance will be evaluated for acceptability based on the length of time the student has been withdrawn Prior credit for written and practical operations will be reviewed on an individual basis
RE-ADMISSION TUITION CREDIT POLICY
BOOKS EQUIPMENT An inspection of books and equipment will be made to determine content and
publishing date of books It will be the studentrsquos responsibility to replace all missing items or any updates to books or kits due to curriculum changes
TUITION Students returning to WAcademy of Salon amp Spa with accumulated hours less than 15 of the course length and within 90 days of the date of withdrawal will receive credit on tuition for the amount previously charged
TUITION Students returning to WAcademy of Salon amp Spa after 90 days andor hours accumulated in excess of 15 of the course will be treated the same as a transfer student The charges will be the hourly rate for each course Any unpaid balance must be paid in full prior to re-starting the program
TRANSFER POLICY
Students transferring into WAcademy of Salon amp Spa from a school within the State of California must submit a record of withdrawal from the prior school Earned hours written and practical operations for prior training will be evaluated for credit Students must provide an Official Academic Transcript for evaluation two (2) weeks prior to enrollment from their previous school WAcademy does not accept Cosmetology transfer students with more than 200 hrs And Estheticians transfers with more than 100
Cosmetology students that are accepted with 200 hours or less and Estheticians with 100 or less will be given an academic evaluation based on written exams and a practical exam Based on the examination results the Academy may lengthen the duration of the training proportionately RE-ENROLLMENT STUDENT FEES
A re-enrolling student will be charged a $25000 application fee The student will be charged for their remaining hours at the current tuition rate If the student has books and equipment they must be evaluated for publishing date and content prior to enrollment However the student will be charged a fee for supplies (see pages 13 or 20) depending on the program) for the amount of the fee If the books and equipment are not comparable to WAcademy of Salon amp Spa books and equipment they must be purchased
9UPDATED 06-27-2012 TO 06-27-2013
FILE RETENTION AND ACCESS TO FILES
Beginning January 2010 WAcademy of Salon amp Spa maintains student records for fifty years WAcademy of Salon amp Spa will provide access to all students and or parentsguardians of a dependent minor student and other school records to its Accrediting agency of HEA with a 24 hour request
COSMETOLOGY TUITION amp CURRICULUM
BASIC COSMETOLOGY COURSE 1600 CLOCK HOURS PROGRAM LENGTH 44 WEEKS (40) HOURS PER
WEEK) 66 WEEKS (24) HOURS PER WEEK) 80 WEEKS (20) HOURS PER WEEK)
PROGRAM COST TUITION $1400000 BOOKS AND EQUIPMENT $330000 NUTS AND BOLTS $55000 SASSOON $65000 MATERIALS FEE NON REFUNDABLE $15000 IPAD $49900 STATE TAX 875 NON REFUNDABLE $43741
APPLICATION FEE NON REFUNDABLE $10000
ADMINISTRATIVE FEE $15000 STRFF NON REFUNDABLE $9500
TOTAL COST $1993141
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to payment schedules Students are directed to make payments on time in the Directors office and must sign the Student Payment Record Students may request individual payment plans All books and equipment purchased on-campus are non-returnable once issued W Academy offers an interest free payment plan for cash paying students who qualify If a student fails to make payments as agreed the student will have to sign a new payment plan which includes interest
bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS (SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULM REQUIREMENTS FOR THE COSMETOLOGY COURSE SUBJECT Minimum Hours Minimum
of Technical Practical Instruction Operations
UPDATED 06-27-2012 TO 06-27-2013 10
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations 20 0
The Barbering amp Cosmetology Act and the State Boardrsquos Rules amp Regulations
20 0 Cosmetology Chemistry (Shall include the chemical composition and the purpose of cosmetic nail hair and skin care preparations Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of matter)
20 0 Health amp Safety Hazardous Substance (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B) Theory of Electricity In Cosmetology (Shall include the nature 5 0 of electrical current principles of operating electrical devices and the various safety precautions used when operating electrical equipment) Bacteriology anatomy physiology 15 0 Wet Hair Styling (Shall include hair analysis shampooing 35 260 finger waving pin curling and comb-outs) Thermal Hair Styling (Shall include hair analysis straightening waving curling with hot combs and hot curling irons and blower styling)
A Thermal Styling B Press and Curl
Permanent Waving (Shall include hair analysis chemical and heat permanent waving) Chemical Straightening (Shall include hair analysis and the use of sodium hydroxide and other base solutions) Haircutting (Shall include hair analysis and the use of the razor scissors electrical clippers and thinning shears for wet and dry cutting)
30 20
20
20
20
40 20
80
25
80
Hair Coloring and Bleaching (Shall include hair analysis predisposition tests safety precautions formula mixing tinting bleaching and the use of dye removers Shall not include any credit for color rinses) 60
50 A Hair coloring 20 B Bleaching
Scalp and Hair Treatments (Shall include hair and scalp 5 20 analysis scientific brushing electric and manual scalp manipulation and other hair treatments) Facials
A Manual (Shall include cleansing scientific 5 10
UPDATED 06-27-2012 TO 06-27-2013 11
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations manipulations packs and masks)
B Electrical (Shall include the use of electrical 10 15 modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for the purpose of contracting the muscles of the body or face) 10 15
C Chemicals (Shall include chemical skin peels packs masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
Makeup (Shall include skin analysis complete and 15 10 corrective makeup lash and brow tinting and the application of false eyelashes) Eyebrow Arching and Hair Removal (Shall include the use of 10 20 wax tweezers electrical or manual and depilatories for the removal of superfluous hair) Manicuring and Pedicuring
A Water and oil manicure including nail analysis 5 15 and hand and arm massage
B Complete pedicure including nail analysis and 5 10 foot and ankle massage
C Artificial Nails 1 Acrylic Liquid and powder brush-on 10 50 Nails
2 Artificial nail tips 10 50 Nails
3 Nail wraps and repairs 5 20 Nails
Additional training may include professional ethics personal hygiene good grooming and normal clean up duties Training requires keeping student records desk and reception and the care and styling of wigs it may also include not more than sixty (60) hours of credit for field trips Such field trips must be under the direct supervision of a licensed cosmetology instructor the date time and description of the field trip shall be recorded on studentrsquos daily record
COURSE DESCRIPTION ndash 1600 HOURS -- COSMETOLOGY COURSE
The purpose of WAcademy of Salon amp Spa course is to train all students in both theory and practical experience that will prepare them for immediate employment opportunities The course
12UPDATED 06-27-2012 TO 06-27-2013
will cover all technical and practical operation instruction relating to all practices constituting the art of cosmetology The course is directed toward developing desirable work habits and attitudes with respect to health sanitation and safety and encourages self-reliance readiness to assist others and an ethical approach to this profession
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (CIP 332271-0110)
1 To train students in basic cosmetology skills successfully pass the State Board of Licensure Exam and prepare them for a successful career as hairstylists salon managers hair colorists salon owners product demonstrators and after working three years in the profession instructors
2 To enhance our profession with skilled individuals ready to use the education received while training in school
3 To develop good work habits to ensure a successful career 4 To promote a professional attitude for cosmetologists
PRE ndash GRADUATION REQUIREMENTS
All Cosmetology students are required to begin the process of applying for state licensure at 1150 hours Pre-graduation requirements include having 75 of your workbook completed a GPA of 80 or better and a minimum attendance record of 90 Upon completion of 1200 hours students will be required to complete the Department of Consumer Affairs pre-application The preshyapplication requires each student to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the applicable Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $12500 All cosmetology students must complete 1 pre app exams with a passing rate of 80 or better
GRADUATION REQUIREMENTS
All cosmetology students are required to complete 1600 hours of instruction A student is awarded a Certificate of Completion certifying their graduation upon completing the required theory and practical hours (1600) with a minimum 80 GPA Cosmetology students are required to pre-apply to the California Department of Consumer Affairs for their licensure exam at 1200 hours WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate State California Department of Consumer Affairs Licensure Examinations All student workbooks must be completed and turned into their instructor At this point all institutional charges and fees must be paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
A cosmetology graduate will be granted a license by the Department of Consumer Affairs after the individual has successfully completed the required hours and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination The Applicant and the model must have a validcurrent California Drivers License California ID or validcurrent Passport and a copy of their Social Security card Examination sites are located in Fairfield and Glendale California Transportation to
13UPDATED 06-27-2012 TO 06-27-2013
the examination site is the responsibility of the graduate Once the student has become licensed they must renew their license every two (2) years
COSMETOLOGY COURSE OUTLINE DESCRIPTION OF COURSE
A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of planned curriculum theory and clinical experiences
B The curriculum is organized in a progressive sequence which is intended to prepare graduates for entry level into the cosmetology profession
COURSE GOALS Upon completion of the Cosmetology Course the students shall have achieved and maintained an 80 average GPA on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Cosmetology License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as the practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing cosmetology profession
COURSE FORMAT The Cosmetology Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theory which builds the foundation that plays an important role in the underlying success of the Cosmetologist A thorough understanding of all aspects of cosmetology helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional hair care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the cosmetology curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related videos and detailed illustrated handouts They will be expected to utilize the videos and illustrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence needed to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING 14UPDATED 06-27-2012 TO 06-27-2013
Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and with the discipline necessary to compete with veteran technicians
TEXTBOOKS
A Salon Fundamentals Pivot Point B Artist Access Pivot Point
REFERENCES
A Creative Color 2ND Edition B The Professional Cosmetologist C Tapes by Redken Milady CVS KMS Matrix etc D Salon Management by Milady E 28 Styles for Student Practices F Dictionary of Cosmetology G Retailing in the Hairstyling World H Science and Beauty IV I Beauty Culture Theory and Practical J Professional Guide to Skin Care K Beyond Hair the Ultimate Makeover Book Miladyrsquos Standard Text Book 2009 L Miladyrsquos Standard Theory Workbook 2009 M Miladyrsquos Standard State Exam Review Book for Cosmetology 2009 N Miladyrsquos Standard Practical Workbook 2009 AND O Miladyrsquos CD State Test Review P Redken Science and Beauty II Q Salon Solutions
GRADING A Achievements are evaluated by means of Quantitative written and Qualitative practical
exams The exams are based on the theory and practice of cosmetology B Written tests require demonstrations of competency for the required comprehension and
knowledge of 1 Theory 2 Principals 3 Practice of Cosmetology
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION A Students are monitored with progress reports monthly to assist in keeping students on track
If the students are not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
15UPDATED 06-27-2012 TO 06-27-2013
B Evaluations are performed at 200 400 800 and 1200 and clock hours C Evaluations for Satisfactory progress for eligibility of financial aid will be evaluated at0- 450
451- 900 901-1200 AND 1201-1600 C Prior to Completion (1150) the instructor will make certain the studentrsquos graduation
requirements have been met and to set up the studentrsquos mock state board exam training D Final Evaluation (1500) the student will hand in their job seeking cards and interview analysis
forms E Exit interview and graduation survey
TOPICS SUBJECT
ACCEPTABILITY
Barbering amp Cosmetology Act and the State Boardrsquos Rules amp RegulationsSalon Management Business Techniques Communication Human Relations Professional Development Career Development
OBJECTIVE RELATED MATERIAL LEVEL OF
Familiarization with laws Definitions classifications 80 Minimum relating to practice as registrations exam fees Score on Written an applicable student reciprocity and sanitary Exam and licensed regulations Board cosmetologist powers duties Interaction with the appointments terms and public skills in public compensation Personal relations techniques of hygiene grooming poise selling and professional personality development services professional ethics laws recommendations and insurance payroll basic salon deductions salon opening management and layout salesmanship techniques and advertisement
business operation and personnel management business records and supplies first aid booking appointments and patron reception employment application and resume and obtaining employment
Additional Hours Beginning at 1400 hours students will enter the 200-hour employment preparedness part of their program
This portion of the program 80 Minimum will include training both Score on Written on and off campus The and Practical training will include job Exams 100 interviews hair shows and participation classes weekly state board practical training professional ethics personal hygiene good grooming salesmanship normal clean-up duties guest recordkeeping desk and reception assistance and labproduct experience
16UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Cosmetic Chemistry Familiarization with Elements compounds 80 Minimum basic structure and mixtures acids base salts Score on Written purpose of cosmetic pH scale and water Exam nail hair and skin care chemistry application of preparations and cosmetics terminology used Provide elementary knowledge on chemical makeup peels and the physical and chemical changes of matter
Students will understand Theory Of Electricity In the basic principles of Students will garner much 80 Minimum Cosmetology electrical current information from the Score on Written
operating electrical theory class Exam devices and various demonstration of the safety precautions used proper use of equipment when operating and practicing safety electrical equipment precautions
Disinfection Sanitation Learn necessary Sanitary sterilization and 80 Minimum sanitary conditions for disinfectant rules and Score on Written practice of methods bacteriology Exam 80 cosmetology and the wet and dry sanitizing Minimum Score on prevention of infectious chemical agents used a Minimum of 10 and contagious and safety precautions Practical diseases Applications
Bacteriology Anatomy Physiology Mastering the structure Systems skeletal 80 Minimum
and science of muscular nervous Score on Written functions of the human circulatory digestive Exam body and all of its endocrine excretory and systems respiratory structure cells
tissues and organs
Wet Hair Styling Mastering procedural Preparation shampoo and 80 Minimum steps to cleansing and rinse types litmus paper Score on Written conditioning models procedures Exam Familiarization with chemistry of shampoos 80 Minimum equipment and safety precautions Score on all practicing wet brushing techniques and Practical hairstyling Learning manipulations Guide Applications how to comb out hair Points type of curls type into styles specified by of rollers shaping type
17UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
the patron and methods of waving parts and equipment Basic ruffled and locked-in comb-outs lifting and rolling the brush back brushing backcombing for large and small head looks Safety Precautions and Sanitation
Thermal Hair Styling Mastering procedural Working with various 80 Minimum uses of equipment products hot combs Score on Written styling with thermal curling irons (stove and Exam80 heating equipment electric) ceramic irons flat Minimum Score on analyzing hair product irons blow dryers safety a minimum of 40 knowledge precautions with use of thermal styles and
equipment 20 PressCurl Practical Applications
Permanent Waving Proficiency with waving Introduction scalp and 80 Minimum lotions and performing hair analysis blocking and Score on Written permanents Familiarity wave formations curling Exam Use of with chemical relaxing rods chemicals rolling proper safety process curls and and testing curls precautions and products used application of lotion proper steps to
processing and complete and neutralization procedures permanent wave safety precautions and in 2 hours or less special problems and application of
relaxer in 20 minutes 80
Minimum Score on Practical
Applications
Chemical Proficiency with hair Students will learn to work 80 Minimum Straightening analysis the use of with different products and Score on Written
chemicals and hair types to get the Exam 80 production knowledge desired effect in Minimum Score on
18UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Haircutting Demonstrated use of proper implements for hair shaping and cutting Correctly shape and cut hair using scissors andor razor
straightening hair including sodium hydroxide and other base solutions Students will analyze hair prior to chemical use Safety Precautions and Sanitation Implements definitions methods of tapering cutting shaping and shingling haircut types and procedures and safety precautions
25 Practical Applications
80 Minimum Score on Written Exam Use of proper techniques and safety precautions to cut hair in 20-25 minutes with the razor and 25-30 minutes with scissors 80 Minimum Score on 80 Practical Applications
ACCEPTABILITY
Hair Coloring and Bleaching
Scalp and Hair Treatments
Facials Learning procedures 80 Minimum and movements for Score on Written giving facials Learning Exam Using procedures for manual proper steps and electrical and to give a facial in chemical facials one hour or less
UPDATED 06-27-2012 TO 06-27-2013 19
Familiarization with hair coloring and bleaching concepts
Learning the benefits of and performing of scalp and hair treatments Familiarization with disorders and diseases of scalp and hair
Introduction color classifications and selection tests and safety precautions coloring preliminaries bleaching and toners color application and special effects
Introduction preparation manipulations high frequency and heat caps procedures for scalp treatments disorders and diseases of scalp and hair Proper Sanitation and Safety Precautions
80 Minimum Score on Written Exam Use of proper safety precautions following directions and application of color to hair 80 Minimum Score on 50 Color and 20 Bleach Practical Applications 80 Minimum Score on Written Exam Perform proper steps for scalp treatment in 30 minutes or less 80 Minimum Score on 20 Practical Applications
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
PHILOSOPHY Our philosophy is to offer training designed to prepare graduates with the skills needed to secure employment in cosmetology esthetics and related fields Our instructors provide one on one attention as well as class instruction This combination assures students the ability to realize their goals efficiently
The highest academic and career standards are maintained to assure graduates superior capability in their profession The curriculum is flexible enough to allow for new procedures and techniques as they are developed and yet solid enough to maintain high academic standards The final objective is to graduate students who are able to pass the State Board Exam obtain licensure in the State of California and be able to secure and retain employment in order to advance in the cosmetology and esthetics profession
ACCREDITATION
WAcademy of Salon amp Spa is accredited and is approved by the following agencies
NATIONAL ACCREDITING COMMISSION OF CAREER ARTS AND SCIENCES (NACCAS) 4401 Ford Ave Suite 1300 Alexandria Virginia 22302 Telephone (703) 600-7600 Fax (703) 379-2200
W Academy is a private institution and it is approved to operate by the (BPPE) ldquoAny questions you may have regarding this catalog that have not been satisfactorily answered by the institution may be directed to the Bureau for Private Postsecondary Education at Mailing address
Bureau for Private Postsecondary Education (BPPE) PO Box 980818 West Sacramento CA 95798-0818
Bureau for Private Postsecondary Education 2535 Capitol Oaks Drive Suite 400 Sacramento California 95833
Phone (916) 431-6959 Toll Free (888) 370-7589 Main Fax (916) 263-1897 Licensing Fax (916) 263-1894 EnforcementSTRFClosed Schools Fax (916) 263-1896
Web site wwwbppecagov
5UPDATED 06-27-2012 TO 06-27-2013
ldquoAs a prospective student you are encouraged to review this catalog prior to signing an enrollment agreement You are also encouraged to review the School Performance Fact Sheet which must be provided to you prior to signing an enrollment agreementrdquo
ldquoA student or any member of the public may file a complaint about this institution with the Bureau for Private Postsecondary Education by calling toll free (888) 370-7589)or by completing a complaint form which can be obtained on the bureaursquos Internet Web site wwwbppecagov
ALL CLASSES WILL BE HELD AT 520 SAN RAMON VALLEY BLVD DANVILLE CA 94526
WAcademy of Salon amp Spa is either approved by or is a member of the following agencies
Approved to Participate in the Title IV Federal Student Aid programs Private Postsecondary and Vocational Education Reform and Student Consumer Protection
Act of 2009 (CPEC) California Board of Barbering and Cosmetology [DCA] Career Institute Association (CCA) Vocational Rehabilitation (Voc Rehab) American Association of Cosmetology Schools (AACS) ETPL [PRIVATE INDUSTRY COUNCIL]
APPROVAL DISCLOSURE STATEMENT WAcademy of Salon amp Spa located at 520 San Ramon Valley Blvd Danville CA 94526 was granted institutional approval by the State of California for the following courses
Cosmetology 1600 Hours Esthetician 600 Hours Manicuring 400 Hours
WAcademy of Salon amp Spa is not a public institution The following State Boards Bureaus Departments or Agencies set minimum standards for programs of study in accordance with the Education Code section 9431612
California Department of Consumer Affairs requires a minimum of 1600 hours to become a licensed Cosmetologist and 600 hours to become a licensed Esthetician 400 hours to become a licensed Manicurist
Instruction is in residence with occupancy level accommodating 240 students using oscillating schedule time The Department of Consumer Affairs requires that a student who successfully completes a course of study be awarded an appropriate diploma or certificate to verify completion
Prospective students are encouraged to visit the school to discuss personal educational and occupational plans with school admissions prior to enrolling or signing enrollment agreements The Academy currently participates in programs designed to provide grants and other financial assistance for students who qualify
6UPDATED 06-27-2012 TO 06-27-2013
CAREER OPPORTUNITIES The curriculum is designed to offer training for entry-level positions in the Salon amp Spa profession
ASSOCIATE STYLIST PLATFORM ARTIST SALON OWNERMANAGER
HAIR STYLIST FASHION WEEK PARTICIPANT
SPA OWNER
COLORIST EDITORIAL PHOTO SHOOTS INDUSTRY PRODUCT REPRESENTATIVE
MAKE-UP ARTIST RUNWAY SHOWS MEDI SPA SKIN CARE SPECIALIST BRIDESWEDDINGS SCHOOL OWNER
FINANCING The following is a list of W Academy financial assistance programs
Private Pay TFC Private lender 4 interest In house Lending 0 (Promotional at times during the year) Acceptable payment by Credit Card [ Visa and Master Card ] Title IV Funding
Financing is available to qualifying students through Title IV funding Private loans Vocational Rehabilitation and Veterans Affairs for qualifying individuals
ENROLLMENT AND CLASS START SCHEDULE
New classes start every 5 weeks WAcademy of Salon amp Spa reserves the right to change entrance dates and class schedules within the limitations of our facility START DATES FOR ALL PROGRAMS
11-27-2012 01-02-2013 02-05-2013 03-05-2013 04-09-2013 05-14-2013 06-18-2013 07-23-2013 07-23-2013 08-20-2013 09-17-2013 10-22-2013 11-26-2013 01-02-2014
ADMISSION POLICY amp PROCEDURE WAcademy of Salon amp Spa will admit as regular students Students who are at least 16 years of age and or under a training agreement WAcademy of Salon amp Spa accepts High School students provided they have a signed
consent of parent and High School Counselor Students must have a High School Diploma GED or an equivalent certificate
7UPDATED 06-27-2012 TO 06-27-2013
All students must have a copy of their social security card California Driverrsquos License California ID or Birth Certificate Students must agree to abide by WAcademy of Salon amp Spa rules policies and procedures in effect or that may become effective during the enrollment period
Enrollment may occur at anytime by appointment At the enrollment interview you will complete an admissions application receive a tour of the facility and have a personal interview During the interview job opportunities curriculum tuition fees and graduation requirements will be discussed A meeting with the Director of the school may be needed to discuss financial assistance that is available through the school
ADMISSIONS DOCUMENTS THE ITEMS BELOW ARE NECESSARY FOR ADMISSIONS 1 Student Enrollment Agreement 2 Proof of Education (High School Diploma or High School Transcript with graduation date or
GED or equivalent) 3 Proof of Age (valid Driverrsquos License CA ID card or Birth Certificate) 4 Materials Fee $ 35000 is due and payable at the time of enrollment (per refund policy and
is non refundable through attendance at the first class session or the seventh class day after enrollment whichever is later- Assembly Bill No 48 Chapter 310 Article 13sect 94920 sub-section (b)
6 Cash money orders or checks make payable to WAcademy of Salon amp Spa 7 Visa and Master Credit Cards are accepted 8 Signed copy of Social Security Card 9 Permanent Resident Card if applicable
Please note the Pre-Application for Licensing in the State of California requires each student
to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Please speak with the School Director if you have any prior convictions at the time of enrollment
RE-ENTRY AND WITHDRAWAL POLICIES EVALUATIONDROP PERIOD
During the first five (5) days of school the student will be monitored for attendance the student will be cancelled from the program if attendance is not 90 (excused absences will be considered) For the next twenty-five (25) days the student is monitored on a daily basis for attendance completion of assignments following the institutional policies rules and regulations and for behavioral patterns If the studentrsquos history during the 25-day period shows a lack of commitment an advisory session will be conducted documented and signed by both the student and School Director The student will then be terminated from school However if the student has documented mitigating circumstances as determined by written appeal (see Appeal Policy page 29) the student may be allowed to remain enrolled at WAcademy of Salon amp Spa
8UPDATED 06-27-2012 TO 06-27-2013
TERMINATION AND REAPPLICATION
Students who temporarily withdraw from a program at WAcademy of Salon amp Spa will be evaluated prior to re-entering the program Students who were previously expelled may be eligible for readmission at the discretion of the School Director amp Owners If a prior student is allowed to return they must be deemed in good standing The studentrsquos hours from the prior attendance will be evaluated for acceptability based on the length of time the student has been withdrawn Prior credit for written and practical operations will be reviewed on an individual basis
RE-ADMISSION TUITION CREDIT POLICY
BOOKS EQUIPMENT An inspection of books and equipment will be made to determine content and
publishing date of books It will be the studentrsquos responsibility to replace all missing items or any updates to books or kits due to curriculum changes
TUITION Students returning to WAcademy of Salon amp Spa with accumulated hours less than 15 of the course length and within 90 days of the date of withdrawal will receive credit on tuition for the amount previously charged
TUITION Students returning to WAcademy of Salon amp Spa after 90 days andor hours accumulated in excess of 15 of the course will be treated the same as a transfer student The charges will be the hourly rate for each course Any unpaid balance must be paid in full prior to re-starting the program
TRANSFER POLICY
Students transferring into WAcademy of Salon amp Spa from a school within the State of California must submit a record of withdrawal from the prior school Earned hours written and practical operations for prior training will be evaluated for credit Students must provide an Official Academic Transcript for evaluation two (2) weeks prior to enrollment from their previous school WAcademy does not accept Cosmetology transfer students with more than 200 hrs And Estheticians transfers with more than 100
Cosmetology students that are accepted with 200 hours or less and Estheticians with 100 or less will be given an academic evaluation based on written exams and a practical exam Based on the examination results the Academy may lengthen the duration of the training proportionately RE-ENROLLMENT STUDENT FEES
A re-enrolling student will be charged a $25000 application fee The student will be charged for their remaining hours at the current tuition rate If the student has books and equipment they must be evaluated for publishing date and content prior to enrollment However the student will be charged a fee for supplies (see pages 13 or 20) depending on the program) for the amount of the fee If the books and equipment are not comparable to WAcademy of Salon amp Spa books and equipment they must be purchased
9UPDATED 06-27-2012 TO 06-27-2013
FILE RETENTION AND ACCESS TO FILES
Beginning January 2010 WAcademy of Salon amp Spa maintains student records for fifty years WAcademy of Salon amp Spa will provide access to all students and or parentsguardians of a dependent minor student and other school records to its Accrediting agency of HEA with a 24 hour request
COSMETOLOGY TUITION amp CURRICULUM
BASIC COSMETOLOGY COURSE 1600 CLOCK HOURS PROGRAM LENGTH 44 WEEKS (40) HOURS PER
WEEK) 66 WEEKS (24) HOURS PER WEEK) 80 WEEKS (20) HOURS PER WEEK)
PROGRAM COST TUITION $1400000 BOOKS AND EQUIPMENT $330000 NUTS AND BOLTS $55000 SASSOON $65000 MATERIALS FEE NON REFUNDABLE $15000 IPAD $49900 STATE TAX 875 NON REFUNDABLE $43741
APPLICATION FEE NON REFUNDABLE $10000
ADMINISTRATIVE FEE $15000 STRFF NON REFUNDABLE $9500
TOTAL COST $1993141
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to payment schedules Students are directed to make payments on time in the Directors office and must sign the Student Payment Record Students may request individual payment plans All books and equipment purchased on-campus are non-returnable once issued W Academy offers an interest free payment plan for cash paying students who qualify If a student fails to make payments as agreed the student will have to sign a new payment plan which includes interest
bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS (SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULM REQUIREMENTS FOR THE COSMETOLOGY COURSE SUBJECT Minimum Hours Minimum
of Technical Practical Instruction Operations
UPDATED 06-27-2012 TO 06-27-2013 10
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations 20 0
The Barbering amp Cosmetology Act and the State Boardrsquos Rules amp Regulations
20 0 Cosmetology Chemistry (Shall include the chemical composition and the purpose of cosmetic nail hair and skin care preparations Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of matter)
20 0 Health amp Safety Hazardous Substance (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B) Theory of Electricity In Cosmetology (Shall include the nature 5 0 of electrical current principles of operating electrical devices and the various safety precautions used when operating electrical equipment) Bacteriology anatomy physiology 15 0 Wet Hair Styling (Shall include hair analysis shampooing 35 260 finger waving pin curling and comb-outs) Thermal Hair Styling (Shall include hair analysis straightening waving curling with hot combs and hot curling irons and blower styling)
A Thermal Styling B Press and Curl
Permanent Waving (Shall include hair analysis chemical and heat permanent waving) Chemical Straightening (Shall include hair analysis and the use of sodium hydroxide and other base solutions) Haircutting (Shall include hair analysis and the use of the razor scissors electrical clippers and thinning shears for wet and dry cutting)
30 20
20
20
20
40 20
80
25
80
Hair Coloring and Bleaching (Shall include hair analysis predisposition tests safety precautions formula mixing tinting bleaching and the use of dye removers Shall not include any credit for color rinses) 60
50 A Hair coloring 20 B Bleaching
Scalp and Hair Treatments (Shall include hair and scalp 5 20 analysis scientific brushing electric and manual scalp manipulation and other hair treatments) Facials
A Manual (Shall include cleansing scientific 5 10
UPDATED 06-27-2012 TO 06-27-2013 11
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations manipulations packs and masks)
B Electrical (Shall include the use of electrical 10 15 modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for the purpose of contracting the muscles of the body or face) 10 15
C Chemicals (Shall include chemical skin peels packs masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
Makeup (Shall include skin analysis complete and 15 10 corrective makeup lash and brow tinting and the application of false eyelashes) Eyebrow Arching and Hair Removal (Shall include the use of 10 20 wax tweezers electrical or manual and depilatories for the removal of superfluous hair) Manicuring and Pedicuring
A Water and oil manicure including nail analysis 5 15 and hand and arm massage
B Complete pedicure including nail analysis and 5 10 foot and ankle massage
C Artificial Nails 1 Acrylic Liquid and powder brush-on 10 50 Nails
2 Artificial nail tips 10 50 Nails
3 Nail wraps and repairs 5 20 Nails
Additional training may include professional ethics personal hygiene good grooming and normal clean up duties Training requires keeping student records desk and reception and the care and styling of wigs it may also include not more than sixty (60) hours of credit for field trips Such field trips must be under the direct supervision of a licensed cosmetology instructor the date time and description of the field trip shall be recorded on studentrsquos daily record
COURSE DESCRIPTION ndash 1600 HOURS -- COSMETOLOGY COURSE
The purpose of WAcademy of Salon amp Spa course is to train all students in both theory and practical experience that will prepare them for immediate employment opportunities The course
12UPDATED 06-27-2012 TO 06-27-2013
will cover all technical and practical operation instruction relating to all practices constituting the art of cosmetology The course is directed toward developing desirable work habits and attitudes with respect to health sanitation and safety and encourages self-reliance readiness to assist others and an ethical approach to this profession
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (CIP 332271-0110)
1 To train students in basic cosmetology skills successfully pass the State Board of Licensure Exam and prepare them for a successful career as hairstylists salon managers hair colorists salon owners product demonstrators and after working three years in the profession instructors
2 To enhance our profession with skilled individuals ready to use the education received while training in school
3 To develop good work habits to ensure a successful career 4 To promote a professional attitude for cosmetologists
PRE ndash GRADUATION REQUIREMENTS
All Cosmetology students are required to begin the process of applying for state licensure at 1150 hours Pre-graduation requirements include having 75 of your workbook completed a GPA of 80 or better and a minimum attendance record of 90 Upon completion of 1200 hours students will be required to complete the Department of Consumer Affairs pre-application The preshyapplication requires each student to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the applicable Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $12500 All cosmetology students must complete 1 pre app exams with a passing rate of 80 or better
GRADUATION REQUIREMENTS
All cosmetology students are required to complete 1600 hours of instruction A student is awarded a Certificate of Completion certifying their graduation upon completing the required theory and practical hours (1600) with a minimum 80 GPA Cosmetology students are required to pre-apply to the California Department of Consumer Affairs for their licensure exam at 1200 hours WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate State California Department of Consumer Affairs Licensure Examinations All student workbooks must be completed and turned into their instructor At this point all institutional charges and fees must be paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
A cosmetology graduate will be granted a license by the Department of Consumer Affairs after the individual has successfully completed the required hours and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination The Applicant and the model must have a validcurrent California Drivers License California ID or validcurrent Passport and a copy of their Social Security card Examination sites are located in Fairfield and Glendale California Transportation to
13UPDATED 06-27-2012 TO 06-27-2013
the examination site is the responsibility of the graduate Once the student has become licensed they must renew their license every two (2) years
COSMETOLOGY COURSE OUTLINE DESCRIPTION OF COURSE
A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of planned curriculum theory and clinical experiences
B The curriculum is organized in a progressive sequence which is intended to prepare graduates for entry level into the cosmetology profession
COURSE GOALS Upon completion of the Cosmetology Course the students shall have achieved and maintained an 80 average GPA on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Cosmetology License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as the practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing cosmetology profession
COURSE FORMAT The Cosmetology Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theory which builds the foundation that plays an important role in the underlying success of the Cosmetologist A thorough understanding of all aspects of cosmetology helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional hair care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the cosmetology curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related videos and detailed illustrated handouts They will be expected to utilize the videos and illustrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence needed to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING 14UPDATED 06-27-2012 TO 06-27-2013
Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and with the discipline necessary to compete with veteran technicians
TEXTBOOKS
A Salon Fundamentals Pivot Point B Artist Access Pivot Point
REFERENCES
A Creative Color 2ND Edition B The Professional Cosmetologist C Tapes by Redken Milady CVS KMS Matrix etc D Salon Management by Milady E 28 Styles for Student Practices F Dictionary of Cosmetology G Retailing in the Hairstyling World H Science and Beauty IV I Beauty Culture Theory and Practical J Professional Guide to Skin Care K Beyond Hair the Ultimate Makeover Book Miladyrsquos Standard Text Book 2009 L Miladyrsquos Standard Theory Workbook 2009 M Miladyrsquos Standard State Exam Review Book for Cosmetology 2009 N Miladyrsquos Standard Practical Workbook 2009 AND O Miladyrsquos CD State Test Review P Redken Science and Beauty II Q Salon Solutions
GRADING A Achievements are evaluated by means of Quantitative written and Qualitative practical
exams The exams are based on the theory and practice of cosmetology B Written tests require demonstrations of competency for the required comprehension and
knowledge of 1 Theory 2 Principals 3 Practice of Cosmetology
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION A Students are monitored with progress reports monthly to assist in keeping students on track
If the students are not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
15UPDATED 06-27-2012 TO 06-27-2013
B Evaluations are performed at 200 400 800 and 1200 and clock hours C Evaluations for Satisfactory progress for eligibility of financial aid will be evaluated at0- 450
451- 900 901-1200 AND 1201-1600 C Prior to Completion (1150) the instructor will make certain the studentrsquos graduation
requirements have been met and to set up the studentrsquos mock state board exam training D Final Evaluation (1500) the student will hand in their job seeking cards and interview analysis
forms E Exit interview and graduation survey
TOPICS SUBJECT
ACCEPTABILITY
Barbering amp Cosmetology Act and the State Boardrsquos Rules amp RegulationsSalon Management Business Techniques Communication Human Relations Professional Development Career Development
OBJECTIVE RELATED MATERIAL LEVEL OF
Familiarization with laws Definitions classifications 80 Minimum relating to practice as registrations exam fees Score on Written an applicable student reciprocity and sanitary Exam and licensed regulations Board cosmetologist powers duties Interaction with the appointments terms and public skills in public compensation Personal relations techniques of hygiene grooming poise selling and professional personality development services professional ethics laws recommendations and insurance payroll basic salon deductions salon opening management and layout salesmanship techniques and advertisement
business operation and personnel management business records and supplies first aid booking appointments and patron reception employment application and resume and obtaining employment
Additional Hours Beginning at 1400 hours students will enter the 200-hour employment preparedness part of their program
This portion of the program 80 Minimum will include training both Score on Written on and off campus The and Practical training will include job Exams 100 interviews hair shows and participation classes weekly state board practical training professional ethics personal hygiene good grooming salesmanship normal clean-up duties guest recordkeeping desk and reception assistance and labproduct experience
16UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Cosmetic Chemistry Familiarization with Elements compounds 80 Minimum basic structure and mixtures acids base salts Score on Written purpose of cosmetic pH scale and water Exam nail hair and skin care chemistry application of preparations and cosmetics terminology used Provide elementary knowledge on chemical makeup peels and the physical and chemical changes of matter
Students will understand Theory Of Electricity In the basic principles of Students will garner much 80 Minimum Cosmetology electrical current information from the Score on Written
operating electrical theory class Exam devices and various demonstration of the safety precautions used proper use of equipment when operating and practicing safety electrical equipment precautions
Disinfection Sanitation Learn necessary Sanitary sterilization and 80 Minimum sanitary conditions for disinfectant rules and Score on Written practice of methods bacteriology Exam 80 cosmetology and the wet and dry sanitizing Minimum Score on prevention of infectious chemical agents used a Minimum of 10 and contagious and safety precautions Practical diseases Applications
Bacteriology Anatomy Physiology Mastering the structure Systems skeletal 80 Minimum
and science of muscular nervous Score on Written functions of the human circulatory digestive Exam body and all of its endocrine excretory and systems respiratory structure cells
tissues and organs
Wet Hair Styling Mastering procedural Preparation shampoo and 80 Minimum steps to cleansing and rinse types litmus paper Score on Written conditioning models procedures Exam Familiarization with chemistry of shampoos 80 Minimum equipment and safety precautions Score on all practicing wet brushing techniques and Practical hairstyling Learning manipulations Guide Applications how to comb out hair Points type of curls type into styles specified by of rollers shaping type
17UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
the patron and methods of waving parts and equipment Basic ruffled and locked-in comb-outs lifting and rolling the brush back brushing backcombing for large and small head looks Safety Precautions and Sanitation
Thermal Hair Styling Mastering procedural Working with various 80 Minimum uses of equipment products hot combs Score on Written styling with thermal curling irons (stove and Exam80 heating equipment electric) ceramic irons flat Minimum Score on analyzing hair product irons blow dryers safety a minimum of 40 knowledge precautions with use of thermal styles and
equipment 20 PressCurl Practical Applications
Permanent Waving Proficiency with waving Introduction scalp and 80 Minimum lotions and performing hair analysis blocking and Score on Written permanents Familiarity wave formations curling Exam Use of with chemical relaxing rods chemicals rolling proper safety process curls and and testing curls precautions and products used application of lotion proper steps to
processing and complete and neutralization procedures permanent wave safety precautions and in 2 hours or less special problems and application of
relaxer in 20 minutes 80
Minimum Score on Practical
Applications
Chemical Proficiency with hair Students will learn to work 80 Minimum Straightening analysis the use of with different products and Score on Written
chemicals and hair types to get the Exam 80 production knowledge desired effect in Minimum Score on
18UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Haircutting Demonstrated use of proper implements for hair shaping and cutting Correctly shape and cut hair using scissors andor razor
straightening hair including sodium hydroxide and other base solutions Students will analyze hair prior to chemical use Safety Precautions and Sanitation Implements definitions methods of tapering cutting shaping and shingling haircut types and procedures and safety precautions
25 Practical Applications
80 Minimum Score on Written Exam Use of proper techniques and safety precautions to cut hair in 20-25 minutes with the razor and 25-30 minutes with scissors 80 Minimum Score on 80 Practical Applications
ACCEPTABILITY
Hair Coloring and Bleaching
Scalp and Hair Treatments
Facials Learning procedures 80 Minimum and movements for Score on Written giving facials Learning Exam Using procedures for manual proper steps and electrical and to give a facial in chemical facials one hour or less
UPDATED 06-27-2012 TO 06-27-2013 19
Familiarization with hair coloring and bleaching concepts
Learning the benefits of and performing of scalp and hair treatments Familiarization with disorders and diseases of scalp and hair
Introduction color classifications and selection tests and safety precautions coloring preliminaries bleaching and toners color application and special effects
Introduction preparation manipulations high frequency and heat caps procedures for scalp treatments disorders and diseases of scalp and hair Proper Sanitation and Safety Precautions
80 Minimum Score on Written Exam Use of proper safety precautions following directions and application of color to hair 80 Minimum Score on 50 Color and 20 Bleach Practical Applications 80 Minimum Score on Written Exam Perform proper steps for scalp treatment in 30 minutes or less 80 Minimum Score on 20 Practical Applications
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
ldquoAs a prospective student you are encouraged to review this catalog prior to signing an enrollment agreement You are also encouraged to review the School Performance Fact Sheet which must be provided to you prior to signing an enrollment agreementrdquo
ldquoA student or any member of the public may file a complaint about this institution with the Bureau for Private Postsecondary Education by calling toll free (888) 370-7589)or by completing a complaint form which can be obtained on the bureaursquos Internet Web site wwwbppecagov
ALL CLASSES WILL BE HELD AT 520 SAN RAMON VALLEY BLVD DANVILLE CA 94526
WAcademy of Salon amp Spa is either approved by or is a member of the following agencies
Approved to Participate in the Title IV Federal Student Aid programs Private Postsecondary and Vocational Education Reform and Student Consumer Protection
Act of 2009 (CPEC) California Board of Barbering and Cosmetology [DCA] Career Institute Association (CCA) Vocational Rehabilitation (Voc Rehab) American Association of Cosmetology Schools (AACS) ETPL [PRIVATE INDUSTRY COUNCIL]
APPROVAL DISCLOSURE STATEMENT WAcademy of Salon amp Spa located at 520 San Ramon Valley Blvd Danville CA 94526 was granted institutional approval by the State of California for the following courses
Cosmetology 1600 Hours Esthetician 600 Hours Manicuring 400 Hours
WAcademy of Salon amp Spa is not a public institution The following State Boards Bureaus Departments or Agencies set minimum standards for programs of study in accordance with the Education Code section 9431612
California Department of Consumer Affairs requires a minimum of 1600 hours to become a licensed Cosmetologist and 600 hours to become a licensed Esthetician 400 hours to become a licensed Manicurist
Instruction is in residence with occupancy level accommodating 240 students using oscillating schedule time The Department of Consumer Affairs requires that a student who successfully completes a course of study be awarded an appropriate diploma or certificate to verify completion
Prospective students are encouraged to visit the school to discuss personal educational and occupational plans with school admissions prior to enrolling or signing enrollment agreements The Academy currently participates in programs designed to provide grants and other financial assistance for students who qualify
6UPDATED 06-27-2012 TO 06-27-2013
CAREER OPPORTUNITIES The curriculum is designed to offer training for entry-level positions in the Salon amp Spa profession
ASSOCIATE STYLIST PLATFORM ARTIST SALON OWNERMANAGER
HAIR STYLIST FASHION WEEK PARTICIPANT
SPA OWNER
COLORIST EDITORIAL PHOTO SHOOTS INDUSTRY PRODUCT REPRESENTATIVE
MAKE-UP ARTIST RUNWAY SHOWS MEDI SPA SKIN CARE SPECIALIST BRIDESWEDDINGS SCHOOL OWNER
FINANCING The following is a list of W Academy financial assistance programs
Private Pay TFC Private lender 4 interest In house Lending 0 (Promotional at times during the year) Acceptable payment by Credit Card [ Visa and Master Card ] Title IV Funding
Financing is available to qualifying students through Title IV funding Private loans Vocational Rehabilitation and Veterans Affairs for qualifying individuals
ENROLLMENT AND CLASS START SCHEDULE
New classes start every 5 weeks WAcademy of Salon amp Spa reserves the right to change entrance dates and class schedules within the limitations of our facility START DATES FOR ALL PROGRAMS
11-27-2012 01-02-2013 02-05-2013 03-05-2013 04-09-2013 05-14-2013 06-18-2013 07-23-2013 07-23-2013 08-20-2013 09-17-2013 10-22-2013 11-26-2013 01-02-2014
ADMISSION POLICY amp PROCEDURE WAcademy of Salon amp Spa will admit as regular students Students who are at least 16 years of age and or under a training agreement WAcademy of Salon amp Spa accepts High School students provided they have a signed
consent of parent and High School Counselor Students must have a High School Diploma GED or an equivalent certificate
7UPDATED 06-27-2012 TO 06-27-2013
All students must have a copy of their social security card California Driverrsquos License California ID or Birth Certificate Students must agree to abide by WAcademy of Salon amp Spa rules policies and procedures in effect or that may become effective during the enrollment period
Enrollment may occur at anytime by appointment At the enrollment interview you will complete an admissions application receive a tour of the facility and have a personal interview During the interview job opportunities curriculum tuition fees and graduation requirements will be discussed A meeting with the Director of the school may be needed to discuss financial assistance that is available through the school
ADMISSIONS DOCUMENTS THE ITEMS BELOW ARE NECESSARY FOR ADMISSIONS 1 Student Enrollment Agreement 2 Proof of Education (High School Diploma or High School Transcript with graduation date or
GED or equivalent) 3 Proof of Age (valid Driverrsquos License CA ID card or Birth Certificate) 4 Materials Fee $ 35000 is due and payable at the time of enrollment (per refund policy and
is non refundable through attendance at the first class session or the seventh class day after enrollment whichever is later- Assembly Bill No 48 Chapter 310 Article 13sect 94920 sub-section (b)
6 Cash money orders or checks make payable to WAcademy of Salon amp Spa 7 Visa and Master Credit Cards are accepted 8 Signed copy of Social Security Card 9 Permanent Resident Card if applicable
Please note the Pre-Application for Licensing in the State of California requires each student
to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Please speak with the School Director if you have any prior convictions at the time of enrollment
RE-ENTRY AND WITHDRAWAL POLICIES EVALUATIONDROP PERIOD
During the first five (5) days of school the student will be monitored for attendance the student will be cancelled from the program if attendance is not 90 (excused absences will be considered) For the next twenty-five (25) days the student is monitored on a daily basis for attendance completion of assignments following the institutional policies rules and regulations and for behavioral patterns If the studentrsquos history during the 25-day period shows a lack of commitment an advisory session will be conducted documented and signed by both the student and School Director The student will then be terminated from school However if the student has documented mitigating circumstances as determined by written appeal (see Appeal Policy page 29) the student may be allowed to remain enrolled at WAcademy of Salon amp Spa
8UPDATED 06-27-2012 TO 06-27-2013
TERMINATION AND REAPPLICATION
Students who temporarily withdraw from a program at WAcademy of Salon amp Spa will be evaluated prior to re-entering the program Students who were previously expelled may be eligible for readmission at the discretion of the School Director amp Owners If a prior student is allowed to return they must be deemed in good standing The studentrsquos hours from the prior attendance will be evaluated for acceptability based on the length of time the student has been withdrawn Prior credit for written and practical operations will be reviewed on an individual basis
RE-ADMISSION TUITION CREDIT POLICY
BOOKS EQUIPMENT An inspection of books and equipment will be made to determine content and
publishing date of books It will be the studentrsquos responsibility to replace all missing items or any updates to books or kits due to curriculum changes
TUITION Students returning to WAcademy of Salon amp Spa with accumulated hours less than 15 of the course length and within 90 days of the date of withdrawal will receive credit on tuition for the amount previously charged
TUITION Students returning to WAcademy of Salon amp Spa after 90 days andor hours accumulated in excess of 15 of the course will be treated the same as a transfer student The charges will be the hourly rate for each course Any unpaid balance must be paid in full prior to re-starting the program
TRANSFER POLICY
Students transferring into WAcademy of Salon amp Spa from a school within the State of California must submit a record of withdrawal from the prior school Earned hours written and practical operations for prior training will be evaluated for credit Students must provide an Official Academic Transcript for evaluation two (2) weeks prior to enrollment from their previous school WAcademy does not accept Cosmetology transfer students with more than 200 hrs And Estheticians transfers with more than 100
Cosmetology students that are accepted with 200 hours or less and Estheticians with 100 or less will be given an academic evaluation based on written exams and a practical exam Based on the examination results the Academy may lengthen the duration of the training proportionately RE-ENROLLMENT STUDENT FEES
A re-enrolling student will be charged a $25000 application fee The student will be charged for their remaining hours at the current tuition rate If the student has books and equipment they must be evaluated for publishing date and content prior to enrollment However the student will be charged a fee for supplies (see pages 13 or 20) depending on the program) for the amount of the fee If the books and equipment are not comparable to WAcademy of Salon amp Spa books and equipment they must be purchased
9UPDATED 06-27-2012 TO 06-27-2013
FILE RETENTION AND ACCESS TO FILES
Beginning January 2010 WAcademy of Salon amp Spa maintains student records for fifty years WAcademy of Salon amp Spa will provide access to all students and or parentsguardians of a dependent minor student and other school records to its Accrediting agency of HEA with a 24 hour request
COSMETOLOGY TUITION amp CURRICULUM
BASIC COSMETOLOGY COURSE 1600 CLOCK HOURS PROGRAM LENGTH 44 WEEKS (40) HOURS PER
WEEK) 66 WEEKS (24) HOURS PER WEEK) 80 WEEKS (20) HOURS PER WEEK)
PROGRAM COST TUITION $1400000 BOOKS AND EQUIPMENT $330000 NUTS AND BOLTS $55000 SASSOON $65000 MATERIALS FEE NON REFUNDABLE $15000 IPAD $49900 STATE TAX 875 NON REFUNDABLE $43741
APPLICATION FEE NON REFUNDABLE $10000
ADMINISTRATIVE FEE $15000 STRFF NON REFUNDABLE $9500
TOTAL COST $1993141
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to payment schedules Students are directed to make payments on time in the Directors office and must sign the Student Payment Record Students may request individual payment plans All books and equipment purchased on-campus are non-returnable once issued W Academy offers an interest free payment plan for cash paying students who qualify If a student fails to make payments as agreed the student will have to sign a new payment plan which includes interest
bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS (SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULM REQUIREMENTS FOR THE COSMETOLOGY COURSE SUBJECT Minimum Hours Minimum
of Technical Practical Instruction Operations
UPDATED 06-27-2012 TO 06-27-2013 10
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations 20 0
The Barbering amp Cosmetology Act and the State Boardrsquos Rules amp Regulations
20 0 Cosmetology Chemistry (Shall include the chemical composition and the purpose of cosmetic nail hair and skin care preparations Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of matter)
20 0 Health amp Safety Hazardous Substance (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B) Theory of Electricity In Cosmetology (Shall include the nature 5 0 of electrical current principles of operating electrical devices and the various safety precautions used when operating electrical equipment) Bacteriology anatomy physiology 15 0 Wet Hair Styling (Shall include hair analysis shampooing 35 260 finger waving pin curling and comb-outs) Thermal Hair Styling (Shall include hair analysis straightening waving curling with hot combs and hot curling irons and blower styling)
A Thermal Styling B Press and Curl
Permanent Waving (Shall include hair analysis chemical and heat permanent waving) Chemical Straightening (Shall include hair analysis and the use of sodium hydroxide and other base solutions) Haircutting (Shall include hair analysis and the use of the razor scissors electrical clippers and thinning shears for wet and dry cutting)
30 20
20
20
20
40 20
80
25
80
Hair Coloring and Bleaching (Shall include hair analysis predisposition tests safety precautions formula mixing tinting bleaching and the use of dye removers Shall not include any credit for color rinses) 60
50 A Hair coloring 20 B Bleaching
Scalp and Hair Treatments (Shall include hair and scalp 5 20 analysis scientific brushing electric and manual scalp manipulation and other hair treatments) Facials
A Manual (Shall include cleansing scientific 5 10
UPDATED 06-27-2012 TO 06-27-2013 11
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations manipulations packs and masks)
B Electrical (Shall include the use of electrical 10 15 modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for the purpose of contracting the muscles of the body or face) 10 15
C Chemicals (Shall include chemical skin peels packs masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
Makeup (Shall include skin analysis complete and 15 10 corrective makeup lash and brow tinting and the application of false eyelashes) Eyebrow Arching and Hair Removal (Shall include the use of 10 20 wax tweezers electrical or manual and depilatories for the removal of superfluous hair) Manicuring and Pedicuring
A Water and oil manicure including nail analysis 5 15 and hand and arm massage
B Complete pedicure including nail analysis and 5 10 foot and ankle massage
C Artificial Nails 1 Acrylic Liquid and powder brush-on 10 50 Nails
2 Artificial nail tips 10 50 Nails
3 Nail wraps and repairs 5 20 Nails
Additional training may include professional ethics personal hygiene good grooming and normal clean up duties Training requires keeping student records desk and reception and the care and styling of wigs it may also include not more than sixty (60) hours of credit for field trips Such field trips must be under the direct supervision of a licensed cosmetology instructor the date time and description of the field trip shall be recorded on studentrsquos daily record
COURSE DESCRIPTION ndash 1600 HOURS -- COSMETOLOGY COURSE
The purpose of WAcademy of Salon amp Spa course is to train all students in both theory and practical experience that will prepare them for immediate employment opportunities The course
12UPDATED 06-27-2012 TO 06-27-2013
will cover all technical and practical operation instruction relating to all practices constituting the art of cosmetology The course is directed toward developing desirable work habits and attitudes with respect to health sanitation and safety and encourages self-reliance readiness to assist others and an ethical approach to this profession
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (CIP 332271-0110)
1 To train students in basic cosmetology skills successfully pass the State Board of Licensure Exam and prepare them for a successful career as hairstylists salon managers hair colorists salon owners product demonstrators and after working three years in the profession instructors
2 To enhance our profession with skilled individuals ready to use the education received while training in school
3 To develop good work habits to ensure a successful career 4 To promote a professional attitude for cosmetologists
PRE ndash GRADUATION REQUIREMENTS
All Cosmetology students are required to begin the process of applying for state licensure at 1150 hours Pre-graduation requirements include having 75 of your workbook completed a GPA of 80 or better and a minimum attendance record of 90 Upon completion of 1200 hours students will be required to complete the Department of Consumer Affairs pre-application The preshyapplication requires each student to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the applicable Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $12500 All cosmetology students must complete 1 pre app exams with a passing rate of 80 or better
GRADUATION REQUIREMENTS
All cosmetology students are required to complete 1600 hours of instruction A student is awarded a Certificate of Completion certifying their graduation upon completing the required theory and practical hours (1600) with a minimum 80 GPA Cosmetology students are required to pre-apply to the California Department of Consumer Affairs for their licensure exam at 1200 hours WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate State California Department of Consumer Affairs Licensure Examinations All student workbooks must be completed and turned into their instructor At this point all institutional charges and fees must be paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
A cosmetology graduate will be granted a license by the Department of Consumer Affairs after the individual has successfully completed the required hours and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination The Applicant and the model must have a validcurrent California Drivers License California ID or validcurrent Passport and a copy of their Social Security card Examination sites are located in Fairfield and Glendale California Transportation to
13UPDATED 06-27-2012 TO 06-27-2013
the examination site is the responsibility of the graduate Once the student has become licensed they must renew their license every two (2) years
COSMETOLOGY COURSE OUTLINE DESCRIPTION OF COURSE
A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of planned curriculum theory and clinical experiences
B The curriculum is organized in a progressive sequence which is intended to prepare graduates for entry level into the cosmetology profession
COURSE GOALS Upon completion of the Cosmetology Course the students shall have achieved and maintained an 80 average GPA on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Cosmetology License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as the practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing cosmetology profession
COURSE FORMAT The Cosmetology Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theory which builds the foundation that plays an important role in the underlying success of the Cosmetologist A thorough understanding of all aspects of cosmetology helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional hair care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the cosmetology curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related videos and detailed illustrated handouts They will be expected to utilize the videos and illustrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence needed to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING 14UPDATED 06-27-2012 TO 06-27-2013
Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and with the discipline necessary to compete with veteran technicians
TEXTBOOKS
A Salon Fundamentals Pivot Point B Artist Access Pivot Point
REFERENCES
A Creative Color 2ND Edition B The Professional Cosmetologist C Tapes by Redken Milady CVS KMS Matrix etc D Salon Management by Milady E 28 Styles for Student Practices F Dictionary of Cosmetology G Retailing in the Hairstyling World H Science and Beauty IV I Beauty Culture Theory and Practical J Professional Guide to Skin Care K Beyond Hair the Ultimate Makeover Book Miladyrsquos Standard Text Book 2009 L Miladyrsquos Standard Theory Workbook 2009 M Miladyrsquos Standard State Exam Review Book for Cosmetology 2009 N Miladyrsquos Standard Practical Workbook 2009 AND O Miladyrsquos CD State Test Review P Redken Science and Beauty II Q Salon Solutions
GRADING A Achievements are evaluated by means of Quantitative written and Qualitative practical
exams The exams are based on the theory and practice of cosmetology B Written tests require demonstrations of competency for the required comprehension and
knowledge of 1 Theory 2 Principals 3 Practice of Cosmetology
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION A Students are monitored with progress reports monthly to assist in keeping students on track
If the students are not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
15UPDATED 06-27-2012 TO 06-27-2013
B Evaluations are performed at 200 400 800 and 1200 and clock hours C Evaluations for Satisfactory progress for eligibility of financial aid will be evaluated at0- 450
451- 900 901-1200 AND 1201-1600 C Prior to Completion (1150) the instructor will make certain the studentrsquos graduation
requirements have been met and to set up the studentrsquos mock state board exam training D Final Evaluation (1500) the student will hand in their job seeking cards and interview analysis
forms E Exit interview and graduation survey
TOPICS SUBJECT
ACCEPTABILITY
Barbering amp Cosmetology Act and the State Boardrsquos Rules amp RegulationsSalon Management Business Techniques Communication Human Relations Professional Development Career Development
OBJECTIVE RELATED MATERIAL LEVEL OF
Familiarization with laws Definitions classifications 80 Minimum relating to practice as registrations exam fees Score on Written an applicable student reciprocity and sanitary Exam and licensed regulations Board cosmetologist powers duties Interaction with the appointments terms and public skills in public compensation Personal relations techniques of hygiene grooming poise selling and professional personality development services professional ethics laws recommendations and insurance payroll basic salon deductions salon opening management and layout salesmanship techniques and advertisement
business operation and personnel management business records and supplies first aid booking appointments and patron reception employment application and resume and obtaining employment
Additional Hours Beginning at 1400 hours students will enter the 200-hour employment preparedness part of their program
This portion of the program 80 Minimum will include training both Score on Written on and off campus The and Practical training will include job Exams 100 interviews hair shows and participation classes weekly state board practical training professional ethics personal hygiene good grooming salesmanship normal clean-up duties guest recordkeeping desk and reception assistance and labproduct experience
16UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Cosmetic Chemistry Familiarization with Elements compounds 80 Minimum basic structure and mixtures acids base salts Score on Written purpose of cosmetic pH scale and water Exam nail hair and skin care chemistry application of preparations and cosmetics terminology used Provide elementary knowledge on chemical makeup peels and the physical and chemical changes of matter
Students will understand Theory Of Electricity In the basic principles of Students will garner much 80 Minimum Cosmetology electrical current information from the Score on Written
operating electrical theory class Exam devices and various demonstration of the safety precautions used proper use of equipment when operating and practicing safety electrical equipment precautions
Disinfection Sanitation Learn necessary Sanitary sterilization and 80 Minimum sanitary conditions for disinfectant rules and Score on Written practice of methods bacteriology Exam 80 cosmetology and the wet and dry sanitizing Minimum Score on prevention of infectious chemical agents used a Minimum of 10 and contagious and safety precautions Practical diseases Applications
Bacteriology Anatomy Physiology Mastering the structure Systems skeletal 80 Minimum
and science of muscular nervous Score on Written functions of the human circulatory digestive Exam body and all of its endocrine excretory and systems respiratory structure cells
tissues and organs
Wet Hair Styling Mastering procedural Preparation shampoo and 80 Minimum steps to cleansing and rinse types litmus paper Score on Written conditioning models procedures Exam Familiarization with chemistry of shampoos 80 Minimum equipment and safety precautions Score on all practicing wet brushing techniques and Practical hairstyling Learning manipulations Guide Applications how to comb out hair Points type of curls type into styles specified by of rollers shaping type
17UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
the patron and methods of waving parts and equipment Basic ruffled and locked-in comb-outs lifting and rolling the brush back brushing backcombing for large and small head looks Safety Precautions and Sanitation
Thermal Hair Styling Mastering procedural Working with various 80 Minimum uses of equipment products hot combs Score on Written styling with thermal curling irons (stove and Exam80 heating equipment electric) ceramic irons flat Minimum Score on analyzing hair product irons blow dryers safety a minimum of 40 knowledge precautions with use of thermal styles and
equipment 20 PressCurl Practical Applications
Permanent Waving Proficiency with waving Introduction scalp and 80 Minimum lotions and performing hair analysis blocking and Score on Written permanents Familiarity wave formations curling Exam Use of with chemical relaxing rods chemicals rolling proper safety process curls and and testing curls precautions and products used application of lotion proper steps to
processing and complete and neutralization procedures permanent wave safety precautions and in 2 hours or less special problems and application of
relaxer in 20 minutes 80
Minimum Score on Practical
Applications
Chemical Proficiency with hair Students will learn to work 80 Minimum Straightening analysis the use of with different products and Score on Written
chemicals and hair types to get the Exam 80 production knowledge desired effect in Minimum Score on
18UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Haircutting Demonstrated use of proper implements for hair shaping and cutting Correctly shape and cut hair using scissors andor razor
straightening hair including sodium hydroxide and other base solutions Students will analyze hair prior to chemical use Safety Precautions and Sanitation Implements definitions methods of tapering cutting shaping and shingling haircut types and procedures and safety precautions
25 Practical Applications
80 Minimum Score on Written Exam Use of proper techniques and safety precautions to cut hair in 20-25 minutes with the razor and 25-30 minutes with scissors 80 Minimum Score on 80 Practical Applications
ACCEPTABILITY
Hair Coloring and Bleaching
Scalp and Hair Treatments
Facials Learning procedures 80 Minimum and movements for Score on Written giving facials Learning Exam Using procedures for manual proper steps and electrical and to give a facial in chemical facials one hour or less
UPDATED 06-27-2012 TO 06-27-2013 19
Familiarization with hair coloring and bleaching concepts
Learning the benefits of and performing of scalp and hair treatments Familiarization with disorders and diseases of scalp and hair
Introduction color classifications and selection tests and safety precautions coloring preliminaries bleaching and toners color application and special effects
Introduction preparation manipulations high frequency and heat caps procedures for scalp treatments disorders and diseases of scalp and hair Proper Sanitation and Safety Precautions
80 Minimum Score on Written Exam Use of proper safety precautions following directions and application of color to hair 80 Minimum Score on 50 Color and 20 Bleach Practical Applications 80 Minimum Score on Written Exam Perform proper steps for scalp treatment in 30 minutes or less 80 Minimum Score on 20 Practical Applications
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
CAREER OPPORTUNITIES The curriculum is designed to offer training for entry-level positions in the Salon amp Spa profession
ASSOCIATE STYLIST PLATFORM ARTIST SALON OWNERMANAGER
HAIR STYLIST FASHION WEEK PARTICIPANT
SPA OWNER
COLORIST EDITORIAL PHOTO SHOOTS INDUSTRY PRODUCT REPRESENTATIVE
MAKE-UP ARTIST RUNWAY SHOWS MEDI SPA SKIN CARE SPECIALIST BRIDESWEDDINGS SCHOOL OWNER
FINANCING The following is a list of W Academy financial assistance programs
Private Pay TFC Private lender 4 interest In house Lending 0 (Promotional at times during the year) Acceptable payment by Credit Card [ Visa and Master Card ] Title IV Funding
Financing is available to qualifying students through Title IV funding Private loans Vocational Rehabilitation and Veterans Affairs for qualifying individuals
ENROLLMENT AND CLASS START SCHEDULE
New classes start every 5 weeks WAcademy of Salon amp Spa reserves the right to change entrance dates and class schedules within the limitations of our facility START DATES FOR ALL PROGRAMS
11-27-2012 01-02-2013 02-05-2013 03-05-2013 04-09-2013 05-14-2013 06-18-2013 07-23-2013 07-23-2013 08-20-2013 09-17-2013 10-22-2013 11-26-2013 01-02-2014
ADMISSION POLICY amp PROCEDURE WAcademy of Salon amp Spa will admit as regular students Students who are at least 16 years of age and or under a training agreement WAcademy of Salon amp Spa accepts High School students provided they have a signed
consent of parent and High School Counselor Students must have a High School Diploma GED or an equivalent certificate
7UPDATED 06-27-2012 TO 06-27-2013
All students must have a copy of their social security card California Driverrsquos License California ID or Birth Certificate Students must agree to abide by WAcademy of Salon amp Spa rules policies and procedures in effect or that may become effective during the enrollment period
Enrollment may occur at anytime by appointment At the enrollment interview you will complete an admissions application receive a tour of the facility and have a personal interview During the interview job opportunities curriculum tuition fees and graduation requirements will be discussed A meeting with the Director of the school may be needed to discuss financial assistance that is available through the school
ADMISSIONS DOCUMENTS THE ITEMS BELOW ARE NECESSARY FOR ADMISSIONS 1 Student Enrollment Agreement 2 Proof of Education (High School Diploma or High School Transcript with graduation date or
GED or equivalent) 3 Proof of Age (valid Driverrsquos License CA ID card or Birth Certificate) 4 Materials Fee $ 35000 is due and payable at the time of enrollment (per refund policy and
is non refundable through attendance at the first class session or the seventh class day after enrollment whichever is later- Assembly Bill No 48 Chapter 310 Article 13sect 94920 sub-section (b)
6 Cash money orders or checks make payable to WAcademy of Salon amp Spa 7 Visa and Master Credit Cards are accepted 8 Signed copy of Social Security Card 9 Permanent Resident Card if applicable
Please note the Pre-Application for Licensing in the State of California requires each student
to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Please speak with the School Director if you have any prior convictions at the time of enrollment
RE-ENTRY AND WITHDRAWAL POLICIES EVALUATIONDROP PERIOD
During the first five (5) days of school the student will be monitored for attendance the student will be cancelled from the program if attendance is not 90 (excused absences will be considered) For the next twenty-five (25) days the student is monitored on a daily basis for attendance completion of assignments following the institutional policies rules and regulations and for behavioral patterns If the studentrsquos history during the 25-day period shows a lack of commitment an advisory session will be conducted documented and signed by both the student and School Director The student will then be terminated from school However if the student has documented mitigating circumstances as determined by written appeal (see Appeal Policy page 29) the student may be allowed to remain enrolled at WAcademy of Salon amp Spa
8UPDATED 06-27-2012 TO 06-27-2013
TERMINATION AND REAPPLICATION
Students who temporarily withdraw from a program at WAcademy of Salon amp Spa will be evaluated prior to re-entering the program Students who were previously expelled may be eligible for readmission at the discretion of the School Director amp Owners If a prior student is allowed to return they must be deemed in good standing The studentrsquos hours from the prior attendance will be evaluated for acceptability based on the length of time the student has been withdrawn Prior credit for written and practical operations will be reviewed on an individual basis
RE-ADMISSION TUITION CREDIT POLICY
BOOKS EQUIPMENT An inspection of books and equipment will be made to determine content and
publishing date of books It will be the studentrsquos responsibility to replace all missing items or any updates to books or kits due to curriculum changes
TUITION Students returning to WAcademy of Salon amp Spa with accumulated hours less than 15 of the course length and within 90 days of the date of withdrawal will receive credit on tuition for the amount previously charged
TUITION Students returning to WAcademy of Salon amp Spa after 90 days andor hours accumulated in excess of 15 of the course will be treated the same as a transfer student The charges will be the hourly rate for each course Any unpaid balance must be paid in full prior to re-starting the program
TRANSFER POLICY
Students transferring into WAcademy of Salon amp Spa from a school within the State of California must submit a record of withdrawal from the prior school Earned hours written and practical operations for prior training will be evaluated for credit Students must provide an Official Academic Transcript for evaluation two (2) weeks prior to enrollment from their previous school WAcademy does not accept Cosmetology transfer students with more than 200 hrs And Estheticians transfers with more than 100
Cosmetology students that are accepted with 200 hours or less and Estheticians with 100 or less will be given an academic evaluation based on written exams and a practical exam Based on the examination results the Academy may lengthen the duration of the training proportionately RE-ENROLLMENT STUDENT FEES
A re-enrolling student will be charged a $25000 application fee The student will be charged for their remaining hours at the current tuition rate If the student has books and equipment they must be evaluated for publishing date and content prior to enrollment However the student will be charged a fee for supplies (see pages 13 or 20) depending on the program) for the amount of the fee If the books and equipment are not comparable to WAcademy of Salon amp Spa books and equipment they must be purchased
9UPDATED 06-27-2012 TO 06-27-2013
FILE RETENTION AND ACCESS TO FILES
Beginning January 2010 WAcademy of Salon amp Spa maintains student records for fifty years WAcademy of Salon amp Spa will provide access to all students and or parentsguardians of a dependent minor student and other school records to its Accrediting agency of HEA with a 24 hour request
COSMETOLOGY TUITION amp CURRICULUM
BASIC COSMETOLOGY COURSE 1600 CLOCK HOURS PROGRAM LENGTH 44 WEEKS (40) HOURS PER
WEEK) 66 WEEKS (24) HOURS PER WEEK) 80 WEEKS (20) HOURS PER WEEK)
PROGRAM COST TUITION $1400000 BOOKS AND EQUIPMENT $330000 NUTS AND BOLTS $55000 SASSOON $65000 MATERIALS FEE NON REFUNDABLE $15000 IPAD $49900 STATE TAX 875 NON REFUNDABLE $43741
APPLICATION FEE NON REFUNDABLE $10000
ADMINISTRATIVE FEE $15000 STRFF NON REFUNDABLE $9500
TOTAL COST $1993141
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to payment schedules Students are directed to make payments on time in the Directors office and must sign the Student Payment Record Students may request individual payment plans All books and equipment purchased on-campus are non-returnable once issued W Academy offers an interest free payment plan for cash paying students who qualify If a student fails to make payments as agreed the student will have to sign a new payment plan which includes interest
bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS (SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULM REQUIREMENTS FOR THE COSMETOLOGY COURSE SUBJECT Minimum Hours Minimum
of Technical Practical Instruction Operations
UPDATED 06-27-2012 TO 06-27-2013 10
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations 20 0
The Barbering amp Cosmetology Act and the State Boardrsquos Rules amp Regulations
20 0 Cosmetology Chemistry (Shall include the chemical composition and the purpose of cosmetic nail hair and skin care preparations Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of matter)
20 0 Health amp Safety Hazardous Substance (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B) Theory of Electricity In Cosmetology (Shall include the nature 5 0 of electrical current principles of operating electrical devices and the various safety precautions used when operating electrical equipment) Bacteriology anatomy physiology 15 0 Wet Hair Styling (Shall include hair analysis shampooing 35 260 finger waving pin curling and comb-outs) Thermal Hair Styling (Shall include hair analysis straightening waving curling with hot combs and hot curling irons and blower styling)
A Thermal Styling B Press and Curl
Permanent Waving (Shall include hair analysis chemical and heat permanent waving) Chemical Straightening (Shall include hair analysis and the use of sodium hydroxide and other base solutions) Haircutting (Shall include hair analysis and the use of the razor scissors electrical clippers and thinning shears for wet and dry cutting)
30 20
20
20
20
40 20
80
25
80
Hair Coloring and Bleaching (Shall include hair analysis predisposition tests safety precautions formula mixing tinting bleaching and the use of dye removers Shall not include any credit for color rinses) 60
50 A Hair coloring 20 B Bleaching
Scalp and Hair Treatments (Shall include hair and scalp 5 20 analysis scientific brushing electric and manual scalp manipulation and other hair treatments) Facials
A Manual (Shall include cleansing scientific 5 10
UPDATED 06-27-2012 TO 06-27-2013 11
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations manipulations packs and masks)
B Electrical (Shall include the use of electrical 10 15 modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for the purpose of contracting the muscles of the body or face) 10 15
C Chemicals (Shall include chemical skin peels packs masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
Makeup (Shall include skin analysis complete and 15 10 corrective makeup lash and brow tinting and the application of false eyelashes) Eyebrow Arching and Hair Removal (Shall include the use of 10 20 wax tweezers electrical or manual and depilatories for the removal of superfluous hair) Manicuring and Pedicuring
A Water and oil manicure including nail analysis 5 15 and hand and arm massage
B Complete pedicure including nail analysis and 5 10 foot and ankle massage
C Artificial Nails 1 Acrylic Liquid and powder brush-on 10 50 Nails
2 Artificial nail tips 10 50 Nails
3 Nail wraps and repairs 5 20 Nails
Additional training may include professional ethics personal hygiene good grooming and normal clean up duties Training requires keeping student records desk and reception and the care and styling of wigs it may also include not more than sixty (60) hours of credit for field trips Such field trips must be under the direct supervision of a licensed cosmetology instructor the date time and description of the field trip shall be recorded on studentrsquos daily record
COURSE DESCRIPTION ndash 1600 HOURS -- COSMETOLOGY COURSE
The purpose of WAcademy of Salon amp Spa course is to train all students in both theory and practical experience that will prepare them for immediate employment opportunities The course
12UPDATED 06-27-2012 TO 06-27-2013
will cover all technical and practical operation instruction relating to all practices constituting the art of cosmetology The course is directed toward developing desirable work habits and attitudes with respect to health sanitation and safety and encourages self-reliance readiness to assist others and an ethical approach to this profession
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (CIP 332271-0110)
1 To train students in basic cosmetology skills successfully pass the State Board of Licensure Exam and prepare them for a successful career as hairstylists salon managers hair colorists salon owners product demonstrators and after working three years in the profession instructors
2 To enhance our profession with skilled individuals ready to use the education received while training in school
3 To develop good work habits to ensure a successful career 4 To promote a professional attitude for cosmetologists
PRE ndash GRADUATION REQUIREMENTS
All Cosmetology students are required to begin the process of applying for state licensure at 1150 hours Pre-graduation requirements include having 75 of your workbook completed a GPA of 80 or better and a minimum attendance record of 90 Upon completion of 1200 hours students will be required to complete the Department of Consumer Affairs pre-application The preshyapplication requires each student to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the applicable Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $12500 All cosmetology students must complete 1 pre app exams with a passing rate of 80 or better
GRADUATION REQUIREMENTS
All cosmetology students are required to complete 1600 hours of instruction A student is awarded a Certificate of Completion certifying their graduation upon completing the required theory and practical hours (1600) with a minimum 80 GPA Cosmetology students are required to pre-apply to the California Department of Consumer Affairs for their licensure exam at 1200 hours WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate State California Department of Consumer Affairs Licensure Examinations All student workbooks must be completed and turned into their instructor At this point all institutional charges and fees must be paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
A cosmetology graduate will be granted a license by the Department of Consumer Affairs after the individual has successfully completed the required hours and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination The Applicant and the model must have a validcurrent California Drivers License California ID or validcurrent Passport and a copy of their Social Security card Examination sites are located in Fairfield and Glendale California Transportation to
13UPDATED 06-27-2012 TO 06-27-2013
the examination site is the responsibility of the graduate Once the student has become licensed they must renew their license every two (2) years
COSMETOLOGY COURSE OUTLINE DESCRIPTION OF COURSE
A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of planned curriculum theory and clinical experiences
B The curriculum is organized in a progressive sequence which is intended to prepare graduates for entry level into the cosmetology profession
COURSE GOALS Upon completion of the Cosmetology Course the students shall have achieved and maintained an 80 average GPA on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Cosmetology License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as the practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing cosmetology profession
COURSE FORMAT The Cosmetology Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theory which builds the foundation that plays an important role in the underlying success of the Cosmetologist A thorough understanding of all aspects of cosmetology helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional hair care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the cosmetology curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related videos and detailed illustrated handouts They will be expected to utilize the videos and illustrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence needed to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING 14UPDATED 06-27-2012 TO 06-27-2013
Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and with the discipline necessary to compete with veteran technicians
TEXTBOOKS
A Salon Fundamentals Pivot Point B Artist Access Pivot Point
REFERENCES
A Creative Color 2ND Edition B The Professional Cosmetologist C Tapes by Redken Milady CVS KMS Matrix etc D Salon Management by Milady E 28 Styles for Student Practices F Dictionary of Cosmetology G Retailing in the Hairstyling World H Science and Beauty IV I Beauty Culture Theory and Practical J Professional Guide to Skin Care K Beyond Hair the Ultimate Makeover Book Miladyrsquos Standard Text Book 2009 L Miladyrsquos Standard Theory Workbook 2009 M Miladyrsquos Standard State Exam Review Book for Cosmetology 2009 N Miladyrsquos Standard Practical Workbook 2009 AND O Miladyrsquos CD State Test Review P Redken Science and Beauty II Q Salon Solutions
GRADING A Achievements are evaluated by means of Quantitative written and Qualitative practical
exams The exams are based on the theory and practice of cosmetology B Written tests require demonstrations of competency for the required comprehension and
knowledge of 1 Theory 2 Principals 3 Practice of Cosmetology
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION A Students are monitored with progress reports monthly to assist in keeping students on track
If the students are not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
15UPDATED 06-27-2012 TO 06-27-2013
B Evaluations are performed at 200 400 800 and 1200 and clock hours C Evaluations for Satisfactory progress for eligibility of financial aid will be evaluated at0- 450
451- 900 901-1200 AND 1201-1600 C Prior to Completion (1150) the instructor will make certain the studentrsquos graduation
requirements have been met and to set up the studentrsquos mock state board exam training D Final Evaluation (1500) the student will hand in their job seeking cards and interview analysis
forms E Exit interview and graduation survey
TOPICS SUBJECT
ACCEPTABILITY
Barbering amp Cosmetology Act and the State Boardrsquos Rules amp RegulationsSalon Management Business Techniques Communication Human Relations Professional Development Career Development
OBJECTIVE RELATED MATERIAL LEVEL OF
Familiarization with laws Definitions classifications 80 Minimum relating to practice as registrations exam fees Score on Written an applicable student reciprocity and sanitary Exam and licensed regulations Board cosmetologist powers duties Interaction with the appointments terms and public skills in public compensation Personal relations techniques of hygiene grooming poise selling and professional personality development services professional ethics laws recommendations and insurance payroll basic salon deductions salon opening management and layout salesmanship techniques and advertisement
business operation and personnel management business records and supplies first aid booking appointments and patron reception employment application and resume and obtaining employment
Additional Hours Beginning at 1400 hours students will enter the 200-hour employment preparedness part of their program
This portion of the program 80 Minimum will include training both Score on Written on and off campus The and Practical training will include job Exams 100 interviews hair shows and participation classes weekly state board practical training professional ethics personal hygiene good grooming salesmanship normal clean-up duties guest recordkeeping desk and reception assistance and labproduct experience
16UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Cosmetic Chemistry Familiarization with Elements compounds 80 Minimum basic structure and mixtures acids base salts Score on Written purpose of cosmetic pH scale and water Exam nail hair and skin care chemistry application of preparations and cosmetics terminology used Provide elementary knowledge on chemical makeup peels and the physical and chemical changes of matter
Students will understand Theory Of Electricity In the basic principles of Students will garner much 80 Minimum Cosmetology electrical current information from the Score on Written
operating electrical theory class Exam devices and various demonstration of the safety precautions used proper use of equipment when operating and practicing safety electrical equipment precautions
Disinfection Sanitation Learn necessary Sanitary sterilization and 80 Minimum sanitary conditions for disinfectant rules and Score on Written practice of methods bacteriology Exam 80 cosmetology and the wet and dry sanitizing Minimum Score on prevention of infectious chemical agents used a Minimum of 10 and contagious and safety precautions Practical diseases Applications
Bacteriology Anatomy Physiology Mastering the structure Systems skeletal 80 Minimum
and science of muscular nervous Score on Written functions of the human circulatory digestive Exam body and all of its endocrine excretory and systems respiratory structure cells
tissues and organs
Wet Hair Styling Mastering procedural Preparation shampoo and 80 Minimum steps to cleansing and rinse types litmus paper Score on Written conditioning models procedures Exam Familiarization with chemistry of shampoos 80 Minimum equipment and safety precautions Score on all practicing wet brushing techniques and Practical hairstyling Learning manipulations Guide Applications how to comb out hair Points type of curls type into styles specified by of rollers shaping type
17UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
the patron and methods of waving parts and equipment Basic ruffled and locked-in comb-outs lifting and rolling the brush back brushing backcombing for large and small head looks Safety Precautions and Sanitation
Thermal Hair Styling Mastering procedural Working with various 80 Minimum uses of equipment products hot combs Score on Written styling with thermal curling irons (stove and Exam80 heating equipment electric) ceramic irons flat Minimum Score on analyzing hair product irons blow dryers safety a minimum of 40 knowledge precautions with use of thermal styles and
equipment 20 PressCurl Practical Applications
Permanent Waving Proficiency with waving Introduction scalp and 80 Minimum lotions and performing hair analysis blocking and Score on Written permanents Familiarity wave formations curling Exam Use of with chemical relaxing rods chemicals rolling proper safety process curls and and testing curls precautions and products used application of lotion proper steps to
processing and complete and neutralization procedures permanent wave safety precautions and in 2 hours or less special problems and application of
relaxer in 20 minutes 80
Minimum Score on Practical
Applications
Chemical Proficiency with hair Students will learn to work 80 Minimum Straightening analysis the use of with different products and Score on Written
chemicals and hair types to get the Exam 80 production knowledge desired effect in Minimum Score on
18UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Haircutting Demonstrated use of proper implements for hair shaping and cutting Correctly shape and cut hair using scissors andor razor
straightening hair including sodium hydroxide and other base solutions Students will analyze hair prior to chemical use Safety Precautions and Sanitation Implements definitions methods of tapering cutting shaping and shingling haircut types and procedures and safety precautions
25 Practical Applications
80 Minimum Score on Written Exam Use of proper techniques and safety precautions to cut hair in 20-25 minutes with the razor and 25-30 minutes with scissors 80 Minimum Score on 80 Practical Applications
ACCEPTABILITY
Hair Coloring and Bleaching
Scalp and Hair Treatments
Facials Learning procedures 80 Minimum and movements for Score on Written giving facials Learning Exam Using procedures for manual proper steps and electrical and to give a facial in chemical facials one hour or less
UPDATED 06-27-2012 TO 06-27-2013 19
Familiarization with hair coloring and bleaching concepts
Learning the benefits of and performing of scalp and hair treatments Familiarization with disorders and diseases of scalp and hair
Introduction color classifications and selection tests and safety precautions coloring preliminaries bleaching and toners color application and special effects
Introduction preparation manipulations high frequency and heat caps procedures for scalp treatments disorders and diseases of scalp and hair Proper Sanitation and Safety Precautions
80 Minimum Score on Written Exam Use of proper safety precautions following directions and application of color to hair 80 Minimum Score on 50 Color and 20 Bleach Practical Applications 80 Minimum Score on Written Exam Perform proper steps for scalp treatment in 30 minutes or less 80 Minimum Score on 20 Practical Applications
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
All students must have a copy of their social security card California Driverrsquos License California ID or Birth Certificate Students must agree to abide by WAcademy of Salon amp Spa rules policies and procedures in effect or that may become effective during the enrollment period
Enrollment may occur at anytime by appointment At the enrollment interview you will complete an admissions application receive a tour of the facility and have a personal interview During the interview job opportunities curriculum tuition fees and graduation requirements will be discussed A meeting with the Director of the school may be needed to discuss financial assistance that is available through the school
ADMISSIONS DOCUMENTS THE ITEMS BELOW ARE NECESSARY FOR ADMISSIONS 1 Student Enrollment Agreement 2 Proof of Education (High School Diploma or High School Transcript with graduation date or
GED or equivalent) 3 Proof of Age (valid Driverrsquos License CA ID card or Birth Certificate) 4 Materials Fee $ 35000 is due and payable at the time of enrollment (per refund policy and
is non refundable through attendance at the first class session or the seventh class day after enrollment whichever is later- Assembly Bill No 48 Chapter 310 Article 13sect 94920 sub-section (b)
6 Cash money orders or checks make payable to WAcademy of Salon amp Spa 7 Visa and Master Credit Cards are accepted 8 Signed copy of Social Security Card 9 Permanent Resident Card if applicable
Please note the Pre-Application for Licensing in the State of California requires each student
to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Please speak with the School Director if you have any prior convictions at the time of enrollment
RE-ENTRY AND WITHDRAWAL POLICIES EVALUATIONDROP PERIOD
During the first five (5) days of school the student will be monitored for attendance the student will be cancelled from the program if attendance is not 90 (excused absences will be considered) For the next twenty-five (25) days the student is monitored on a daily basis for attendance completion of assignments following the institutional policies rules and regulations and for behavioral patterns If the studentrsquos history during the 25-day period shows a lack of commitment an advisory session will be conducted documented and signed by both the student and School Director The student will then be terminated from school However if the student has documented mitigating circumstances as determined by written appeal (see Appeal Policy page 29) the student may be allowed to remain enrolled at WAcademy of Salon amp Spa
8UPDATED 06-27-2012 TO 06-27-2013
TERMINATION AND REAPPLICATION
Students who temporarily withdraw from a program at WAcademy of Salon amp Spa will be evaluated prior to re-entering the program Students who were previously expelled may be eligible for readmission at the discretion of the School Director amp Owners If a prior student is allowed to return they must be deemed in good standing The studentrsquos hours from the prior attendance will be evaluated for acceptability based on the length of time the student has been withdrawn Prior credit for written and practical operations will be reviewed on an individual basis
RE-ADMISSION TUITION CREDIT POLICY
BOOKS EQUIPMENT An inspection of books and equipment will be made to determine content and
publishing date of books It will be the studentrsquos responsibility to replace all missing items or any updates to books or kits due to curriculum changes
TUITION Students returning to WAcademy of Salon amp Spa with accumulated hours less than 15 of the course length and within 90 days of the date of withdrawal will receive credit on tuition for the amount previously charged
TUITION Students returning to WAcademy of Salon amp Spa after 90 days andor hours accumulated in excess of 15 of the course will be treated the same as a transfer student The charges will be the hourly rate for each course Any unpaid balance must be paid in full prior to re-starting the program
TRANSFER POLICY
Students transferring into WAcademy of Salon amp Spa from a school within the State of California must submit a record of withdrawal from the prior school Earned hours written and practical operations for prior training will be evaluated for credit Students must provide an Official Academic Transcript for evaluation two (2) weeks prior to enrollment from their previous school WAcademy does not accept Cosmetology transfer students with more than 200 hrs And Estheticians transfers with more than 100
Cosmetology students that are accepted with 200 hours or less and Estheticians with 100 or less will be given an academic evaluation based on written exams and a practical exam Based on the examination results the Academy may lengthen the duration of the training proportionately RE-ENROLLMENT STUDENT FEES
A re-enrolling student will be charged a $25000 application fee The student will be charged for their remaining hours at the current tuition rate If the student has books and equipment they must be evaluated for publishing date and content prior to enrollment However the student will be charged a fee for supplies (see pages 13 or 20) depending on the program) for the amount of the fee If the books and equipment are not comparable to WAcademy of Salon amp Spa books and equipment they must be purchased
9UPDATED 06-27-2012 TO 06-27-2013
FILE RETENTION AND ACCESS TO FILES
Beginning January 2010 WAcademy of Salon amp Spa maintains student records for fifty years WAcademy of Salon amp Spa will provide access to all students and or parentsguardians of a dependent minor student and other school records to its Accrediting agency of HEA with a 24 hour request
COSMETOLOGY TUITION amp CURRICULUM
BASIC COSMETOLOGY COURSE 1600 CLOCK HOURS PROGRAM LENGTH 44 WEEKS (40) HOURS PER
WEEK) 66 WEEKS (24) HOURS PER WEEK) 80 WEEKS (20) HOURS PER WEEK)
PROGRAM COST TUITION $1400000 BOOKS AND EQUIPMENT $330000 NUTS AND BOLTS $55000 SASSOON $65000 MATERIALS FEE NON REFUNDABLE $15000 IPAD $49900 STATE TAX 875 NON REFUNDABLE $43741
APPLICATION FEE NON REFUNDABLE $10000
ADMINISTRATIVE FEE $15000 STRFF NON REFUNDABLE $9500
TOTAL COST $1993141
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to payment schedules Students are directed to make payments on time in the Directors office and must sign the Student Payment Record Students may request individual payment plans All books and equipment purchased on-campus are non-returnable once issued W Academy offers an interest free payment plan for cash paying students who qualify If a student fails to make payments as agreed the student will have to sign a new payment plan which includes interest
bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS (SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULM REQUIREMENTS FOR THE COSMETOLOGY COURSE SUBJECT Minimum Hours Minimum
of Technical Practical Instruction Operations
UPDATED 06-27-2012 TO 06-27-2013 10
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations 20 0
The Barbering amp Cosmetology Act and the State Boardrsquos Rules amp Regulations
20 0 Cosmetology Chemistry (Shall include the chemical composition and the purpose of cosmetic nail hair and skin care preparations Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of matter)
20 0 Health amp Safety Hazardous Substance (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B) Theory of Electricity In Cosmetology (Shall include the nature 5 0 of electrical current principles of operating electrical devices and the various safety precautions used when operating electrical equipment) Bacteriology anatomy physiology 15 0 Wet Hair Styling (Shall include hair analysis shampooing 35 260 finger waving pin curling and comb-outs) Thermal Hair Styling (Shall include hair analysis straightening waving curling with hot combs and hot curling irons and blower styling)
A Thermal Styling B Press and Curl
Permanent Waving (Shall include hair analysis chemical and heat permanent waving) Chemical Straightening (Shall include hair analysis and the use of sodium hydroxide and other base solutions) Haircutting (Shall include hair analysis and the use of the razor scissors electrical clippers and thinning shears for wet and dry cutting)
30 20
20
20
20
40 20
80
25
80
Hair Coloring and Bleaching (Shall include hair analysis predisposition tests safety precautions formula mixing tinting bleaching and the use of dye removers Shall not include any credit for color rinses) 60
50 A Hair coloring 20 B Bleaching
Scalp and Hair Treatments (Shall include hair and scalp 5 20 analysis scientific brushing electric and manual scalp manipulation and other hair treatments) Facials
A Manual (Shall include cleansing scientific 5 10
UPDATED 06-27-2012 TO 06-27-2013 11
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations manipulations packs and masks)
B Electrical (Shall include the use of electrical 10 15 modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for the purpose of contracting the muscles of the body or face) 10 15
C Chemicals (Shall include chemical skin peels packs masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
Makeup (Shall include skin analysis complete and 15 10 corrective makeup lash and brow tinting and the application of false eyelashes) Eyebrow Arching and Hair Removal (Shall include the use of 10 20 wax tweezers electrical or manual and depilatories for the removal of superfluous hair) Manicuring and Pedicuring
A Water and oil manicure including nail analysis 5 15 and hand and arm massage
B Complete pedicure including nail analysis and 5 10 foot and ankle massage
C Artificial Nails 1 Acrylic Liquid and powder brush-on 10 50 Nails
2 Artificial nail tips 10 50 Nails
3 Nail wraps and repairs 5 20 Nails
Additional training may include professional ethics personal hygiene good grooming and normal clean up duties Training requires keeping student records desk and reception and the care and styling of wigs it may also include not more than sixty (60) hours of credit for field trips Such field trips must be under the direct supervision of a licensed cosmetology instructor the date time and description of the field trip shall be recorded on studentrsquos daily record
COURSE DESCRIPTION ndash 1600 HOURS -- COSMETOLOGY COURSE
The purpose of WAcademy of Salon amp Spa course is to train all students in both theory and practical experience that will prepare them for immediate employment opportunities The course
12UPDATED 06-27-2012 TO 06-27-2013
will cover all technical and practical operation instruction relating to all practices constituting the art of cosmetology The course is directed toward developing desirable work habits and attitudes with respect to health sanitation and safety and encourages self-reliance readiness to assist others and an ethical approach to this profession
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (CIP 332271-0110)
1 To train students in basic cosmetology skills successfully pass the State Board of Licensure Exam and prepare them for a successful career as hairstylists salon managers hair colorists salon owners product demonstrators and after working three years in the profession instructors
2 To enhance our profession with skilled individuals ready to use the education received while training in school
3 To develop good work habits to ensure a successful career 4 To promote a professional attitude for cosmetologists
PRE ndash GRADUATION REQUIREMENTS
All Cosmetology students are required to begin the process of applying for state licensure at 1150 hours Pre-graduation requirements include having 75 of your workbook completed a GPA of 80 or better and a minimum attendance record of 90 Upon completion of 1200 hours students will be required to complete the Department of Consumer Affairs pre-application The preshyapplication requires each student to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the applicable Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $12500 All cosmetology students must complete 1 pre app exams with a passing rate of 80 or better
GRADUATION REQUIREMENTS
All cosmetology students are required to complete 1600 hours of instruction A student is awarded a Certificate of Completion certifying their graduation upon completing the required theory and practical hours (1600) with a minimum 80 GPA Cosmetology students are required to pre-apply to the California Department of Consumer Affairs for their licensure exam at 1200 hours WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate State California Department of Consumer Affairs Licensure Examinations All student workbooks must be completed and turned into their instructor At this point all institutional charges and fees must be paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
A cosmetology graduate will be granted a license by the Department of Consumer Affairs after the individual has successfully completed the required hours and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination The Applicant and the model must have a validcurrent California Drivers License California ID or validcurrent Passport and a copy of their Social Security card Examination sites are located in Fairfield and Glendale California Transportation to
13UPDATED 06-27-2012 TO 06-27-2013
the examination site is the responsibility of the graduate Once the student has become licensed they must renew their license every two (2) years
COSMETOLOGY COURSE OUTLINE DESCRIPTION OF COURSE
A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of planned curriculum theory and clinical experiences
B The curriculum is organized in a progressive sequence which is intended to prepare graduates for entry level into the cosmetology profession
COURSE GOALS Upon completion of the Cosmetology Course the students shall have achieved and maintained an 80 average GPA on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Cosmetology License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as the practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing cosmetology profession
COURSE FORMAT The Cosmetology Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theory which builds the foundation that plays an important role in the underlying success of the Cosmetologist A thorough understanding of all aspects of cosmetology helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional hair care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the cosmetology curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related videos and detailed illustrated handouts They will be expected to utilize the videos and illustrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence needed to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING 14UPDATED 06-27-2012 TO 06-27-2013
Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and with the discipline necessary to compete with veteran technicians
TEXTBOOKS
A Salon Fundamentals Pivot Point B Artist Access Pivot Point
REFERENCES
A Creative Color 2ND Edition B The Professional Cosmetologist C Tapes by Redken Milady CVS KMS Matrix etc D Salon Management by Milady E 28 Styles for Student Practices F Dictionary of Cosmetology G Retailing in the Hairstyling World H Science and Beauty IV I Beauty Culture Theory and Practical J Professional Guide to Skin Care K Beyond Hair the Ultimate Makeover Book Miladyrsquos Standard Text Book 2009 L Miladyrsquos Standard Theory Workbook 2009 M Miladyrsquos Standard State Exam Review Book for Cosmetology 2009 N Miladyrsquos Standard Practical Workbook 2009 AND O Miladyrsquos CD State Test Review P Redken Science and Beauty II Q Salon Solutions
GRADING A Achievements are evaluated by means of Quantitative written and Qualitative practical
exams The exams are based on the theory and practice of cosmetology B Written tests require demonstrations of competency for the required comprehension and
knowledge of 1 Theory 2 Principals 3 Practice of Cosmetology
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION A Students are monitored with progress reports monthly to assist in keeping students on track
If the students are not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
15UPDATED 06-27-2012 TO 06-27-2013
B Evaluations are performed at 200 400 800 and 1200 and clock hours C Evaluations for Satisfactory progress for eligibility of financial aid will be evaluated at0- 450
451- 900 901-1200 AND 1201-1600 C Prior to Completion (1150) the instructor will make certain the studentrsquos graduation
requirements have been met and to set up the studentrsquos mock state board exam training D Final Evaluation (1500) the student will hand in their job seeking cards and interview analysis
forms E Exit interview and graduation survey
TOPICS SUBJECT
ACCEPTABILITY
Barbering amp Cosmetology Act and the State Boardrsquos Rules amp RegulationsSalon Management Business Techniques Communication Human Relations Professional Development Career Development
OBJECTIVE RELATED MATERIAL LEVEL OF
Familiarization with laws Definitions classifications 80 Minimum relating to practice as registrations exam fees Score on Written an applicable student reciprocity and sanitary Exam and licensed regulations Board cosmetologist powers duties Interaction with the appointments terms and public skills in public compensation Personal relations techniques of hygiene grooming poise selling and professional personality development services professional ethics laws recommendations and insurance payroll basic salon deductions salon opening management and layout salesmanship techniques and advertisement
business operation and personnel management business records and supplies first aid booking appointments and patron reception employment application and resume and obtaining employment
Additional Hours Beginning at 1400 hours students will enter the 200-hour employment preparedness part of their program
This portion of the program 80 Minimum will include training both Score on Written on and off campus The and Practical training will include job Exams 100 interviews hair shows and participation classes weekly state board practical training professional ethics personal hygiene good grooming salesmanship normal clean-up duties guest recordkeeping desk and reception assistance and labproduct experience
16UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Cosmetic Chemistry Familiarization with Elements compounds 80 Minimum basic structure and mixtures acids base salts Score on Written purpose of cosmetic pH scale and water Exam nail hair and skin care chemistry application of preparations and cosmetics terminology used Provide elementary knowledge on chemical makeup peels and the physical and chemical changes of matter
Students will understand Theory Of Electricity In the basic principles of Students will garner much 80 Minimum Cosmetology electrical current information from the Score on Written
operating electrical theory class Exam devices and various demonstration of the safety precautions used proper use of equipment when operating and practicing safety electrical equipment precautions
Disinfection Sanitation Learn necessary Sanitary sterilization and 80 Minimum sanitary conditions for disinfectant rules and Score on Written practice of methods bacteriology Exam 80 cosmetology and the wet and dry sanitizing Minimum Score on prevention of infectious chemical agents used a Minimum of 10 and contagious and safety precautions Practical diseases Applications
Bacteriology Anatomy Physiology Mastering the structure Systems skeletal 80 Minimum
and science of muscular nervous Score on Written functions of the human circulatory digestive Exam body and all of its endocrine excretory and systems respiratory structure cells
tissues and organs
Wet Hair Styling Mastering procedural Preparation shampoo and 80 Minimum steps to cleansing and rinse types litmus paper Score on Written conditioning models procedures Exam Familiarization with chemistry of shampoos 80 Minimum equipment and safety precautions Score on all practicing wet brushing techniques and Practical hairstyling Learning manipulations Guide Applications how to comb out hair Points type of curls type into styles specified by of rollers shaping type
17UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
the patron and methods of waving parts and equipment Basic ruffled and locked-in comb-outs lifting and rolling the brush back brushing backcombing for large and small head looks Safety Precautions and Sanitation
Thermal Hair Styling Mastering procedural Working with various 80 Minimum uses of equipment products hot combs Score on Written styling with thermal curling irons (stove and Exam80 heating equipment electric) ceramic irons flat Minimum Score on analyzing hair product irons blow dryers safety a minimum of 40 knowledge precautions with use of thermal styles and
equipment 20 PressCurl Practical Applications
Permanent Waving Proficiency with waving Introduction scalp and 80 Minimum lotions and performing hair analysis blocking and Score on Written permanents Familiarity wave formations curling Exam Use of with chemical relaxing rods chemicals rolling proper safety process curls and and testing curls precautions and products used application of lotion proper steps to
processing and complete and neutralization procedures permanent wave safety precautions and in 2 hours or less special problems and application of
relaxer in 20 minutes 80
Minimum Score on Practical
Applications
Chemical Proficiency with hair Students will learn to work 80 Minimum Straightening analysis the use of with different products and Score on Written
chemicals and hair types to get the Exam 80 production knowledge desired effect in Minimum Score on
18UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Haircutting Demonstrated use of proper implements for hair shaping and cutting Correctly shape and cut hair using scissors andor razor
straightening hair including sodium hydroxide and other base solutions Students will analyze hair prior to chemical use Safety Precautions and Sanitation Implements definitions methods of tapering cutting shaping and shingling haircut types and procedures and safety precautions
25 Practical Applications
80 Minimum Score on Written Exam Use of proper techniques and safety precautions to cut hair in 20-25 minutes with the razor and 25-30 minutes with scissors 80 Minimum Score on 80 Practical Applications
ACCEPTABILITY
Hair Coloring and Bleaching
Scalp and Hair Treatments
Facials Learning procedures 80 Minimum and movements for Score on Written giving facials Learning Exam Using procedures for manual proper steps and electrical and to give a facial in chemical facials one hour or less
UPDATED 06-27-2012 TO 06-27-2013 19
Familiarization with hair coloring and bleaching concepts
Learning the benefits of and performing of scalp and hair treatments Familiarization with disorders and diseases of scalp and hair
Introduction color classifications and selection tests and safety precautions coloring preliminaries bleaching and toners color application and special effects
Introduction preparation manipulations high frequency and heat caps procedures for scalp treatments disorders and diseases of scalp and hair Proper Sanitation and Safety Precautions
80 Minimum Score on Written Exam Use of proper safety precautions following directions and application of color to hair 80 Minimum Score on 50 Color and 20 Bleach Practical Applications 80 Minimum Score on Written Exam Perform proper steps for scalp treatment in 30 minutes or less 80 Minimum Score on 20 Practical Applications
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
TERMINATION AND REAPPLICATION
Students who temporarily withdraw from a program at WAcademy of Salon amp Spa will be evaluated prior to re-entering the program Students who were previously expelled may be eligible for readmission at the discretion of the School Director amp Owners If a prior student is allowed to return they must be deemed in good standing The studentrsquos hours from the prior attendance will be evaluated for acceptability based on the length of time the student has been withdrawn Prior credit for written and practical operations will be reviewed on an individual basis
RE-ADMISSION TUITION CREDIT POLICY
BOOKS EQUIPMENT An inspection of books and equipment will be made to determine content and
publishing date of books It will be the studentrsquos responsibility to replace all missing items or any updates to books or kits due to curriculum changes
TUITION Students returning to WAcademy of Salon amp Spa with accumulated hours less than 15 of the course length and within 90 days of the date of withdrawal will receive credit on tuition for the amount previously charged
TUITION Students returning to WAcademy of Salon amp Spa after 90 days andor hours accumulated in excess of 15 of the course will be treated the same as a transfer student The charges will be the hourly rate for each course Any unpaid balance must be paid in full prior to re-starting the program
TRANSFER POLICY
Students transferring into WAcademy of Salon amp Spa from a school within the State of California must submit a record of withdrawal from the prior school Earned hours written and practical operations for prior training will be evaluated for credit Students must provide an Official Academic Transcript for evaluation two (2) weeks prior to enrollment from their previous school WAcademy does not accept Cosmetology transfer students with more than 200 hrs And Estheticians transfers with more than 100
Cosmetology students that are accepted with 200 hours or less and Estheticians with 100 or less will be given an academic evaluation based on written exams and a practical exam Based on the examination results the Academy may lengthen the duration of the training proportionately RE-ENROLLMENT STUDENT FEES
A re-enrolling student will be charged a $25000 application fee The student will be charged for their remaining hours at the current tuition rate If the student has books and equipment they must be evaluated for publishing date and content prior to enrollment However the student will be charged a fee for supplies (see pages 13 or 20) depending on the program) for the amount of the fee If the books and equipment are not comparable to WAcademy of Salon amp Spa books and equipment they must be purchased
9UPDATED 06-27-2012 TO 06-27-2013
FILE RETENTION AND ACCESS TO FILES
Beginning January 2010 WAcademy of Salon amp Spa maintains student records for fifty years WAcademy of Salon amp Spa will provide access to all students and or parentsguardians of a dependent minor student and other school records to its Accrediting agency of HEA with a 24 hour request
COSMETOLOGY TUITION amp CURRICULUM
BASIC COSMETOLOGY COURSE 1600 CLOCK HOURS PROGRAM LENGTH 44 WEEKS (40) HOURS PER
WEEK) 66 WEEKS (24) HOURS PER WEEK) 80 WEEKS (20) HOURS PER WEEK)
PROGRAM COST TUITION $1400000 BOOKS AND EQUIPMENT $330000 NUTS AND BOLTS $55000 SASSOON $65000 MATERIALS FEE NON REFUNDABLE $15000 IPAD $49900 STATE TAX 875 NON REFUNDABLE $43741
APPLICATION FEE NON REFUNDABLE $10000
ADMINISTRATIVE FEE $15000 STRFF NON REFUNDABLE $9500
TOTAL COST $1993141
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to payment schedules Students are directed to make payments on time in the Directors office and must sign the Student Payment Record Students may request individual payment plans All books and equipment purchased on-campus are non-returnable once issued W Academy offers an interest free payment plan for cash paying students who qualify If a student fails to make payments as agreed the student will have to sign a new payment plan which includes interest
bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS (SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULM REQUIREMENTS FOR THE COSMETOLOGY COURSE SUBJECT Minimum Hours Minimum
of Technical Practical Instruction Operations
UPDATED 06-27-2012 TO 06-27-2013 10
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations 20 0
The Barbering amp Cosmetology Act and the State Boardrsquos Rules amp Regulations
20 0 Cosmetology Chemistry (Shall include the chemical composition and the purpose of cosmetic nail hair and skin care preparations Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of matter)
20 0 Health amp Safety Hazardous Substance (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B) Theory of Electricity In Cosmetology (Shall include the nature 5 0 of electrical current principles of operating electrical devices and the various safety precautions used when operating electrical equipment) Bacteriology anatomy physiology 15 0 Wet Hair Styling (Shall include hair analysis shampooing 35 260 finger waving pin curling and comb-outs) Thermal Hair Styling (Shall include hair analysis straightening waving curling with hot combs and hot curling irons and blower styling)
A Thermal Styling B Press and Curl
Permanent Waving (Shall include hair analysis chemical and heat permanent waving) Chemical Straightening (Shall include hair analysis and the use of sodium hydroxide and other base solutions) Haircutting (Shall include hair analysis and the use of the razor scissors electrical clippers and thinning shears for wet and dry cutting)
30 20
20
20
20
40 20
80
25
80
Hair Coloring and Bleaching (Shall include hair analysis predisposition tests safety precautions formula mixing tinting bleaching and the use of dye removers Shall not include any credit for color rinses) 60
50 A Hair coloring 20 B Bleaching
Scalp and Hair Treatments (Shall include hair and scalp 5 20 analysis scientific brushing electric and manual scalp manipulation and other hair treatments) Facials
A Manual (Shall include cleansing scientific 5 10
UPDATED 06-27-2012 TO 06-27-2013 11
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations manipulations packs and masks)
B Electrical (Shall include the use of electrical 10 15 modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for the purpose of contracting the muscles of the body or face) 10 15
C Chemicals (Shall include chemical skin peels packs masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
Makeup (Shall include skin analysis complete and 15 10 corrective makeup lash and brow tinting and the application of false eyelashes) Eyebrow Arching and Hair Removal (Shall include the use of 10 20 wax tweezers electrical or manual and depilatories for the removal of superfluous hair) Manicuring and Pedicuring
A Water and oil manicure including nail analysis 5 15 and hand and arm massage
B Complete pedicure including nail analysis and 5 10 foot and ankle massage
C Artificial Nails 1 Acrylic Liquid and powder brush-on 10 50 Nails
2 Artificial nail tips 10 50 Nails
3 Nail wraps and repairs 5 20 Nails
Additional training may include professional ethics personal hygiene good grooming and normal clean up duties Training requires keeping student records desk and reception and the care and styling of wigs it may also include not more than sixty (60) hours of credit for field trips Such field trips must be under the direct supervision of a licensed cosmetology instructor the date time and description of the field trip shall be recorded on studentrsquos daily record
COURSE DESCRIPTION ndash 1600 HOURS -- COSMETOLOGY COURSE
The purpose of WAcademy of Salon amp Spa course is to train all students in both theory and practical experience that will prepare them for immediate employment opportunities The course
12UPDATED 06-27-2012 TO 06-27-2013
will cover all technical and practical operation instruction relating to all practices constituting the art of cosmetology The course is directed toward developing desirable work habits and attitudes with respect to health sanitation and safety and encourages self-reliance readiness to assist others and an ethical approach to this profession
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (CIP 332271-0110)
1 To train students in basic cosmetology skills successfully pass the State Board of Licensure Exam and prepare them for a successful career as hairstylists salon managers hair colorists salon owners product demonstrators and after working three years in the profession instructors
2 To enhance our profession with skilled individuals ready to use the education received while training in school
3 To develop good work habits to ensure a successful career 4 To promote a professional attitude for cosmetologists
PRE ndash GRADUATION REQUIREMENTS
All Cosmetology students are required to begin the process of applying for state licensure at 1150 hours Pre-graduation requirements include having 75 of your workbook completed a GPA of 80 or better and a minimum attendance record of 90 Upon completion of 1200 hours students will be required to complete the Department of Consumer Affairs pre-application The preshyapplication requires each student to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the applicable Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $12500 All cosmetology students must complete 1 pre app exams with a passing rate of 80 or better
GRADUATION REQUIREMENTS
All cosmetology students are required to complete 1600 hours of instruction A student is awarded a Certificate of Completion certifying their graduation upon completing the required theory and practical hours (1600) with a minimum 80 GPA Cosmetology students are required to pre-apply to the California Department of Consumer Affairs for their licensure exam at 1200 hours WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate State California Department of Consumer Affairs Licensure Examinations All student workbooks must be completed and turned into their instructor At this point all institutional charges and fees must be paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
A cosmetology graduate will be granted a license by the Department of Consumer Affairs after the individual has successfully completed the required hours and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination The Applicant and the model must have a validcurrent California Drivers License California ID or validcurrent Passport and a copy of their Social Security card Examination sites are located in Fairfield and Glendale California Transportation to
13UPDATED 06-27-2012 TO 06-27-2013
the examination site is the responsibility of the graduate Once the student has become licensed they must renew their license every two (2) years
COSMETOLOGY COURSE OUTLINE DESCRIPTION OF COURSE
A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of planned curriculum theory and clinical experiences
B The curriculum is organized in a progressive sequence which is intended to prepare graduates for entry level into the cosmetology profession
COURSE GOALS Upon completion of the Cosmetology Course the students shall have achieved and maintained an 80 average GPA on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Cosmetology License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as the practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing cosmetology profession
COURSE FORMAT The Cosmetology Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theory which builds the foundation that plays an important role in the underlying success of the Cosmetologist A thorough understanding of all aspects of cosmetology helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional hair care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the cosmetology curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related videos and detailed illustrated handouts They will be expected to utilize the videos and illustrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence needed to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING 14UPDATED 06-27-2012 TO 06-27-2013
Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and with the discipline necessary to compete with veteran technicians
TEXTBOOKS
A Salon Fundamentals Pivot Point B Artist Access Pivot Point
REFERENCES
A Creative Color 2ND Edition B The Professional Cosmetologist C Tapes by Redken Milady CVS KMS Matrix etc D Salon Management by Milady E 28 Styles for Student Practices F Dictionary of Cosmetology G Retailing in the Hairstyling World H Science and Beauty IV I Beauty Culture Theory and Practical J Professional Guide to Skin Care K Beyond Hair the Ultimate Makeover Book Miladyrsquos Standard Text Book 2009 L Miladyrsquos Standard Theory Workbook 2009 M Miladyrsquos Standard State Exam Review Book for Cosmetology 2009 N Miladyrsquos Standard Practical Workbook 2009 AND O Miladyrsquos CD State Test Review P Redken Science and Beauty II Q Salon Solutions
GRADING A Achievements are evaluated by means of Quantitative written and Qualitative practical
exams The exams are based on the theory and practice of cosmetology B Written tests require demonstrations of competency for the required comprehension and
knowledge of 1 Theory 2 Principals 3 Practice of Cosmetology
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION A Students are monitored with progress reports monthly to assist in keeping students on track
If the students are not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
15UPDATED 06-27-2012 TO 06-27-2013
B Evaluations are performed at 200 400 800 and 1200 and clock hours C Evaluations for Satisfactory progress for eligibility of financial aid will be evaluated at0- 450
451- 900 901-1200 AND 1201-1600 C Prior to Completion (1150) the instructor will make certain the studentrsquos graduation
requirements have been met and to set up the studentrsquos mock state board exam training D Final Evaluation (1500) the student will hand in their job seeking cards and interview analysis
forms E Exit interview and graduation survey
TOPICS SUBJECT
ACCEPTABILITY
Barbering amp Cosmetology Act and the State Boardrsquos Rules amp RegulationsSalon Management Business Techniques Communication Human Relations Professional Development Career Development
OBJECTIVE RELATED MATERIAL LEVEL OF
Familiarization with laws Definitions classifications 80 Minimum relating to practice as registrations exam fees Score on Written an applicable student reciprocity and sanitary Exam and licensed regulations Board cosmetologist powers duties Interaction with the appointments terms and public skills in public compensation Personal relations techniques of hygiene grooming poise selling and professional personality development services professional ethics laws recommendations and insurance payroll basic salon deductions salon opening management and layout salesmanship techniques and advertisement
business operation and personnel management business records and supplies first aid booking appointments and patron reception employment application and resume and obtaining employment
Additional Hours Beginning at 1400 hours students will enter the 200-hour employment preparedness part of their program
This portion of the program 80 Minimum will include training both Score on Written on and off campus The and Practical training will include job Exams 100 interviews hair shows and participation classes weekly state board practical training professional ethics personal hygiene good grooming salesmanship normal clean-up duties guest recordkeeping desk and reception assistance and labproduct experience
16UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Cosmetic Chemistry Familiarization with Elements compounds 80 Minimum basic structure and mixtures acids base salts Score on Written purpose of cosmetic pH scale and water Exam nail hair and skin care chemistry application of preparations and cosmetics terminology used Provide elementary knowledge on chemical makeup peels and the physical and chemical changes of matter
Students will understand Theory Of Electricity In the basic principles of Students will garner much 80 Minimum Cosmetology electrical current information from the Score on Written
operating electrical theory class Exam devices and various demonstration of the safety precautions used proper use of equipment when operating and practicing safety electrical equipment precautions
Disinfection Sanitation Learn necessary Sanitary sterilization and 80 Minimum sanitary conditions for disinfectant rules and Score on Written practice of methods bacteriology Exam 80 cosmetology and the wet and dry sanitizing Minimum Score on prevention of infectious chemical agents used a Minimum of 10 and contagious and safety precautions Practical diseases Applications
Bacteriology Anatomy Physiology Mastering the structure Systems skeletal 80 Minimum
and science of muscular nervous Score on Written functions of the human circulatory digestive Exam body and all of its endocrine excretory and systems respiratory structure cells
tissues and organs
Wet Hair Styling Mastering procedural Preparation shampoo and 80 Minimum steps to cleansing and rinse types litmus paper Score on Written conditioning models procedures Exam Familiarization with chemistry of shampoos 80 Minimum equipment and safety precautions Score on all practicing wet brushing techniques and Practical hairstyling Learning manipulations Guide Applications how to comb out hair Points type of curls type into styles specified by of rollers shaping type
17UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
the patron and methods of waving parts and equipment Basic ruffled and locked-in comb-outs lifting and rolling the brush back brushing backcombing for large and small head looks Safety Precautions and Sanitation
Thermal Hair Styling Mastering procedural Working with various 80 Minimum uses of equipment products hot combs Score on Written styling with thermal curling irons (stove and Exam80 heating equipment electric) ceramic irons flat Minimum Score on analyzing hair product irons blow dryers safety a minimum of 40 knowledge precautions with use of thermal styles and
equipment 20 PressCurl Practical Applications
Permanent Waving Proficiency with waving Introduction scalp and 80 Minimum lotions and performing hair analysis blocking and Score on Written permanents Familiarity wave formations curling Exam Use of with chemical relaxing rods chemicals rolling proper safety process curls and and testing curls precautions and products used application of lotion proper steps to
processing and complete and neutralization procedures permanent wave safety precautions and in 2 hours or less special problems and application of
relaxer in 20 minutes 80
Minimum Score on Practical
Applications
Chemical Proficiency with hair Students will learn to work 80 Minimum Straightening analysis the use of with different products and Score on Written
chemicals and hair types to get the Exam 80 production knowledge desired effect in Minimum Score on
18UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Haircutting Demonstrated use of proper implements for hair shaping and cutting Correctly shape and cut hair using scissors andor razor
straightening hair including sodium hydroxide and other base solutions Students will analyze hair prior to chemical use Safety Precautions and Sanitation Implements definitions methods of tapering cutting shaping and shingling haircut types and procedures and safety precautions
25 Practical Applications
80 Minimum Score on Written Exam Use of proper techniques and safety precautions to cut hair in 20-25 minutes with the razor and 25-30 minutes with scissors 80 Minimum Score on 80 Practical Applications
ACCEPTABILITY
Hair Coloring and Bleaching
Scalp and Hair Treatments
Facials Learning procedures 80 Minimum and movements for Score on Written giving facials Learning Exam Using procedures for manual proper steps and electrical and to give a facial in chemical facials one hour or less
UPDATED 06-27-2012 TO 06-27-2013 19
Familiarization with hair coloring and bleaching concepts
Learning the benefits of and performing of scalp and hair treatments Familiarization with disorders and diseases of scalp and hair
Introduction color classifications and selection tests and safety precautions coloring preliminaries bleaching and toners color application and special effects
Introduction preparation manipulations high frequency and heat caps procedures for scalp treatments disorders and diseases of scalp and hair Proper Sanitation and Safety Precautions
80 Minimum Score on Written Exam Use of proper safety precautions following directions and application of color to hair 80 Minimum Score on 50 Color and 20 Bleach Practical Applications 80 Minimum Score on Written Exam Perform proper steps for scalp treatment in 30 minutes or less 80 Minimum Score on 20 Practical Applications
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
FILE RETENTION AND ACCESS TO FILES
Beginning January 2010 WAcademy of Salon amp Spa maintains student records for fifty years WAcademy of Salon amp Spa will provide access to all students and or parentsguardians of a dependent minor student and other school records to its Accrediting agency of HEA with a 24 hour request
COSMETOLOGY TUITION amp CURRICULUM
BASIC COSMETOLOGY COURSE 1600 CLOCK HOURS PROGRAM LENGTH 44 WEEKS (40) HOURS PER
WEEK) 66 WEEKS (24) HOURS PER WEEK) 80 WEEKS (20) HOURS PER WEEK)
PROGRAM COST TUITION $1400000 BOOKS AND EQUIPMENT $330000 NUTS AND BOLTS $55000 SASSOON $65000 MATERIALS FEE NON REFUNDABLE $15000 IPAD $49900 STATE TAX 875 NON REFUNDABLE $43741
APPLICATION FEE NON REFUNDABLE $10000
ADMINISTRATIVE FEE $15000 STRFF NON REFUNDABLE $9500
TOTAL COST $1993141
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to payment schedules Students are directed to make payments on time in the Directors office and must sign the Student Payment Record Students may request individual payment plans All books and equipment purchased on-campus are non-returnable once issued W Academy offers an interest free payment plan for cash paying students who qualify If a student fails to make payments as agreed the student will have to sign a new payment plan which includes interest
bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS (SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULM REQUIREMENTS FOR THE COSMETOLOGY COURSE SUBJECT Minimum Hours Minimum
of Technical Practical Instruction Operations
UPDATED 06-27-2012 TO 06-27-2013 10
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations 20 0
The Barbering amp Cosmetology Act and the State Boardrsquos Rules amp Regulations
20 0 Cosmetology Chemistry (Shall include the chemical composition and the purpose of cosmetic nail hair and skin care preparations Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of matter)
20 0 Health amp Safety Hazardous Substance (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B) Theory of Electricity In Cosmetology (Shall include the nature 5 0 of electrical current principles of operating electrical devices and the various safety precautions used when operating electrical equipment) Bacteriology anatomy physiology 15 0 Wet Hair Styling (Shall include hair analysis shampooing 35 260 finger waving pin curling and comb-outs) Thermal Hair Styling (Shall include hair analysis straightening waving curling with hot combs and hot curling irons and blower styling)
A Thermal Styling B Press and Curl
Permanent Waving (Shall include hair analysis chemical and heat permanent waving) Chemical Straightening (Shall include hair analysis and the use of sodium hydroxide and other base solutions) Haircutting (Shall include hair analysis and the use of the razor scissors electrical clippers and thinning shears for wet and dry cutting)
30 20
20
20
20
40 20
80
25
80
Hair Coloring and Bleaching (Shall include hair analysis predisposition tests safety precautions formula mixing tinting bleaching and the use of dye removers Shall not include any credit for color rinses) 60
50 A Hair coloring 20 B Bleaching
Scalp and Hair Treatments (Shall include hair and scalp 5 20 analysis scientific brushing electric and manual scalp manipulation and other hair treatments) Facials
A Manual (Shall include cleansing scientific 5 10
UPDATED 06-27-2012 TO 06-27-2013 11
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations manipulations packs and masks)
B Electrical (Shall include the use of electrical 10 15 modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for the purpose of contracting the muscles of the body or face) 10 15
C Chemicals (Shall include chemical skin peels packs masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
Makeup (Shall include skin analysis complete and 15 10 corrective makeup lash and brow tinting and the application of false eyelashes) Eyebrow Arching and Hair Removal (Shall include the use of 10 20 wax tweezers electrical or manual and depilatories for the removal of superfluous hair) Manicuring and Pedicuring
A Water and oil manicure including nail analysis 5 15 and hand and arm massage
B Complete pedicure including nail analysis and 5 10 foot and ankle massage
C Artificial Nails 1 Acrylic Liquid and powder brush-on 10 50 Nails
2 Artificial nail tips 10 50 Nails
3 Nail wraps and repairs 5 20 Nails
Additional training may include professional ethics personal hygiene good grooming and normal clean up duties Training requires keeping student records desk and reception and the care and styling of wigs it may also include not more than sixty (60) hours of credit for field trips Such field trips must be under the direct supervision of a licensed cosmetology instructor the date time and description of the field trip shall be recorded on studentrsquos daily record
COURSE DESCRIPTION ndash 1600 HOURS -- COSMETOLOGY COURSE
The purpose of WAcademy of Salon amp Spa course is to train all students in both theory and practical experience that will prepare them for immediate employment opportunities The course
12UPDATED 06-27-2012 TO 06-27-2013
will cover all technical and practical operation instruction relating to all practices constituting the art of cosmetology The course is directed toward developing desirable work habits and attitudes with respect to health sanitation and safety and encourages self-reliance readiness to assist others and an ethical approach to this profession
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (CIP 332271-0110)
1 To train students in basic cosmetology skills successfully pass the State Board of Licensure Exam and prepare them for a successful career as hairstylists salon managers hair colorists salon owners product demonstrators and after working three years in the profession instructors
2 To enhance our profession with skilled individuals ready to use the education received while training in school
3 To develop good work habits to ensure a successful career 4 To promote a professional attitude for cosmetologists
PRE ndash GRADUATION REQUIREMENTS
All Cosmetology students are required to begin the process of applying for state licensure at 1150 hours Pre-graduation requirements include having 75 of your workbook completed a GPA of 80 or better and a minimum attendance record of 90 Upon completion of 1200 hours students will be required to complete the Department of Consumer Affairs pre-application The preshyapplication requires each student to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the applicable Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $12500 All cosmetology students must complete 1 pre app exams with a passing rate of 80 or better
GRADUATION REQUIREMENTS
All cosmetology students are required to complete 1600 hours of instruction A student is awarded a Certificate of Completion certifying their graduation upon completing the required theory and practical hours (1600) with a minimum 80 GPA Cosmetology students are required to pre-apply to the California Department of Consumer Affairs for their licensure exam at 1200 hours WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate State California Department of Consumer Affairs Licensure Examinations All student workbooks must be completed and turned into their instructor At this point all institutional charges and fees must be paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
A cosmetology graduate will be granted a license by the Department of Consumer Affairs after the individual has successfully completed the required hours and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination The Applicant and the model must have a validcurrent California Drivers License California ID or validcurrent Passport and a copy of their Social Security card Examination sites are located in Fairfield and Glendale California Transportation to
13UPDATED 06-27-2012 TO 06-27-2013
the examination site is the responsibility of the graduate Once the student has become licensed they must renew their license every two (2) years
COSMETOLOGY COURSE OUTLINE DESCRIPTION OF COURSE
A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of planned curriculum theory and clinical experiences
B The curriculum is organized in a progressive sequence which is intended to prepare graduates for entry level into the cosmetology profession
COURSE GOALS Upon completion of the Cosmetology Course the students shall have achieved and maintained an 80 average GPA on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Cosmetology License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as the practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing cosmetology profession
COURSE FORMAT The Cosmetology Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theory which builds the foundation that plays an important role in the underlying success of the Cosmetologist A thorough understanding of all aspects of cosmetology helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional hair care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the cosmetology curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related videos and detailed illustrated handouts They will be expected to utilize the videos and illustrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence needed to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING 14UPDATED 06-27-2012 TO 06-27-2013
Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and with the discipline necessary to compete with veteran technicians
TEXTBOOKS
A Salon Fundamentals Pivot Point B Artist Access Pivot Point
REFERENCES
A Creative Color 2ND Edition B The Professional Cosmetologist C Tapes by Redken Milady CVS KMS Matrix etc D Salon Management by Milady E 28 Styles for Student Practices F Dictionary of Cosmetology G Retailing in the Hairstyling World H Science and Beauty IV I Beauty Culture Theory and Practical J Professional Guide to Skin Care K Beyond Hair the Ultimate Makeover Book Miladyrsquos Standard Text Book 2009 L Miladyrsquos Standard Theory Workbook 2009 M Miladyrsquos Standard State Exam Review Book for Cosmetology 2009 N Miladyrsquos Standard Practical Workbook 2009 AND O Miladyrsquos CD State Test Review P Redken Science and Beauty II Q Salon Solutions
GRADING A Achievements are evaluated by means of Quantitative written and Qualitative practical
exams The exams are based on the theory and practice of cosmetology B Written tests require demonstrations of competency for the required comprehension and
knowledge of 1 Theory 2 Principals 3 Practice of Cosmetology
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION A Students are monitored with progress reports monthly to assist in keeping students on track
If the students are not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
15UPDATED 06-27-2012 TO 06-27-2013
B Evaluations are performed at 200 400 800 and 1200 and clock hours C Evaluations for Satisfactory progress for eligibility of financial aid will be evaluated at0- 450
451- 900 901-1200 AND 1201-1600 C Prior to Completion (1150) the instructor will make certain the studentrsquos graduation
requirements have been met and to set up the studentrsquos mock state board exam training D Final Evaluation (1500) the student will hand in their job seeking cards and interview analysis
forms E Exit interview and graduation survey
TOPICS SUBJECT
ACCEPTABILITY
Barbering amp Cosmetology Act and the State Boardrsquos Rules amp RegulationsSalon Management Business Techniques Communication Human Relations Professional Development Career Development
OBJECTIVE RELATED MATERIAL LEVEL OF
Familiarization with laws Definitions classifications 80 Minimum relating to practice as registrations exam fees Score on Written an applicable student reciprocity and sanitary Exam and licensed regulations Board cosmetologist powers duties Interaction with the appointments terms and public skills in public compensation Personal relations techniques of hygiene grooming poise selling and professional personality development services professional ethics laws recommendations and insurance payroll basic salon deductions salon opening management and layout salesmanship techniques and advertisement
business operation and personnel management business records and supplies first aid booking appointments and patron reception employment application and resume and obtaining employment
Additional Hours Beginning at 1400 hours students will enter the 200-hour employment preparedness part of their program
This portion of the program 80 Minimum will include training both Score on Written on and off campus The and Practical training will include job Exams 100 interviews hair shows and participation classes weekly state board practical training professional ethics personal hygiene good grooming salesmanship normal clean-up duties guest recordkeeping desk and reception assistance and labproduct experience
16UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Cosmetic Chemistry Familiarization with Elements compounds 80 Minimum basic structure and mixtures acids base salts Score on Written purpose of cosmetic pH scale and water Exam nail hair and skin care chemistry application of preparations and cosmetics terminology used Provide elementary knowledge on chemical makeup peels and the physical and chemical changes of matter
Students will understand Theory Of Electricity In the basic principles of Students will garner much 80 Minimum Cosmetology electrical current information from the Score on Written
operating electrical theory class Exam devices and various demonstration of the safety precautions used proper use of equipment when operating and practicing safety electrical equipment precautions
Disinfection Sanitation Learn necessary Sanitary sterilization and 80 Minimum sanitary conditions for disinfectant rules and Score on Written practice of methods bacteriology Exam 80 cosmetology and the wet and dry sanitizing Minimum Score on prevention of infectious chemical agents used a Minimum of 10 and contagious and safety precautions Practical diseases Applications
Bacteriology Anatomy Physiology Mastering the structure Systems skeletal 80 Minimum
and science of muscular nervous Score on Written functions of the human circulatory digestive Exam body and all of its endocrine excretory and systems respiratory structure cells
tissues and organs
Wet Hair Styling Mastering procedural Preparation shampoo and 80 Minimum steps to cleansing and rinse types litmus paper Score on Written conditioning models procedures Exam Familiarization with chemistry of shampoos 80 Minimum equipment and safety precautions Score on all practicing wet brushing techniques and Practical hairstyling Learning manipulations Guide Applications how to comb out hair Points type of curls type into styles specified by of rollers shaping type
17UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
the patron and methods of waving parts and equipment Basic ruffled and locked-in comb-outs lifting and rolling the brush back brushing backcombing for large and small head looks Safety Precautions and Sanitation
Thermal Hair Styling Mastering procedural Working with various 80 Minimum uses of equipment products hot combs Score on Written styling with thermal curling irons (stove and Exam80 heating equipment electric) ceramic irons flat Minimum Score on analyzing hair product irons blow dryers safety a minimum of 40 knowledge precautions with use of thermal styles and
equipment 20 PressCurl Practical Applications
Permanent Waving Proficiency with waving Introduction scalp and 80 Minimum lotions and performing hair analysis blocking and Score on Written permanents Familiarity wave formations curling Exam Use of with chemical relaxing rods chemicals rolling proper safety process curls and and testing curls precautions and products used application of lotion proper steps to
processing and complete and neutralization procedures permanent wave safety precautions and in 2 hours or less special problems and application of
relaxer in 20 minutes 80
Minimum Score on Practical
Applications
Chemical Proficiency with hair Students will learn to work 80 Minimum Straightening analysis the use of with different products and Score on Written
chemicals and hair types to get the Exam 80 production knowledge desired effect in Minimum Score on
18UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Haircutting Demonstrated use of proper implements for hair shaping and cutting Correctly shape and cut hair using scissors andor razor
straightening hair including sodium hydroxide and other base solutions Students will analyze hair prior to chemical use Safety Precautions and Sanitation Implements definitions methods of tapering cutting shaping and shingling haircut types and procedures and safety precautions
25 Practical Applications
80 Minimum Score on Written Exam Use of proper techniques and safety precautions to cut hair in 20-25 minutes with the razor and 25-30 minutes with scissors 80 Minimum Score on 80 Practical Applications
ACCEPTABILITY
Hair Coloring and Bleaching
Scalp and Hair Treatments
Facials Learning procedures 80 Minimum and movements for Score on Written giving facials Learning Exam Using procedures for manual proper steps and electrical and to give a facial in chemical facials one hour or less
UPDATED 06-27-2012 TO 06-27-2013 19
Familiarization with hair coloring and bleaching concepts
Learning the benefits of and performing of scalp and hair treatments Familiarization with disorders and diseases of scalp and hair
Introduction color classifications and selection tests and safety precautions coloring preliminaries bleaching and toners color application and special effects
Introduction preparation manipulations high frequency and heat caps procedures for scalp treatments disorders and diseases of scalp and hair Proper Sanitation and Safety Precautions
80 Minimum Score on Written Exam Use of proper safety precautions following directions and application of color to hair 80 Minimum Score on 50 Color and 20 Bleach Practical Applications 80 Minimum Score on Written Exam Perform proper steps for scalp treatment in 30 minutes or less 80 Minimum Score on 20 Practical Applications
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations 20 0
The Barbering amp Cosmetology Act and the State Boardrsquos Rules amp Regulations
20 0 Cosmetology Chemistry (Shall include the chemical composition and the purpose of cosmetic nail hair and skin care preparations Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of matter)
20 0 Health amp Safety Hazardous Substance (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B) Theory of Electricity In Cosmetology (Shall include the nature 5 0 of electrical current principles of operating electrical devices and the various safety precautions used when operating electrical equipment) Bacteriology anatomy physiology 15 0 Wet Hair Styling (Shall include hair analysis shampooing 35 260 finger waving pin curling and comb-outs) Thermal Hair Styling (Shall include hair analysis straightening waving curling with hot combs and hot curling irons and blower styling)
A Thermal Styling B Press and Curl
Permanent Waving (Shall include hair analysis chemical and heat permanent waving) Chemical Straightening (Shall include hair analysis and the use of sodium hydroxide and other base solutions) Haircutting (Shall include hair analysis and the use of the razor scissors electrical clippers and thinning shears for wet and dry cutting)
30 20
20
20
20
40 20
80
25
80
Hair Coloring and Bleaching (Shall include hair analysis predisposition tests safety precautions formula mixing tinting bleaching and the use of dye removers Shall not include any credit for color rinses) 60
50 A Hair coloring 20 B Bleaching
Scalp and Hair Treatments (Shall include hair and scalp 5 20 analysis scientific brushing electric and manual scalp manipulation and other hair treatments) Facials
A Manual (Shall include cleansing scientific 5 10
UPDATED 06-27-2012 TO 06-27-2013 11
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations manipulations packs and masks)
B Electrical (Shall include the use of electrical 10 15 modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for the purpose of contracting the muscles of the body or face) 10 15
C Chemicals (Shall include chemical skin peels packs masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
Makeup (Shall include skin analysis complete and 15 10 corrective makeup lash and brow tinting and the application of false eyelashes) Eyebrow Arching and Hair Removal (Shall include the use of 10 20 wax tweezers electrical or manual and depilatories for the removal of superfluous hair) Manicuring and Pedicuring
A Water and oil manicure including nail analysis 5 15 and hand and arm massage
B Complete pedicure including nail analysis and 5 10 foot and ankle massage
C Artificial Nails 1 Acrylic Liquid and powder brush-on 10 50 Nails
2 Artificial nail tips 10 50 Nails
3 Nail wraps and repairs 5 20 Nails
Additional training may include professional ethics personal hygiene good grooming and normal clean up duties Training requires keeping student records desk and reception and the care and styling of wigs it may also include not more than sixty (60) hours of credit for field trips Such field trips must be under the direct supervision of a licensed cosmetology instructor the date time and description of the field trip shall be recorded on studentrsquos daily record
COURSE DESCRIPTION ndash 1600 HOURS -- COSMETOLOGY COURSE
The purpose of WAcademy of Salon amp Spa course is to train all students in both theory and practical experience that will prepare them for immediate employment opportunities The course
12UPDATED 06-27-2012 TO 06-27-2013
will cover all technical and practical operation instruction relating to all practices constituting the art of cosmetology The course is directed toward developing desirable work habits and attitudes with respect to health sanitation and safety and encourages self-reliance readiness to assist others and an ethical approach to this profession
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (CIP 332271-0110)
1 To train students in basic cosmetology skills successfully pass the State Board of Licensure Exam and prepare them for a successful career as hairstylists salon managers hair colorists salon owners product demonstrators and after working three years in the profession instructors
2 To enhance our profession with skilled individuals ready to use the education received while training in school
3 To develop good work habits to ensure a successful career 4 To promote a professional attitude for cosmetologists
PRE ndash GRADUATION REQUIREMENTS
All Cosmetology students are required to begin the process of applying for state licensure at 1150 hours Pre-graduation requirements include having 75 of your workbook completed a GPA of 80 or better and a minimum attendance record of 90 Upon completion of 1200 hours students will be required to complete the Department of Consumer Affairs pre-application The preshyapplication requires each student to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the applicable Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $12500 All cosmetology students must complete 1 pre app exams with a passing rate of 80 or better
GRADUATION REQUIREMENTS
All cosmetology students are required to complete 1600 hours of instruction A student is awarded a Certificate of Completion certifying their graduation upon completing the required theory and practical hours (1600) with a minimum 80 GPA Cosmetology students are required to pre-apply to the California Department of Consumer Affairs for their licensure exam at 1200 hours WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate State California Department of Consumer Affairs Licensure Examinations All student workbooks must be completed and turned into their instructor At this point all institutional charges and fees must be paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
A cosmetology graduate will be granted a license by the Department of Consumer Affairs after the individual has successfully completed the required hours and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination The Applicant and the model must have a validcurrent California Drivers License California ID or validcurrent Passport and a copy of their Social Security card Examination sites are located in Fairfield and Glendale California Transportation to
13UPDATED 06-27-2012 TO 06-27-2013
the examination site is the responsibility of the graduate Once the student has become licensed they must renew their license every two (2) years
COSMETOLOGY COURSE OUTLINE DESCRIPTION OF COURSE
A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of planned curriculum theory and clinical experiences
B The curriculum is organized in a progressive sequence which is intended to prepare graduates for entry level into the cosmetology profession
COURSE GOALS Upon completion of the Cosmetology Course the students shall have achieved and maintained an 80 average GPA on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Cosmetology License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as the practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing cosmetology profession
COURSE FORMAT The Cosmetology Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theory which builds the foundation that plays an important role in the underlying success of the Cosmetologist A thorough understanding of all aspects of cosmetology helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional hair care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the cosmetology curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related videos and detailed illustrated handouts They will be expected to utilize the videos and illustrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence needed to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING 14UPDATED 06-27-2012 TO 06-27-2013
Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and with the discipline necessary to compete with veteran technicians
TEXTBOOKS
A Salon Fundamentals Pivot Point B Artist Access Pivot Point
REFERENCES
A Creative Color 2ND Edition B The Professional Cosmetologist C Tapes by Redken Milady CVS KMS Matrix etc D Salon Management by Milady E 28 Styles for Student Practices F Dictionary of Cosmetology G Retailing in the Hairstyling World H Science and Beauty IV I Beauty Culture Theory and Practical J Professional Guide to Skin Care K Beyond Hair the Ultimate Makeover Book Miladyrsquos Standard Text Book 2009 L Miladyrsquos Standard Theory Workbook 2009 M Miladyrsquos Standard State Exam Review Book for Cosmetology 2009 N Miladyrsquos Standard Practical Workbook 2009 AND O Miladyrsquos CD State Test Review P Redken Science and Beauty II Q Salon Solutions
GRADING A Achievements are evaluated by means of Quantitative written and Qualitative practical
exams The exams are based on the theory and practice of cosmetology B Written tests require demonstrations of competency for the required comprehension and
knowledge of 1 Theory 2 Principals 3 Practice of Cosmetology
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION A Students are monitored with progress reports monthly to assist in keeping students on track
If the students are not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
15UPDATED 06-27-2012 TO 06-27-2013
B Evaluations are performed at 200 400 800 and 1200 and clock hours C Evaluations for Satisfactory progress for eligibility of financial aid will be evaluated at0- 450
451- 900 901-1200 AND 1201-1600 C Prior to Completion (1150) the instructor will make certain the studentrsquos graduation
requirements have been met and to set up the studentrsquos mock state board exam training D Final Evaluation (1500) the student will hand in their job seeking cards and interview analysis
forms E Exit interview and graduation survey
TOPICS SUBJECT
ACCEPTABILITY
Barbering amp Cosmetology Act and the State Boardrsquos Rules amp RegulationsSalon Management Business Techniques Communication Human Relations Professional Development Career Development
OBJECTIVE RELATED MATERIAL LEVEL OF
Familiarization with laws Definitions classifications 80 Minimum relating to practice as registrations exam fees Score on Written an applicable student reciprocity and sanitary Exam and licensed regulations Board cosmetologist powers duties Interaction with the appointments terms and public skills in public compensation Personal relations techniques of hygiene grooming poise selling and professional personality development services professional ethics laws recommendations and insurance payroll basic salon deductions salon opening management and layout salesmanship techniques and advertisement
business operation and personnel management business records and supplies first aid booking appointments and patron reception employment application and resume and obtaining employment
Additional Hours Beginning at 1400 hours students will enter the 200-hour employment preparedness part of their program
This portion of the program 80 Minimum will include training both Score on Written on and off campus The and Practical training will include job Exams 100 interviews hair shows and participation classes weekly state board practical training professional ethics personal hygiene good grooming salesmanship normal clean-up duties guest recordkeeping desk and reception assistance and labproduct experience
16UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Cosmetic Chemistry Familiarization with Elements compounds 80 Minimum basic structure and mixtures acids base salts Score on Written purpose of cosmetic pH scale and water Exam nail hair and skin care chemistry application of preparations and cosmetics terminology used Provide elementary knowledge on chemical makeup peels and the physical and chemical changes of matter
Students will understand Theory Of Electricity In the basic principles of Students will garner much 80 Minimum Cosmetology electrical current information from the Score on Written
operating electrical theory class Exam devices and various demonstration of the safety precautions used proper use of equipment when operating and practicing safety electrical equipment precautions
Disinfection Sanitation Learn necessary Sanitary sterilization and 80 Minimum sanitary conditions for disinfectant rules and Score on Written practice of methods bacteriology Exam 80 cosmetology and the wet and dry sanitizing Minimum Score on prevention of infectious chemical agents used a Minimum of 10 and contagious and safety precautions Practical diseases Applications
Bacteriology Anatomy Physiology Mastering the structure Systems skeletal 80 Minimum
and science of muscular nervous Score on Written functions of the human circulatory digestive Exam body and all of its endocrine excretory and systems respiratory structure cells
tissues and organs
Wet Hair Styling Mastering procedural Preparation shampoo and 80 Minimum steps to cleansing and rinse types litmus paper Score on Written conditioning models procedures Exam Familiarization with chemistry of shampoos 80 Minimum equipment and safety precautions Score on all practicing wet brushing techniques and Practical hairstyling Learning manipulations Guide Applications how to comb out hair Points type of curls type into styles specified by of rollers shaping type
17UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
the patron and methods of waving parts and equipment Basic ruffled and locked-in comb-outs lifting and rolling the brush back brushing backcombing for large and small head looks Safety Precautions and Sanitation
Thermal Hair Styling Mastering procedural Working with various 80 Minimum uses of equipment products hot combs Score on Written styling with thermal curling irons (stove and Exam80 heating equipment electric) ceramic irons flat Minimum Score on analyzing hair product irons blow dryers safety a minimum of 40 knowledge precautions with use of thermal styles and
equipment 20 PressCurl Practical Applications
Permanent Waving Proficiency with waving Introduction scalp and 80 Minimum lotions and performing hair analysis blocking and Score on Written permanents Familiarity wave formations curling Exam Use of with chemical relaxing rods chemicals rolling proper safety process curls and and testing curls precautions and products used application of lotion proper steps to
processing and complete and neutralization procedures permanent wave safety precautions and in 2 hours or less special problems and application of
relaxer in 20 minutes 80
Minimum Score on Practical
Applications
Chemical Proficiency with hair Students will learn to work 80 Minimum Straightening analysis the use of with different products and Score on Written
chemicals and hair types to get the Exam 80 production knowledge desired effect in Minimum Score on
18UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Haircutting Demonstrated use of proper implements for hair shaping and cutting Correctly shape and cut hair using scissors andor razor
straightening hair including sodium hydroxide and other base solutions Students will analyze hair prior to chemical use Safety Precautions and Sanitation Implements definitions methods of tapering cutting shaping and shingling haircut types and procedures and safety precautions
25 Practical Applications
80 Minimum Score on Written Exam Use of proper techniques and safety precautions to cut hair in 20-25 minutes with the razor and 25-30 minutes with scissors 80 Minimum Score on 80 Practical Applications
ACCEPTABILITY
Hair Coloring and Bleaching
Scalp and Hair Treatments
Facials Learning procedures 80 Minimum and movements for Score on Written giving facials Learning Exam Using procedures for manual proper steps and electrical and to give a facial in chemical facials one hour or less
UPDATED 06-27-2012 TO 06-27-2013 19
Familiarization with hair coloring and bleaching concepts
Learning the benefits of and performing of scalp and hair treatments Familiarization with disorders and diseases of scalp and hair
Introduction color classifications and selection tests and safety precautions coloring preliminaries bleaching and toners color application and special effects
Introduction preparation manipulations high frequency and heat caps procedures for scalp treatments disorders and diseases of scalp and hair Proper Sanitation and Safety Precautions
80 Minimum Score on Written Exam Use of proper safety precautions following directions and application of color to hair 80 Minimum Score on 50 Color and 20 Bleach Practical Applications 80 Minimum Score on Written Exam Perform proper steps for scalp treatment in 30 minutes or less 80 Minimum Score on 20 Practical Applications
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
SUBJECT Minimum Hours Minimum of Technical Practical
Instruction Operations manipulations packs and masks)
B Electrical (Shall include the use of electrical 10 15 modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for the purpose of contracting the muscles of the body or face) 10 15
C Chemicals (Shall include chemical skin peels packs masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
Makeup (Shall include skin analysis complete and 15 10 corrective makeup lash and brow tinting and the application of false eyelashes) Eyebrow Arching and Hair Removal (Shall include the use of 10 20 wax tweezers electrical or manual and depilatories for the removal of superfluous hair) Manicuring and Pedicuring
A Water and oil manicure including nail analysis 5 15 and hand and arm massage
B Complete pedicure including nail analysis and 5 10 foot and ankle massage
C Artificial Nails 1 Acrylic Liquid and powder brush-on 10 50 Nails
2 Artificial nail tips 10 50 Nails
3 Nail wraps and repairs 5 20 Nails
Additional training may include professional ethics personal hygiene good grooming and normal clean up duties Training requires keeping student records desk and reception and the care and styling of wigs it may also include not more than sixty (60) hours of credit for field trips Such field trips must be under the direct supervision of a licensed cosmetology instructor the date time and description of the field trip shall be recorded on studentrsquos daily record
COURSE DESCRIPTION ndash 1600 HOURS -- COSMETOLOGY COURSE
The purpose of WAcademy of Salon amp Spa course is to train all students in both theory and practical experience that will prepare them for immediate employment opportunities The course
12UPDATED 06-27-2012 TO 06-27-2013
will cover all technical and practical operation instruction relating to all practices constituting the art of cosmetology The course is directed toward developing desirable work habits and attitudes with respect to health sanitation and safety and encourages self-reliance readiness to assist others and an ethical approach to this profession
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (CIP 332271-0110)
1 To train students in basic cosmetology skills successfully pass the State Board of Licensure Exam and prepare them for a successful career as hairstylists salon managers hair colorists salon owners product demonstrators and after working three years in the profession instructors
2 To enhance our profession with skilled individuals ready to use the education received while training in school
3 To develop good work habits to ensure a successful career 4 To promote a professional attitude for cosmetologists
PRE ndash GRADUATION REQUIREMENTS
All Cosmetology students are required to begin the process of applying for state licensure at 1150 hours Pre-graduation requirements include having 75 of your workbook completed a GPA of 80 or better and a minimum attendance record of 90 Upon completion of 1200 hours students will be required to complete the Department of Consumer Affairs pre-application The preshyapplication requires each student to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the applicable Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $12500 All cosmetology students must complete 1 pre app exams with a passing rate of 80 or better
GRADUATION REQUIREMENTS
All cosmetology students are required to complete 1600 hours of instruction A student is awarded a Certificate of Completion certifying their graduation upon completing the required theory and practical hours (1600) with a minimum 80 GPA Cosmetology students are required to pre-apply to the California Department of Consumer Affairs for their licensure exam at 1200 hours WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate State California Department of Consumer Affairs Licensure Examinations All student workbooks must be completed and turned into their instructor At this point all institutional charges and fees must be paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
A cosmetology graduate will be granted a license by the Department of Consumer Affairs after the individual has successfully completed the required hours and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination The Applicant and the model must have a validcurrent California Drivers License California ID or validcurrent Passport and a copy of their Social Security card Examination sites are located in Fairfield and Glendale California Transportation to
13UPDATED 06-27-2012 TO 06-27-2013
the examination site is the responsibility of the graduate Once the student has become licensed they must renew their license every two (2) years
COSMETOLOGY COURSE OUTLINE DESCRIPTION OF COURSE
A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of planned curriculum theory and clinical experiences
B The curriculum is organized in a progressive sequence which is intended to prepare graduates for entry level into the cosmetology profession
COURSE GOALS Upon completion of the Cosmetology Course the students shall have achieved and maintained an 80 average GPA on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Cosmetology License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as the practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing cosmetology profession
COURSE FORMAT The Cosmetology Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theory which builds the foundation that plays an important role in the underlying success of the Cosmetologist A thorough understanding of all aspects of cosmetology helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional hair care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the cosmetology curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related videos and detailed illustrated handouts They will be expected to utilize the videos and illustrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence needed to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING 14UPDATED 06-27-2012 TO 06-27-2013
Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and with the discipline necessary to compete with veteran technicians
TEXTBOOKS
A Salon Fundamentals Pivot Point B Artist Access Pivot Point
REFERENCES
A Creative Color 2ND Edition B The Professional Cosmetologist C Tapes by Redken Milady CVS KMS Matrix etc D Salon Management by Milady E 28 Styles for Student Practices F Dictionary of Cosmetology G Retailing in the Hairstyling World H Science and Beauty IV I Beauty Culture Theory and Practical J Professional Guide to Skin Care K Beyond Hair the Ultimate Makeover Book Miladyrsquos Standard Text Book 2009 L Miladyrsquos Standard Theory Workbook 2009 M Miladyrsquos Standard State Exam Review Book for Cosmetology 2009 N Miladyrsquos Standard Practical Workbook 2009 AND O Miladyrsquos CD State Test Review P Redken Science and Beauty II Q Salon Solutions
GRADING A Achievements are evaluated by means of Quantitative written and Qualitative practical
exams The exams are based on the theory and practice of cosmetology B Written tests require demonstrations of competency for the required comprehension and
knowledge of 1 Theory 2 Principals 3 Practice of Cosmetology
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION A Students are monitored with progress reports monthly to assist in keeping students on track
If the students are not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
15UPDATED 06-27-2012 TO 06-27-2013
B Evaluations are performed at 200 400 800 and 1200 and clock hours C Evaluations for Satisfactory progress for eligibility of financial aid will be evaluated at0- 450
451- 900 901-1200 AND 1201-1600 C Prior to Completion (1150) the instructor will make certain the studentrsquos graduation
requirements have been met and to set up the studentrsquos mock state board exam training D Final Evaluation (1500) the student will hand in their job seeking cards and interview analysis
forms E Exit interview and graduation survey
TOPICS SUBJECT
ACCEPTABILITY
Barbering amp Cosmetology Act and the State Boardrsquos Rules amp RegulationsSalon Management Business Techniques Communication Human Relations Professional Development Career Development
OBJECTIVE RELATED MATERIAL LEVEL OF
Familiarization with laws Definitions classifications 80 Minimum relating to practice as registrations exam fees Score on Written an applicable student reciprocity and sanitary Exam and licensed regulations Board cosmetologist powers duties Interaction with the appointments terms and public skills in public compensation Personal relations techniques of hygiene grooming poise selling and professional personality development services professional ethics laws recommendations and insurance payroll basic salon deductions salon opening management and layout salesmanship techniques and advertisement
business operation and personnel management business records and supplies first aid booking appointments and patron reception employment application and resume and obtaining employment
Additional Hours Beginning at 1400 hours students will enter the 200-hour employment preparedness part of their program
This portion of the program 80 Minimum will include training both Score on Written on and off campus The and Practical training will include job Exams 100 interviews hair shows and participation classes weekly state board practical training professional ethics personal hygiene good grooming salesmanship normal clean-up duties guest recordkeeping desk and reception assistance and labproduct experience
16UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Cosmetic Chemistry Familiarization with Elements compounds 80 Minimum basic structure and mixtures acids base salts Score on Written purpose of cosmetic pH scale and water Exam nail hair and skin care chemistry application of preparations and cosmetics terminology used Provide elementary knowledge on chemical makeup peels and the physical and chemical changes of matter
Students will understand Theory Of Electricity In the basic principles of Students will garner much 80 Minimum Cosmetology electrical current information from the Score on Written
operating electrical theory class Exam devices and various demonstration of the safety precautions used proper use of equipment when operating and practicing safety electrical equipment precautions
Disinfection Sanitation Learn necessary Sanitary sterilization and 80 Minimum sanitary conditions for disinfectant rules and Score on Written practice of methods bacteriology Exam 80 cosmetology and the wet and dry sanitizing Minimum Score on prevention of infectious chemical agents used a Minimum of 10 and contagious and safety precautions Practical diseases Applications
Bacteriology Anatomy Physiology Mastering the structure Systems skeletal 80 Minimum
and science of muscular nervous Score on Written functions of the human circulatory digestive Exam body and all of its endocrine excretory and systems respiratory structure cells
tissues and organs
Wet Hair Styling Mastering procedural Preparation shampoo and 80 Minimum steps to cleansing and rinse types litmus paper Score on Written conditioning models procedures Exam Familiarization with chemistry of shampoos 80 Minimum equipment and safety precautions Score on all practicing wet brushing techniques and Practical hairstyling Learning manipulations Guide Applications how to comb out hair Points type of curls type into styles specified by of rollers shaping type
17UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
the patron and methods of waving parts and equipment Basic ruffled and locked-in comb-outs lifting and rolling the brush back brushing backcombing for large and small head looks Safety Precautions and Sanitation
Thermal Hair Styling Mastering procedural Working with various 80 Minimum uses of equipment products hot combs Score on Written styling with thermal curling irons (stove and Exam80 heating equipment electric) ceramic irons flat Minimum Score on analyzing hair product irons blow dryers safety a minimum of 40 knowledge precautions with use of thermal styles and
equipment 20 PressCurl Practical Applications
Permanent Waving Proficiency with waving Introduction scalp and 80 Minimum lotions and performing hair analysis blocking and Score on Written permanents Familiarity wave formations curling Exam Use of with chemical relaxing rods chemicals rolling proper safety process curls and and testing curls precautions and products used application of lotion proper steps to
processing and complete and neutralization procedures permanent wave safety precautions and in 2 hours or less special problems and application of
relaxer in 20 minutes 80
Minimum Score on Practical
Applications
Chemical Proficiency with hair Students will learn to work 80 Minimum Straightening analysis the use of with different products and Score on Written
chemicals and hair types to get the Exam 80 production knowledge desired effect in Minimum Score on
18UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Haircutting Demonstrated use of proper implements for hair shaping and cutting Correctly shape and cut hair using scissors andor razor
straightening hair including sodium hydroxide and other base solutions Students will analyze hair prior to chemical use Safety Precautions and Sanitation Implements definitions methods of tapering cutting shaping and shingling haircut types and procedures and safety precautions
25 Practical Applications
80 Minimum Score on Written Exam Use of proper techniques and safety precautions to cut hair in 20-25 minutes with the razor and 25-30 minutes with scissors 80 Minimum Score on 80 Practical Applications
ACCEPTABILITY
Hair Coloring and Bleaching
Scalp and Hair Treatments
Facials Learning procedures 80 Minimum and movements for Score on Written giving facials Learning Exam Using procedures for manual proper steps and electrical and to give a facial in chemical facials one hour or less
UPDATED 06-27-2012 TO 06-27-2013 19
Familiarization with hair coloring and bleaching concepts
Learning the benefits of and performing of scalp and hair treatments Familiarization with disorders and diseases of scalp and hair
Introduction color classifications and selection tests and safety precautions coloring preliminaries bleaching and toners color application and special effects
Introduction preparation manipulations high frequency and heat caps procedures for scalp treatments disorders and diseases of scalp and hair Proper Sanitation and Safety Precautions
80 Minimum Score on Written Exam Use of proper safety precautions following directions and application of color to hair 80 Minimum Score on 50 Color and 20 Bleach Practical Applications 80 Minimum Score on Written Exam Perform proper steps for scalp treatment in 30 minutes or less 80 Minimum Score on 20 Practical Applications
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
will cover all technical and practical operation instruction relating to all practices constituting the art of cosmetology The course is directed toward developing desirable work habits and attitudes with respect to health sanitation and safety and encourages self-reliance readiness to assist others and an ethical approach to this profession
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (CIP 332271-0110)
1 To train students in basic cosmetology skills successfully pass the State Board of Licensure Exam and prepare them for a successful career as hairstylists salon managers hair colorists salon owners product demonstrators and after working three years in the profession instructors
2 To enhance our profession with skilled individuals ready to use the education received while training in school
3 To develop good work habits to ensure a successful career 4 To promote a professional attitude for cosmetologists
PRE ndash GRADUATION REQUIREMENTS
All Cosmetology students are required to begin the process of applying for state licensure at 1150 hours Pre-graduation requirements include having 75 of your workbook completed a GPA of 80 or better and a minimum attendance record of 90 Upon completion of 1200 hours students will be required to complete the Department of Consumer Affairs pre-application The preshyapplication requires each student to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the applicable Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $12500 All cosmetology students must complete 1 pre app exams with a passing rate of 80 or better
GRADUATION REQUIREMENTS
All cosmetology students are required to complete 1600 hours of instruction A student is awarded a Certificate of Completion certifying their graduation upon completing the required theory and practical hours (1600) with a minimum 80 GPA Cosmetology students are required to pre-apply to the California Department of Consumer Affairs for their licensure exam at 1200 hours WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate State California Department of Consumer Affairs Licensure Examinations All student workbooks must be completed and turned into their instructor At this point all institutional charges and fees must be paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
A cosmetology graduate will be granted a license by the Department of Consumer Affairs after the individual has successfully completed the required hours and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination The Applicant and the model must have a validcurrent California Drivers License California ID or validcurrent Passport and a copy of their Social Security card Examination sites are located in Fairfield and Glendale California Transportation to
13UPDATED 06-27-2012 TO 06-27-2013
the examination site is the responsibility of the graduate Once the student has become licensed they must renew their license every two (2) years
COSMETOLOGY COURSE OUTLINE DESCRIPTION OF COURSE
A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of planned curriculum theory and clinical experiences
B The curriculum is organized in a progressive sequence which is intended to prepare graduates for entry level into the cosmetology profession
COURSE GOALS Upon completion of the Cosmetology Course the students shall have achieved and maintained an 80 average GPA on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Cosmetology License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as the practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing cosmetology profession
COURSE FORMAT The Cosmetology Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theory which builds the foundation that plays an important role in the underlying success of the Cosmetologist A thorough understanding of all aspects of cosmetology helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional hair care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the cosmetology curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related videos and detailed illustrated handouts They will be expected to utilize the videos and illustrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence needed to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING 14UPDATED 06-27-2012 TO 06-27-2013
Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and with the discipline necessary to compete with veteran technicians
TEXTBOOKS
A Salon Fundamentals Pivot Point B Artist Access Pivot Point
REFERENCES
A Creative Color 2ND Edition B The Professional Cosmetologist C Tapes by Redken Milady CVS KMS Matrix etc D Salon Management by Milady E 28 Styles for Student Practices F Dictionary of Cosmetology G Retailing in the Hairstyling World H Science and Beauty IV I Beauty Culture Theory and Practical J Professional Guide to Skin Care K Beyond Hair the Ultimate Makeover Book Miladyrsquos Standard Text Book 2009 L Miladyrsquos Standard Theory Workbook 2009 M Miladyrsquos Standard State Exam Review Book for Cosmetology 2009 N Miladyrsquos Standard Practical Workbook 2009 AND O Miladyrsquos CD State Test Review P Redken Science and Beauty II Q Salon Solutions
GRADING A Achievements are evaluated by means of Quantitative written and Qualitative practical
exams The exams are based on the theory and practice of cosmetology B Written tests require demonstrations of competency for the required comprehension and
knowledge of 1 Theory 2 Principals 3 Practice of Cosmetology
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION A Students are monitored with progress reports monthly to assist in keeping students on track
If the students are not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
15UPDATED 06-27-2012 TO 06-27-2013
B Evaluations are performed at 200 400 800 and 1200 and clock hours C Evaluations for Satisfactory progress for eligibility of financial aid will be evaluated at0- 450
451- 900 901-1200 AND 1201-1600 C Prior to Completion (1150) the instructor will make certain the studentrsquos graduation
requirements have been met and to set up the studentrsquos mock state board exam training D Final Evaluation (1500) the student will hand in their job seeking cards and interview analysis
forms E Exit interview and graduation survey
TOPICS SUBJECT
ACCEPTABILITY
Barbering amp Cosmetology Act and the State Boardrsquos Rules amp RegulationsSalon Management Business Techniques Communication Human Relations Professional Development Career Development
OBJECTIVE RELATED MATERIAL LEVEL OF
Familiarization with laws Definitions classifications 80 Minimum relating to practice as registrations exam fees Score on Written an applicable student reciprocity and sanitary Exam and licensed regulations Board cosmetologist powers duties Interaction with the appointments terms and public skills in public compensation Personal relations techniques of hygiene grooming poise selling and professional personality development services professional ethics laws recommendations and insurance payroll basic salon deductions salon opening management and layout salesmanship techniques and advertisement
business operation and personnel management business records and supplies first aid booking appointments and patron reception employment application and resume and obtaining employment
Additional Hours Beginning at 1400 hours students will enter the 200-hour employment preparedness part of their program
This portion of the program 80 Minimum will include training both Score on Written on and off campus The and Practical training will include job Exams 100 interviews hair shows and participation classes weekly state board practical training professional ethics personal hygiene good grooming salesmanship normal clean-up duties guest recordkeeping desk and reception assistance and labproduct experience
16UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Cosmetic Chemistry Familiarization with Elements compounds 80 Minimum basic structure and mixtures acids base salts Score on Written purpose of cosmetic pH scale and water Exam nail hair and skin care chemistry application of preparations and cosmetics terminology used Provide elementary knowledge on chemical makeup peels and the physical and chemical changes of matter
Students will understand Theory Of Electricity In the basic principles of Students will garner much 80 Minimum Cosmetology electrical current information from the Score on Written
operating electrical theory class Exam devices and various demonstration of the safety precautions used proper use of equipment when operating and practicing safety electrical equipment precautions
Disinfection Sanitation Learn necessary Sanitary sterilization and 80 Minimum sanitary conditions for disinfectant rules and Score on Written practice of methods bacteriology Exam 80 cosmetology and the wet and dry sanitizing Minimum Score on prevention of infectious chemical agents used a Minimum of 10 and contagious and safety precautions Practical diseases Applications
Bacteriology Anatomy Physiology Mastering the structure Systems skeletal 80 Minimum
and science of muscular nervous Score on Written functions of the human circulatory digestive Exam body and all of its endocrine excretory and systems respiratory structure cells
tissues and organs
Wet Hair Styling Mastering procedural Preparation shampoo and 80 Minimum steps to cleansing and rinse types litmus paper Score on Written conditioning models procedures Exam Familiarization with chemistry of shampoos 80 Minimum equipment and safety precautions Score on all practicing wet brushing techniques and Practical hairstyling Learning manipulations Guide Applications how to comb out hair Points type of curls type into styles specified by of rollers shaping type
17UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
the patron and methods of waving parts and equipment Basic ruffled and locked-in comb-outs lifting and rolling the brush back brushing backcombing for large and small head looks Safety Precautions and Sanitation
Thermal Hair Styling Mastering procedural Working with various 80 Minimum uses of equipment products hot combs Score on Written styling with thermal curling irons (stove and Exam80 heating equipment electric) ceramic irons flat Minimum Score on analyzing hair product irons blow dryers safety a minimum of 40 knowledge precautions with use of thermal styles and
equipment 20 PressCurl Practical Applications
Permanent Waving Proficiency with waving Introduction scalp and 80 Minimum lotions and performing hair analysis blocking and Score on Written permanents Familiarity wave formations curling Exam Use of with chemical relaxing rods chemicals rolling proper safety process curls and and testing curls precautions and products used application of lotion proper steps to
processing and complete and neutralization procedures permanent wave safety precautions and in 2 hours or less special problems and application of
relaxer in 20 minutes 80
Minimum Score on Practical
Applications
Chemical Proficiency with hair Students will learn to work 80 Minimum Straightening analysis the use of with different products and Score on Written
chemicals and hair types to get the Exam 80 production knowledge desired effect in Minimum Score on
18UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Haircutting Demonstrated use of proper implements for hair shaping and cutting Correctly shape and cut hair using scissors andor razor
straightening hair including sodium hydroxide and other base solutions Students will analyze hair prior to chemical use Safety Precautions and Sanitation Implements definitions methods of tapering cutting shaping and shingling haircut types and procedures and safety precautions
25 Practical Applications
80 Minimum Score on Written Exam Use of proper techniques and safety precautions to cut hair in 20-25 minutes with the razor and 25-30 minutes with scissors 80 Minimum Score on 80 Practical Applications
ACCEPTABILITY
Hair Coloring and Bleaching
Scalp and Hair Treatments
Facials Learning procedures 80 Minimum and movements for Score on Written giving facials Learning Exam Using procedures for manual proper steps and electrical and to give a facial in chemical facials one hour or less
UPDATED 06-27-2012 TO 06-27-2013 19
Familiarization with hair coloring and bleaching concepts
Learning the benefits of and performing of scalp and hair treatments Familiarization with disorders and diseases of scalp and hair
Introduction color classifications and selection tests and safety precautions coloring preliminaries bleaching and toners color application and special effects
Introduction preparation manipulations high frequency and heat caps procedures for scalp treatments disorders and diseases of scalp and hair Proper Sanitation and Safety Precautions
80 Minimum Score on Written Exam Use of proper safety precautions following directions and application of color to hair 80 Minimum Score on 50 Color and 20 Bleach Practical Applications 80 Minimum Score on Written Exam Perform proper steps for scalp treatment in 30 minutes or less 80 Minimum Score on 20 Practical Applications
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
the examination site is the responsibility of the graduate Once the student has become licensed they must renew their license every two (2) years
COSMETOLOGY COURSE OUTLINE DESCRIPTION OF COURSE
A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of planned curriculum theory and clinical experiences
B The curriculum is organized in a progressive sequence which is intended to prepare graduates for entry level into the cosmetology profession
COURSE GOALS Upon completion of the Cosmetology Course the students shall have achieved and maintained an 80 average GPA on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Cosmetology License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as the practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing cosmetology profession
COURSE FORMAT The Cosmetology Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theory which builds the foundation that plays an important role in the underlying success of the Cosmetologist A thorough understanding of all aspects of cosmetology helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional hair care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the cosmetology curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related videos and detailed illustrated handouts They will be expected to utilize the videos and illustrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence needed to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING 14UPDATED 06-27-2012 TO 06-27-2013
Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and with the discipline necessary to compete with veteran technicians
TEXTBOOKS
A Salon Fundamentals Pivot Point B Artist Access Pivot Point
REFERENCES
A Creative Color 2ND Edition B The Professional Cosmetologist C Tapes by Redken Milady CVS KMS Matrix etc D Salon Management by Milady E 28 Styles for Student Practices F Dictionary of Cosmetology G Retailing in the Hairstyling World H Science and Beauty IV I Beauty Culture Theory and Practical J Professional Guide to Skin Care K Beyond Hair the Ultimate Makeover Book Miladyrsquos Standard Text Book 2009 L Miladyrsquos Standard Theory Workbook 2009 M Miladyrsquos Standard State Exam Review Book for Cosmetology 2009 N Miladyrsquos Standard Practical Workbook 2009 AND O Miladyrsquos CD State Test Review P Redken Science and Beauty II Q Salon Solutions
GRADING A Achievements are evaluated by means of Quantitative written and Qualitative practical
exams The exams are based on the theory and practice of cosmetology B Written tests require demonstrations of competency for the required comprehension and
knowledge of 1 Theory 2 Principals 3 Practice of Cosmetology
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION A Students are monitored with progress reports monthly to assist in keeping students on track
If the students are not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
15UPDATED 06-27-2012 TO 06-27-2013
B Evaluations are performed at 200 400 800 and 1200 and clock hours C Evaluations for Satisfactory progress for eligibility of financial aid will be evaluated at0- 450
451- 900 901-1200 AND 1201-1600 C Prior to Completion (1150) the instructor will make certain the studentrsquos graduation
requirements have been met and to set up the studentrsquos mock state board exam training D Final Evaluation (1500) the student will hand in their job seeking cards and interview analysis
forms E Exit interview and graduation survey
TOPICS SUBJECT
ACCEPTABILITY
Barbering amp Cosmetology Act and the State Boardrsquos Rules amp RegulationsSalon Management Business Techniques Communication Human Relations Professional Development Career Development
OBJECTIVE RELATED MATERIAL LEVEL OF
Familiarization with laws Definitions classifications 80 Minimum relating to practice as registrations exam fees Score on Written an applicable student reciprocity and sanitary Exam and licensed regulations Board cosmetologist powers duties Interaction with the appointments terms and public skills in public compensation Personal relations techniques of hygiene grooming poise selling and professional personality development services professional ethics laws recommendations and insurance payroll basic salon deductions salon opening management and layout salesmanship techniques and advertisement
business operation and personnel management business records and supplies first aid booking appointments and patron reception employment application and resume and obtaining employment
Additional Hours Beginning at 1400 hours students will enter the 200-hour employment preparedness part of their program
This portion of the program 80 Minimum will include training both Score on Written on and off campus The and Practical training will include job Exams 100 interviews hair shows and participation classes weekly state board practical training professional ethics personal hygiene good grooming salesmanship normal clean-up duties guest recordkeeping desk and reception assistance and labproduct experience
16UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Cosmetic Chemistry Familiarization with Elements compounds 80 Minimum basic structure and mixtures acids base salts Score on Written purpose of cosmetic pH scale and water Exam nail hair and skin care chemistry application of preparations and cosmetics terminology used Provide elementary knowledge on chemical makeup peels and the physical and chemical changes of matter
Students will understand Theory Of Electricity In the basic principles of Students will garner much 80 Minimum Cosmetology electrical current information from the Score on Written
operating electrical theory class Exam devices and various demonstration of the safety precautions used proper use of equipment when operating and practicing safety electrical equipment precautions
Disinfection Sanitation Learn necessary Sanitary sterilization and 80 Minimum sanitary conditions for disinfectant rules and Score on Written practice of methods bacteriology Exam 80 cosmetology and the wet and dry sanitizing Minimum Score on prevention of infectious chemical agents used a Minimum of 10 and contagious and safety precautions Practical diseases Applications
Bacteriology Anatomy Physiology Mastering the structure Systems skeletal 80 Minimum
and science of muscular nervous Score on Written functions of the human circulatory digestive Exam body and all of its endocrine excretory and systems respiratory structure cells
tissues and organs
Wet Hair Styling Mastering procedural Preparation shampoo and 80 Minimum steps to cleansing and rinse types litmus paper Score on Written conditioning models procedures Exam Familiarization with chemistry of shampoos 80 Minimum equipment and safety precautions Score on all practicing wet brushing techniques and Practical hairstyling Learning manipulations Guide Applications how to comb out hair Points type of curls type into styles specified by of rollers shaping type
17UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
the patron and methods of waving parts and equipment Basic ruffled and locked-in comb-outs lifting and rolling the brush back brushing backcombing for large and small head looks Safety Precautions and Sanitation
Thermal Hair Styling Mastering procedural Working with various 80 Minimum uses of equipment products hot combs Score on Written styling with thermal curling irons (stove and Exam80 heating equipment electric) ceramic irons flat Minimum Score on analyzing hair product irons blow dryers safety a minimum of 40 knowledge precautions with use of thermal styles and
equipment 20 PressCurl Practical Applications
Permanent Waving Proficiency with waving Introduction scalp and 80 Minimum lotions and performing hair analysis blocking and Score on Written permanents Familiarity wave formations curling Exam Use of with chemical relaxing rods chemicals rolling proper safety process curls and and testing curls precautions and products used application of lotion proper steps to
processing and complete and neutralization procedures permanent wave safety precautions and in 2 hours or less special problems and application of
relaxer in 20 minutes 80
Minimum Score on Practical
Applications
Chemical Proficiency with hair Students will learn to work 80 Minimum Straightening analysis the use of with different products and Score on Written
chemicals and hair types to get the Exam 80 production knowledge desired effect in Minimum Score on
18UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Haircutting Demonstrated use of proper implements for hair shaping and cutting Correctly shape and cut hair using scissors andor razor
straightening hair including sodium hydroxide and other base solutions Students will analyze hair prior to chemical use Safety Precautions and Sanitation Implements definitions methods of tapering cutting shaping and shingling haircut types and procedures and safety precautions
25 Practical Applications
80 Minimum Score on Written Exam Use of proper techniques and safety precautions to cut hair in 20-25 minutes with the razor and 25-30 minutes with scissors 80 Minimum Score on 80 Practical Applications
ACCEPTABILITY
Hair Coloring and Bleaching
Scalp and Hair Treatments
Facials Learning procedures 80 Minimum and movements for Score on Written giving facials Learning Exam Using procedures for manual proper steps and electrical and to give a facial in chemical facials one hour or less
UPDATED 06-27-2012 TO 06-27-2013 19
Familiarization with hair coloring and bleaching concepts
Learning the benefits of and performing of scalp and hair treatments Familiarization with disorders and diseases of scalp and hair
Introduction color classifications and selection tests and safety precautions coloring preliminaries bleaching and toners color application and special effects
Introduction preparation manipulations high frequency and heat caps procedures for scalp treatments disorders and diseases of scalp and hair Proper Sanitation and Safety Precautions
80 Minimum Score on Written Exam Use of proper safety precautions following directions and application of color to hair 80 Minimum Score on 50 Color and 20 Bleach Practical Applications 80 Minimum Score on Written Exam Perform proper steps for scalp treatment in 30 minutes or less 80 Minimum Score on 20 Practical Applications
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and with the discipline necessary to compete with veteran technicians
TEXTBOOKS
A Salon Fundamentals Pivot Point B Artist Access Pivot Point
REFERENCES
A Creative Color 2ND Edition B The Professional Cosmetologist C Tapes by Redken Milady CVS KMS Matrix etc D Salon Management by Milady E 28 Styles for Student Practices F Dictionary of Cosmetology G Retailing in the Hairstyling World H Science and Beauty IV I Beauty Culture Theory and Practical J Professional Guide to Skin Care K Beyond Hair the Ultimate Makeover Book Miladyrsquos Standard Text Book 2009 L Miladyrsquos Standard Theory Workbook 2009 M Miladyrsquos Standard State Exam Review Book for Cosmetology 2009 N Miladyrsquos Standard Practical Workbook 2009 AND O Miladyrsquos CD State Test Review P Redken Science and Beauty II Q Salon Solutions
GRADING A Achievements are evaluated by means of Quantitative written and Qualitative practical
exams The exams are based on the theory and practice of cosmetology B Written tests require demonstrations of competency for the required comprehension and
knowledge of 1 Theory 2 Principals 3 Practice of Cosmetology
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION A Students are monitored with progress reports monthly to assist in keeping students on track
If the students are not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
15UPDATED 06-27-2012 TO 06-27-2013
B Evaluations are performed at 200 400 800 and 1200 and clock hours C Evaluations for Satisfactory progress for eligibility of financial aid will be evaluated at0- 450
451- 900 901-1200 AND 1201-1600 C Prior to Completion (1150) the instructor will make certain the studentrsquos graduation
requirements have been met and to set up the studentrsquos mock state board exam training D Final Evaluation (1500) the student will hand in their job seeking cards and interview analysis
forms E Exit interview and graduation survey
TOPICS SUBJECT
ACCEPTABILITY
Barbering amp Cosmetology Act and the State Boardrsquos Rules amp RegulationsSalon Management Business Techniques Communication Human Relations Professional Development Career Development
OBJECTIVE RELATED MATERIAL LEVEL OF
Familiarization with laws Definitions classifications 80 Minimum relating to practice as registrations exam fees Score on Written an applicable student reciprocity and sanitary Exam and licensed regulations Board cosmetologist powers duties Interaction with the appointments terms and public skills in public compensation Personal relations techniques of hygiene grooming poise selling and professional personality development services professional ethics laws recommendations and insurance payroll basic salon deductions salon opening management and layout salesmanship techniques and advertisement
business operation and personnel management business records and supplies first aid booking appointments and patron reception employment application and resume and obtaining employment
Additional Hours Beginning at 1400 hours students will enter the 200-hour employment preparedness part of their program
This portion of the program 80 Minimum will include training both Score on Written on and off campus The and Practical training will include job Exams 100 interviews hair shows and participation classes weekly state board practical training professional ethics personal hygiene good grooming salesmanship normal clean-up duties guest recordkeeping desk and reception assistance and labproduct experience
16UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Cosmetic Chemistry Familiarization with Elements compounds 80 Minimum basic structure and mixtures acids base salts Score on Written purpose of cosmetic pH scale and water Exam nail hair and skin care chemistry application of preparations and cosmetics terminology used Provide elementary knowledge on chemical makeup peels and the physical and chemical changes of matter
Students will understand Theory Of Electricity In the basic principles of Students will garner much 80 Minimum Cosmetology electrical current information from the Score on Written
operating electrical theory class Exam devices and various demonstration of the safety precautions used proper use of equipment when operating and practicing safety electrical equipment precautions
Disinfection Sanitation Learn necessary Sanitary sterilization and 80 Minimum sanitary conditions for disinfectant rules and Score on Written practice of methods bacteriology Exam 80 cosmetology and the wet and dry sanitizing Minimum Score on prevention of infectious chemical agents used a Minimum of 10 and contagious and safety precautions Practical diseases Applications
Bacteriology Anatomy Physiology Mastering the structure Systems skeletal 80 Minimum
and science of muscular nervous Score on Written functions of the human circulatory digestive Exam body and all of its endocrine excretory and systems respiratory structure cells
tissues and organs
Wet Hair Styling Mastering procedural Preparation shampoo and 80 Minimum steps to cleansing and rinse types litmus paper Score on Written conditioning models procedures Exam Familiarization with chemistry of shampoos 80 Minimum equipment and safety precautions Score on all practicing wet brushing techniques and Practical hairstyling Learning manipulations Guide Applications how to comb out hair Points type of curls type into styles specified by of rollers shaping type
17UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
the patron and methods of waving parts and equipment Basic ruffled and locked-in comb-outs lifting and rolling the brush back brushing backcombing for large and small head looks Safety Precautions and Sanitation
Thermal Hair Styling Mastering procedural Working with various 80 Minimum uses of equipment products hot combs Score on Written styling with thermal curling irons (stove and Exam80 heating equipment electric) ceramic irons flat Minimum Score on analyzing hair product irons blow dryers safety a minimum of 40 knowledge precautions with use of thermal styles and
equipment 20 PressCurl Practical Applications
Permanent Waving Proficiency with waving Introduction scalp and 80 Minimum lotions and performing hair analysis blocking and Score on Written permanents Familiarity wave formations curling Exam Use of with chemical relaxing rods chemicals rolling proper safety process curls and and testing curls precautions and products used application of lotion proper steps to
processing and complete and neutralization procedures permanent wave safety precautions and in 2 hours or less special problems and application of
relaxer in 20 minutes 80
Minimum Score on Practical
Applications
Chemical Proficiency with hair Students will learn to work 80 Minimum Straightening analysis the use of with different products and Score on Written
chemicals and hair types to get the Exam 80 production knowledge desired effect in Minimum Score on
18UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Haircutting Demonstrated use of proper implements for hair shaping and cutting Correctly shape and cut hair using scissors andor razor
straightening hair including sodium hydroxide and other base solutions Students will analyze hair prior to chemical use Safety Precautions and Sanitation Implements definitions methods of tapering cutting shaping and shingling haircut types and procedures and safety precautions
25 Practical Applications
80 Minimum Score on Written Exam Use of proper techniques and safety precautions to cut hair in 20-25 minutes with the razor and 25-30 minutes with scissors 80 Minimum Score on 80 Practical Applications
ACCEPTABILITY
Hair Coloring and Bleaching
Scalp and Hair Treatments
Facials Learning procedures 80 Minimum and movements for Score on Written giving facials Learning Exam Using procedures for manual proper steps and electrical and to give a facial in chemical facials one hour or less
UPDATED 06-27-2012 TO 06-27-2013 19
Familiarization with hair coloring and bleaching concepts
Learning the benefits of and performing of scalp and hair treatments Familiarization with disorders and diseases of scalp and hair
Introduction color classifications and selection tests and safety precautions coloring preliminaries bleaching and toners color application and special effects
Introduction preparation manipulations high frequency and heat caps procedures for scalp treatments disorders and diseases of scalp and hair Proper Sanitation and Safety Precautions
80 Minimum Score on Written Exam Use of proper safety precautions following directions and application of color to hair 80 Minimum Score on 50 Color and 20 Bleach Practical Applications 80 Minimum Score on Written Exam Perform proper steps for scalp treatment in 30 minutes or less 80 Minimum Score on 20 Practical Applications
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
B Evaluations are performed at 200 400 800 and 1200 and clock hours C Evaluations for Satisfactory progress for eligibility of financial aid will be evaluated at0- 450
451- 900 901-1200 AND 1201-1600 C Prior to Completion (1150) the instructor will make certain the studentrsquos graduation
requirements have been met and to set up the studentrsquos mock state board exam training D Final Evaluation (1500) the student will hand in their job seeking cards and interview analysis
forms E Exit interview and graduation survey
TOPICS SUBJECT
ACCEPTABILITY
Barbering amp Cosmetology Act and the State Boardrsquos Rules amp RegulationsSalon Management Business Techniques Communication Human Relations Professional Development Career Development
OBJECTIVE RELATED MATERIAL LEVEL OF
Familiarization with laws Definitions classifications 80 Minimum relating to practice as registrations exam fees Score on Written an applicable student reciprocity and sanitary Exam and licensed regulations Board cosmetologist powers duties Interaction with the appointments terms and public skills in public compensation Personal relations techniques of hygiene grooming poise selling and professional personality development services professional ethics laws recommendations and insurance payroll basic salon deductions salon opening management and layout salesmanship techniques and advertisement
business operation and personnel management business records and supplies first aid booking appointments and patron reception employment application and resume and obtaining employment
Additional Hours Beginning at 1400 hours students will enter the 200-hour employment preparedness part of their program
This portion of the program 80 Minimum will include training both Score on Written on and off campus The and Practical training will include job Exams 100 interviews hair shows and participation classes weekly state board practical training professional ethics personal hygiene good grooming salesmanship normal clean-up duties guest recordkeeping desk and reception assistance and labproduct experience
16UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Cosmetic Chemistry Familiarization with Elements compounds 80 Minimum basic structure and mixtures acids base salts Score on Written purpose of cosmetic pH scale and water Exam nail hair and skin care chemistry application of preparations and cosmetics terminology used Provide elementary knowledge on chemical makeup peels and the physical and chemical changes of matter
Students will understand Theory Of Electricity In the basic principles of Students will garner much 80 Minimum Cosmetology electrical current information from the Score on Written
operating electrical theory class Exam devices and various demonstration of the safety precautions used proper use of equipment when operating and practicing safety electrical equipment precautions
Disinfection Sanitation Learn necessary Sanitary sterilization and 80 Minimum sanitary conditions for disinfectant rules and Score on Written practice of methods bacteriology Exam 80 cosmetology and the wet and dry sanitizing Minimum Score on prevention of infectious chemical agents used a Minimum of 10 and contagious and safety precautions Practical diseases Applications
Bacteriology Anatomy Physiology Mastering the structure Systems skeletal 80 Minimum
and science of muscular nervous Score on Written functions of the human circulatory digestive Exam body and all of its endocrine excretory and systems respiratory structure cells
tissues and organs
Wet Hair Styling Mastering procedural Preparation shampoo and 80 Minimum steps to cleansing and rinse types litmus paper Score on Written conditioning models procedures Exam Familiarization with chemistry of shampoos 80 Minimum equipment and safety precautions Score on all practicing wet brushing techniques and Practical hairstyling Learning manipulations Guide Applications how to comb out hair Points type of curls type into styles specified by of rollers shaping type
17UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
the patron and methods of waving parts and equipment Basic ruffled and locked-in comb-outs lifting and rolling the brush back brushing backcombing for large and small head looks Safety Precautions and Sanitation
Thermal Hair Styling Mastering procedural Working with various 80 Minimum uses of equipment products hot combs Score on Written styling with thermal curling irons (stove and Exam80 heating equipment electric) ceramic irons flat Minimum Score on analyzing hair product irons blow dryers safety a minimum of 40 knowledge precautions with use of thermal styles and
equipment 20 PressCurl Practical Applications
Permanent Waving Proficiency with waving Introduction scalp and 80 Minimum lotions and performing hair analysis blocking and Score on Written permanents Familiarity wave formations curling Exam Use of with chemical relaxing rods chemicals rolling proper safety process curls and and testing curls precautions and products used application of lotion proper steps to
processing and complete and neutralization procedures permanent wave safety precautions and in 2 hours or less special problems and application of
relaxer in 20 minutes 80
Minimum Score on Practical
Applications
Chemical Proficiency with hair Students will learn to work 80 Minimum Straightening analysis the use of with different products and Score on Written
chemicals and hair types to get the Exam 80 production knowledge desired effect in Minimum Score on
18UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Haircutting Demonstrated use of proper implements for hair shaping and cutting Correctly shape and cut hair using scissors andor razor
straightening hair including sodium hydroxide and other base solutions Students will analyze hair prior to chemical use Safety Precautions and Sanitation Implements definitions methods of tapering cutting shaping and shingling haircut types and procedures and safety precautions
25 Practical Applications
80 Minimum Score on Written Exam Use of proper techniques and safety precautions to cut hair in 20-25 minutes with the razor and 25-30 minutes with scissors 80 Minimum Score on 80 Practical Applications
ACCEPTABILITY
Hair Coloring and Bleaching
Scalp and Hair Treatments
Facials Learning procedures 80 Minimum and movements for Score on Written giving facials Learning Exam Using procedures for manual proper steps and electrical and to give a facial in chemical facials one hour or less
UPDATED 06-27-2012 TO 06-27-2013 19
Familiarization with hair coloring and bleaching concepts
Learning the benefits of and performing of scalp and hair treatments Familiarization with disorders and diseases of scalp and hair
Introduction color classifications and selection tests and safety precautions coloring preliminaries bleaching and toners color application and special effects
Introduction preparation manipulations high frequency and heat caps procedures for scalp treatments disorders and diseases of scalp and hair Proper Sanitation and Safety Precautions
80 Minimum Score on Written Exam Use of proper safety precautions following directions and application of color to hair 80 Minimum Score on 50 Color and 20 Bleach Practical Applications 80 Minimum Score on Written Exam Perform proper steps for scalp treatment in 30 minutes or less 80 Minimum Score on 20 Practical Applications
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Cosmetic Chemistry Familiarization with Elements compounds 80 Minimum basic structure and mixtures acids base salts Score on Written purpose of cosmetic pH scale and water Exam nail hair and skin care chemistry application of preparations and cosmetics terminology used Provide elementary knowledge on chemical makeup peels and the physical and chemical changes of matter
Students will understand Theory Of Electricity In the basic principles of Students will garner much 80 Minimum Cosmetology electrical current information from the Score on Written
operating electrical theory class Exam devices and various demonstration of the safety precautions used proper use of equipment when operating and practicing safety electrical equipment precautions
Disinfection Sanitation Learn necessary Sanitary sterilization and 80 Minimum sanitary conditions for disinfectant rules and Score on Written practice of methods bacteriology Exam 80 cosmetology and the wet and dry sanitizing Minimum Score on prevention of infectious chemical agents used a Minimum of 10 and contagious and safety precautions Practical diseases Applications
Bacteriology Anatomy Physiology Mastering the structure Systems skeletal 80 Minimum
and science of muscular nervous Score on Written functions of the human circulatory digestive Exam body and all of its endocrine excretory and systems respiratory structure cells
tissues and organs
Wet Hair Styling Mastering procedural Preparation shampoo and 80 Minimum steps to cleansing and rinse types litmus paper Score on Written conditioning models procedures Exam Familiarization with chemistry of shampoos 80 Minimum equipment and safety precautions Score on all practicing wet brushing techniques and Practical hairstyling Learning manipulations Guide Applications how to comb out hair Points type of curls type into styles specified by of rollers shaping type
17UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
the patron and methods of waving parts and equipment Basic ruffled and locked-in comb-outs lifting and rolling the brush back brushing backcombing for large and small head looks Safety Precautions and Sanitation
Thermal Hair Styling Mastering procedural Working with various 80 Minimum uses of equipment products hot combs Score on Written styling with thermal curling irons (stove and Exam80 heating equipment electric) ceramic irons flat Minimum Score on analyzing hair product irons blow dryers safety a minimum of 40 knowledge precautions with use of thermal styles and
equipment 20 PressCurl Practical Applications
Permanent Waving Proficiency with waving Introduction scalp and 80 Minimum lotions and performing hair analysis blocking and Score on Written permanents Familiarity wave formations curling Exam Use of with chemical relaxing rods chemicals rolling proper safety process curls and and testing curls precautions and products used application of lotion proper steps to
processing and complete and neutralization procedures permanent wave safety precautions and in 2 hours or less special problems and application of
relaxer in 20 minutes 80
Minimum Score on Practical
Applications
Chemical Proficiency with hair Students will learn to work 80 Minimum Straightening analysis the use of with different products and Score on Written
chemicals and hair types to get the Exam 80 production knowledge desired effect in Minimum Score on
18UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Haircutting Demonstrated use of proper implements for hair shaping and cutting Correctly shape and cut hair using scissors andor razor
straightening hair including sodium hydroxide and other base solutions Students will analyze hair prior to chemical use Safety Precautions and Sanitation Implements definitions methods of tapering cutting shaping and shingling haircut types and procedures and safety precautions
25 Practical Applications
80 Minimum Score on Written Exam Use of proper techniques and safety precautions to cut hair in 20-25 minutes with the razor and 25-30 minutes with scissors 80 Minimum Score on 80 Practical Applications
ACCEPTABILITY
Hair Coloring and Bleaching
Scalp and Hair Treatments
Facials Learning procedures 80 Minimum and movements for Score on Written giving facials Learning Exam Using procedures for manual proper steps and electrical and to give a facial in chemical facials one hour or less
UPDATED 06-27-2012 TO 06-27-2013 19
Familiarization with hair coloring and bleaching concepts
Learning the benefits of and performing of scalp and hair treatments Familiarization with disorders and diseases of scalp and hair
Introduction color classifications and selection tests and safety precautions coloring preliminaries bleaching and toners color application and special effects
Introduction preparation manipulations high frequency and heat caps procedures for scalp treatments disorders and diseases of scalp and hair Proper Sanitation and Safety Precautions
80 Minimum Score on Written Exam Use of proper safety precautions following directions and application of color to hair 80 Minimum Score on 50 Color and 20 Bleach Practical Applications 80 Minimum Score on Written Exam Perform proper steps for scalp treatment in 30 minutes or less 80 Minimum Score on 20 Practical Applications
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
the patron and methods of waving parts and equipment Basic ruffled and locked-in comb-outs lifting and rolling the brush back brushing backcombing for large and small head looks Safety Precautions and Sanitation
Thermal Hair Styling Mastering procedural Working with various 80 Minimum uses of equipment products hot combs Score on Written styling with thermal curling irons (stove and Exam80 heating equipment electric) ceramic irons flat Minimum Score on analyzing hair product irons blow dryers safety a minimum of 40 knowledge precautions with use of thermal styles and
equipment 20 PressCurl Practical Applications
Permanent Waving Proficiency with waving Introduction scalp and 80 Minimum lotions and performing hair analysis blocking and Score on Written permanents Familiarity wave formations curling Exam Use of with chemical relaxing rods chemicals rolling proper safety process curls and and testing curls precautions and products used application of lotion proper steps to
processing and complete and neutralization procedures permanent wave safety precautions and in 2 hours or less special problems and application of
relaxer in 20 minutes 80
Minimum Score on Practical
Applications
Chemical Proficiency with hair Students will learn to work 80 Minimum Straightening analysis the use of with different products and Score on Written
chemicals and hair types to get the Exam 80 production knowledge desired effect in Minimum Score on
18UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Haircutting Demonstrated use of proper implements for hair shaping and cutting Correctly shape and cut hair using scissors andor razor
straightening hair including sodium hydroxide and other base solutions Students will analyze hair prior to chemical use Safety Precautions and Sanitation Implements definitions methods of tapering cutting shaping and shingling haircut types and procedures and safety precautions
25 Practical Applications
80 Minimum Score on Written Exam Use of proper techniques and safety precautions to cut hair in 20-25 minutes with the razor and 25-30 minutes with scissors 80 Minimum Score on 80 Practical Applications
ACCEPTABILITY
Hair Coloring and Bleaching
Scalp and Hair Treatments
Facials Learning procedures 80 Minimum and movements for Score on Written giving facials Learning Exam Using procedures for manual proper steps and electrical and to give a facial in chemical facials one hour or less
UPDATED 06-27-2012 TO 06-27-2013 19
Familiarization with hair coloring and bleaching concepts
Learning the benefits of and performing of scalp and hair treatments Familiarization with disorders and diseases of scalp and hair
Introduction color classifications and selection tests and safety precautions coloring preliminaries bleaching and toners color application and special effects
Introduction preparation manipulations high frequency and heat caps procedures for scalp treatments disorders and diseases of scalp and hair Proper Sanitation and Safety Precautions
80 Minimum Score on Written Exam Use of proper safety precautions following directions and application of color to hair 80 Minimum Score on 50 Color and 20 Bleach Practical Applications 80 Minimum Score on Written Exam Perform proper steps for scalp treatment in 30 minutes or less 80 Minimum Score on 20 Practical Applications
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Haircutting Demonstrated use of proper implements for hair shaping and cutting Correctly shape and cut hair using scissors andor razor
straightening hair including sodium hydroxide and other base solutions Students will analyze hair prior to chemical use Safety Precautions and Sanitation Implements definitions methods of tapering cutting shaping and shingling haircut types and procedures and safety precautions
25 Practical Applications
80 Minimum Score on Written Exam Use of proper techniques and safety precautions to cut hair in 20-25 minutes with the razor and 25-30 minutes with scissors 80 Minimum Score on 80 Practical Applications
ACCEPTABILITY
Hair Coloring and Bleaching
Scalp and Hair Treatments
Facials Learning procedures 80 Minimum and movements for Score on Written giving facials Learning Exam Using procedures for manual proper steps and electrical and to give a facial in chemical facials one hour or less
UPDATED 06-27-2012 TO 06-27-2013 19
Familiarization with hair coloring and bleaching concepts
Learning the benefits of and performing of scalp and hair treatments Familiarization with disorders and diseases of scalp and hair
Introduction color classifications and selection tests and safety precautions coloring preliminaries bleaching and toners color application and special effects
Introduction preparation manipulations high frequency and heat caps procedures for scalp treatments disorders and diseases of scalp and hair Proper Sanitation and Safety Precautions
80 Minimum Score on Written Exam Use of proper safety precautions following directions and application of color to hair 80 Minimum Score on 50 Color and 20 Bleach Practical Applications 80 Minimum Score on Written Exam Perform proper steps for scalp treatment in 30 minutes or less 80 Minimum Score on 20 Practical Applications
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Eyebrow Arching and Hair Removal
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on 10 Manual 15 Electrical amp15 Chemical Facial Practical Applications 80 Minimum Score on Written Exam80 Minimum Score on 20 Hair Removals Practical Applications
ACCEPTABILITY
Makeup
Manicure and Pedicure
Learning the techniques and procedures for lash and brow tinting Learning the types purposes application of false eyelashes and effects of cosmetics for application of makeshyup Learning basic skin analysis Becoming adept with hand and nail care arm hand and foot massage and basic knowledge of diseases and disorders of nails
Artificial Nails Learning the techniques and products for application of artificial nails
Cosmetics that are used preparation procedures makeup corrective makeup lash and brow tint false eyelashes and skin analysis Variety of products
Introduction equipment implements and materials cosmetics nail shapes and sculptures table preparation manicure procedures arm hand and foot massage special problems diseases and disorders of nails and safety precautions
Products and procedures used to apply acrylic tips wraps and repair of nails Sanitation and Safety precautions
80 Minimum Score on Written Exam 80 Minimum Score on 10 Practical Applications
80 Minimum Score on Written Exam Proper use of safety and sanitation procedures on manicures and pedicures in 40-60 minutes or less 80 Minimum Score on 15 manicure and 10 Pedicure Practical Application
80 Minimum Score on Written Exam Proper use of products sanitation and of safety procedures80 Minimum Score on 50 Acrylic 50 tips and 20 Wraps and Repairs Practical
20UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY Application
ESTHETICIAN TUITION amp CURRICULUM BASIC ESTHETICS COURSE 600 CLOCK HOURS PROGRAM LENGTH 19 WEEKS (40) HOURS PER WEEK)
25 WEEKS (24 HOURS PER WEEK) PROGRAM COST
TUITION $900000 BOOKS AND EQUIPMENT $220200 APPLICATION FEE NON REFUNDABLE $10000 NUTS AND BOLTS $55000 IPAD $49900
ADMINISTRATIVE FEE NON REFUNDABLE $15000 MATERIALS FEE NON REFUNDABLE $15000
TAX 875 NON REFUNDABLE $28421 STRFF NON REFUNDABLE $6500
TOTAL COST $1270021
PAYMENT ARRANGEMENTS CAN BE MADE FOR STUDENTS WISHING TO MAKE MONTHLY PAYMENTS
All charges are due and payable according to financial aid disbursements or payment schedules Students are directed to consult with the Financial Aid Office to arrange payment terms Financial Aid is available to qualifying students and students may request individual payment plans All books and equipment purchased on-campus are non-returnable once used
The Academy offers an interest free payment plan If students fail to make payments as agreed the student will have to sign a new payment plan which includes interest bull PRICES SUBJECT TO CHANGE BUT WILL NOT AFFECT CURRENTLY ENROLLED STUDENTS
(SEE ENROLLMENT AGREEMENT FOR ACTUAL AMOUNTS)
THE CHART BELOW SHOWS THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS CURRICULUM REQUIREMENTS FOR THE ESTHETICS (Skin Care) COURSE SUBJECT Minimum
Hours of Technical Instruction
Minimum Practical
Operations
Barbering amp Cosmetology Act And The State Boardrsquos Rules and Regulations
10 0
Chemistry pertaining to the practices of an Esthetician (Shall include the chemical composition and purpose of cosmetic and skin care preparation Shall also include the elementary chemical makeup chemical skin peels physical and chemical changes of
10 0
UPDATED 06-27-2012 TO 06-27-2013 21
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
matter)
Health and Safety Hazardous Substances (Shall include training in chemicals and health in establishments material safety data sheets protection from hazardous chemicals and preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases including HIVAIDS and Hepatitis B)
20 0
Electricity (Shall include the nature of electrical current principles 10 0 of operating electrical devices and the various safety precautions used when operating electrical equipment)
10 Disinfection and sanitation (Shall include procedures to protect the health and safety of the consumer as well as the technician The ten required minimum operations shall entail performing all necessary functions for disinfecting instruments and equipment as specified in Sections 979 and 980 Disinfection should be emphasized throughout the entire training period and must be performed before use of all instruments and equipment) Bacteriology anatomy physiology skin analysis and conditions 15
Facial A Manual (Shall include cleansing scientific manipulations packs and masks B Electrical (Shall include the use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes however machines capable of producing an electrical current shall not be used to stimulate so as to contract or for purpose of contracting the muscles of the body or face) C Preparation (Technical Instruction) CC IP contraindications professionalism CRK pre amp post op care CPRAED salon and spa skills D Chemicals (Shall include chemical skin peels packs and masks and scrubs Training shall emphasize that only the non-living uppermost layers of facial skin known as the epidermis may be removed and only for the purpose of beautification All practical operations must be performed in accordance with Section 992 regarding skin peeling)
30 65
30 65
15 0
10 10
Eyebrow Arching and Hair Removal (Shall include the use of wax tweezers manual or electrical and depilatories for the removal of superfluous hair) 5 10
A Tweezers 20 40
B Wax and depilatories SUBJECT
UPDATED 06-27-2012 TO 06-27-2013 22
10
0
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
Make-up (Shall include skin analysis complete and corrective 20 40 make-up and the application of false eyelashes)
COURSE DESCRIPTION ndash 600 HOURS ndash ESTHETICIANCOURSE WAcademy of Salon amp Spa will offer Esthetician students a modern educational system with combined curriculum theory and clinical experience Preparing graduates for the professional spasalon environment that is demanded today
All courses are taught in English
EDUCATIONAL OBJECTIVES AND GOALS (DOT 332271014) (CIP 120408 Esthetic Services Other)
1 to properly train students in basic skills to successfully pass the Department of Consumer Affairs Licensure Exam and to prepare them for a successful career
2 To enhance the profession with well-rounded individuals ready to use the skills they have learned
3 To develop good work habits to ensure a successful career in skin care salon management salon owner product demonstrator skin care specialist and makeup artist
4 To assist in the development of professional ethics salesmanship practical skills and effective communication skills needed to be successful in the Esthetics industry and professional salon environment to educate students with a combination of theory and practical experiences for all aspects of Esthetics training
PRE ndash GRADUATION REQUIREMENTS
All Esthetics students are required to begin the process of applying for state licensure at 400 hours Pre-graduation requirements include having 80 of your workbook completed a GPA of 80 or better and a minimum attendance record of 80 Upon completion of 450 hours students will be required to complete the California Department of Consumer Affairs pre-application The preshyapplication requires each individual to disclose any prior convictions of a criminal offense felony or misdemeanor (other than a minor traffic violation or outstanding trafficparking tickets) Students are responsible for paying the licensure exam fees to the California Department of Consumer Affairs The pre-application fee is $900 and the application for the Exam and the Initial Licensure Fee is $11500 All esthetics students must complete 2 Pre-App exams passing with an 80 or better
GRADUATION REQUIREMENTS
All Estheticians students are required to complete 600 hours of instruction A student is awarded a Certificate of Completion certifying graduation when the student has completed the required theory and practical hours (600) with a minimum 80 GPA Esthetician students are required to pre-apply to the Department of Consumer Affairs for the licensure exam at 450 hours
WAcademy of Salon amp Spa assists students in completing the necessary documents needed to file for the appropriate Department of Consumer Affairs Licensure Examinations At this point all Academy charges and fees are either paid in full or otherwise accounted for
LICENSURE REQUIREMENTS
23UPDATED 06-27-2012 TO 06-27-2013
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
An Esthetician graduate will be granted a license by the California Department of Consumer Affairs only after the individual has successfully completed the required hours (600) and successfully passed the State written and practical examinations The graduate must receive 80 or better on the written examination and 225 points or better on the practical examination Graduates are required to take a model for the examination and have a validcurrent California Drivers License California ID or validcurrent Passport Examination sites are located in Fairfield and Glendale California Transportation to the examination site is the responsibility of the graduate Once the student has become licensed they must renew the license every 2 years
ESTHETICIAN COURSE OUTLINE This course outline follows the minimum requirements of the California Department of Consumer Affairs
DESCRIPTION OF COURSE A WAcademy of Salon amp Spa offers all students a modern up-to-date educational system of
planned curriculum theory and clinical experiences B The curriculum is organized in a progressive sequence which is intended to prepare
graduates for entry level into the Esthetics Profession
COURSE GOALS Upon completion of the Esthetician Course the students shall have achieved and maintained an 80 average on all written exams and practical applications required by WAcademy of Salon amp Spa Students will be prepared for the written and practical examination for the California Department of Consumer Affairs Esthetics License as a result of the course of study use of textbooks workbooks audio visual aids and review exams as well as our practical interaction of procedures for all services offered in the industry
The course is designed to assist students in the development of professional ethics salesmanship practical skills and effective communication skills to be successful in the cosmetology industry and professional salon environment
Our goal is for students to develop an understanding of the industry and the skills needed to excel in the rapidly changing esthetics profession
COURSE FORMAT The Esthetician Course is divided into four (4) parts
THEORY AND LECTURE This is the presentation of the theories which builds the foundation that plays an important role in the underlying success of the Esthetician A thorough understanding of all aspects of esthetics helps develop the practical application that technicians must master before the completion of the course
DEMONSTRATION This is the presentation of the procedures performed in the professional skin care industry Students will be exposed to basic textbook applications of procedures through the instructorrsquos demonstrations Students will receive training from various manufacturers for products and services that directly relate to the esthetics curriculum Demonstrations are enhanced by audio-visual materials Audio-visual materials consist of industry related
24UPDATED 06-27-2012 TO 06-27-2013
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
videos and detailed illustrated handouts They will be expected to utilize the demonstrations when they begin the practical aspect of the course
PRACTICAL Students will perform procedures on each other enabling them to develop techniques and speed Students will be expected to complete practical worksheet assignments for grading purposes These practical class simulations will provide them with the confidence they need to complete the Professional Clinic Training portion of their training
PROFESSIONAL CLINIC TRAINING Students will experience an actual salon environment daily by working on guests which will put demands on them (much of the same demands they will face in the future) This will develop their techniques and applications as well as the professional communication skills guests expect They will benefit greatly by this environment and be able to enter the professional industry proficient at applications and discipline necessary to compete with veteran technicians
TEXTBOOKS A Miladyrsquos Standard Esthetics Textbook 2009 B Milady State Exam Review for Esthetics 2009 C Milady Standard Esthetics Practical and Theory Workbooks 2009 D Miladyrsquos CD State Test Review REFERENCES A Milady Standard Cosmetology
Textbooks E Peels and Peeling Agents And Reference Materials (Several Editions) F Stress Relief with Reflexology
B Salon Management by Milady G Microdermabrasion C Milady Standard Fundamentals for
Estheticians H Medical Terminology 9th Edition I HIVAIDS amp Hepatitis
D Websterrsquos Collegiate Dictionary and Dictionary J Common Skin Diseases
K Ensuring an Optimal Outcome in Skin Care GRADING A Achievements are evaluated by means of quantitative written and qualitative practical
exams The exams are based on the theory and practice of esthetics which is taught in the classroom and is given to demonstrate a studentrsquos competency
B Written tests require demonstrations of competency for the required comprehension and knowledge of
1 Theory 2 Principals 3 Practice of Esthetics
C 80 cumulative grade point average is required to meet minimum satisfactory progress requirements for written exams
D Students are monitored daily during class andor clinic sessions for progress
PROGRESS REPORTS A Progress reports are issued to students on a monthly basis and include progress in clinic
theory practical and accumulated hours
EVALUATION
25UPDATED 06-27-2012 TO 06-27-2013
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
Each student is monitored using progress reports by the School Director or Instructor at the following increments A Monthly to assist in keeping students on track Students are monitored with progress reports
ndash if the student is not meeting satisfactory progress requirements then they must retake tests They must also attend make up days before the next evaluation
B Evaluation is performed to help students evaluate State Board requirements and placement information at 200 400 and 600 hours
C Prior to Completion (500) the instructor will make certain the studentrsquos graduation requirements have been met and to set up the studentrsquos mock state board exam
D Final Evaluation (600) the student will hand in their job seeking cards and interview analysis forms
E Evaluation can also be done if the Instructor student or School Director determines it is needed
Topics SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
ACCEPTABILITY
Barbering amp Familiarization with laws Cosmetology Act relating to practice as an And The State applicable student and Boardrsquos Rules amp licensed cosmetologist Regulations Interaction with public
skills in public relations techniques of selling and professional services recommendations and basic salon management techniques
Elements compounds 80 Minimum mixtures acids base salts Score on Written pH scale and water Exam chemistry
Cosmetology Familiarization with basic Students will utilize MSDS 80 Minimum Chemistry Related structure and purpose of sheets and state laws Score on Written to Skin Care cosmetic skin care skin regarding the care Exam Practices care preparations and handling and storage of
terminology used hazardous materials Provide elementary demonstrations on the knowledge on chemical prevention of chemical makeup chemical skin injuries information from peels and the physical agencies regarding laws and chemical changes and health issues when of matter dealing with communicable
diseases
26UPDATED 06-27-2012 TO 06-27-2013
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF ACCEPTABILITY
Health amp Safety Hazardous Substance
Electricity
Disinfection Sanitation
Familiarization regarding chemicals used and basic health issues in establishments material safety data sheets protection from hazardous chemicals preventing chemical injuries health and safety laws and agencies ergonomics and communicable diseases (including HIVAIDS and Hepatitis B Use tools equipment and safety requirements
Students will understand the basic principles of electrical current operating electrical devices and various safety precautions used when operating electrical equipment
Learn necessary sanitary conditions for skin care practice and prevention of infectiouscontagious diseases Definitions Sanitation Sterilization and Disinfection Implements and product awareness
Students will garner much information from the theory class demonstration of the proper use of equipment and practicing safety precautions
Sanitation and disinfection rules and methods wet and dry sanitizing chemical agents used and safety precautions Shall entail performing all necessary functions for disinfecting instruments and equipment Disinfection will be emphasized throughout the training and must be performed before each use of equipment and instruments
Students can receive all of the theory materials from their manicuring book and reinforcement by workbooks There are miscellaneous handout materials circulatory digestive endocrine excretory and respiratory structure cells tissues and organs
80 Minimum Score on Written Exam
80 Minimum Score on Written Exams
80 Minimum Score on Written Exam 80 Minimum Score on a Minimum of 10 Practical Applications
Bacteriology Mastering the structure Massage theory and effect 80 Minimum Anatomy and science of functions motor points manipulations Score on Written
UPDATED 06-27-2012 TO 06-27-2013 27
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
SUBJECT OBJECTIVE RELATED MATERIAL LEVEL OF
Physiology of the human and all of its systems Bacteriology shyTypes and classifications Viruses body and Fungus and Infection and treatment
skincare fundamentals facial treatments Proper Sanitation and Safety techniques
Exam
Facials a Manual
b Electrical
c Chemical
Mastering manual facials includes skin analysis cleansing scientific manipulations packs masks and product knowledge Mastering electrical facials includes use of electrical modalities including dermal lights and electrical apparatus for facials and skin care purposes (not used to contract) Mastering chemical facials through peels packs masks and scrubs
Use of wax tweezers (electrical and manual) and depilatories in the removal of hair including eyebrow arching Sanitation amp Safety issues
80 Minimum Score on Written Exam Using proper steps and to give a facial in one hour or less 80 Minimum Score on 40 Manual 30 Electrical and 20 Chemical Facial Practical Applications
ACCEPTABILITY
Eyebrow Arching and Hair Removal
Makeup
Learning the techniques and procedures for Eyebrow arching and the removal of superfluous hair
Learning the techniques and procedures for complete and corrective makeup and the application of false eyelashes Learning basic skin analysis
Cosmetics that are used preparation procedures makeup corrective makeup false eyelashes and skin analysis Variety of products
80 Minimum Score on Written Exam 80 Minimum Score on 10 Hair Removal Practical Applications
80 Minimum Score on Written Exam 80 Minimum Score on 40 Practical Applications
28UPDATED 06-27-2012 TO 06-27-2013
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
FACULTY AND STAFF CREDENTIALS AND QUALIFICATIONS
PROMOTING EXCELLENCE THROUGH PROFESSIONAL INSTRUCTION
INSTRUCTORS QUALIFICATIONS
MARY ALICE TILLISCH Licensed Cosmetologist for 4 years A graduate of Vidal Sassoon Santa Monica CA and a Post graduate of Vidal Sassoon Academy London England and a Freelance hair designer London England created shows and did editorial work performed haircuts coloring and organized and ran model calls while assisting in demos and photo shoots Mary has excellent multitasking and organizational skills coupled with the ability to demonstrate and lecture demonstrating excellent people skills Mary is a great team member with fabulous executive skills Continuing education status is current and ongoing
MANDI COLLINS Licensed Esthetician 2005 Ms Collins owns her own business waxing and peels Mandi has developed curriculum for phase 3 instruction and launched Esthetician programs Ms Collins has trained with Dermalogica Dr Murad for Murad Products and Bioelemets Ms Collins has been an Educator for 4 years Mandi is currently taking the master educator courses from Milady Continuing Education status is current and ongoing
TAMARA REEVES Licensed Cosmetologist 1for 17 years Ms Reeves has been teaching
for 10 years and is currently studying for her AA in business management Ms Tamara is our Freshmen Instructor and beams with delight as her freshmen students matriculate to the clinic floor Continuing Education status is current and ongoing
TAMARA REEVES STATE BOARD INSTRUCTOR
ELENA REEDER Assistant Manager of Student Salon Guest Service Manager
29UPDATED 06-27-2012 TO 06-27-2013
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
SUBSTITUTE INSTRUCTOR LIST
STAFF ADMINISTRATION Rashelle Kaddura President Wassim Kaddura Vice President
Lyn Terranova School Director Licensed Cosmetologist 1973 Certified by Department of Consumer AffairsBureau of Private Post Secondary Vocational Education 1986 Continuing Education status is current and has a Clear Designated subjects teaching credential K1-12 ABA Certified Paralegal Saint Maryrsquos Institute Moraga Cali8fornia Bachelors Degree in Law St Maryrsquos Institute Moraga California 2004 Community Institute teaching credential valid for life K12-14 UC Berkley Ca 1976
30UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
SATISFACTORY ACADEMIC PROGRESS MINIMUM REQUIREMENTS In order to have satisfactory academic progress students must maintain a minimum of 80 on each written exam and practical operation and a minimum of 80 attendance The maximum timeframe to complete any program is 15 times the original course length Course length is defined as the period of time defined on your enrollment agreement Leave of absences are not included in this total
Note All students are allowed absences of 75 of the total course length
COSMETOLOGY Written Exams GPA and attendance are checked at 0-450 451 - 900 901- 1200 1201-1600 Practical Evaluation Periods will be scheduled at the same hours
ESTHETICIAN
Written Exams GPA and Attendance are checked at 0-300 and 301 -600 Practical Evaluation Periods will be evaluated at the same time
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at WAcademy of Salon amp Spa and is the same for all students within each course Satisfactory progress complies with all laws and regulations applicable to the Academy Students receiving funds under any Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds
GRADE SPECIFICS All students are required to have at least 80 or above GPA for each written exam and practical operation and an average attendance of 80 or above Students who fall below the above average are placed on probation for a period of 60 days Students can be placed on probation once per payment period Students on probation are considered to be making satisfactory progress until the next evaluation period Students are expected to complete practical worksheets and a number of practical assignments at various intervals Students who fail to do so will be given two weeks to finish assignments or incompletes will be recorded The incomplete grade will be replaced with the letter grade of ldquoFrdquo if the makeup work is not completed
ATTENDANCE SPECIFICS Daily attendance tardies early time-outs and absences will be the factors evaluated Students must maintain 80 attendance average to be considered making satisfactory progress at each checkpoint Students who are absent fourteen (14) consecutive calendar days will be dismissed from school Only the School Director may grant re-entry
RETAKESRESCHEDULEDREVIEW TESTS Failed tests must be retaken until at least 80 test score has been achieved Missed tests and retakes must be scheduled with instructors All tests must be taken and completed with a passing grade of at least 80 to graduate
WARNING AND PROBATION STATUS
PROBATION 31UPDATED 06-27-2012 TO 06-27-2013
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
Students not meeting academic andor attendance requirements will be placed on probation until the next evaluation period If at the end of the probationary period you have not achieved Satisfactory Progress you may be terminated from school and Financial Aid may cease During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period and they may be dropped Students can re-establish Satisfactory Progress during the probationary period by meeting the minimum 80 GPA andor 80 attendance average Failure to re-establish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
WARNING
Students that do not meet minimum standards for satisfactory academic progress during evaluation points will be first placed on warning status If at the end of the warning period you have not achieved satisfactory progress you will be placed on probation if bull The Academy evaluates the students progress and determines that the student did not
make satisfactory academic progress during the warning or the previous evaluation period AND
bull The student appeals the negative progress determination at the beginning of the probationary period AND
bull The institution determines that satisfactory academic progress standards can be meet by the end of the subsequent evaluation period OR
bull The institution develops an academic plan for the student that if followed will insure that the student is able to meet the institutionrsquos satisfactory academic progress requirements by a specific point within the maximum time frame established for an individual student
Students who do not achieve the minimum standards are no longer eligible for Title IV HEA program fund if applicable unless the student is on warning or has prevailed upon appeal of determination that results in the status of probation
During the probation period students are eligible to receive Title IV funds however you will be monitored monthly for improvement Financial aid will not be disbursed if students are not maintaining Satisfactory Progress at the conclusion of the probationary period Failure to reshyestablish could result in termination The School Director Instructor will monitor students GPA at each evaluation period All students will be advised by the School Director andor instructors at the end of each evaluation period and periodically by the Financial Aid Director
APPEAL POLICY A student has the right to appeal either unsatisfactory progress andor termination due to unsatisfactory progress (See Appeal Policy)
A student may appeal the following actions or terminations bull Unsatisfactory Academic Progress bull Attendance bull Termination from school bull Loss of Financial Aid due to Unsatisfactory Academic Progress
32UPDATED 06-27-2012 TO 06-27-2013
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
In all instances the student must have sufficient reason for not meeting the requirements ie death or severe illness in immediate family or other documentable mitigating circumstances as approved by the School Director andor appeals committee
In such cases the School Director may grant the studentsrsquo appeal if the student is making satisfactory progress towards a diploma despite the failure to conform to the standards of satisfactory progress A student whose appeal is accepted will continue on probation until the next scheduled checkpoint
The appeal process is as follows bull The student MUST submit a letter in writing to the School Director bull The letter must be detailed stating the reason(s) for not making satisfactory progress andor
the mitigating circumstances for the appeal bull The letter must be received within (10) days of the termination date bull A student may only appeal termination once during their enrollment period bull The School Director shall evaluate the appeal and notify the student in writing of the
decision bull If the studentrsquos appeal is denied the student may appear before the appeals committee bull The committee shall provide written notice to the student of its decision within a reasonable
period (5-10 days) bull The student may not attend classes while the appeal is pending bull No refunds shall be made to the student until the final determination is made by the School
Director andor appeals committee However refunds to the Federal financial aid programs will be made in accordance with Department of Education regulatory requirements
The decision of the committee shall be final
MISCELLANEOUS
Students will re-enter training after an interruption at the same status ie satisfactory or unsatisfactory as the status when the interruption began
COURSE REPETITIONS A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the Academy and will be considered to be making satisfactory progress at the point of re-entry A student failing to meet minimum satisfactory progress requirements at the point of withdrawal will be placed on probation until the first scheduled evaluation
SPECIAL REQUIREMENTS State funded Financial Aid programs have satisfactory academic progress policies that must be maintained in addition to the above If students are receiving funds from those sources the individual agency funding the student will inform the student of their requirements
GRADING POLICY - ALL PROGRAMS
All students are graded in two main areas 1 Written Exams andor completed work projects 2 Practical Operations Work performed on mannequins and guests GENERAL REQUIREMENTS
33UPDATED 06-27-2012 TO 06-27-2013
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
Periodically the School Director will meet with each student to discuss their progress towards a positive attitude personal appearance attendance and grades
The California Department of Consumer Affairs requires an accumulated score of 75 or higher to pass the State Board Exam At WAcademy of Salon amp Spa we require a grade of 80 on each test (written and practical) or higher to ensure your success in passing the State Board Exam
GRADING SCALES Students are graded with the following percentile 100 - 90 = A = 4 = Above Average 89 - 80 = B = 3 = Average 79 - 70 = C = 2 = Minimum Acceptable level 69 - 60 = D = 1= Below Minimum Acceptable level Unsatisfactory Below 59 = F 0 = Failing
NOTE Students with 69 and below grade point averages must meet the probationary requirements and standards in the Satisfactory Academic Progress policy in order to remain enrolled at WAcademy of Salon amp Spa
MAKE-UP POLICY
THE FOLLOWING IS WAcademy of Salon amp Spa REQUIREMENTS FOR MAKE-UP HOURS ANDOR TESTS
All required tests and all minimum practical skill operations must be completed prior to graduation The Academy is open from 830 am ndash 500 pm for daytime students only Studentlsquos that are in need to makeup missed hours will do so on Mondays by arrangement with the Director of the school The makeup time will consist of doing outlines study exams and take any missed exams as needed the makeup time is purely education and no personal services are allowed Absent Saturday hours cannot be made up on any day of the week unless the institution is provided with a Doctorrsquos note You must attend all Saturdays per your contract
34UPDATED 06-27-2012 TO 06-27-2013
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
COMMON TERMS AND CONDITIONS WAcademy of Salon amp Spa has set out a complete description of the education the Academy will provide The Enrollment Agreement outlines the expectations the student must adhere to
ATTENDANCE SCHEDULES The following schedules Available Freshman Cosmetology Full Time day time 40 hour Schedule 830 am - 500 pm Monday through Friday
Freshman Cosmetology Part Time day time 20 hour Schedule 830am ndash 1230 pm Monday through Friday
ALL OTHER STUDENTS
Full Time day time 40 hour Schedule 830 am - 500 pm Tuesday through Saturday
Full Time day time 24 hour Schedule 830 am ndash 1230 pm Tuesday through Friday 830am - 500 pm Saturday
Part Time day time 20 hour Schedule 830am ndash 1230 pm Tuesday through Saturday
ALL STUDENTS EXCLUDING (FRESHMAN COSMETOLOGY) ARE REQUIRED TO ATTEND SATURDAYS Once you begin working in the profession Saturday is your most important workday Students are required to maintain a MINIMUM REQUIRMENT OF 80 attendance
INSTITUTIONS CLOSING POLICY In case of bad weather or some unforeseen event students should tune in to television Channel 2
which reports school closings You may call the school to ask if the Academy is closing A staff member will be at the school or an answering machine will contain a message regarding closure If you are an out-of-town student you are advised to stay home if roads are unsafe or you may come in later in the day but YOU MUST advise the Academy of your situation and plans
HOLIDAYS OBSERVED WAcademy of Salon amp Spa is closed on following holidays New Yearrsquos Day Independence Day Memorial Day Labor Day Thanksgiving Christmas Eve and Christmas Day The Academy may declare additional days of closure for emergency or special reasons Holy days of all religious beliefs are observed and respected
35UPDATED 06-27-2012 TO 06-27-2013
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
RULES AND REGULATIONS STUDENTS ARE REQUIRED TO FOLLOW RULES OF CONDUCT WHICH ARE TYPICALLY EXPECTED IN ALL WORKPLACES ENROLLEES MAY BE PLACED ON PROBATION OR TERMINATED FOR VIOLATION OF THE ACADEMYrsquoS PERSONAL CONDUCT RULES OR ANY OTHER POLICIES INCLUDING BUT NOT LIMITED TO ENROLLED STUDENT DISHONESTY USE OF PROFANITYINSUBORDINATIONVIOLATION OF SAFETY RULES USE OF ALCOHOL OR DRUGS ON SCHOOL PROPERTY EXCESSIVE ABSENTEEISM FAILURE TO MEETING SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS OF THE ACADEMY AND THE REFUSAL OF PARTICIPATING IN GUEST SERVICES THREE INFRACTIONS COULD RESULT IN TERMINATION THE ACADEMY RESERVES THE RIGHT TO WITHDRAW OR EXPEL ANY STUDENT WHO DOES NOT MEET THE
STANDARDS OR FOLLOW THE POLICIES AND RULES AND REGULATIONS OF WAcademy of Salon amp Spa
1 Day classes will start promptly at 9oo am Students who are absent for the day must call the Academy and speak with the Student Salon Manager or the School Director by or before 830 am Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class all students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
2 Students who do not graduate by the scheduled date on the enrollment agreement will be required to pay for the additional hours necessary to graduate at $1000 per hour
3 After clocking in you are required to be in your designated class and follow your student schedule After the theory class has been completed you are required to maintain applied effort on the clinic floor or self-study activities supervised by an instructor Applied effort means you are engaged in assigned clinical practice activities located on the clinic floor or self-study activities in the classroom In all cases your activities while on the time clock must be related to training for your course of study Except for scheduled lunch and morning and afternoon break periods students are not allowed to leave the building without authorization through the Student Salon Manager and your assigned instructor Reading material not related to your training or activity or generally not participating in the course of study is unacceptable You will be asked to stop such activity and or be requested to leave the premises for the day
4 Students who are clocked in are scheduled to attend theory classes scheduled to perform operations on the clinic floor for the general public or will be working on their mannequins or their assignment per their instructors directive
5 Student services are allowed by Student Salon Manager approval only and follow student service pricing
6 Cheating on written examinations andor clinical operations is cause for immediate Suspension from the program
7 Students who refuse direction from the assigned instructor and or to refuse to perform services on your assigned guest will be removed from the classroom or clinic floor and assigned to the Academy Directorrsquos Office for Conduct Review
36UPDATED 06-27-2012 TO 06-27-2013
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
8 Students are only allowed at the dispensary to receive supplies or retain equipment all supplies and equipment must be signed out by the student with Dispensersrsquo initialed approval
In addition students must follow the ldquoStation Rulesrdquo a SMA must be used with each new guest b Soiled container and trash container must be in view at all times c All containers and bottles must be covered all times and LABELED according to content
9 Students must present their guest ticket to the Dispenser when receiving supplies before beginning the service
10 Each laboratory operation andor practice operation must be checked by an instructor prior to completion of each operation before you may receive credit Upon the instructorrsquos review of the operation students will record credit on the Bi-Monthly Operation Sheet The Bi-Monthly Operation Sheet will be recorded monthly and credit will be reflected in Satisfactory Progress report which is run monthly The Monthly Operation Sheet should be left in the office mailbox at the admissions office door at the end of the bishymonthly operation sheets It is your responsibility not to lose this sheet until it is recorded
11 You must utilize the Monthly Operation Sheet You must complete your assigned operations and record on your sheet You must also record your daily theory hours on your sheet each morning and add all recorded credits (theory and operations) and submit to the office every week Place in the provided box
12 Each student will be assigned daily sanitation that you will need to complete each evening before leaving for the day in order to receive a passing daily grade You are required to clean your station after each guest or procedure The first requirement of professionalism is a CLEAN environment The appearance of your work area is a direct reflection of who you are and the quality of work you are capable of producing W Academy is dedicated to participating and teaching team work As a team we must support each other in our delivery of superior talent and service
13 No student shall refuse a guest If you are ill and cannot work on the student salon floor you must notify the Student Salon Manger and go home The Academy will require a Doctorrsquos note before you will be allowed to attend If a student refuses to perform an assigned service the student will immediately be sent to the School Director for Conduct Review
14 Students are to provide the services listedwritten on the guest ticket Students are required to inform their guest of daily service and product specials and as well as services that would benefit their beauty challenges By educating our guest on the products we use to achieve their look we give them the opportunity to take those tools home with them so they can re-create it When offering an up service to your guest please consult with the Student Salon Manger before beginning to check for availability
15 Students are required to park in the assigned student parking areas in the back of the school only WAcademy of Salon amp Spa is not responsible for tickets or towing of student vehicles Students are required to provide make model and license plate number of their vehicle
37UPDATED 06-27-2012 TO 06-27-2013
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
16 Only guests receiving a scheduled service are allowed on the student salon floor No other individuals (friends relatives or children) are allowed to remain on the student salon floor or in the lobby A parent may remain on the floor while their child is receiving services
17 STATIONS AND STORAGE a All stations must be kept clean and neat at all times towels are to be folded b Mirrors are to be cleaned with glass cleaner and station tops or style bars must be
disinfected after each guest c The entire area around each station must be vacuumedswept each time after the
guest leaves the area d Students must have containers properly labeled for SOILED and CLEAN the
containers must be COVERED at all times e All soiled brushes combs etc must be removed from each station after each guest
and placed in the DISINFECTANT CONTAINER f Students will receive lockable trollies Please keep all your supplies and personal
belongings locked at all times g Upon graduation you must take your equipment with you All equipment
abandoned without approval discarded and or recycled after 48 hours
18 STUDENT KITS Only approved products and equipment assigned in the Academy Student Kits are approved for the Student Salon to perform services on Academy guests You are responsible for all of your Student Kit items as well as your personal belongings Any items that have been lost stolen or broken must be replaced with Standard issue Academy Equipment Equipment items may not be altered or decorated in any way You may apply an approved label with your name If you have marked or decorated your equipment in a manner that is not approved you will be asked to remove it or in some instances replace the equipment It is Academy policy to maintain a professional salon appearance and offer services with high standard Academy equipment In some instances guests with health issues will require use of their personal product The floor instructor must approve the guestrsquos request and the front desk will provide the student with the product at the time of service
The Academy is not responsible for the student kits or personal belongings which are left at the Academy
19 STUDENT SPECIFIC RULES
a No smoking in or around the Academy Please respect the business owners Notification by vendors of problems with students could result in students not being able to leave the building during break or lunch periods
b Coffee and other drinks are allowed in theory class only absolutely no food in the classrooms
c Only water is permitted on the Student Salon floor d No stealing Theft is grounds for immediate termination and legal prosecution e Damage to Academy property is grounds for immediate termination f No cell phones use is allowed by a student that is clocked in cell phones are to
remain in your locker and may be used during breaks and lunches unless otherwise approved cell phones are never allowed to be used during a class or during a service any earphones iPods headsets Bluetooth technology or any other accessories are not allowed If there is an emergency family and friends can reach you by calling in to the reception desk
38UPDATED 06-27-2012 TO 06-27-2013
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
g No profanity offending rude or loud language at any time h Student visitors (friends family etc) must have an appointment otherwise are not
permitted on the Student Salon floor or in classrooms during Academy hours i Professional conduct is expected from all students at all times j If at any time you have a challenge with another student staff member or Academy
Policy you are expected to communicate directly with the Academy Director or the Academy owner at rashellewacademyme or 925-640-9736
k Professional image attitude and conduct as well as respect for Academy Staff Guest and Fellow Students is a daily expectation
l Gossiping and or causing discord of any kind is against Academy Policy m Every student is required to follow dress code everyday and wear Academy uniform n WAcademy of Salon amp Spa will not tolerate discrimination of any kind bullying
harassment or hazing of any sort If any student or team member experiences or witnesses anyone being bullied harassed or hazed in any way he or she is required to report the matter to the Academy Director and or Academy Owner at rashellewacademyme or 925-640-9736
Violation of any part of these rules will immediately result in a Conduct Review
20 WAcademy of Salon amp Spa reserves the right to add or change the rules and Regulations and will provide notification to All Staff and Student Body
39UPDATED 06-27-2012 TO 06-27-2013
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
UNIFORM DRESS CODE STUDENTS MUST FOLLOW THE WAcademy of Salon amp Spa DRESS CODE AT ALL TIMES
Professional Image is required by WAcademy for every student in order to attend
WAcademy Dress Code
Your hair and make-up should reflect your talent Hair must be clean and styled before you arrive at the Academy Both hair and make-up should reflect current trends
All Students are required to wear a WAcademy uniform jacket (Solid ) Black or white blouse or shirt
WAcademy logo shirt All students must wear solid black slacks or skirt that fall below finger tips All clothing must be neat and hemmed and shoes polished and clean Leggings with a long blouse no shorter than middle of your thigh Clothing must be clean neat and free of stains and tears
Cosmetology students may wear a WAcademy apron
Esthetician students must wear a WAcademy white Lab coat at all times Shoes any color is acceptable Sandals must have a back strap
Students may not wear the following No tank tops or sleeveless shirts No prints are allowed No Denim of any kind No UGG BOOTS or Crocs No Sport shoes No Sunglasses No Flip Flops or Beach Sandals No sweats No Hats No visible undergarments No low cut shirts or mid drifts No shorts
Students not in proper uniform will be clocked out and sent home to change and required to sign a Dress Code Review Repeated offenses will result in a Conduct Review
40UPDATED 06-27-2012 TO 06-27-2013
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
STUDENT SERVICES AND POLICIES
ADMINISTRATION ADMISSIONS FINANCIAL AID STUDENT SERVICES
Pre-admission Orientation appointments are offered daily Tuesday through Saturday
The School Directorrsquos Office is open daily from 1000 amto 400 pm by appointment Saturdays are reserved for Enrolled Students
LEAVE OF ABSENCE (LOA) POLICY
Students may request a leave of absence not to exceed 180 days within a twelve-month period Primarily the LOA must be for Jury duty Military duty or medical reasons for the student or an immediate family member (an immediate family member is the studentrsquos parent sibling spouse or child)
The request must bull be in writing (use LOA form) obtained from office bull have beginning and ending dates bull state the reason for the leave bull must be made in advance whenever possible
Please note the following stipulations No LOA will include previously missed days unless the studentimmediate family member
are hospitalized The LOA will not reduce the program completion requirements The LOA will not be considered in determining the amount of elapsed time for refund
calculations or maximum period Medical Military or Jury Duty leaves do not have to be 180 consecutive days but may be
granted at different intervals within the 12-month period No LOA will be granted if there is not a reasonable expectation that the student will return A student who is not meeting satisfactory progress standards when the leave begins will
remain in unsatisfactory status upon returning for the remaining portion of the probationary period
A student who does not return from the leave will be terminated
Documented extenuating circumstances may be presented to the School Director in writing The School Director will determine if the extenuating circumstance is an acceptable reason for an LOA However the LOA must be longer than 14 consecutive school days
TRANSFERABILITY OF CREDITSUNITS
WAcademy of Salon amp Spa does not offer or convert course hours to CREDITSUNITS Therefore any program offered at the Academy will not be transferable to any other Institute or university For example if you entered our Academy as a freshman you will still be a freshman if you were to
41UPDATED 06-27-2012 TO 06-27-2013
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
enter into another Institute or university In addition if you earn a degree diploma or certificate in our programs in most cases credit will not be given toward a higher-level degree at another Institute or university
HOUSING
WAcademy of Salon amp Spa does not offer student housing assistance
DISCLAIMER STATEMENT
In accordance with the provisions of Title VI of the CIVIL RIGHTS ACT OF 1964 WAcademy of Salon amp Spa does not discriminate on the basis of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WAcademy of Salon amp Spa reserves the right to deny admission to any person it believes does not have the ability to benefit from the training offered at this Academy
WAcademy of Salon amp Spa reserves the right to revise or amend any of the items contained within this document without prior notice
STUDENT BOOKSEQUIPMENTSUPPLIES
Upon entering the Academy each student will be issued books and equipment While in training each student is responsible for their own toolsequipment issued to them As the student progresses with training any lost equipment needed must be repurchased by the student It is NOT the Academyrsquos responsibility to keep track of student kits and their content once they have been issued
TARDY POLICY
1 Three (3) tardies equal one (1) absence Students who arrive after 900 am are considered tardy Those students who do not arrive prior to the beginning of their scheduled classes must call the Academy and speak with the Student Salon Manager or the School Director (and give their expected time of arrival Students who arrive after 900am will be given a reading assignment on the theory subject of the day and not be permitted into the morning theory class All students upon arrival are required to clock in report to the front desk and sign in before entering the morning theory classes
ATTENDANCE POLICY
The importance of punctuality and good attendance will be stressed to students The importance of creating a good attendance habit for later employment cannot be overemphasized Many employers request attendance records when checking references Your attendance at
WAcademy may make the difference in whether you get the job you want or the one you have to settle for
42UPDATED 06-27-2012 TO 06-27-2013
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
The Academy makes every effort to accommodate students in their ability to attend the Academy while continuing to work to pay for educational and personal expenses Therefore full and part-time enrollment satisfactory attendance is defined as 80 monthly scheduled attendance Scheduled attendance is defined as the hours per week the student has contracted for on their Enrollment Agreement
If at any time you know in advance that you will be absent for personal reasons you must receive prior approval from the School Director Use ldquoNotes to Directorrdquo placed on the clipboard by the main office Record your message signature record your student number and please be specific as to the nature of your request Please deliver to Director by placing the message in the office door mailbox The Director will inform you of approval or denial of your request
Fourteen (14) consecutive calendar days absent without contact by the student with the School Director will be grounds for an automatic termination
Students who are late or absent will be expected to call the Academy by or before 830 am Three (3) absences in any month or 3 Saturday absences over the course of your contract may be cause for dismissal from the institution Upon return from an absence immediate disciplinary action will be taken Above penalties may at the school directorrsquos discretion be waived if the student brings in a doctorrsquos excuse due to illness while absent OR if the student arranged the absence in advance with the School Director
TIME CLOCK POLICY
The California Department of Consumer Affairs requires that a time clock be used to document a
studentrsquos hours of attendance As a result WAcademy of Salon amp Spa can only allow clocked in hours to students who record their attendance by using the Academyrsquos official time clock to punch in and out at the at arrival breaks lunch periods and departure In addition we require that each student sign in and out upon arrival and departure from the Academy
Students are required to clock in upon arrival each day clock out and back in for each scheduled break and lunch period All students will have a scheduled30 minute lunch15 min AM break and 15 min PM break All students are required to clock out when leaving the building Failure to do so will result in lost hours
ADVISING
All students are advised on an individual basis regarding progress attendance conduct grades personal requests career planning and any other area of concern to student or staff Students will be evaluated on an individual basis at the end of each checkpoint Evaluations may also be obtained through faculty referrals or by request from students Any student needing advisement in areas not pertaining to their education may request information on agencies from the Academy Directorrsquos office
PLACEMENT
Placement assistance is provided to graduates and students at no additional cost However the Academy does not guarantee placement or employment The Academy does not use placement rates as an enticement for prospective students Nevertheless our primary goal is to provide specialized training that prepares graduates for employment in the Cosmetology Esthetics and profession and its related fields and for licensure from the California Department of
43UPDATED 06-27-2012 TO 06-27-2013
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
Consumer Affairs The staff works with salon owners and employers to provide graduates an opportunity to become gainfully employed upon completion of their program Upon request placement assistance will begin in the last 30-60 days of training with no guarantees
FACILITIES
WAcademy of Salon amp Spa provides an ideal environment for learning the profession of Cosmetology and its related fields The Academy with its well-equipped classrooms and clinic areas is 6100 square feet Classrooms for theory and demonstration are separate from the facial room and main clinic Audio-visual equipment is used to enhance daily lectures Demonstrations are periodically given by industry leaders and guest speakers A library is provided to help students discover the newest techniques as well as techniques of the past The spacious clinic floor has 24 salon stations and the equipment available includes manicure stations dryers facial beds facial electrodes facial steamers magnifying lamps microdermabrasion thermal irons and related stoves Handicapped parking and restrooms are available The Academy is wheelchair accessible
WITHDRAWAL POLICY
Students who withdraw from the program must contact the Academy Director to inform the Academy of your decision You must then meet with the Financial Aid Director to discuss your responsibilities regarding any financial aid tuition andor student loans See refund policy for more detailed information
STUDENT RECORDS FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
The Federal Right of Privacy Act (FERPA) of 1964 allows all students to review their academic records including grades attendance and counseling reports Student records are confidential and only such agencies or individuals authorized by law are allowed access without written permission of the student State law requires the school to maintain these records for no more than a five-year period Students may request a review of their records by writing to the Director of the Academy All such reviews will be scheduled during regular school hours under appropriate supervision
COMPLAINT PROCEDURE
Students are encouraged at all times to verbally communicate their concerns to members of the faculty and administration for amicable solutions A written grievance addressed to the Academy Director must be received from the student within 48 hours after the incident occurred The Academy Director will verify that the student has made a verbal attempt to resolve the concern with the instructor or other staff member If the student has followed the above steps the Academy Director will call a grievance committee hearing within 24 hours of receipt of the report Such committee will include the Academy Owner Academy Director Instructor andor appropriate staff member In addition all persons involved with the incident must be present at the time of the hearing The committee will immediately meet in the absence of those involved to review the evidence and vote on a decision The decision of the committee will be communicated immediately If the decision is unacceptable the student must within 24 hours of the hearing send copies of all documents and a cover letter explaining why the decision is unacceptable
44UPDATED 06-27-2012 TO 06-27-2013
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
Unresolved complaints may be directed to the The California Department of Consumer Affairs Consumer Information Division 1625 North Market Blvd Suite N112 Sacramento CA 95834 phone (800) 952-5210
CANCELLATION AND REFUND POLICIES Buyerrsquos Right to Cancel 1 A student has the right to cancel his or her agreement for a course of instruction without any
penalty or obligations until midnight of the fifth business day on which he or she attended his or her first class Business day means a day on which the student is scheduled to attend a class session After the end of the cancellation period you also have the right to stop school at any time and you have the right to receive a refund for the part of the course not taken
2 Cancellation may occur when the student provides a written notice of cancellation at the
following address WAcademy of Salon amp Spa 520 San Ramon Valley Blvd Danville CA 94526 This can be done by mail or by hand delivery
3 The written notice of cancellation if sent by mail is effective when deposited in the mail properly addressed with proper postage
4 The written notice of cancellation need not take any particular form and however expressed it is effective if it shows that the student no longer wishes to be bound by the Enrollment Agreement Each student will be given two Notice of Cancellation forms to use upon enrollment but any written notice may be used
5 If the Enrollment Agreement is cancelled by midnight of the seventh business day on which the student attended hisher first class (business day is a day on which a student is scheduled to attend a class session) the school will refund the student any money heshe paid excluding registration fees and the cost of any equipment that has been issued within 30 days after the notice of cancellation is received
REMEMBER THAT YOU MUST CANCEL IN WRITING You do not have the right to cancel by telephoning the Academy or by not coming to class
Withdrawing from a Program after the Seventh (7th) Day of Class You may withdraw from the Academy at any time after midnight of the seventh business day your first class has met and receive a pro rata refund If a student withdraws after seven (7) business days following the first day of class the student is entitled to only a partial refund The student has the right to withdraw from school at any time and receive a refund for that part of the program not taken for which the student has paid The amount of that refund is to be ldquopro-ratedrdquo according to the not completed portion of the program less the cost of any equipment returned in good condition (good condition does not include equipment that seal is broken log-on occurred or is marked or damaged in any way) and a registration or administration fee not to exceed $15000 The refund is to be paid within thirty (30) days of withdrawal a notice of refund will also be sent to the student within 10 days of the day on which a refund is made
For the purpose of determining a refund under this section a student shall be deemed to have withdrawn from a program of instruction when any of the following occurs
bull The student notifies the Academy of the studentrsquos withdrawal or of the date of the studentrsquos withdrawal whichever is later
bull The Academy terminates the studentrsquos enrollment as provided in this agreement bull The student has failed to attend class for a three-week period bull The student fails to return from a leave of absence
45UPDATED 06-27-2012 TO 06-27-2013
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
For determining the amount of the refund the date of the studentrsquos withdrawal shall be deemed the last date of recorded attendance For determining when the refund must be paid the student shall be deemed to have withdrawn at the end of the three-week period
Hypothetical Refund Example The following table outlines the refund due based on percentage of training completed assuming you paid the following
TUITION FEES $1600000 COMPLETED 10 25 50 60 80 REFUND DUE $1440000 $1200000 $800000 $640000 $400000 Registration fees are non-refundable Once a kit has been issued the kit and fees are non-refundable Therefore refunds apply ONLY to tuition fees
For programs beyond the current ldquopayment periodrdquo if you withdraw prior to the next payment period all charges collected for the next period will be refunded
If any portion of the tuition was paid from the proceeds of a loan or third party the refund shall be sent to the lender third party or if appropriate to the state or federal agency that guaranteed or reinsured the loan Any amount of the refund in excess of the unpaid balance of the loan shall be first used to repay any student financial aid programs from which the student received benefits in proportion to the amount of the benefits received and any remaining amount shall be paid to the student Veterans A refund of the unused portion of fees tuition and other charges will be made to veterans or
eligible persons who fail to enter or complete the course as required by the regulations of the Department of Veterans Affairs The refund will be within 10 of the exact pro-rata refund No more than $10 of the established fee will be retained if a veteran or eligible person fails to enter the course
STUDENT RIGHTS 1 You may cancel your contract for school without penalty or obligation on the seventh (7)shy
business day following your class session as described in the Notice of Cancellation which was provided to you during the enrollment process Read the Notice of Cancellation Form for an explanation of your cancellation rights and responsibilities If you have lost your Notice of Cancellation Form ask the Academy for a sample copy
2 After the end of the cancellation period you also have the right to stop school at any time You have a right to receive a refund for the portion of the course not taken your refund rights are described above and in your enrollment contract If you have lost your contract please ask the school for a copy
3 If the Academy closes before you graduate you may be entitled to a refund Contact the Department of Consumer Affairs at the address listed below for more information
4 If you have complaints questions or a situation you cannot work out with the Academy you may call or write
46UPDATED 06-27-2012 TO 06-27-2013
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
Department of Consumer Affairs 1625 North Market Blvd Suite N112 Sacramento CA 95834 800-952-5210
Studentsrsquo Rights and Responsibilities regarding Student Tuition Recovery Fund
This fund is a state required fee that when a student pays his or her tuition are required to pay a state-imposed assessment for the Student Tuition Recovery Fund This fund has been developed for the studentsrsquo who may get caught in a school closure If you are found to be in this situation you may entitled to a refund through this fund You would contact the Bureau
ldquoNOTICE CONCERNING TRANSFERABILITY OF CREDITS EARNED AT OUR Academyrdquo
The transferability of credits you earn at WAcademy of Salon amp Spa is at the complete discretion of an institution to which you may seek to transfer Acceptance of the (degree diploma or certificate) you earn in Cosmetology Esthetician is also at the complete discretion of the institution to which you may seek to transfer If the (Credits or diploma or certificate) that you earn at WAcademy of Salon amp Spa are not accepted at the institution to which you seek to transfer you may be required to repeat some or all of your coursework at that institution For this reason you should make certain that your attendance at WAcademy of Salon amp Spa will meet your educational goals This may include contacting an institution to which you may seek to transfer after attending WAcademy of Salon amp Spa to determine if your (credits or diploma or certificate) will transferrdquo
47UPDATED 06-27-2012 TO 06-27-2013
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
TERMINATION POLICY The studentrsquos enrollment may be terminated at the election of the Academy Director if the studentrsquos academic progress behavior absences or tardiness does not conform to the
requirements or rules and regulations of WAcademy (as stated in this catalog) In the event of a termination the extent of the studentrsquos tuition obligation will be in accordance with Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the Academy will use their Institutional Refund Policy
RETURN TO TITLE IV POLICY For first-time students receiving Federal a RETURN OF FEDERAL FUNDS calculation will be made at the same time as the institutional policy The calculation is based on Federal Financial Aid earned and the number of hours completed in the payment period (up to 60 of the payment period requires a refund to Federal Financial Aid Programs After 60 no refund is due) ie 0-450 451shy900 901-1200 and 1201-1600 hours for Cosmetology 0-300 and 301-600 for Esthetician Students
are responsible for any outstanding balance owed to WAcademy
Refunds for each payment period are exact pro-rata based upon scheduled hours as required by Federal Regulations Once a student has reached over 60 of the scheduled hours in each payment period (see above) scheduled hours will be used to determine the percentage of Federal aid that must be returned
bull Return of Title IV policy is completed first Once a student has passed the 60 of the payment period in Scheduled Hours then they have earned 100 of their FA for that payment period AND the school will use their Institutional Refund Policy
The effective date of termination will be the date the Academy receives written notice of the studentrsquos intention to terminate from Institute or the date the student violates published school policy that provides for termination
All refunds due the student will be made within 30 days after the effective date of termination or cancellation
Federal Refunds will be made in the following order a Direct Unsubsidized Loans b Direct Subsidized Loans c PLUS loans d Federal Pell Grant e Federal Supplemental Educational Opportunity Grant (FSEOG)
FINANCIAL AID PROGRAMS 48UPDATED 06-27-2012 TO 06-27-2013
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
Financial Aid PHILOSOPHY
WAcademy of Salon amp Spa believes the primary responsibility for financing your education rests with you and your family Aid programs are intended to help you meet educational costs that remain after student resources and the expected family contributions have been taken into consideration
WAcademy will attempt to assist you in meeting the direct educational costs of attending our Academy
WAcademy of Salon amp Spa believes that equal access to education should be provided to all applicants regardless of race religion creed sex age color handicap ethnic origin national origin marital status sexual orientation or parental status
WHAT IS FINANCIAL AID Financial Aid funds are sources of aid provided or awarded to students which include but are not limited to bull Federal Title IV programs bull State funded programs (BIA VA Voc Rehab etc) bull Institutional Scholarships andor loans
Most financial aid is based on a studentrsquos individual needs and eligibility Students may be eligible for a combination of various types of aid such as scholarships grants and loans
AVAILABLE STAFF
WAcademy of Salon amp Spa has a full time financial aid staff The office is open to students Tuesday through Friday 900 am-400 pm If you have any questions or need any assistance with the application or forms please contact the Academy to set an appointment
FINANCIAL AID PROGRAMS AVAILABLE
WAcademy of Salon amp Spa has the following financial aid programs available bull Federal Pell Grant bull Federal Supplemental Educational Opportunity Grant (Pending) bull Federal Direct Subsidized Loans bull Federal Direct Unsubsidized Loans bull PLUS Direct Student Loans bull Veteranrsquos Administration Benefits bull Vocational Rehabilitation bull Personalized In-School payments
THE APPLICATION PROCESS When applying for financial aid you are responsible for completing the forms required by the programs and the Academy The following are the required procedures
1 All students applying for any kind of financial aid must complete the following Admissions Application Admissions Questionnaire FAFSA Entrance Exam and receipt of policies and procedures These forms are obtained in the admissions office
49UPDATED 06-27-2012 TO 06-27-2013
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
2 If you are applying for Direct Loans in addition to the above forms you must complete a Promissory Note along with Entrance and Exit Counseling forms These forms are obtained in the financial aid office
WHERE DO I SEND THE FORMS Since many families have experienced difficulty in completing parts of application forms we have found it beneficial to have our financial aid office proofread your financial aid application This helps to insure accuracy and reduce processing delays due to misunderstandings and errors In addition we are equipped to submit applications electronically (see below) which saves in processing time Therefore BRING ALL FORMS and PRIOR YEAR FEDERAL TAX RETURNS to the financial aid office The FEDERAL APPLICATON and PROMISSORY NOTES are electronically transmitted to the U S Department of Education
THE ELECTRONIC APPLICATION PROCESS You will be required to give the US DEPARTMENT OF EDUCATION permission to send electronic information to the financial aid agencies in your STATE and to the Academy (s) listed on your application After the CENTRAL PROCESSING SERVICE (CPS) has made the calculations an
INSTITUTIONAL STUDENT INFORMATION REPORT (ISIR) is sent electronically WAcademy of Salon amp Spa You will need to complete and verify the information on the FAFSA and sign it at the time application is made If the application includes parental information the FAFSA must include at least one parentrsquos signature
The Academy will verify the information in your financial aid file and finalize your paperwork When your paperwork is complete and you have started school the federal funds that a student is entitled to will be requested and credited to your account (SEE PAYMENT OF AWARDS)
Each student will receive a copy the FAFSA information at the address provided on the application Students will review the information for accuracy If a correction needs to be made the student can make the correction online Students can also bring their copy of the Student Aid Report (SAR) to the Financial Aid Office for assistance in making corrections STUDENT ELIGIBILITY REQUIREMENTS In general a student is eligible for financial aid under the following conditions bull The student must demonstrate a financial need bull The student is enrolled on at least a half-time basis in an eligible program as a regular
student bull The student must be a US Citizen or an eligible non-citizen bull The student must have a Social Security number bull The student must meet the program financial aid eligibility requirements bull The student must be making satisfactory progress towards completion of their course bull The student must not be in default on ANY Title IV loan bull The student must be beyond the age of compulsory school attendance (18 in the State of
California) bull The student must have a high school diploma GED bull The student must follow the anti-drug and alcohol abuse policy bull The student must meet the requirements for the Selective Service bull The student must sign a statement of educational purposecertification statement on
refunds and default
PRIOR SCHOOL ATTENDANCE You are required to list all previous schools (OF ANY TYPE) that you have attended at the postsecondary level since leaving high school ndash regardless of how long ago you attended and received financial aid Prior school attendance is verified through the NSLDS process
50UPDATED 06-27-2012 TO 06-27-2013
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
SATISFACTORY ACADEMIC AND ATTENDANCE POLICY In order to maintain eligibility for all types of financial aid students must meet satisfactory academic and attendance requirements
COST OF ATTENDANCE For the purposes of Federal Financial Aid the US Department of Education allows certain other expenses to be added to the direct costs of tuition and fees Those expenses are as follows for a full-time student per award year
AWARD YEAR COSMETOLOGY DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1610000 $1610000 BOOKSEQUIPMENTSUPPLIES 120000 120000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $2378900 $3072800
AWARD YEAR ESTHETICIAN DESCRIPTION SINGLE NO
DEPENDENTS ALL OTHERS
TUTION AND FEES $1010000 $1010000 BOOKSEQUIPMENTSUPPLIES 100000 100000 ROOM AND BOARD 335700 865800 PERSONALTRANSPORTATIONMISCELLAENOUS 313200 477000 NOTE Child Care andor Handicapped Expenses will be calculated individually TOTAL COST OF ATTENDANCE $1758900 $2452800
ADJUSTMENTS IN FINANCIAL AID AWARDS Students who wish to request adjustments in their financial aid award must do so in person with the Financial Aid Office The Financial Aid Director will inform the student of the required documentation that must be submitted The financial aid office will evaluate the request and notify the student of the determination within 30 days STUDENT RIGHTS AND RESPONSIBILITIES RIGHTS
(ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RIGHT) 1 To full disclosure of all loan terms Typical repayment schedules are included in entrance
counseling materials 2 To know what aid programs are available and the procedures for making application for
the programs 3 To an explanation of eligibility determination 4 To be informed of satisfactory progress requirements and the procedures for probation and
suspension of eligibility 5 To be informed of students attending this Academyrsquos average loan indebtedness and 6 To have full access to all records at this Academy
51UPDATED 06-27-2012 TO 06-27-2013
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
RESPONSIBILITIES ALL STUDENTS RECEIVING FINANCIAL AID HAVE THE RESPONSIBILITY 1 To maintain satisfactory progress 2 To complete an Affidavit of Education Purpose and Statement of Selective Service
compliance 3 To make timely and accurate disclosure of their financial status and provide
documentation of status when requested 4 To inform the financial aid office of any change to financial status marital status name
address and any other information that may affect the studentrsquos eligibility for financial aid 5 To REPAY any and all loan amounts as determined by the provisions of the loan note and
supporting documentation and 6 To complete exit counseling documentation prior to the student leaving school
VERIFICATION REQUIREMENTS
Verification is a process of verifying a studentparentspousersquos financial information The verification process is required by law Approximately 30 of all aid applicants are selected for verification by the Central Processing Service In order to verify financial information the Academy must require that studentparentspouse provide SIGNED copies of their Federal tax return(s) and a verification worksheet (provided when necessary by Academy) If you have been selected for verification the Academy will inform you of what has to be verified and what documents are required
THE FOLLOWING POLICY APPLIES TO THE VERIFICATON REQUIREMENTS
1 The student will be allowed 14 days to supply the required verification documents Allowance will be made for students requesting information from an outside agency ie IRS or tax accountant
2 No disbursements will be made until verification is complete 3 If you fail to provide the required information by the deadline you will be expected to
make satisfactory payment arrangements until documentation is received 4 If the results of the verification process indicate that the information provided is incorrect
the Academy will make the changes and notify the student of any eligibility changes If a studentrsquos Pell award changes due to verification a corrected ISIR must be received in the financial aid office prior to the disbursements of any funds
5 If there is reason to believe that any application was intentionally submitted under false or fraudulent pretenses you will be notified in writing that the Academy intends to forward all pertinent information to the appropriate law enforcement officials and the Office of Inspector General (as is required by Section 66814(g) of the Student Assistance General Provisions
INDIVIDUAL FINANCIAL AID PROGRAMS
FEDERAL GRANTS
52UPDATED 06-27-2012 TO 06-27-2013
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
Pell Grants are available for qualifying students to assist them with their educational costs Our financial aid office can discuss and help determine the amount you may be eligible for
The FSEOG grant is for students with exceptional financial need Your eligibility can be determined after review of your Pell eligibility (PENDING)
DIRECT LOANS (SubsidizedUnsubsidizedPLUS)
The Subsidized Direct Loan is a need-based program This means that a student must show financial need in order to qualify Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
The Unsubsidized Direct Loan is a non-need based loan The interest begins to accrue on the unsubsidized loan once a disbursement has been made The student has the choice of paying the interest while in school or deferring the interest until six months from the students last date of attendance Loan repayment will begin six months from the students last date of attendance Minimum payments are $5000 a month
Parent Loan Program (PLUS) is for a dependent studentrsquos parents IN ADDITION loan minimum payments are determined by the loan amount Payments for the PLUS loan may be postponed for six months after the dependent student completes the program of study
IN-SCHOOL PAYMENTS
Students who either do not qualify for financial aid or who are not fully funded with financial aid must make monthly payments on the balance The financial aid office will help you set an individualized monthly payment plan that will fit with your financial resources and situation
VOCATIONAL REHABILITATION Vocational Rehabilitation is a state funded program A potential enrollee is eligible if selected by a Vocational Rehabilitation agency Interested students should contract the local office for further information Specific requirements must be met and students are tested for aptitude to find the specific field of study in which she would most likely succeed
VETERANS VA benefits are funded by the Department of Veterans Affairs Students who have current or prior military service or those who may qualify under the previous GI Bill because of a parentrsquos military service should contact VA at 1-888-442-4551 for further information determination of eligibility and appropriate forms Some programs of instruction may not qualify for VA benefits
VETERANrsquoS POLICY STATEMENT 2012
53UPDATED 06-27-2012 TO 06-27-2013
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
_______________________________________________________________________ _______
ADDENDUM
Evaluation of Previous Education and Training 38 CFR 214254(c) (d)
WAcademy of Salon amp Spa will conduct an evaluation of all previous education and training of the Veteran or eligible person grant appropriate credit shorten the duration of the training course proportionately and notify the student and the Department of Veterans Affairs accordingly
(Signature of Academy Official) (Title) (Date)
54UPDATED 06-27-2012 TO 06-27-2013
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56
CODE OF ETHICS
WAcademy of Salon amp Spa operates under the following code of ethics
bull WAcademy provides its students and Academy Guests with qualified instructors that provide excellent education and service
bull WAcademy provides high quality equipment and supplies in the Academy student kits to increase their technical level and prepare and equip them with tools necessary to begin working in their chosen field without having to reinvest in better equipment
bull WAcademy strives to provide and maintain a well structured curriculum that is current relevant and interesting to prepare our Academy Students to pass the State Board licensing exam and move forward to a successful and rewarding career
bull WAcademy participates and attends educational conferences and seminars in order to maintain the quality of our Academy and our programs
bull WAcademy is environmentally conscious and continually strives to improve our Academy and raise the awareness of conservation and global responsibility
bull WAcademy is committed to conducting our business with integrity professionalism and the highest respect to our students clients and affiliated agencies
bull WAcademy and its representatives refrain from any criticism towards other institutions of higher learning and the Cosmetology or Esthetics profession
bull WAcademy observes all rules and regulations issued by the Department of Consumer Affairs Ca Department of Education NACCAS and CA Health Department
55UPDATED 06-27-2012 TO 06-27-2013
UPDATED 06-27-2012 TO 06-27-2013 56