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Call to Order
Maureen SullivanALA President 2012 - 2013
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#ALAVMM13
Keith Michael FielsALA Executive Director
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#ALAVMM13
James (Jim) G. NealALA Treasurer2010 - 2013
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IntroductionsModerator: JoAnne Kempf, Director, Office of ALA Governance
Public Text-Chat: Mary Ghikas, Senior Associate Executive Director
Parliamentarian: Eli Mina
Connect with Other Members
#ALAVMM13
live tweeting at @ALA library
facebook.com/AmericanLibraryAssociation
www.connect.ala.org/members
ALA Bylaws Article II, Section 4:
"Membership meetings may be held virtually, and the Executive Board shall establish the procedures for such meetings."
Establishing a Quorum:
The quorum for a Membership Meeting is 75 ALA Personal Members.
Procedures Governing ALA Virtual Membership
Meetings
www.ala.org/membership/vmm
Agenda
Thursday, June 6, 2013 3 p.m. – 4:30 p.m. CDT
3 p.m. Call to Order by ALA President, Maureen Sullivan• Introductions and Announcements • Establishing the Quorum• Procedures• Agenda
3:10 p.m. Reports:• President’s Report and Discussion Segment – Maureen Sullivan• Executive Director Report and Discussion Segment - Keith Michael Fiels• Treasurer’s Report and Discussion Segment – James (Jim) G. Neal
3:40 p.m. Resolutions and Testimonials
3:45 p.m. Polling/Discussion Topics (as time allows)
4:30 p.m. Adjournment
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Reports Portion of Agenda
Time is reserved after each report for comments/questions.
Screen shot with call outs to come from Dan
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Report from ALA President Maureen Sullivan
#VMM13 June 6, 2013
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President’s ReportLooking Back, Looking Forward
Community Engagement at Your Library
“The Promise of Libraries Transforming Communities”
#VMM13 June 6, 2013
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President’s ReportLooking Back, Looking Forward
Community Engagement at Your Library
“The Promise of Libraries Transforming Communities”
#VMM13 June 6, 2013
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President’s ReportLooking Back, Looking Forward
Community Engagement at Your Library
“The Promise of Libraries Transforming Communities”
#VMM13 June 6, 2013
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President’s Report
Reimagining ALA
Continued Conversations with the Big “Six” Publishers
School Libraries & Librarians
#VMM13 June 6, 2013
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President’s Report
Reimagining ALA
Continued Conversations with the Big “Six” Publishers
School Libraries & Librarians
#VMM13 June 6, 2013
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President’s Report
Reimagining ALA
Continued Conversations with the Big “Six” Publishers
School Libraries & Librarians
#VMM13 June 6, 2013
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President’s Report
State Department Diplomatic Reception Rooms
“Leading into the Future” ALA Leadership Institute
Closing Remarks
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President’s ReportState Department Diplomatic Reception Rooms
“Leading into the Future” ALA Leadership Institute
Closing Remarks
#VMM13 June 6, 2013
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President’s ReportState Department Diplomatic Reception Rooms
“Leading into the Future” ALA Leadership Institute
Closing Remarks
#VMM13 June 6, 2013
Question or Comment?1. Use public text-chat area if you wish
to share with everyone.OR
2. Use the Q & A box to send to the Moderator.
Be sure to include your name and institutional affiliation.
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Report from ALA Executive Director Keith Michael Fiels
#VMM13 June 6, 2013
ALA’s strategic goals:
Who are we and what are we trying to accomplish?
Our mission:“..the development, promotion and improvement of library
and information services and the profession of librarianship…”
“…enhance learning and ensure access to information for all.”
Our 2015 Strategic Plan:“…a world where libraries, both physical and virtual, are
central to lifelong discovery and learning and where everyone is a library user.”
Goal I: Advocacy, Funding and Public Policy
• Public awareness • Research and evaluation• Supporting library advocates• Local, state, national and international• Collaboration• Using new technologies
What are we advocating for?
LiteracyIntellectual freedom
Access to information for allPreservation of our cultural heritage
Library funding
Goal 2: Building the profession
• Library Education• Continuing Education and Career
Development• Leadership Development• Diversity
Goal 3: Transforming Libraries
• Sharing innovative practices• Experimentation• Using new technologies• Leadership development and training
What do we mean by transformation?
CommunitiesCollectionsServices
Relationship to communityFacilities
StaffLeadership
Goal 4: Member Engagement
• Innovation and experimentation• Using new technologies• New ways of recognizing contributions• The ALA web site
Goal 5: Organizational Excellence
• Developing resources• Organizational structure• Continuous improvement• Chapters and Affiliates
The bottom line:
You are ALA
Question or Comment?1. Use public text-chat area if you wish
to share with everyone.OR
2. Use the Q & A box to send to the Moderator.
Be sure to include your name and institutional affiliation.
54
Report from ALA TreasurerJames G. Neal
#VMM13 June 6, 2013
FY 2013 Budget - Year to Date Update - Year End Projections
FY 2014 Preliminary Budget
FISCAL YEAR 2013 STATUS- 8 month Period Ending April 30, 2013
Total ALA Revenues (all combined funds) : $29,366,892 ($2,310,328 or 7.3% less than budget)
Total ALA Expenses (all combined funds) : $30,879,130 ($3,547,595 or 10.3% less than budget)
General Fund Revenues: $15,385,166 ($2,439,720 or 13.7% less than budget)
General Fund Expenses: $17,605,385 ($2,022,760 or 10.3% less than budget)
FISCAL YEAR 2013 STATUS- 8 month Period Ending April 30, 2013 con’t –
Division Revenues: $ 40,111 or 0.4% more than budget @ $9,239,624 Division Expenses: $1,471,772 or 14.2% less than budget @ $8,873,556
Roundtable Revenues: $ 34,221 or 13.6% less than budget @ $218,100 Roundtable Expenses: $ 93,706 or 53.3% less than budget @ $
82,269
Grants and Awards: $ 231,270 or 6.0% more than budget @ $4,073,894
Investment Int/Div: $ 107,767 or 19.3% less than budget @ $450,109
Long-Term Investment: $ 35,271,966 ($32.6 million in August 2012)
Actions to Cover Deficit-General Fund
Projected Deficit - $1.9 million
Senior management, department heads and staff reviewed all aspects of ALA’s operation, identifying numerous areas where it is believed some cost savings can be realized in FY13. The Executive Board reviewed, discussed and supported the recommendations.
Note – This is management’s best estimate of how the rest of FY13 will move forward. Enhancements by the new financial management system put ALA staff in a better position to project results.
Additionally - BARC, F&A, and the Executive Board support the decision that if end of FY13 results are more positive than projected, staff will receive some compensation.
Reviewed by BARC and the Executive Board
FY 2014 Preliminary Budget
ALA Programmatic Priorities – Aligned with the FY 2014 Budget
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Advocacy for Libraries and the Profession
Diversity Equitable Access to
Information and Library Services
Education and Lifelong Learning
Literacy
Organizational Excellence
Intellectual Freedom
Transforming Libraries
Strategic Issues for FY14 Budget
Continuing Economic Challenges
Political Environments Not Supportive
Virtual Professional Participation
Globalization of Information Issues
Massive Changes In Publishing Industry
Limited Growth In MLS Workforce61
Financial Issues for FY14 Budget
Primary Revenue Sources Flat or Declining
Need To Diversify and Enhance Revenue Sources
Need To Invest In Technology and Systems
Need For Continued Focus On Efficiencies and Productivity
Member Value and Engagement Highest Priority
Keep Resources Focused On Strategic Priorities62
New Business Development
Primary Sources of Revenue:
– Membership– Conferences– Publishing
How to Build New Revenue Streams for ALA:
– Current Products to Current Markets– New Products to Current Markets– Current Products to New Markets– New Products to New Markets
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New Business Development
Areas of Current Activity and Exploration:
Electronic Publishing
Continuing Education Online
International Community
Public/Library Users
Mergers and Acquisitions
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Investment in New Technologies and Systems – A Strategic Priority
Financial/Accounting System
Web Content Management System
E-Commerce System
Hardware Upgrades
Software Upgrades
Capital Budget
Technology Reserve Fund
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Total ALA Budgeted Revenues2014 vs. 2013
2014 Budget 2013 Budget Variance % Change
Dues $ 8,646,803 $ 8,630,257 $ 16,546 0.2%
Sales - Net $ 6,901,876 $ 8,871,963 $ (1,970,087) -22.2%
Sales Other $ 2,230,830 $ 2,277,604 $ (46,774) -2.1%
Subscriptions $ 4,914,461 $ 4,992,379 $ (77,918) -1.6%
Advertising $ 5,217,479 $ 5,210,977 $ 6,502 0.1%Meet & Conferences $ 12,057,739 $ 11,178,006 $ 879,733 7.9%
Grants & Awards $ 3,670,089 $ 5,418,352 $ (1,748,263) -32.3%
Miscellaneous $ 6,295,272 $ 6,139,700 $ 155,572 2.5%
Total $ 49,934,549 $ 52,719,238 $ (2,784,689) -5.3%66
Total ALA Budgeted Expenses2014 vs. 2013
2014 Budget 2013 Budget Variance % Change
Payroll & Related $ 20,850,415 $ 22,516,737 $ (1,666,322) (-7.4%)
Outside Services $ 6,500,204 $ 6,918,653 $ (418,449) (-6.0%)
Travel & Related $ 2,222,449 $ 2,142,587 $ 79,862 3.7%
Meet & Conferences $ 6,813,772 $ 6,974,019 $ (160,247) (-2.3%)
Publication Related $ 4,989,340 $ 5,367,668 $ (378,328) (-7.0%)
Operating* $ 9,054,154 $ 10,347,894 $ (1,293,740) (-12.5%)
Total $ 50,430,334 $ 54,267,558 $ (3,837,224) (-7.1%)67*Includes depreciation from Technology Reserve Fund
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General Fund Revenues/Expenses2012 - 2014
2012 2013 2013 2014
Actual Budget ProjectedProposed
*
Revenues $ 27,245,834
$ 31,640,176
$ 29,055,015
$ 28,763,689
Expenses $ 28,618,064
$ 31,348,405
$ 29,055,015
$ 28,763,689
Net Revenues
$ (1,372,230)
$ 291,771
$ -
$ - *This budget reflects an additional $1.0 million in expense reductions from FY13
General Fund Budgeted Revenues2014 vs. 2013
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2014 Budget 2013 Budget Variance % Change
Dues $ 5,802,981 $ 5,807,988 $ (5,007) -0.1%
Sales - Net $ 6,184,365 $ 8,116,481 $ (1,932,116) -23.8%
Sales Other $ 859,454 $ 959,217 $ (99,763) -10.4%
Subscriptions $ 2,965,180 $ 2,952,390 $ 12,790 0.4%
Advertising $ 3,871,506 $ 3,908,039 $ (36,533) -0.9%
Meet & Conferences $ 6,633,286 $ 7,480,274 $ (846,988) -11.3%
Miscellaneous $ 2,446,917 $ 2,415,787 $ 31,130 1.3%
Total $ 28,763,689 $ 31,640,176 $ (2,876,487) -9.1%
General Fund Revenues 2004 - 2014
$24,000,000 $25,000,000 $26,000,000 $27,000,000 $28,000,000 $29,000,000 $30,000,000 $31,000,000 $32,000,000 $33,000,000
*Budget **Projection ***Plan
General Fund Budgeted Expenses2014 vs. 2013
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2014 Budget 2013 Budget Variance %
Change Payroll & Related $ 14,125,797 $ 15,045,197 $ 919,400 6.1%Outside Services $ 3,981,033 $ 3,906,802 $ (74,231) (1.9%)Travel & Related $ 1,147,207 $ 1,061,250 $ (85,957) (8.1%)Meet & Conferences $ 3,086,307 $ 2,918,847 $ (167,460) (5.7%)Publication Related $ 3,293,493 $ 3,538,752 $ 245,259 6.9%
Operating $ 3,129,852 $ 4,877,557 $ 1,747,705 35.8%Total $ 28,763,689 $ 31,348,405 $ 2,584,716 8.2%
General Fund Expenses 2004 - 2014
25,000,000 26,000,000 27,000,000 28,000,000 29,000,000 30,000,000 31,000,000 32,000,000
*Budget **Projection ***Plan
General Fund Net Asset Balance 2006 - 2012
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
2006 2007 2008 2009 2010 2011 2012
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Revenue Producing Areas Net Revenue: 2012 – 2014
2012 2013 2013 2014Actual Budget Projected Proposed
Dues
$ 5,770,810
$ 5,807,988
$ 5,628,660
$ 5,802,981
Publishing $ (70,264)
$ 1,413,819
$ 583,306
$ 941,672
Meetings & Conferences
$ 834,206
$ 1,381,736
$1,389,685
$ 611,215
Total
$ 6,534,752
$ 8,603,543
$7,601,651
$ 7,355,868
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Division Revenues/Expenses2012 - 2014
2012 2013 2013 2014Actual Budget Projected Proposed
Revenues
$ 15,337,546
$ 13,454,651
$ 13,204,098
$ 15,357,061
Expenses
$ 14,296,121
$ 15,214,826
$ 14,199,427
$ 15,862,601
Net Revenues $ 1,041,425
$ (1,760,175)
$ (995,329)
$ (505,540)
Net Assets $ 13,770,803
$ 12,010,628
$ 12,775,474
$ 11,505,088
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Roundtables Revenues/Expenses2012 - 2014
2012 2013 2013 2014
Actual BudgetProjecte
dPropose
d
Revenues $ 350,583
$ 401,704
$ 401,704
$ 374,020
Expenses $ 238,693
$ 321,073
$ 321,073
$ 317,310
Net Revenues
$ 111,890
$ 80,631
$ 80,631
$ 56,710
Net Assets
$ 1,204,718
$1,285,349
$ 1,285,349
$ 1,342,059
Total ALA FY 2014 Budgetary Ceilings
General FundDivisionsRound TablesGrants & AwardsLong Term Investments Subtotal
Total ALA Budgetary Ceiling
$28,763,68927,367,687
1,659,3694,290,8811,148,898
$63,230,524
$63,230,524
Question or Comment?1. Use public text-chat area if you wish
to share with everyone.OR
2. Use the Q & A box to send to the Moderator.
Be sure to include your name and institutional affiliation.
Resolution Portion of the Agenda
No resolutions were submitted for consideration.
Discussion Topics Portion of the Agenda
We will begin with a poll.
`Sample
Select three topics• Community engagement.• Digital issues, e-content, and e-publications.• Dealing with reductions in library budgets.• Discussion regarding cost differentiation of ALA services/products between members and non-members. Should some services/products be members only?• MOOCs and libraries.
Discussion of Selected Topics
We encourage your participation
VMM13 Discussion is Now Closed
Short Survey
When you exit this Webcast please complete the short survey that will show
on your screen.
Please join us for the in-person Membership Meeting at
ALA Annual Conference on Saturday, June 29, 20134:30 p.m. to 5:30 p.m.
Room S100c McCormick Place Convention Center.
Thank You!
Adjournment
The 2013 Virtual Membership Meeting now stands officially adjourned.
Visit www.connect.ala.org/members for an archive of today’s meeting.