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SEP, 2016
ELIS (Eusu Logistics Information System)
Visibility System
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I. System Introduction 3
II. Log-In & System Layout 11
III. Order Visibility 14
IV. Booking Visibility 17
V. Sea Visibility 25
VI. Air Visibility 55
VII. Warehouse Visibility 78
VIII. Document Visibility 92
Contents
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I. System Introduction
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1. Visibility System Overview (1/2)
Supply Chain Integrated Visibility
Tracking Visibility Warehouse Visibility Order/Doc Visibility
Event Milestones
Booking Order receipt, Booking completion
POL Gate-in at loading port, Departure at POL
T/S 1,2,3 Arrival at T/S port, Departure at T/S port
POD Arrival at POD, Terminal out for delivery
CY 1,2,3 Arrival at inland CY , Departure (Rail/Truck)
DEL Arrival at final destination
Customer Portal System Tracking Event
Cargo In/Out Mgmt.
Inventory Aging Mgmt.
Current Inventory Mgmt.
Tracking, Irregularity Mgmt.
In-transit Inventory Mgmt.
Forecasted Inventory Mgmt.
Order Mgmt.
Customer PO Mgmt.
Sea/Air document
HJL Customer Portal gives a various shipment status and tracking information in real time in order to support optimized logistics process of our customers.
I. System Introduction
http://vis.eusu-logistics.com
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We provide customized visibility system based on requirements of each customers.
1. Visibility System Overview (2/2)
…
Order
Booking
Sea
Air
Warehouse
Doc & Report 1 2 4
In-transit Inventory
Document Management
Exception Service
KPI Management
Tracking Information
Visibility 6 Fields
Stock Aging
Customer Main Function
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5
2 4
1 3
Customer A
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1
3
4
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Customizing Fields
Customer B
Customer C
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Origin Transit Destination
Procedure
Order Booking Trucking Terminal Shipping Unloading C/C Trucking Arrival
Data in VIS
PO , Item HBL, ETD/ETA Pick up ATD POL Gate In POL ATD POD ATA Customs
Clearance CY ATD DEL ATA
Data method
OMS / Customer EDI
FMS / VIS / Carrier EDI
VIS / Carrier EDI
2. Milestones
Sea
Air
Origin Transit Destination
Procedure
Order Booking Trucking Shipping Airport C/C Trucking Arrival
Data in VIS PO , Item HBL, ETD/ETA Pick up ATD POL ATD POD ATD Customs
Clearance Truck ATD F.DEST ATA
Data method
OMS / Customer EDI
FMS / VIS VIS
All tracking information is updated in our visibility system by manual input or EDI. (PO to Final destination)
I. System Introduction
7 7
Discharging Port
3. Data Flow to Visibility
FMS House BL
Data Hub (OMS)
Visibility
OMS PO
Supplier Booking
VIS Tracking
WMS Inventory
• Purchase Order • Supplier Booking • Cargo Receiving • Container Load Plain
• HBL/HAWB Info. • Vessel, Container Info. • POL ETD, POD ETA, DEL ETA (Estimated Date)
• Cargo In/Out • Inventory Aging • Current Inventory
• Cargo Tracking (Estimated/Actual Date) • W/H Web Booking • Document Upload & Download
EDI
• Customer EDI - Booking , PO Info. - W/H Booking, Inventory • Carrier EDI - Cargo Tracking
Global Single Data Hub is connected with shipping by EDI, and interacts with HJL System and allows clients to the customized service.
I. System Introduction
8 8
4. Main functions
Order Visibility Tracking Visibility
Warehouse Visibility Customized Report
Tracking information of arrival & departure
including exception.
EDI connection with Liners.
Cargo Status starting from „Order Receipt‟ to
„Completion of Delivery‟
Order progress by item, PO and container No
User defined report function
Auto-emailing function
W/H inventory by item
Cargo In & Out
Integrated Visibility System provides various functions such as Order Visibility,
Tracking Visibility, Warehouse Visibility and Customized report.
I. System Introduction
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5. Introduction of System Menu (1/2)
Order
PO Management
Customer PO Search Customer PO Details
Booking
Supplier Booking Supplier BKG Search Supplier BKG Detail
W/H Web Booking In-Booking Search In-Booking Request(Web Only) Out-Booking Search Out-Booking Request(Web Only)
Sea
Track Mgmt (Internal) Tracking Mgmt (Multi) Tracking Mgmt Tracking Mgmt by PO Sea Optional Field Mgmt
Tracking Tracking List by PO Tracking List by CNTR Tracking List by Item
KPI (Internal) Sea Tracking KPI Data Missing Carrier Status Report
Inventory Current Inv By CNTR Current Inv By Item Forecast Inv By CNTR Forecast Inv By Item CY Inventory CY Inventory Detail
Exception Exception List
Summary Lead Time Summary Exception Summary
Cargo Receiving Cargo Receiving Search Cargo Receiving Detail
Container Container Search Container Detail
I. System Introduction
10 10
5. Introduction of System Menu (2/2)
Air
Track Mgmt (Internal) Tracking Mgmt (Multi) Tracking Mgmt
KPI (Internal) Air Tracking KPI
Tracking Tracking List by HAWB Tracking List by Item
Inventory Current Inv by Item Forecast Inv by Item
Exception Exception List Exception List by Item
Summary Lead Time Summary Exception Summary
Warehouse
W/H Transaction Inbound Search Outbound Search Inbound & Outbound Search Transloading Search
Inventory Inventory by Item Inventory by LOT Inventory by Location Aging Search Safety Inventory Monitoring
Master Info Item Search Kitting History
Doc & Report
Report Mgmt(Internal) Report Form Setting Customized Report
Document Doc Upload&Download Sea Document List Air Document List Sea Doc. Status List
Information
Our Service Freight Forwarding IT Service Project Cargo Contract Logistics
HJL Network Global Network
News & Notice
I. System Introduction
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II. Log-In & System Layout
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1. Log-in & System Layout
Cargo Tracking without login
System access will be registered & controlled by Visibility System Admin.
II. Log-In & System Layout
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2. Main page II. Log-In & System Layout
Main Menu Sub Menu User Group - Common : Internal User for Tracking Management
- Other user group : Group by Contract No, Customer code
Operation Part
Manual
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III. Order Visibility
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You can search the customer PO list that the customer sent to HJL.
1. Customer PO Search
- When you click the order no, you can find the PO detail information.
* VIS > Order > PO Management > Customer PO Search
III. Order Visibility
System can retrieve up to 3000 lines at once Page will be separated in case of more than 3000
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2. Customer PO Details
You can search customer PO details (PO No, Item, Optional field, Document detail).
- In this screen, you and your customer can update comment. * VIS > Order > PO Management > Customer PO Details
Function to communicate with customers.
If customers want to specific data, we can provide optional fields.
III. Order Visibility
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IV. Booking Visibility
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- Vendor Portal for buyer‟s consolidation in the 1st stage. - When you click the supplier booking no, you can find the detail information.
1. Supplier Booking Search
Searching the supplier booking list.
* VIS> Booking > Supplier Booking > Supplier Booking Search
IV. Booking Visibility
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2. Supplier Booking Details
You can search supplier booking details.
- Booking no, PO/Item, optional filed, document details - When you click „Doc upload‟ button, you can go to „Document upload&download „screen.
* VIS > Booking > Supplier Booking > Supplier Booking Details
Link to the Document upload&download screen
IV. Booking Visibility
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3. Warehouse Web Booking Process
Warehouse
Booking
VIS WMS
Warehouse
Booking
Usual method
Customer Warehouse
Customer Warehouse
Web Order method
VIS WMS
In-Booking Request (Web Only) Inbound Booking Management
Out-Booking Request (Web Only) Outbound Booking Management
** Entered data in VIS by Customer saved into each menu of WMS as above table.
Instructing the booking order to warehouse(WMS) by Visibility System.
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4. W/H Inbound Booking Search
* VIS > Booking > W/H Web Booking > In-Booking Search
Searching the inbound booking order which instructs to WMS.
IV. Booking Visibility
- User can‟t search the inbound booking order that created by WMS. - This is limited to the data created by VIS.
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5. Warehouse Inbound Booking Request
* VIS > Booking > W/H Web Booking > In-Booking Request (Web Only)
IV. Booking Visibility
Customer can request directly the inbound booking to warehouse in this page
Quick Search Condition
Detail Information of Inbound Booking
Master Information of Inbound Booking
- Entered data in this page is saved 'Inbound Booking Management' of WMS.
- If Inbound process of the booking start in WMS, user can‟t modify(or cancel) the
inbound booking data.
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6. W/H Outbound Booking Search IV. Booking Visibility
* VIS > Booking > W/H Web Booking > Outbound Booking Search
Searching the outbound booking order which instructs to WMS. - User can‟t search the outbound booking order that created by WMS. - This is limited to the data created by VIS. - If user-created data is deleted in WMS, Status of the data is „Reject‟. And If customer deleted his booking data from VIS, Status of the data is „Cancelled‟.
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7. Warehouse Outbound Booking Request
Customer can request directly the Outbound booking to warehouse in this page.
- Entered data in this page is saved „Outbound Booking Management' of WMS. - If Outbound process of the booking start in WMS, User can‟t modify(or cancel) the Outbound booking data. - When requested outbound booking, User can use only an Item code registered in WMS.
IV. Booking Visibility
* VIS > Booking > W/H Web Booking > Out-Booking Request (Web Only)
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V. Sea Visibility
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V-1. Internal User
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1. Sea Tracking Management(Multi)
You can update cargo tracking of sea shipment in this screen.
- After users created HB/L data in FMS, they can see shipments and cargo tracking data in this screen. - You can search and update tracking data per container.
V. Sea Visibility
* VIS > Sea > Track Mgmt (Internal) > Sea Tracking Management (Multi)
You can search data by specific number.
(Container No, HBL No, MBL No)
Quick search
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1. Sea Tracking Management(Multi) V. Sea Visibility
1) Search Option
Seq Condition Description
1 Period (Mandatory) Select POL ETD/ATD , POD ETA/ETD
2 Consignee/ Shipper Choose consignee or Shipper
3 Container info. If you select „No‟, you can search data which won‟t updated container info.
4 POL/POL Nation Select loading port. Also can choose loading port nation.
5 POD/POD Nation Select discharging port. Also can choose discharging port nation.
6 DEL/DEL Nation Select final destination. Also can choose final destination nation.
7 BL TYPE/Load to BL Type - Own Hose B/L, Bypass B/L , Load To - other FWD(Co-load), Liner
8 Carrier/Carrier Group Choose specific carrier or carrier group.
9 Vessel Enter specific vessel.
10 Status Select shipment movement status.
11 Exception Select exception status (yes or no).
12 Contract ID (Mandatory) Select your contract ID of your customer.
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2) Handling fuction (Form Setting)
- We provide many tracking events. So you can choose needed columns using form setting function.
How to add a new form setting (1) Click “NEW” (2) Define “Form Name” (3) Select the item on the left and move
to the right part (4) Save (5) Select form name in My form column and click „Use Form‟ button. (6) Close • Fix : Freeze Pane
1. Sea Tracking Management(Multi) V. Sea Visibility
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1. Sea Tracking Management(Multi) V. Sea Visibility
Step1) Check search conditions. - Select period type and date (POL ETD, POL ATD, POD ETA, POD ATA) - Input Contract ID
Step2) Click Search button.
- You can search tracking list by Container base * VIS > Sea > Track Mgmt (Internal) > Sea Tracking Management (Multi)
Input Contract ID 3
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2
3
2
1
3
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V. Sea Visibility
Step3) Check Shipment & tracking information.
- Link to MB/L , Link to HB/L
A certain tracking event related to Ocean movement will be updated to all the shipment under the selected Master B/L.
LINK TO MB/L LINK TO HB/L
1. Sea Tracking Management(Multi)
Click on the H B/L Number
to show check B/L.
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V. Sea Visibility
Step3) Check Shipment & tracking information.
- Click on the Container Number to show whole shipment progress.
LINK TO Container
Shipment Information
Image of shipment progress (Current status & event time displayed in color)
Event history for shipment
milestones.
1. Sea Tracking Management(Multi)
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V. Sea Visibility
Step4) Event Date Update & History
DATE INPUT FORMAT :
YYYYMMDDHHMM
- You update event date and search tracking history.
1. Sea Tracking Management(Multi)
Tracking History to show by whom, what, and when the event date was updated
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V. Sea Visibility
Step5) Update Exception info.
- When you click „Exception‟ column, you can see exception management pop-up window. - You can update exception type, reason, event date and location.
1. Sea Tracking Management(Multi)
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V. Sea Visibility
- If you want to add tracking event, you have to click „Add‟ button. - Select tracking event code and input location, event date.
2. Sea Tracking Management
You can search & update cargo tracking of selected one container.
* VIS > Sea > Track Mgmt (Internal) > Sea Tracking Management
Click „Add‟ button in order to add new tracking event.
DATE INPUT FORMAT :
YYYYMMDDHHMM Input location & event date
Select tracking event code.
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V-2. Customer
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3. Tracking > Tracking List by Container
You can search tracking list by Container base .
- You can inquire about tracking list according to POD ETA /ATA, POL ETD/ATD, DEL ETA. - Any shipment with exception will be displayed in red background.
* VIS > Sea > Tracking > Tracking List by Container
V. Sea Visibility
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3. Tracking > Tracking List by Container
1) Click on PO NO
- Click on the PO Number to show all shipments with the same PO Number in a pop-up screen
V. Sea Visibility
2) Click on HB/L No
- Click on the House B/L Number to show check B/L.
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3. Tracking > Tracking List by Container
3) Click on Container No
- Click on the Container Number to show whole shipment progress. - Section 1: Shipment information - Section 2: Image of shipment progress (Current status & event time displayed in color) - Section 3: Item Detail & Event history
V. Sea Visibility
Section 1
Section 2
Section 3
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3. Tracking > Tracking List by Container
4) Click on “Y” in Exception column
- Click on “Y” in Exception column to show details of exceptions.
V. Sea Visibility
5) Current Status
Status type Description
Factory Out • From Booking To Onboard (Before POL ATD)
On the Sea
• Shipment location on the sea - From POL ATD To T/S Port ATA , From POL ATD To POD ATA - From T/S Port ATD To POD ATA
T/S (Location) • Shipment location at T/S Port - From T/S Port ATA to T/S Port ATD
CY Inventory (Location) • Shipment location at destination Terminal or inland CY - From CY Gate-in To CY Gate-out
In Land(Rail/Truck)
• Shipment location on the road of destination by truck or rail - From CY Gate-out To CY (or Rail ramp) Gate-in - From CY Gate-out To Final Delivery
Finish • Shipment location at final destination - Door Term : DEL ATA , CY Term : POD ATA
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4. Tracking > Tracking List by Item
You can search tracking list by Item.
- If you want search specific item for tracking, simply type the item name in the item field what you want. - Other functions are the same as tracking by container menu.
* VIS > Sea > Tracking > Tracking List by Item
V. Sea Visibility
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5. Inventory > Current Inventory By Container
This screen shows current in transit inventory by container base.
- Basically inventory is sorted by destination. - It provides variety of search conditions such as POL, POD, DEL, Shipper/Consignee.
V. Sea Visibility
* VIS > Sea > Inventory > Current Inventory By Container
How many containers are moving at origin now?
How many containers are moving on the sea now?
How many container are staying at T/S port?
How many containers are staying at destination CY?
How many containers are staying at destination now?
How many containers are on transportation to destination now?
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6. Inventory > Current Inventory By Item
This screen shows current in transit inventory by Item.
- Basically inventory is sorted by final destination and Item. - It provides variety of search conditions such as POL, POD, DEL, Shipper/Consignee, Item.
V. Sea Visibility
* VIS > Sea > Inventory > Current Inventory By Item
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7. Inventory > Forecasted Inventory By Container
This screen shows estimated container inventory of POD to the next four weeks.
- If you click on quantity of container, it shows shipment list with pop up screen.
V. Sea Visibility
* VIS > Sea > Inventory > Forecasted Inventory By Container
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8. Inventory > Forecasted Inventory By Item
This screen shows estimated item inventory of POD to the next four weeks.
- If you click on quantity of item, it shows shipment list with pop up screen.
V. Sea Visibility
* VIS > Sea > Inventory > Forecasted Inventory By Item
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9. Inventory > CY Inventory
This screen shows current CY inventory for aging days.
- It provides variety of conditions such as CY, Port of loading, Final destination, Shipper. - If you want shipment detail for idling container in CY, click on quantity fo container. It shows idling days in CY.
V. Sea Visibility
* VIS > Sea > Inventory > CY Inventory
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9. Inventory > CY Inventory detail
It shows container aging status once check include history stock column.
- If ATD field is blank, it means containers are still in the CY
V. Sea Visibility
* VIS > Sea > Inventory > CY Inventory detail
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10. Exception > Exception List
This screen shows exception list during in-transit.
- It provides variety of conditions such as POL, POD, DEL, Status, Exception type and reason.
V. Sea Visibility
* VIS > Sea > Exception > Exception List
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11. Summary > Lead Time Summary
It shows actual lead time and scheduled lead time gap during specific period.
- It provides a variety of search conditions such as Port of loading, Port of discharging, Carrier
V. Sea Visibility
* VIS > Sea > Summary > Lead Time Summary
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12. Summary > Exception Summary
It shows exception summary for specific period by each carrier.
- It provides lists of exception reason. - If you want shipment list for customs delay, simply double click red number of containers.
V. Sea Visibility
* VIS > Sea > Summary > Exception Summary
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13. Cargo Receiving > Cargo Receiving Search
It shows cargo receiving list updated by OMS.
V. Sea Visibility
* VIS > Sea > cargo receiving > Cargo Receiving Search
- If you click on work order number, it shows cargo receiving detail screen.
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14. Cargo Receiving > Cargo Receiving Detail
Cargo Receipt Details to show PO & Item information received to the Warehouse
V. Sea Visibility
* VIS > Sea > cargo receiving > Cargo Receiving Detail
- In this screen, you and your customer can update comment.
Function to communicate with customers.
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15. Container > Container Search
It shows Container Load Plan & CLP Result operated by OMS (Consolidation Part).
V. Sea Visibility
* VIS > Sea > container > Container Search
- If you click on container number, it shows container detail screen.
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16. Container > Container Detail
It shows PO & Item details which will be or have been stuffed into the container.
V. Sea Visibility
* VIS > Sea > container > Container Search
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VI. Air Visibility
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VI-1. Internal User
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1. Air Tracking Management(Multi)
You can update cargo tracking of air shipment in this screen.
- After users created HAWB/L data in FMS, they can see shipments and cargo tracking data in this screen. - You can search and update tracking data per HAWB.
VI. Air Visibility
* VIS > Air > Track Mgmt (Internal) > Air Tracking Management (Multi)
You can search data by specific number.
( HAWB No, MAWB No, Commercial Invoice No)
Quick search
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1. Air Tracking Management(Multi) VI. Air Visibility
1) Search Option
Seq Condition Description
1 Period (Mandatory) Select POL ETD/ATD , POD ETA/ETD
2 Consignee/ Shipper Choose consignee or Shipper
3 Trans mode Select AIR and SEA&AIR.
4 POL/POL Nation Select loading airport. Also can choose loading airport nation.
5 DEST/DEST Nation Select destination airport. Also can choose destination airport nation.
6 FDEST/FDEL Nation Select final destination. Also can choose final destination nation.
7 BL TYPE Consol, Direct, Co-load, Masterload
8 Carrier Choose specific carrier.
9 Flight No Enter specific Flight.
10 Status Select shipment movement status.
11 Exception Select exception status (yes or no).
12 Contract ID (Mandatory) Select your contract ID of your customer.
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2) Handling fuction (Form Setting)
- We provide many tracking events. So you can choose needed columns using form setting function.
How to add a new form setting (1) Click “NEW” (2) Define “Form Name” (3) Select the item on the left and move
to the right part (4) Save (5) Select form name in My form column and click „Use Form‟ button. (6) Close • Fix : Freeze Pane
1. Air Tracking Management(Multi) VI. Air Visibility
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1. Air Tracking Management(Multi) VI. Air Visibility
Step1) Check search conditions. - Select period type and date (POL ETD, POL ATD, DEST ETA, DEST ATA) - Input Contract ID
Step2) Click Retrieve button.
- You can search tracking list by HAWB. * VIS > Air > Track Mgmt (Internal) > Air Tracking Management (Multi)
1
2
3
1
2
3
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VI. Air Visibility
Step3) Check Shipment & tracking information.
- Link to MAWB , Link to HAWB
1. Air Tracking Management(Multi)
LINK TO MAWB LINK TO HAWB
A certain tracking event related to Air movement will be updated to all the shipment under the selected Master AWB.
Click on the HAWB Number to
show check HAWB.
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VI. Air Visibility
Step3) Check Shipment & tracking information.
- Click on the current status to show whole shipment progress.
1. Air Tracking Management(Multi)
LINK TO Current status
Shipment Information
Image of shipment progress (Current status & event time displayed in color)
Event history for shipment milestones.
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VI. Air Visibility
Step4) Event Date Update & History
- You update event date and search tracking history.
1. Air Tracking Management(Multi)
DATE INPUT FORMAT :
YYYYMMDDHHMM
Tracking History to show by whom, what, and when the event date was updated
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VI. Air Visibility
Step5) Update Exception info.
- When you click „Exception‟ column, you can see exception management pop-up window. - You can update exception type, reason, event date and location.
1. Air Tracking Management(Multi)
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VI. Air Visibility
- If you want to add tracking event, you have to click „Add‟ button. - Select tracking event code and input location, event date.
2. Air Tracking Management
You can search & update cargo tracking of selected HAWB.
* VIS > Air > Track Mgmt (Internal) > Air Tracking Management
Click „Add‟ button in order to add new tracking event.
DATE INPUT FORMAT :
YYYYMMDDHHMM Input location & event date.
Select tracking event code.
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VI-2. Customer
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3. Tracking > Tracking List by HAWB
You can search tracking list by HAWB.
- You can inquire about tracking list according to POL ETD/ATD, DEST ETA. - Any shipment with exception will be displayed in red background.
* VIS > Air > Tracking > Tracking List by HAWB
VI. Air Visibility
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3. Tracking > Tracking List by HAWB
1) Click on PO NO
- Click on the PO Number to show all shipments with the same PO Number in a pop-up screen
2) Click on HB/L No
- Click on the HAWB Number to show check HAWB.
VI. Air Visibility
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3. Tracking > Tracking List by HAWB
3) Click on Current status column
- Click on the Current status column to show whole shipment progress. - Section 1: Shipment information - Section 2: Image of shipment progress (Current status & event time displayed in color) - Section 3: Item Detail & Event history
VI. Air Visibility
Section 1
Section 2
Section 3
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3. Tracking > Tracking List by HAWB
4) Click on “Y” in Exception column
- Click on “Y” in Exception column to show details of exceptions.
5) Current Status
Status type Description
Factory Out • Air : From Booking To Air Departure at Origin port • Sea&Air : From Booking To Vessel departure at Origin port
Vessel Onboard • From Vessel departure at origin port To Air departure at port(T/S) (Only for SEA&AIR Shipment)
Air Departure • From Air Departure To Air Departure at T/S Port • From Air Departure To Arrival at Destination port
Transit • From Air Arrival or Departure at T/S Port To Air arrival at Destination port
POD Arrival • Arrival at destination port
In Land • From Departure at POD To arrival at Final destination.
Finish
• Final Delivery - Door Term : ATA Update at Final destination - Port Term : ATA Update at Destination port
VI. Air Visibility
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4. Tracking > Tracking List by Item
You can search tracking list by Item.
- If you want search specific item for tracking, simply type the item name in the item field what you want. - Other functions are the same as tracking by HAWB menu.
* VIS > Air > Tracking > Tracking List by Item
VI. Air Visibility
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5. Inventory > Current Inventory By Item
This screen shows current in transit inventory by Item.
- Basically inventory is sorted by final destination and Item. - It provides variety of search conditions such as POL, POD, DEL, Shipper/Consignee, Item.
* VIS > Air > Inventory > Current Inventory By Item
VI. Air Visibility
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6. Inventory > Forecasted Inventory By Item
This screen shows estimated item inventory of POD to the next four weeks.
- If you click on quantity of item, it shows shipment list with pop up screen.
VI. Air Visibility
* VIS > Air > Inventory > Forecasted Inventory By Item
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7. Exception > Exception List
This screen shows exception list during in-transit.
- It provides variety of conditions such as POL, POD, DEL, Status, Exception type and reason.
* VIS > Air > Exception > Exception List
VI. Air Visibility
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8. Exception > Exception List by Item
This screen shows exception list during in-transit.
- It provides variety of conditions such as POL, POD, DEL, Status, Exception type and reason. - If you want search specific item, simply type the item name in the item field what you want. * VIS > Air > Exception > Exception List by Item
VI. Air Visibility
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9. Summary > Lead Time Summary
It shows actual lead time and scheduled lead time gap during specific period.
- It provides a variety of search conditions such as Port of loading, Port of discharging, Carrier
* VIS > Air > Summary > Lead Time Summary
VI. Air Visibility
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12. Summary > Exception Summary
It shows exception summary for specific.
- It provides lists of exception reason. - If you want shipment list for customs delay, simply double click red number of HAWB.
V. Sea Visibility
* VIS > Air > Summary > Exception Summary
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VII. Warehouse Visibility
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0. System Structure
WMS Booking Inventory Outbound Inbound
VIS Inbound
Transaction
Inventory
Reports
Outbound
Transaction
Web Booking
Mgmt
W/H Operation
VIS is connected organically with WMS and User can see the real-time data of WMS
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1. Warehouse Transaction process
VIS
WMS
Inbound Outbound Inventory Master
Inbound
Search
Outbound
Search
In & Out
Search
Inventory
Search
Aging
Search
Master
Search
Inbound
Booking Mgmt
Outbound
Booking Mgmt
Inbound
Complete Mgmt
Allocation Outbound
Complete Mgmt
Inventory
Movement
Inventory
Adjustment
Kitting/
Dekitting
Item
Master
Location
Master
Lot
Master
VIS page name WMS page name
Relation between VIS and WMS
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Searching the WMS data which inbound process was completed.
2. W/H Transaction >Inbound Search VII. Warehouse Visibility
* VIS > Warehouse > W/H Transaction > Inbound Search
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Searching the WMS data which Outbound process is progressed.
(Booking, Allocation, Completion)
3. W/H Transaction > Outbound Search VII. Warehouse Visibility
* VIS > Warehouse > W/H Transaction > Outbound Search
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Searching the inbound & outbound History of each stock items.
4. W/H Transaction > Inbound & Outbound Search VII. Warehouse Visibility
* VIS > Warehouse > W/H Transaction > Inbound & Outbound Search
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5. Inventory
The inventory expression depends on the minimum unit of aggregate stock.
SKU : CM-100
Qty : 12
Aggregate Unit : Item code
Item : CM-100
Total Qty : 12
SKU : CM-100
LOT : A010101 / Qty : 4
SKU : CM-100
LOT : A020202 / Qty : 4
SKU : CM-100
LOT : A030303 / Qty : 4
Location : LOC01-01
SKU : CM-100
LOT : A010101 / Qty : 2
LOT : A020202 / Qty : 1
Location : LOC02-02
SKU : CM-100
LOT : A010101 / Qty : 1
LOT : A030303 / Qty : 2
Location : LOC03-03
SKU : CM-100
LOT : A020202 / Qty : 3
Location : LOC04-04
SKU : CM-100
LOT : A010101 / Qty : 1
LOT : A030303 / Qty : 2
Aggregate Unit : Location No
Item : CM-100
Total Qty : 12
Aggregate Unit : LOT No
Item : CM-100
Total Qty : 12
(=) (=)
VII. Warehouse Visibility
Inventory Hierarchy
85
5. Inventory > Inventory by Item
Searching current stock in warehouse per Item unit.
VII. Warehouse Visibility
* VIS > Warehouse > Inventory> Inventory by Item
86
5. Inventory > Inventory by LOT
Searching current stock in warehouse per LOT unit.
VII. Warehouse Visibility
* VIS > Warehouse > Inventory> Inventory by LOT
87
6. Inventory > Inventory by Location
Searching current stock in warehouse per location unit.
VII. Warehouse Visibility
* VIS > Warehouse > Inventory> Location
88
7. Inventory > Aging Search
Searching inbound state of each stock per particular period (3, 6, 9, 12 Month)
Mainly used to check the long-term storage inventory.
VII. Warehouse Visibility
* VIS > Warehouse > Inventory> Aging Search
89
8. Inventory > Safety Inventory Monitoring
Searching current stock contrast safety inventory qty. - If current stock qty is less than safety stock qty, row of the item is highlighted in red color.
- If current stock qty is more than safety stock qty, row of the item is shown in white color.
- The stock Item which is not set safety stock quantity is shown in gray color.
(The safety stock qty is set in WMS.)
VII. Warehouse Visibility
* VIS > Warehouse > Inventory > Safety Inventory Monitoring
90
9. Master Info > Item Search
Searching item master information which was generated in WMS.
VII. Warehouse Visibility
* VIS > Warehouse > Master Info > Item Search
91
9. Master Info > Kitting History
Searching the kitting work history which executed in WMS
VII. Warehouse Visibility
* VIS > Warehouse > Master Info > Kitting History
92
VIII. Document Visibility
93
1. Report Mgmt(Internal) > Report Form Setting
You can provide specific customer report related customer requirement.
- No need to additional system development.
- Users can set up the report by themselves.
1) Flexible report columns.
- You can choose specific columns.
- Column list : BL Information, Tracking events, Optional fields
2) Various date format
- We provide various date format for each customer. (MM/DD/YY, YYYY-MM-DD ..)
- If users want to add other date format, please contact system administrator.
3) Customized column Title
- You can change column titles directly in the system.
4) Optional Fields
- You can add optional fields based on requirements of each customers.
Main Feature
VII. Document Visibility
94
To retrieve data after creating new report form
To retrieve data after creating new report form including optional fields.
Create Report Form
Search Customized Report
* Input Condition for query
Search Customized Report
Create Report Form
Add Optional Fields
OMS VIS VIS
VIS VIS
Basic step to handle “customized report”
1. Report Mgmt(Internal) > Report Form Setting VII. Document Visibility
95
1) Add new report form by registering “Report Name”
Create Report Form
Search Customized Report
Add new Report Form in the Report list
Select Type, Contract No, Date Format, Share Type and input Report Name.
Click Save Button for New Report Form.
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Create Report Form
1. Report Mgmt(Internal) > Report Form Setting VII. Document Visibility
* VIS > Doc&Report> Report Mgmt(Internal) > Report From Setting
2
96
2) Save customized report column list.
Click report code in order to search default column list.
Select the item on the left and move to the right part.
You can select optional fields.
Click Save button.
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5
6
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6
Create Report Form
Search Customized Report
1. Report Mgmt(Internal) > Report Form Setting VII. Document Visibility
5
optional fields.
* VIS > Doc&Report> Report Mgmt(Internal) > Report From Setting
97
3) Change column title of customized report.
When you click “Change Name” button, you can see the report change name
pop-up window.
You can change display name.
Create Report Form
Search Customized Report
7
8
7
1. Report Mgmt(Internal) > Report Form Setting VII. Document Visibility
8
* VIS > Doc&Report> Report Mgmt(Internal) > Report From Setting
98
Select the defined report name and period. (Mandatory)
You can input other search options.
Click retrieve button.
1) Search customized report.
1
Create Report Form
Search Customized Report
2
Optional fields
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2
Search Customized Report
* VIS > Doc&Report> Report Mgmt(Internal) > Customized Report
2. Report Mgmt(Internal) > Customized Report VII. Document Visibility
99
If your customers want to manage specific data, you can use optional fields.
3. Add optional fields in OMS
1) Go To OMS > Sales/Contract > E-SOP Management
You have to add optional fields in the optional field tab in order to manage specific data of customers.
Select & update category, field SEQ, field name and filed type.
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2
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• Category (unit of data input) - PO, SO, Supplier Booking, Cargo Receipt, Container, Item, HBL, HAWB, HBL Container
• Field type - Default : Text - Other Type : Date, Date time, Number
VII. Document Visibility
100
You update optional fields in other tab of FMS.
Select & update optional field.
1) If you add optional fields of Contract ID, you can see them in other tab of House B/L Mgmt.
2) You can see these data in VIS.
4. Update Optional fields. (FMS)
1
When you update these data in FMS, it will be transferred to VIS automatically.
1
VII. Document Visibility
101
If you want to send a report to the customers automatically by email,
You should set up the email conditions.
5. Mail Mgmt(Internal)> Customer Mail Set up VII. Document Visibility
1) Select report name in order to set up the customer report auto mailing.
- Select saved customized report.
(You can create each customer report in the „Report Form Setting‟ screen.)
* VIS > Doc & Report > Mail Mgmt(Internal) > Customer Mail Setup
102
VII. Document Visibility
2) Update Conditions tab.
: You have to update search conditions of the report.
- Input email name.
- File name: If you don‟t enter a file name, the file will be created with the same name
as the report.
- Add search conditions of data.
„ Period (POL ETD/ATD, POD ETA/ATA, DEL ETA/ATA) : Mandatory
„ Port (POL, POD, DEL) / Nation (POL, POD, DEL)
„ Customer (Shipper, Consignee)
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5. Mail Mgmt(Internal)> Customer Mail Set up
1 2
3
103
[ Default cycle ]
3) Update Receivers tab (1/2)
: You can input receivers and mailing cycle.
- You can search user list by customer/Target/Office.
- Check user and click the button in order to move user to the right list.
- You have to choose mailing cycle.
„ Daily / Weekly (Sun ~ Sat) / Monthly (1~31)
- When user info move to the right list, cycle info is set same as default cycle.
You can directly change cycle info in the list.
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2
3
5. Mail Mgmt(Internal)> Customer Mail Set up VII. Document Visibility
2
3 1
104
3) Update Receivers tab (2/2)
- In case of changing cycle of receivers,
(1) Select specific users. (2) Change the default cycle. (3) Click the „Apply‟ button.
- You can add receiver directly using „Row Add‟ button.
- When you want to delete receivers,
select specific users and then click „Row Del‟ button.
- Finally, you click the „Save‟ button to save the changed data.
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6
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5. Mail Mgmt(Internal)> Customer Mail Set up VII. Document Visibility
105
4) Update Mail Contents tab
: You can enter subject, contents and signature in this page.
- Contents : Type some phrases that will be the body of your email.
- Signature and email are mandatory.
5. Mail Mgmt(Internal)> Customer Mail Set up VII. Document Visibility
106
5) Update PIC Notice tab
: PIC can receive email before customer report is sent.
- You have to register PIC name and email in order to send Pre-Notice.
- [Example]
(1) Customer Report sending date : 2014-12-10
(2) Pre-Notice date : -1 2014-12-09
„ PIC can receive pre-notice before 1day.
„ PIC have to check data before send report to the customer. (HB/L info, tracking info…)
5. Mail Mgmt(Internal)> Customer Mail Set up VII. Document Visibility
PIC
107
6) Check Cycle code tab (1/3)
: You can set up conditions of email sending. (Conditions of cycle, Pre Notice usage, sending time. )
- Conditions of cycle : The customer report will be sent based on below data.
(1) Daily (0~-21)
ex 1) Select 0 , Sending date : 2014-12-17 , Search date : 2014-12-17
ex 2) Select -1, Sending date : 2014-12-17, Search date : 2014-12-16
(2) Weekly (Sun~-Sat)
ex 1) Select Sun ~ Sat
Sending date : 2014-12-24, Search period : 2014-12-14(Sun)~2014-12-20(Sat)
(3) Monthly (1~31)
ex 1) Select 1 ~ 31 , Sending date : 2015-01-05, Search period : 2014-12-01 ~ 2014-12-31
ex 2) Select 15 ~ 14 , Sending date : 2015-01-17, Search period : 2014-12-15 ~ 2015-01-14
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1
5. Mail Mgmt(Internal)> Customer Mail Set up VII. Document Visibility
108
6) Check Cycle code tab (2/3)
- Pre Notice: PIC can check report before email will be sent to the customer.
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Columns Description
Use Pre-Notice Can choose Pre-Notice usage. (Yes / No)
Days Set up the sending date of pre-notice by customer sending date.
ex 1)* Receivers : Weekly – Tuesday
* Pre Notice : Weekly pre-notice : YES, Days : -1
PIC Notice : PIC can receive pre-notice every Monday.
Customer Report : Receivers can receive the customer report every Tuesday.
5. Mail Mgmt(Internal)> Customer Mail Set up VII. Document Visibility
2
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6) Check Cycle code tab (3/3)
- Sending Info : You have to set up the time zone and sending time. (Local Time) ( default value : time zone of your branch , sending time : 9:00 )
3
VIS Mail Table Customer AM 1:00 Sending Time
* Email sending process
• Customer report data will be transferred to the mail table at 0:01 am due to system performance. * system batch time : 1:00 am (one time a day)
• User has to update report data before that time.
• Customer reports will be sent at the specific time that you saved. (your local time.) * system batch time : every 5 minutes
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5. Mail Mgmt(Internal)> Customer Mail Set up VII. Document Visibility
110
6. Document > Document Upload & Download VII. Document Visibility
You can upload and download document files in this screen.
- If you click file name, you can download uploaded file.
* VIS > Doc&Report > Document > Document Upload & Download
Click „Save‟ button in order to upload file.
Select Document no.
Select document file. Click file name to download it.
111
7. Document > Sea Document List VII. Document Visibility
* VIS > Doc&Report > Document > Sea Document List
View & download of documents related to Sea shipment.
(MB/L, HB/L, C/Inv, P/List, Manifest, ISF, FCR, D/R, Certificate of Origin, Shipper‟s SR, Declaration for Non wood Packing, MSDS(Material Safety Data Sheet), etc)
112
8. Document > Air Document List VII. Document Visibility
* VIS > Doc&Report > Document > Air Document List
View & download of documents related to Air shipment.
(MAB/L, HAWB/L, C/Inv, P/List, Manifest, ISF, FCR, D/R, Certificate of Origin, Shipper‟s SR, Declaration for Non wood Packing, MSDS(Material Safety Data Sheet), etc)
113
9. Document > POD (Proof of Delivery) List VII. Document Visibility
* VIS > Doc&Report > Document > POD List
View & download of POD (Proof of Delivery).
114
10. Document > Sea Document Status List VII. Document Visibility
Visibility to show the document handling status.
- BL Status, S/O Type, BL Issued, ISF Field, DO Submitted
* VIS > Doc&Report > Document > Sea Document Status List
115 115
Appendix 1. Tracking Event for Sea shipment
R&R Event Description
Origin
Booking Booking date
Empty Dispatch Actual empty dispatch to pick up
Pick Up ETD Estimated pick up from customer
Pick Up ATD Actual pick up from customer
POL Gate-In Actual origin terminal gate in
POL ETD Estimated vessel departure at POL
POL ATD Actual vessel departure at POL
T/S1 Port 1st T/S Port
T/S1 ETA Estimated vessel arrival at 1st T/S port
T/S1 ATA Actual vessel arrival at 1st T/S port
T/S1 ETD Estimated vessel departure at 1st T/S port
T/S1 ATD Actual vessel departure at 1st T/S port
T/S2 Port 2nd T/S Port
T/S2 ETA Estimated vessel arrival at 2nd T/S port
T/S2 ATA Actual vessel arrival at 2nd T/S port
T/S2 ETD Estimated vessel departure at 2nd T/S port
T/S2 ATD Actual vessel departure at 2nd T/S port
T/S3 Port 3rd T/S Port
T/S3 ETA Estimated vessel arrival at 3rd T/S port
T/S3 ATA Actual vessel arrival at 3rd T/S port
T/S3 ETD Estimated vessel departure at 3rd T/S port
T/S3 ATD Actual vessel departure at 3rd T/S port
R&R Event Description
Destination
POD ETA Estimated vessel arrival at POD
POD ATA Actual vessel arrival at POD
Port CY ATA Actual time of arrival at port CY
Port CY ETD Estimated time of departure at port CY
Port CY ATD Actual time of departure at Port CY
Customs.Start Submitted to customs (Start)
Customs clearance Customs clearance
Carrier Released Carrier Released
CY1 Location 1st Inland CY Location
CY1 ETA Estimated time of arrival at 1st CY
CY1 ATA Actual time of arrival at 1st CY
CY1 ETD Estimated time of departure at 1st CY
CY1 ATD Actual time of departure at 1st CY
CY2 Location 2nd Inland CY Location
CY2 ETA Estimated time of arrival at 2nd CY
CY2 ATA Actual time of arrival at 2nd CY
CY2 ETD Estimated time of departure at 2nd CY
CY2 ATD Actual time of departure at 2nd CY
DEL ETA Estimated time of arrival at final destination
DEL ATA Actual time of arrival at final destination
Empty Return Empty Container Return
116 116
R&R Event Description
Origin
Booking Booking date
Factory Out Factory out date
Pick Up ETD Estimated pick up form customer
Pick Up ATD Actual pick up form customer
W/H ETA Estimated time of arrival at export W/H
W/H ATA Actual time of arrival at export W/H
W/H ETD Estimated time of departure at export W/H
W/H ATD Actual time of departure at export W/H
POL ETD Estimated time of departure at origin port
POL ATD Actual time of departure at origin port
T/S1.A.Port 1st T/S Arrival Port
T/S1 ETA Estimated airplane arrival at 1st T/S port
T/S1 ATA Actual airplane arrival at 1st T/S port
T/S1.D.Port 1st T/S Departure Port
T/S1 Flight 1st Flight No
T/S1 ETD Estimated airplane departure at 1st T/S port
T/S1 ATD Actual airplane departure at 1st T/S port
T/S2 Port 2nd T/S Port
T/S2 Flight 2nd Flight No
T/S2 ETA Estimated airplane arrival at 2nd T/S port
T/S2 ATA Actual airplane arrival at 2nd T/S port
T/S2 ETD Estimated airplane departure at 2nd T/S port
T/S2 ATD Actual airplane departure at 2nd T/S port
T/S3 Port 3rd T/S Port
T/S3 Flight 3rd Flight No
T/S3 ETA Estimated airplane arrival at 3rd T/S port
T/S3 ATA Actual airplane arrival at 3rd T/S port
T/S3 ETD Estimated airplane departure at 3rd T/S port
T/S3 ATD Actual airplane departure at 3rd T/S port
R&R Event Description
Destination
POD ETA Estimated time of arrival at destination port
POD ATA Actual time of arrival at destination port
Customs.Start Submitted to customs (Start)
Customs Release Customs clearance
Truck ETD Estimated time of truck departure
Truck ATD Actual time of truck departure
W/H ETA Estimated time of arrival at import W/H
W/H ATA Actual time of arrival at import W/H
W/H ETD Estimated time of departure at import W/H
W/H ATD Actual time of departure at import W/H
F.DEST ETA Estimated time of arrival at final
destination
F.DEST ATA Actual time of arrival at final destination
Appendix 2. Tracking Event for Air shipment
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Appendix 3. FMS > HBL/HAWB Management
◈ HAWB Management
◈ HBL Management
• When you update schedule information, tracking events will be created automatically.
- POL ETD, POD ETA, DEL ETA, T/S ETA, ETD
118 118
Appendix 4. OMS > Customer PO / Supplier Booking Management
◈ Customer PO Management
◈ Supplier Booking Management
119 119
Appendix 5. WMS > Cargo In/Out & Item Inventory
◈ Item Inventory
◈ IN & OUT Summary