Villanova Monthly Compliance MeetingWednesday, October 16, 2013

AGENDA• Official Visit Reminders (Laura)• NLI Reminders• Practice hours during Vacation Period• Occasional Meals• Compliance Cup• Important Dates

NCAA Requirements for Official Visit

• 1. High School Transcript• 2. ACT/SAT Test Scores• 3. Added to Institutional Request List (IRL)

• The recruit must be registered with EC!

• Entertainment/Host Money• $20 per day, per person.

• 48-Hour Requirement• One visit per PSA to Villanova• Five visit limit per PSA, overall

Villanova Process for Official Visits

• Prior to the Visit• 1. 5-visit Letter• 2. PSA’s high school or junior college transcript• 3. PSA’s SAT/ACT test scores• 4. Itinerary (including host name, housing location, cell

phone number)• 5. Complimentary Ticket Request Form (if needed)• Must be submitted 2 days prior to an official visit.

• 6. All host money for entertainment must be approved in advance• Per university policy, all advances must be at least

$100.

Villanova Process for Official Visits

• After the visit:• 1. Signed copy of the Official Visit Record Form;• 2. Signed copy of the Student Host Receipt;• 3. Signed copy of the PSA’s Receipt Form;• 4. Copy of Receipts (meals, hotel, transportation,

entertainment, etc.)

• File with Business Office within 14 days:• 1. Travel Expense Report;• 2. All Original Receipts;• 3. All unused advance money;• 4. Mileage Reimbursement Form and Request for Payment

(if needed).

Complimentary Admissions Interp

• 10/10/2013• A student-athlete may provide home or away

complimentary admissions to a high school, prep school, or two-year college coach, or any other individual responsible for teaching or directing an activity in which a PSA is involved…• As long as the complimentary admissions are not provided

to the coach or other individual at the direction of an institutional staff member.

• Players in sports for which we charge for tickets will be asked to enter the relationship of the person to whom they are giving a comp admission.• Football, men’s lacrosse, and men’s and women’s

basketball.• Compliance Office will be reviewing these relations

Quick NLI Reminders• Scholarship Request Forms are due by the end of

October. • NLIs cannot be sent to a PSA without a scholarship offer.

• Compliance office reviews the scholarship forms and submits them to the Financial Aid office.

• Compliance office then prepares the NLI, the scholarship letter, and other correspondence that is sent to the PSA.

• Early Signing Period (most sports) – November 13th – 20th

New NLI Submission Deadlines

• Parent/Legal Guardian and PSA have Seven (7) days to sign from the date of issuance.• The seven-day signing period applies only if there are

seven days remaining in the signing period. Otherwise, the NLI must be signed prior to the end of the signing period.

• From the date of the last signature (parent or PSA) we have fourteen (14) days to submit the NLI to the Big East.

• The NLI is invalid if these deadlines are not met.

CARA hours during vacation periods

Vacation Periods & Between Terms

• Daily and weekly hour limitations do not apply to CARA• 1. During our term-time (i.e. not summer) official vacation

periods; and• 2. During the academic year between terms (e.g. winter

break).

• If the vacation occurs during any part of a week in which classes are in session (e.g. Easter Break), you must count the daily/weekly limits during the part of the week during which classes are in session. • 4/20 or 8/2 and required days off.

Occasional Meals

Occasional Meals• Occasional Meal (From Staff Member)• A student-athlete or the entire team in a sport may

receive an occasional meal from an institutional staff member (e.g., coach, admin, faculty);• The meal must be in the locale of Villanova (30-mile

radius);• Can provide reasonable local transportation to student-

athletes to attend.

• Occasional Meal (From Booster)• 1. Must be in the booster’s home, on campus, or at a

facility that is regularly used for home competition;• 2. Meal may be catered;• 3. Booster may provide reasonable local transportation to

student-athletes to attend, only if the meal is at the booster’s home.

Occasional Meals – Cont’d• Occasional meals must be occasional• No specific NCAA definition; generally once per month,

exceptions can be made, depending on circumstances.

• Occasional meals are for student-athletes only. • Parents cannot be provided a free meal.

• If a booster is providing the meal:• It can be in any facility that is used regularly for home

competition (i.e. it is not sport specific) (e.g., any sport could use the Pavilion).

Occasional Meals – Cont’d• Away From Home Meals• A booster may have an occasional meal outside the 30-

mile radius, but only if it is held at the booster’s home. • It cannot be at a restaurant or at a tailgate.

• If a booster wants to “pay” for a meal away from home (and not at their house), Villanova can cover the cost of the meal and the booster can make a donation to the general athletic fund.• The booster would not be able to directly pay for the

meal. • There is no way to guarantee that the money that goes

into the general athletic fund would get back to your team/players (which is the point).

Occasional Meals – Cont’d• Process for requesting an Occasional Meal• Submit the Occasional Meal Request Form. • The occasional meal form is available on the forms

website section of villanova.com• http://www.villanova.com/forms/• This is not accessible for non-coaches/staff members.

• Please submit the form as soon as possible to Peter.

• The form must be submitted and approved prior to the meal.

Compliance Twitter & Compliance Cup

Twitter Page - @NovaCompliance

• Make sure to follow us @NovaCompliance

• Article of the Day, Did You Know, Tip of the Week

• Great resource!

• Tell your friends!

Compliance Cup

Review/Questions

Questions• Coach does not want to provide a day off during

the institution’s upcoming Easter vacation period. Classes are held during part of that week. • Is coach required to provide his student-athletes with a

day off during that vacation week?

• Side Out is a volleyball student-athlete at Ocean State University (OSU). OSU is playing against a school in Side’s home town this weekend, so Side would like to provide one of her comp admissions to her high school coach. • Is this permissible?

Questions?

Upcoming Dates• WVB v. St. John’s & Seton Hall – Oct. 18 + 19 @

7:00 PM

• Freshman Life Skills – Oct 21. @ 8:30 PM (Villanova Room CC)

• Staff Lunch – Oct. 22 @ 12:00 PM

• Homecoming/Capital Campaign Launch Weekend – Oct 25-27

• MSO v. Providence – Oct. 23 @ 3:00 PM

• TEDxVillanovaU – November 22 (apply online to attend)

Trivia Question• There are only three words in the English

language that begin with the letters “DW”. Be the first to email peter @ peter.baran@villanova.edu and you’ll win…

• A free soda or coffee with your favorite compliance officer!*

• *No purchase necessary. Offer not available in all areas. Subject to terms and conditions. Must be 21 or older to win. Must have attended compliance meeting in question (pun intended).