Lesson: Lesson 11: Performing Mail Merges

Multiple Choice

1. Mail merges are useful for creating which of the following?a) multiple letters that have same basic contentb) multiple envelopes that have same basic contentc) multiple labels that have same basic contentd) all of the above

2. Which of the following leads you step by step through the mail merge process?a) Mail Merge dialog boxb) Mail Merge task panec) Mail Merge menud) none of the above

3. When are the Mail Merge commands available on the Ribbon?a) when Word is openedb) when the Mailings tab is selectedc) when the recipient list is openedd) all of the above

: 4. From which of the following can you select mail merge recipients?a) Outlook contactsb) database filec) Excel spreadsheetd) all of the above

5. A file containing the information to be merged into a document is known as which of the following?a) data fileb) data listc) data sourced) none of the above

6. Which of the following is not an acceptable recipient list?a) electronic address bookb) HTML file with single tablec) Word file with multiple tablesd) all of the above

7. Which of the following is an example of a mail merge field?a) first nameb) last namec) email addressd) all of the above

True/False

8. When you click the Mail Merge button, the Mail Merge Wizard opens in the Mail Merge task pane.

Ans: False.9. When selecting recipients for a mail-merged document, you can only select from an existing database file.

Ans: False

10. Mail merges are useful for creating multiple documents that have the same basic content.

Ans: True.11. A data group contains the information to be merged into a document.

Ans: False.

12. When connecting to a new data source, you are given two choices: type a new list or use an existing list.

Ans: False

13. When the mail merge is performed, Word will automatically replace mail merge fields codes with information from a data source.

Ans: True.

14. Organizations use customized letterheads to print their final mail merge letters.

Ans: True.

15. It is a good idea to check for errors before printing letters.

Ans: True

Fill-in-the-blank

16. Mail merges are useful for creating __________ documents that have the same basic content.

Ans: multiple

17. You begin the mail merge process by first setting up the __________ document that you intend to print or email multiple times.

Ans: main

18. You can perform a mail merge by using the Mail Merge __________ pane.

Ans: task.19. You can create a new main document by selecting an option from the __________ Mail Merge menu, then keying your text.

Ans: Start.20. When you choose the Step by Step Mail Merge __________ option, the Mail Merge task pane appears.

Ans: Wizard.

21. Before merging information into a main document, you must connect the document to a data source or a data __________.

Ans: file

22. When connecting to a data source, you can type a new list, use an existing list, or select recipients from your __________ contacts.

Ans: Outlook

23. First Name, Last Name, and Email Address are all examples of mail merge __________.

Ans: fields.

24. Mail merge fields are surrounded by __________.

Ans: chevrons (<< >>).25. You can preview merged documents by clicking the Preview __________ button.

Ans: Results

26. Clicking the __________ & Merge button will display a menu of choices for completing the mail merge.

Ans: Finish