UKRR: the happy hydra
UKSG Conference April 2011
Briefing Session
Looking at..What..
Why..
How..
Bigger picture..
Over to you..
Why -1..
Key aimsProtecting research information:1 copy held at the BL - access copy2 copies within UKRR members’ collections
100 km shelf space to be released:Collaborative collection managementMembers dispose material whilst retaining access
Why – 2..
Access to funds for de-duplication
Premium document delivery service from British Library
Capital cost savings - institutional level
100 km shelf space to be released
Why - 3..
Duplication of holdings
Estate pressures – increase in student nos.
Alignment with institutional strategies
Growth of e-sustainable archives
Sharing paradigm: ‘JiT’ v ‘JiC’
MembersUniversity of Aberdeen
Aberystwyth University
Bodleian Libraries of Oxford University
University of Birmingham
Cardiff University
Cambridge University Library
Durham University
University of Edinburgh
University of Glasgow
Imperial College London
Kings College London
Kingston University
University of Leeds
University of Liverpool
London School of Economics
The University of Manchester
Newcastle University
University of Nottingham
Northumbria University
Open University
Queen Mary, University of London
University of Reading
Royal Holloway, University of London
University of Sheffield
University of Southampton
University of St Andrews
University of Sussex
University College London
ULRLS
How -1
5 year scheme: 2009 - 2014
6-monthly cycles:manage workflow
achievable targets: 10km per cycle
simplifies planning process
High level process
Member completes template with details of the titles they wish
to de-duplicate
UKRR template is loaded into LARCH Validation, pre-
processing step
Scarcity checking, detailing number of copies held by
UKRR members.
Member sends samples of requested titles to BL
Combing scarcity data and BL responses a retention status is assigned to the offered titles;
Automatic matching of titles already offered to UKRR. Shelf checks are made
against all newly offered titles. Samples of items not
identified are requested.
Offered items are checked against BL holdings, using samples from member if
necessary. This is an iterative process and regular
responses are provided.
Process Level 0Submissio
n
Review
Decision
Extra Universe UKRRIntra Universe UKRR
Selection
Submission stage
Bibliographic details:Local ref code / Shelf mark
Title is a compulsory field
ISSN or Publisher & Place of Publication
Local holdings:Supplement details
Gaps – detail any
Shelf space – entered in metres and centimetres
Data snapshot
Review stage
Check to establish:
If title has been offered previously
If offering matches existing BL holding
Whether the offered holdings needed at BL
Triggers email queries between BL & library
What does that really mean..ISSN= ????Title: Research reportsOffered: 1997 - 2001Place of publication: ??Publisher:??Which means:
Can’t match to previous offeringsBL catalogue matches....
>1k matches
What is scarcity checking?The process by which parallel holdings are identified within UKRR
Default status is ‘retain’ unless demonstrated otherwise
3 stage process:Automated title checking
Manual matched to holdings level
Finally matched to previous UKRR offered holdings
Process level 1b
What achieved so far..
30k metres processed to date..
What lies behind these nos?27k holding runs offered
13k unique titles
4k ≥ 2 (33%)
1k ≥ 5 (8%)
100 ≥ 10 (0.8%)
3 ≥ 15 (0.02%)
ergo
29 heterogeneous collections
Most frequently offered titles
Journal Title Publisher Times Offered
Nature NPG 17
Annual Review of Physiology Annual Reviews 15
Biometrika OUP 15
Journal of Applied Physiology
APS 14
Trends in Neuroscience
APS 14
UKRR – a distributed collection
Linked Automated Register of Collaborative Holdings
Is it all worth while - value
£3 million invested
which has delivered
£9 million savings
Is it all worth while - impact
Photo courtesy of Chris Thomas of Kingston University
Is it all worth while - impact
Library use
“UK
“UKRR has enabled the University of Glasgow Library to free up space to create a new social learning space which has been heavily used since it opened. This has contributed to a significant rise in the number of students and researchers using the Library”
Susan Ashworth, Assistant Director, Research and Learning Support Services, University of Glasgow
“ “
UKRR - virtuous circle???
Bigger picture..
Cultural change
Data
Sustainability
BP - cultural challengesInstitutional buy inWhat is valuable? Library identity:
Sharing paradigm: ‘JiT’ v ‘JiC’What can safely be compromised?What contributes most to the core aims?
Align strategic initiativesAdvocacy never finishes
BP - data challenges
Title v holdings information Inconsistency Non standardisation Incomplete Resource intensive Disclosure Logistical complexity
How can I express thee
Take 1 journal:
ISSN Journal title Offering 01662236 Trends in neurosciences v. 18 no. 1 (1995) to v. 30 no. 12 (2007) 01662236 Trends in Neurosciences v. 10 no. 1 (1987) to v. 17 no. 12 (1994) 01662236 Trends in neurosciences v. 1 no. 1 (1978) to v. 29 no. (2006) 03785912 Trends in neurosciences v. 1 no. (1978) to v. 28 no. (2005) 01662236 Trends in Neurosciences v. 1 no. 1 (1978) to v. 30 no. 12 (2007) 01662236 Trends in neurosciences v. 18 no. (1995) to v. 21 no. (1998) 01662236 Trends in neurosciences v. 6 no. (1983) to v. 17 no. (1994) 01662236 Trends in Neurosciences v. 3 no. (1980) to v. 28 no. (2005) 01662236 Trends in Neurosciences v. 5 no. 1 (1982) to v. 27 no. 12 (2004) 01662236 Trends in Neurosciences v. 2 no. (1979) to v. 19 no. (1997) 01662236 Trends in Neurosciences v. 2 no. (1979) to v. 17 no. (1994) 01662236 Trends in neurosciences v. 4 no. (1981) to v. 20 no. 11 (1997) 01662236 Trends in Neurosciences v. no. (1995) to v. no. (1999) 01662236 Trends in Neurosciences v. 1 no. (1978) to v. 26 no. 1 (2003)
Which is expressed.. Library has v. 16, no. 1 (Jan. 1993)-v. 22, no. 12 (Dec. 1999)
Medical Library has v. 3, no. 2 (Feb. 1980)-v. 11, no. 12 (Dec. 1988), v. 15, no. 1 (Jan. 1992)-v. 27, no. 3 (Mar. 2004) xxx I Library has v. 13, no. 1 (Jan. 1990)-v. 30, no. 12 (Dec. 2007) Medical Library lacking v. 6, no. 7-8 (July-Aug. 1983); v. 18, no. 2 & 4 & 6-7 12
(Feb. & Apr. & June-July & Dec. 1995) Pers Vol. 1-29, 1978-2006. Lacks Vol. 23(12); Vol. 24(2).
BP - sustainability HE – state of flux
Business model in post Browne era
What are the avoidance/opportunity costs?
Risk management
Evaluate need?
BP - Global challenge US:
WEST regional storage trustOCLC - cloud collections HATHI/RECAP
Europe: UK: RLUK-Collection Management Netherlands: Metamorfoze project Finland: Finnish National Repository Catalonia – GEPA
Australia: CAVAL
Beyond 2014
Team UKRR
Deborah Shorley - Head, UKRR Chris Brown - UKRR Data Coordinator Rachel Richards - BL UKRR Service
Manager
www.ukrr.ac.uk
UKRR Members’ Workshop February 2010
UKRR Key Do