Government Fleet Case StudyElectricity Fleet Management and Maintenance Services
Willem Janse Van Rensburg July 2016
Government Fleet Case Study
Strategic Objectives
Introduction
Overview 2005-2016
Strategy Implementation
Benefits andAchievements
2
Introduction
Fleet Management & Maintenance Services
Fleet Size 940 vehicles
Service Providers > 80
Depots/Sections 54
Budget Total (FMMS) R130 million
Budget (Operating) R43 million
Replacement Value R500 million
Utility Services
Electricity Services
Technical Support Services
Electricity Fleet
Solid Waste
Water and Sanitation
Other City of Cape Town Departments
4
Strategic Objectives
5
Policy and Strategy Development
Asset Life Cycle Management
Technical Standards and Functional Alignment
Optimise fleet availability and reliability
Maintenance schedule attainment
Strategic Objectives
6
Traffic violations management, Licences and COFs
Employee wellness, training and development
Contract Management
Root cause analysis and remedial action
Repairs and breakdowns
8
Electricity Fleet Overview 2005-2016
Stock Replacement Cycle
Functional alignment
Fleet Availability
Service ScheduleAttainment
Historical (2005) Current (2016)
33 Years-> Above Industry Standards
40%-> High misalignment between vehicle specifications and operational requirements
65%-> Work Orders open for
months
47%-> Vehicles not maintained
on time
8-15 Years-> Based on asset type
and condition assessment
85%-> Vehicles purchased as per
specific operational needs
92%-> Work Orders closed
within 14 days
98%-> Vehicles serviced as per monthly plan-> 100% Statutory compliance
Whole life cycle costing model implemented
Implementation of EAM
Right-sizing of fleet vehicles
Contractor KPI’s instituted
Effective Communication
Daily management system implemented
Electricity Fleet Overview 2005-2016
9
FirefightingStabilising
PreventingOptimising
Excellence
FirefightingStabilising
Preventing
Excellence
Optimising
Strategy Implementation
11
Foreman
Team 1 Team 2 Team 3
Entrepreneurial Environment
Roles and Responsibilities
Daily Management System and Inspections
Loading Charts and Smoke Testing
Training and Skills Development
Business Process Development
Benefits: Functional Alignment
14
Fit for purpose – NoPassenger safety – NoConformance to Road Traffic Ordinances – NoDriver Ergonomics and Passenger Comfort – No
Incorrect vehicle for purpose New Generation Mobile Workshops
Fit for purpose Passenger safety Conformance to Road Traffic OrdinancesDriver Ergonomics and Passenger Comfort
Before 2007 2016
Benefits: Functional Alignment
15
Vehicle Type – 10 tone A/P truckPurpose – Street light maintenanceExtra vehicles/equipment required –Crane truck, passenger vehicle, slings, 3 workers
Vehicle Type – 6x4 A/P and Crane (2in1) –operates in almost all road conditions e.g. steep inclines, dump sitesSavings on personnel – 2 persons instead of previous 3Safety Considerations – Pole manipulator present, no need for ropesOperational Efficiencies – More functions performed with less resources and shorter lead times
Before 2016
Benefits: Efficiency Improvements
16
Fuel Consumption Improved from 17l/100km to 13l/100km
Carbon footprint improved by 24%
Cost savings on fuel =R5.7 Million
Cost savings on repairs and maintenance =R4.2 Million (2016FY)
0
2
4
6
8
10
12
14
16
18
2008 2016
L/1
00
km
Year
Average Fuel Consumption
Average Fuel Consumption
Benefits: Reduction in Traffic Violations and Accidents
17
2725
42
33
28 27
13
26
20
12 12 12
0
5
10
15
20
25
30
35
40
45
Total Traffic Violations: Electricity Global Statistics
Traffic violations measured and monitored monthly
Monthly reporting to management
Driver training according to requirements
Accidents and incidents measured and monitored monthly
Monthly reporting to management
Driver training according to requirements
Benefits: Reduction in Traffic Violations and Accidents
18
Incidents Committee analyses report and takes appropriate action
Benefits: Employee Wellness - Driver Overtime Reduction
19
Driver overtime reduced by 90.5%
Monthly overtime monitoring
Improved work planning and control
Improved employee wellness
Enforcing Health and Safety regulations
Monthly Report
Benefits: Employee Wellness - Skills development
20
10%
90%
Before 2007
Compliant Non-compliant
100%
0
2016
Compliant Non-compliant
Aerial Platform and Crane Operator Certification
Achievements
21
• Awarded in June 2009 Green Supply Chain Award
• February 2011OHSAS 18001
• March 2011RTMS Accreditation
• March 2012ISO 9000 & ISO 14001
• August 2012Pragma Asset Management Silver Award
• September 2015ISO 39000
• Target – 2 years timeFuture Goal: ISO 55000