Towards Estimating & Towards Estimating & Monitoring Academic Staff Monitoring Academic Staff Workloads at UKZNWorkloads at UKZN
G R Barnes, MSc Agric, MGSSAG R Barnes, MSc Agric, MGSSA
Management Information, UKZNManagement Information, UKZN
September 2005September 2005
Objective SummaryObjective Summary
To quantify academic staff To quantify academic staff workloadsworkloads
– TeachingTeaching– ResearchResearch– Community outreach & administrationCommunity outreach & administration
To incorporate these into a decision To incorporate these into a decision support framework support framework
– School Planning Decision Support School Planning Decision Support System (SPDSS).System (SPDSS).
ProcedureProcedure
We considerWe consider– What we teach (subjects and What we teach (subjects and
delivery) delivery) – How we teach it (preparation, How we teach it (preparation,
supervision and assessment)supervision and assessment)– Who is currently doing the teachingWho is currently doing the teaching– What research is being doneWhat research is being done
Aim to provideAim to provide
An estimate of the number of An estimate of the number of academic staff needed to support academic staff needed to support the teaching and research the teaching and research objectivesobjectives
Report ratios and indicators to Report ratios and indicators to measure the current status measure the current status relative to our targetsrelative to our targets
Scenario 1
Scenario 2
Scenario 4
Teaching and Research
Teaching rate (%) 36 36 45
Research rate (%) 23.5 23.5 40
Admin/Outreach rate (%) 40.5 15 15
TOTAL (%) 100 74.5 100
All Academic Staff
Adjusted Staff (FTEs) 16 11.9 12.8
Students per Academic (FTEs) 17.6 23.7 22
Research output (PUs) 565 565 768
Productivity per Academic (PUs) 35 47 60
Scenario Outputs
Constant Increase Decrease
Data IntegrationData Integration
Scenario outputs become inputs Scenario outputs become inputs into:into:– Affordability modelAffordability model– Academic viability modelAcademic viability model– School Business PlanSchool Business Plan
Thank you …Thank you …
ConclusionsConclusions
An attempt to address the very An attempt to address the very sensitive issue of staff workloadssensitive issue of staff workloads
Considered the limitations of previous Considered the limitations of previous investigations and propose investigations and propose enhancementsenhancements
Through a collaborative approach Through a collaborative approach assist the School planning processassist the School planning process
Facilitate a system of monitoring into Facilitate a system of monitoring into the futurethe future
2005 2006 2007 2008
Teaching and Research
Teaching rate (%) 36
Research rate (%) 23.5
Admin/Outreach rate (%) 15
TOTAL (%) 74.5
All Academic Staff
Adjusted Staff (FTEs) 11.9
Students per Academic (FTEs) 23.7
NSH per Academic (hrs) 1369
Research output (PUs) 565
Productivity per Academic (PUs) 47
Margin over Compensation (1000s) 2995
Scenario Two – revised Admin/OutreachConstant Increase Decrease
Scenario Four – institutional targets
2005 2006 2007 2008
Teaching and Research
Teaching rate (%) 45
Research rate (%) 40
Admin/Outreach rate (%) 15
TOTAL (%) 100
All Academic Staff
Adjusted Staff (FTEs) 12.8
Students per Academic (FTEs) 22
NSH per Academic (hrs) 1275
Research output (PUs) 768
Productivity per Academic (PUs) 60
Margin over Compensation (1000s) 2771
Constant Increase Decrease
ObjectivesObjectives
To estimate academic staff workloads To estimate academic staff workloads into defined areas of academic into defined areas of academic endeavourendeavour
To facilitate a more objective method To facilitate a more objective method of estimating the staff teaching load of estimating the staff teaching load
– module notional study hours (NSH)module notional study hours (NSH) To identify & quantify To identify & quantify additional additional
parametersparameters To incorporate these into a decision To incorporate these into a decision
support framework support framework – School Planning Decision Support System School Planning Decision Support System
(SPDSS).(SPDSS).
ProcedureProcedure
Initial pilot study Initial pilot study Special Senate Task Team Special Senate Task Team
– Identify the important variablesIdentify the important variables– Determine a set of default valuesDetermine a set of default values
Roll out to SchoolsRoll out to Schools– Establish ‘buy-in’ of the Schools Establish ‘buy-in’ of the Schools – Foster ownership of the dataFoster ownership of the data
Integration with other toolsIntegration with other tools
Inputs & AssumptionsInputs & Assumptions
High-level AssumptionsHigh-level Assumptions Module Enrolment DataModule Enrolment Data Detailed Module Detailed Module
AssumptionsAssumptions Staff AssumptionsStaff Assumptions Research DataResearch Data Graduate DataGraduate Data
Default Values & Default Values & Norms Norms Quantified by the Senate Task Quantified by the Senate Task
TeamTeam Initial deployment of the systemInitial deployment of the system Form the basis of comparisonForm the basis of comparison
– Determine differences between Determine differences between SchoolsSchools
– Evaluate inputs from the SchoolsEvaluate inputs from the Schools
Outputs & ReportsOutputs & Reports
Time & Staff estimatesTime & Staff estimates School Summary AnalysisSchool Summary Analysis
– Summary TablesSummary Tables– Four ScenariosFour Scenarios– Scenario summaryScenario summary
Outputs & ReportsOutputs & Reports
Time & Staff estimatesTime & Staff estimates School Summary AnalysisSchool Summary Analysis
– Summary TablesSummary Tables– Four ScenariosFour Scenarios– Scenario summaryScenario summary
Academic EndeavoursAcademic Endeavours
TeachingTeaching ResearchResearch Community Development & Community Development &
OutreachOutreach AdministrationAdministration
Inputs & AssumptionsInputs & Assumptions
High-level AssumptionsHigh-level Assumptions Module Enrolment DataModule Enrolment Data Detailed Module Detailed Module
AssumptionsAssumptions Staff AssumptionsStaff Assumptions Research DataResearch Data Graduate DataGraduate Data
Institutional TargetsInstitutional Targets
Working year : 219 daysWorking year : 219 days Working day : 8 hoursWorking day : 8 hours Proportional allocationProportional allocation
– Teaching : 45%Teaching : 45%– Research : 40%Research : 40%– Admin/Outreach : 15%Admin/Outreach : 15%
Research productivity : 60 PUs/yrResearch productivity : 60 PUs/yr Minimum SAPSE proportion : 50%Minimum SAPSE proportion : 50%
Inputs & AssumptionsInputs & Assumptions
High-level AssumptionsHigh-level Assumptions Module Enrolment DataModule Enrolment Data Detailed Module Detailed Module
AssumptionsAssumptions Staff AssumptionsStaff Assumptions Research DataResearch Data Graduate DataGraduate Data
Inputs & AssumptionsInputs & Assumptions
High-level AssumptionsHigh-level Assumptions Module Enrolment DataModule Enrolment Data Detailed Module Detailed Module
AssumptionsAssumptions Staff AssumptionsStaff Assumptions Research DataResearch Data Graduate DataGraduate Data
Inputs & AssumptionsInputs & Assumptions
High-level AssumptionsHigh-level Assumptions Module Enrolment DataModule Enrolment Data Detailed Module Detailed Module
AssumptionsAssumptions Staff AssumptionsStaff Assumptions Research DataResearch Data Graduate DataGraduate Data
Outputs & ReportsOutputs & Reports
Time & Staff estimatesTime & Staff estimates School Summary AnalysisSchool Summary Analysis
– Summary TablesSummary Tables– Four ScenariosFour Scenarios– Scenario summaryScenario summary
Time & Staff estimatesTime & Staff estimates
Module Module Module Contact Preparation Assessment Consulting Group Teach Total Acad
Level Count Enrol hrs hrs hrs hrs hrs (%) hrs Staff
2 10 1806 662 (10%) 527 (8%) 5075 (81%) 90 (1%) 0 100 6354 8.1
4 16 871 576 (12%) 763 (16%) 2645 (54%) 881 (18%) 0 100 4865 6.2
3 8 1044 655 (14%) 640 (13%) 3367 (71%) 104 (2%) 0 100 4766 6.1
1 6 425 167 (17%) 182 (19%) 608 (63%) 21 (2%) 0 100 978 1.3
8 9 50 0 0 0 874 (100%) 0 100 874 1.1
9 4 19 0 0 0 648 (100%) 0 100 648 0.83
27 53 4215 2060 (11%) 2111 (11%) 11694 (63%) 2619 (14%) 0 (0%) 100 18485 23
Acad Staff estimate based on 45:40:15
Outputs & ReportsOutputs & Reports
Time & Staff estimatesTime & Staff estimates School Summary AnalysisSchool Summary Analysis
– Summary TablesSummary Tables– Four ScenariosFour Scenarios– Scenario summaryScenario summary
2005 2006 2007 2008
Teaching Allocation (hrs)
Contact (2004: 2500)
1658
(16%)
Preparation
2065
(20%)
Assessment (2004: 9862)
5833
(58%)
Consulting (2004: 1218)
535
(5%)
Group teaching
0
(0%)
TOTAL (2004: 13580) 10092
Summary Tables ...Summary Tables ...
2005 2006 2007 2008
Staff number estimates (FTEs)
Planned Academic 16
Planned Support 4
Academic to Support Staff Ratio 4
Modules per Academic 3
Credits per Academic 102
Teaching hrs per week 12
Summary Tables …Summary Tables …
2005 2006 2007 2008
Teaching and Research
Teaching rate (%) 36
Research rate (%) 49
Admin/Outreach rate (%) 15
TOTAL (%) 100
All Academic Staff
Adjusted Staff (FTEs) 16
Students per Academic (FTEs) 17.6
NSH per Academic (hrs) 1020
Research output (PUs) 1176
Productivity per Academic (PUs) 73
Margin over Compensation (1000s) 2101
Scenario Three – revised Admin/Outreach & Research Constant Increase Decrease
2005 2006 2007 2008
Academic Staff (FTEs)
Scenario 1 16
Scenario 2 11.9
Scenario 3 17.6
Scenario 4 12.8
Productivity (PUs)
Scenario 1 565
Scenario 2 565
Scenario 3 1176
Scenario 4 768
Margin over Compensation (1000s)
Scenario 1 1952
Scenario 2 2995
Scenario 3 2101
Scenario 4 2771
Scenario Summary