2015-2016 Parent and Athlete
Mandatory Meeting
“To have long term success as a coach or in any position in leadership, you have to be
obsessed someway.” (Pat Riley)
ATHLETIC DEPARTMENT INTRODUCTIONS
Athletic Director: Courtney Martin
Finance Advisor: Michelle Robles
Athletic Recruiter/Athletic Inventory : Percy Kincaid
Athletic Procedure Coordinator: Krissi Elliott
Assistant to the Athletic Department: Demetria Martin
Athletics Activities Advisor: Amanda Brownlow
Department Promoter and Photographer: Tony Elliott
Accounting: Ashley Munson
Fundraising Coordinator : Stefanie Haldiman
EMT: Brenda Mendoza
AGENDA ITEMS
1. LEAGUE CHANGES AND SEASON ADJUSTMENTS2. LEAGUE AND TEAM REQUIREMENTS3. SPORTS FEES AND SPIRIT PACKS
4. FAN WEAR5. BUDGET
6. FUNDRAISING 7. HANDBOOK REVIEW
8. END OF SEASON SURVEYS7. DHPA ATHLETIC WEBSITES
8. HOW CAN PARENTS HELP THIS SEASON 9. Q&A
DHPA ATHELTIC PROGRAM IS MORE THAN JUST A GAME
BUILDING INDEPENDENCE
STRONG WORK ETHIC SELF CONFIDENCE
COMMUNITY LEADERS COMPETITIVE
ACADEMIC EXCELLENCE
STUDENT ATHLETE’S CHARACTER BUILDING
HEALTHY RELATIONSHIPS
TRUSTWORTHY
Levels of Play
Clinics (5th-8th Grade) This for an athlete that truly needs more one on one time
with a coach to bring heir level of ability up to the next
standard.
Junior High (5th-8th Grade) • JH is a transitional level for
clinics and Varsity athletics• High competitive program • 5 day/week practices
Junior Varsity Due to league fees and
education budget cuts we are unable to host JV teams
and programs this year
Varsity • DHPA’s highest level of
athletic competition. • High competitive program • 5- 6 day/week practices
ALL LEVELS ARE CLOSED PRACTICES
PLEASE TRUST YOUR COACHES
League changes and Season Adjustments Fee Structure:
* CAA league fee has been increased to $1500.00 for High School (was $1200.00)
* CAA league fee has been increased to $1000,00 for Junior High (was $800.00) With $100.00 website updates
Spring Sports Referee Fee: * HS softball referee fee has been increased from $60 to $75 per game * JH Softball referee fee has been increased from $55 to $60 per game
* HS Baseball referee fee has been increased from $65 to $70 per official * JH Baseball referee fee has been increased from $55 to $60 per official **** Any time we only have 1 official at a contest that requires 2, pay flat rate
of $20 extra. ( this will help with confusion)
Junior High Sports season change * Moved JH Girls Basketball to spring season and moved JH Girls Softball
to the winter
League and Team requirements
League requirements:
Football is now USA certifiedHead coaches are NCAA Certified
EMT attending for the safety coach training for football June 13th
Team Requirements: Physicals: (why do we mandate
physicals before school?)Concussion video (When are the
athletes required to watch them?)
TEAMS/PROGRAMS FEES EACH LEVEL WILL
HAVE A SET FEE TO COVER SOME YEARLY
COSTS
PACKSPARENTS WILL PAY
SEPARATE TO UNIVERSAL ONLINE
FOR THE PACKS
ALL VARSITY PROGRAMS
$225.00 $100-$150.00
ALL JUNIOR HIGH PROGRAMS
$175.00 $50-$75.00
CLINICS WILL BE BASED OFF NUMBERS
MINUMUM OF 10
$50.00 $25.00
NEW FEES AND SPIRIT PACK UPDATES
New FEES and SPIRIT PACK updates
PAYMENT OPPORTUNITIES FOR SPORTS TEAM FEES ONLY THAT DHPA HAS:
50% OF PAYMENT WILL BE DUE THE FIRST FRIDAY AFTER TRY-OUTS
FINAL 50% WILL BE DUE 4 WEEKS AFTER FIRST PAYMENT IS DUE
1. TAX CREDIT OPTION
2. SPONSORSHIPS a. We now are offering 100% credit to athletic fees.
3. NEW SCHOLARSHIPS OPPORTUNITYb. Application
c. 500 word essay topic chosen by the athletic department
d. 2 professional references from DHPA staff members e. Interview
f. Only 1 student per program and level can be chosen. g. APPLICATIONS WILL BE AVAILABLE JULY 1st AND
CLOSING WILL BE AUGUST 1ST
PACK updates
TEAM PACKS ARE GOING TO BE VERY DIFFERENT FOR MANY REASONS:
1. WHAT ARE TEAM SPIRIT PACKS?
2. PARENTS WILL HAVE A 7 DAY WINDOW TO ORDER THEIR ATHLETES PACK THAT HAS BEEN SEMSTED BY
COACHES ON THE UNIVERSAL PACK WEBSITE.
3. PACKS CAN ONLY BE PURCHASED FOR ATHLETES. PARENTS CAN’T BUY THEIR OWN PACK. THAT IS WHAT FAN
WEAR IS FOR.
4. PACKS WILL BE DELEIVERED TO THE SCHOOL 14 DAYS AFTER FINAL DATE DEADLINE
5. IF YOU DO NOT ORDER YOUR PACK ONTIME THERE WILL BE AN EXTRA $50-$100 FEE TO GET YOUR PACK
INDIVIDUALLY ORDERED.
FAN WEAR UPDATES
NEW ONLINE PROCESS
FOUR WEEK ORDERING WINDOW
ITEMS WILL BE DELEIVERED THREE WEEKS AFTER THE LAST DAY OF ORDERING IS OPEN.
AN EXTRA COST IS WORKED TO HAVE ALL ITEMS DELEIVERED TO YOUR HOMES SO WE HAVE NO
ISSUES.
CATALOGS WILL BE AVAIAVABLE AT ORIENTATION TO ORDER FOR ALL SPORTS
DESIGNS THIS YEAR ARE AWESOME!!
Totals for each catergory
CAA Participation fee's 3,900.00$ League fee's 2,209.00$ Ref cost 10,030.00$ Gym/facility rental 1,300.00$ Security 1,000.00$ Transportation 17,500.00$ Equipment 3,500.00$ Field Maintenance 6,000.00$ EMT/ Medical personnel 750.00$ Tournament fee's 1,050.00$ Lights for field 1,300.00$ Uniforms for each team 2,000.00$ Med kit supplies 410.00$ Sponsorship Banners/Advertisement 1,000.00$ Concession supplies 2,800.00$ Team Supplies 550.00$ Awards 1,000.00$ Coaches Training 200.00$ Coaching stipends ($800-$2000) 45,100.00$
Total of Expenses 146,699.00$
Varsity Participation Fees ($225.00) $18,900.00Junior High Participation Fees ($175.00) $14,700.00
Total Income $33,600.00
Athletic Budget for 2015-2016
Expenses
Income
Fundraisers
The athletic department will host 1 big fundraiser per season for all
teams to help build social awareness within each team.
Teams are responsible to fundraise $500.00 that will go back into covering costs for league fees,
tournaments, ext.
After each team raises their $500.00 then every dollar after that can be raised for banquets, events, ext.
Admissions, sponsorships, concessions and FAN WEAR are not
considered fundraisers.
Handbook Review
Athlete Expectations
Missing Practice
Out Sick
Game or Practice Injuries
Promoting the 3 pillars at all times Mentoring & Tutoring
Expectations are for everyday
Academic Eligibility
To participate in school athletic practices and games, the student must; 1. be in good standing regarding grades and not on suspension, 2. be present 4 out of 6 classes on the day of the activity, and if the
activity is on a Saturday, be present in school on the preceding Friday 4 out of 6 classes.
Ineligible students are expected to attend all athletic activities in the non-uniform attire approved by the coach, but may NOT wear the team’s uniform or participate in the activity. Additionally, students ineligible will not be allowed to wear their team jersey on school spirit days.
The following eligibility protocol will be used throughout the season:3. 1st Week (Probation) = Athlete will be placed on “Academic Probation” 4. 2nd Week (Ineligible Card) = Athlete will be “Ineligible” if after the first
week the athlete has not raised the failing grade a minimum of one letter grade. Ineligible athletes will need to complete the following:• Athlete will receive a ineligible card and a eligibility checklist form
that will need to be completed by the teacher and coach during the process.
3. 3rd Week (Dismissal) = Athletes still ineligible on the 3rd consecutive week of grades checks will be removed from the team.
Note: Athletes that do not adhere to the required eligibility items (forms turning in to the coach , etc.) will be immediately removed from the team.
JUNIOR HIGH TRYOUT PROCESS
5TH-8th Grade boys and girls try-outs will be held differently based off seasons:
• All athletes must be cleared to attend try-outs• Cleared means: season paperwork,
physicals, risk and release, and eligible by grades.
• Any athletes that have potential for a higher level team will attend JH practices and be
asked to move up on a later date.
• Couple of questions I would like to answer:1. Why 5 days a week for practices?2. Why team pictures on Saturday?
3. Why do they need to travel together?
HIGH SCHOOL TRYOUT PROCESS
Varsity level athletes (9th-12th Grade and athletes asked to move up)
• All athletes must be cleared to attend try-outs• Cleared means: season paperwork,
physicals, risk and release, and eligible by grades.
• Couple of questions I would like to answer:1. Why can students from others schools play on
our team?2. Why team pictures on Saturday?
PRACTICE
AND
GAME
ATTIRE
Game/Practice Uniforms
DHPA Athletes must wear appropriate
clothes and shoes for games and practices as
specified by each team’s Coach.
Home Game School Day Attire
Home dress attire will be determined by the coach, but will either be team spirit pack
items or dress-up attire.
*If an athlete leaves the program early they will not be
able to wear their pack at school or school events for the
year.
AWAY GAME TRANSPORTATION
JUNIOR HIGH TRANSPORTATION JV/VARSITY TRANSPORTATION
In the event that a parent of a Junior High team athlete wishes to take
responsibility for the transportation of his/her son or daughter, it is required,
barring unforeseen circumstances, that the parent/guardian completes the DHPA transportation form 48 hours prior to the event. The form must be signed by the appropriate individuals and given to the Head Coaches. A parent/guardian must
also present himself/herself to a member of the coaching staff informing the coach that his/her child is leaving with him/her.
Student-athletes may then ride with their parent/guardian.
Student-athletes may not ride with other
student-athletes or anyone else other than the parent/guardian who filled out
the form.
*This policy does not apply to the JH Tackle Football team. See JV/Varsity transportation policy for specifics.
In the event that there are extenuating personal circumstances or JV/Varsity
games are scheduled back to back and a parent wishes to take responsibility for
the transportation of his/her son or daughter, it is required, barring
unforeseen circumstances, that the parent/guardian complete the DHPA
transportation form 48 hours prior to the event. The form must be signed by the Athletic Director and given to the Head Coaches. A parent/guardian must also present himself/herself to a member of the coaching staff informing the coach
that his/her child is leaving with him/her. Student-athletes may then ride with
their parent/guardian.
Student-athletes may not ride with other student-athletes or anyone else other
than the parent/guardian who filled out the form.
PRACTICE
AND GAM
E
PICK U
P
POLICY
Coaches are responsible for all team athletes until they
are picked up. Unless otherwise arranged in
advance with the coach, the following will occur for late
pickups.
1st late pickup: Student athlete and parent will be notified regarding 2nd late
pickup policy
2nd late pickup: Student athlete’s account will be
assessed a $10 late pickup fee which will be allocated towards team fundraisers
and students cannot participate in athletic events (practices, games, etc.) until
the fee is paid
3rd late pickup: Student athlete will be dismissed
from the team
EARLY RELEASE AND HEAT ADVISORY
EARLY RELEASE HEAT ADVISORY 1. ATHLETE WILL PICK UP PASS
BEFORE LUNCH2. ATHLETE WILL HAVE
APPROPRIATE TEACHERS SIGN THE PASS (MISSED CLASSES)
3. ATHLETE WILL TURN PASS INTO THE ATHLETIC DIRECTOR’S OFFICE AND SIGN OUT ON THE GAME FORM
4. ATHLETE WILL BE MARKED PRESENT AND BE RESPONSIBLE FOR ANY MISSED WORK
DHPA FOLLOWS THE AZCAA AND THE AIA RULES TO ADDRESS HEAT
ADVISORY WARNINGS
PLEASE CHECK THE HANDBOOK FOR MORE INFORMATION.
HOME GAMEADMISSIONS
Home game admissions:$3/Adults and $1/Student
SILVER PASS (SEASON PASS)• SILVER STUDENT: $20.00 FOR 1 DHPA STUDENT
• SILVER SINGLE: $35.00 FOR ANY INDIVDUAL SEASON
• SILVER FAMILY: $75.00 FOR FAMILY OF 3 FOR AN INDIVIDUAL SEASON. ADDITIONAL FAMILY ADD ONS: $25.00
GOLD PASS (ANNUAL ATHLETIC PASS)• GOLD SINGLE: $70.00 FOR ALL SEASONS AND
SPORTS• GOLD FAMILY: $125.00 FOR FAMILY OF 3 FOR
ALL SEASONS AND SPORTS. ADDITIONAL FAMILY ADD ONS: $25.00
**Away teams can optionally charge admission fees. Please be prepared to pay
any necessary fees.
1. I will respect the coaching staff and their decisions, understanding this is a competitive program.2. I will not enter the field/court during a game, scrimmage or practice unless otherwise asked to do so by the coach.3. I will not verbally or physically abuse, confront, taunt, harass or demean a coach, student-athlete, opposing student-athlete or coach, or referee at any time.4. If I have questions regarding my athlete, I understand there must be a 24-hour cooling off period before talking to the coach or the Athletic Director.5. I understand parents cannot coach their child or other student-athletes from the sideline or anywhere else during scrimmages, practices, or games.6. I will follow the “chain of command” to lodge a complaint.
• Players on Junior High, Junior Varsity, and Varsity should initiate contact with their coach regarding playing time first.
• If the player-coach meeting doesn’t solve the issue, a meeting will be scheduled with the parents, player, and coach.
• If the player-parent-coach meeting doesn’t solve the issue, a meeting will be scheduled with the parents, player, coach, and the Athletic Director.
• All other issues (other than playing time) should be communicated to the coach.7. I will not conspire with other parents to undermine the authority of any coach, the program or the department.8. I will make every effort to allow my child to attend all practices, games, tournaments, and team functions.
PARENT SPECTATOR POLICY
GRIE
VANCE
FORM
END O
F SEA
SON
SURVEY
THE SURVEY HELPS THE ATHLETIC
DEPARTMENT AND COACHES IDENTIFY WHAT WE’RE DOING WELL AND HOW WE
CAN IMPROVE.
WE REQUEST THAT BOTH THE ATHLETE AND THE PARENT
COMPELTE THE SURVEY AT THE END OF THE
SEASON
DHPA A
THLE
TIC
WEB
SITES
90% OF COMMUNICATION WILL
TAKE PLACE USING THE WWW.AZCAA.COM
WEBSITE
NCAA RECRUITMENT REQUIREMENTS DIVISION I & II
OPTIONAL RECRUITMENT TOOL
WWW.NCAA.ORG
PARENT RESOURCE WEBSITE
HTTPS://NFHSLEARN.COM/
1.Plan team bonding events and team building events.
2.Help with small team awards or gifts at the end of season
3.Utilizing the website 4.Promoting the games and encouraging others to
attend5.Small prizes donated for fun events and raffles6.Helping in concessions7.Helping plan the banquets with coaches input
and events approval8.Truly supporting the overall program and
coaches
How can parents help this season
Q&A