Tips and Tricks for anAccurate
Pupil Count
Laura Siek
Greenville Public Schools
One More Thing to Learn?
Don’t re-invent the wheel!
Quick Easy Steps
• Cheat Sheet
• PowerSchool
• Microsoft Excel- formulas- auto filter- pivot tables
• Access database- import- export
BE PRO-ACTIVE
• Use PowerSchool to the extent possible and make changes at the source file level BEFORE creating XML file.
• XML = Extremely Maddening Language
Power School Cheat Sheet
A year’s worth of experience – free!
Identifying fields with Missing Data
/gender=
/ back slash yields results for students who are current AND students who are inactive
MSDS will reject files with missing data!
Power School Quick Export
Start Page > Special Functions > Importing & Exporting > Quick Export ***Power School Quick Export
*** breadcrumbs
Identifying fields with Incorrect Data Using Excel
Selected fields to export:Student_NumberFirst_nameLast_nameSchoolIDEnrollment_SchoolID
=IF(D6=E6,"OK","Problem")
Student Number
First Name Last Name School ID Enrollment School ID
Results
11111111 John Doe 1234 4567 Problem
Before Each Count
STUDENT FIELD VALUE ***
Clear prior 10/30 day rule field values
Mass change field values (operating district)
Delete FTE for students who exited the district
*** valuable for changing multiple students
List Students in Power School
• Homeless students
• Foreign Exchange students
• Non-Resident students
• SNE – Supplemental Nutrition students
• LEP – Limited English Proficient
• Migrant students
• Special Education students
List Students in Power School
Start Page: Homeless #
List Students in Power School
Select a function for this group of students: List Students
List Students in Power School
*count will number your students for you
List Students in Power School
Right click / Copy / Paste into Word document
Power School Reports
• General Collection Validation Report
• Official Enrollment Student Roster
• MI SRSD Extract
• 75% Attendance Report
• MI General Collection – generates xml file
Power School Reports
Tips and Tricks
= Equals (first_name=Jamaal)< Is less than (grade_level<11)> Is greater than (grade_level>3)<= Is less than or equal to (grade_level<=10)>= Is greater than or equal to (grade_level>=4)# Does not equal football# (football is not blank)In - Value is present in the field (last_name in yang,holt)Contains - value is contained in the field
(street contains maple)@Wildcard (first_name=jacq@)*as_of=00/00/0000
Tips and Tricks
Multiple Selections
Use a comma between criteria, a semi-colon between fields.
Grade_level in 9,11;gender=f
Tips and Tricks
Excel Tips
=IF(A2=B2,”OK”,”Problem”
=LEFT(A1,3)
=RIGHT(A1,3)
=CONCATENATE(A1,” “,B1)
I LOVE MY JOB!
Recommended
