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Try and answer this quiz!
How old were you five years ago?
What did you look like at that time? What did you do then?
What has changed ever since?
What have you achieved in this time?
And
How quickly do you think has the time
passed?
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You will agree with no hesitation that TIME
has passed very quickly!
That is the mystery with this henomenon called T"#$
"t asses very quickly and no one seems to know how!!
Any way like in every%ody&s case' in your case also'nothing can %e done a%out the ast
So let us look at the uture ne"t # years!
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How old will you %e ( years from now?
What do you think you will look like at that time?
What do you think you will %e doing then?
What would have changed %y then? What do you wish to achieve in this time?
And
How quickly do you think would the time passnow?
$ould it %e slower or &aster than the last
# years ???
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Time management
'('E ( THESE!
The time would neither %e faster nor slower
The clock would move at the same seed' one
second at a time
This has never changed and will never change!
What matters is how wellY() kee ace with
this seed!
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)* hours is what all have in common
+et some achieve ,- #./H in this time and
some achieve 0-TH"01
$HY ?
2et us look at an old story
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A 3"01' his attendant and the 4rime #inister
-ne day' the 3ing looking out from his 4alace window
saw some settlements forming at the %anks of the riverHe said to the attendant 56ind out what it is7
The attendant ran and reorted %ack after few minutes8
5+our Highness' they are tents7
The 3ing asked again 5Where are they from7?The attendant ran again and reorted %ack after some
time 9 56rom 4ersia7
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Time managementThe 3ing asked again 5How many eole are
there?7 The attendant once again ran to find outand reorted %ack 5:;( men7
50o women?7 asked the 3ing and off went the attendant
again
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The 3ing was already asking his nth question to
the attendant when the 4# aeared
Hearing the 3ing' the 4# intervened and said
52et us discuss what all we should know a%out
that gathering near the river7
They went into a meeting for some time after
which the 4# went off to find out more
He was %ack after ) hours
And what did he %ring after %eing gone for ) hours?
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Here was the 4#&s reort=
5The tents at the %anks of the river %elong to a caravan of
traders from 4ersia There are :;( men' )> women and@( children The leader of the grou is 7
The 4# also said 5they have ) horses which they
want to sell and " have negotiated the rice at " need
your consent on this7 The 4# also elained on
what all %enefits the kingdom can accrue from the visit of
these traders etc etc
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Bo +ou realise what the 4# has achieved and how ?
And what is the moral of the story?
It does not matter how hard You work or how much
Time You spend working. %ut what matters is H($
much You achieve in a given period o& time/
The 4# had a meeting with the 3ing to know what all he wanted to
know and in addition to that ut his own thoughts and lan together
to get some additional %enefits for the 3ingdom
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,o the 4# made the king elain what all he wanted in one go' did
roer lanning' rioritized the Co%' did some value add of his own and
a%ove all
4.T TH$ ADA"2AE2$ T- E$,T .,$
0ow how do We achieve this in day to day working life in
the midst of all ressures and ulls from several %osses
and colleagues?
That is T"#$ #A0A1$#$0T and it is all a%out
4
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1et 5,#A
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1etting ,#A
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Time management8 1etting ,#A
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$ffective time management is learning to say Noto tasks
in categories F and * to make more time for tasks in
categories > and )
6reeing yourself from doing the unimortant tasks leaves
more time to focus on the imortant matters
Hence 4
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,o if +ou still have to do those cat FG* Co%s' then
8 ,et some time aart everyday to do such things sayevening ( to (F ?I
8 4rioritise even those cat FG* Co%s %efore doing it
8 ,ee whether +ou can *elegatethem to your
su%ordinates8 Bo not get immersed in these tasks Cust %ecause the
Eoss wants it! The #antra is 4
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1oal setting=
,et
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1oal setting=
-nce the goals are set' 1- for it
Beviate only if the %asic remise circumstancesI change
4rioritise +our tasks %ased on the goals
,et aart some time everyday for +our Birectional 1oal
2ong termI also
Time management8 1etting ,#A
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4roactiveness=
1et roactive in your discussions
Ask and force /olleagues including EossI to elain what
they want in one 1o! like the 4# in the storyI
Then 4
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.nderstanding -thers
$tremely imortant in +our Co%
.nderstand thoroughly what are the eectations from
+ou
Ask' clarify' ask again if you are not clearI %efore you
start the Co%
Time management8 1etting ,#A
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"mroving +ourself=
Bo a ,W-T analysis of +ourself with no inhi%itionsI
, 9 ,trength
W9 Weakness
- 9 -ortunity
T 9 Threats
Time management8 1etting ,#A
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How do you do a ,W-T of yourself?
Strengths:
What advantages do you have?
What do you do well?
What relevant resources do you have access to? What do other eole see as your strengths?
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Weaknesses:
What could you imrove?
What do you do %adly?
What should you avoid?
Are +ou not qualified fully for the future oortunities?
Opportunities:
Where are the good oortunities facing you?
What are the interesting trends you are aware of?
.seful oortunities can come from such things as=
+our immediate %oss quitting
Alternate ortfolio in a related field
Time management8 1etting ,#A
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Threats:
What o%stacles do you face?
Are the required secifications for your Co% changing?
"s changing technology threatening your osition?
/ould any of your weaknesses seriously threaten your
Co%?
"s there any threat to you which will force you not to
take the 5-ortunity7 when it comes along?
Time management8 1etting ,#A
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/halk out a strategy to overcome your W&s and T&s
/onstantly work towards imrovement
"t has to %e an $veryday affair' not to %e accumulated for
a week and done at the end of the week
4ut little %it of time aart $D$
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Carrying out a personal SWOT Analysis is an important
step in finding life and career direction.
Working towards minimising your Ws and Ts is the next
Most important step.
emem!er that impro"ement is an #$#%&A% affair'
Time management8 1etting ,#A
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6inding that #(TAhour for imrovement is the net
most imortant task
6or imrovement' may %e' +ou would need to do some
4art time learning
Here are a few simle stes to find that etra hour for allthese
Time management8 6inding that etra hour
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Early or Late9 1et u an hour earlier than usual and J or 1o to slee
an hour later than usual Bifficult task ofcourse' %ut necessary in
today&s World
Delegate and Distribute9 Another way of gaining little etra time 9
-f course easier said than done 9 %ut needs to %e done ruthlessly
Take quick decisions9 Bo not kee ondering over an issue Atimely decision' even if it is not the %est one' would rovide far %etter
outut than a Wonderful decision taken after the time is ast!
Time management8 6inding that etra hour
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Is it my problem9 #ost of us have this ha%it 9 of getting into
matters that do not concern us 9 mostly Cust %ecause the Eoss has
mentioned it and we do not know how to say NOolitely "n such
matters remem%er solving the whole world&s ro%lems is not +our Co%
and you will never %e a%le to do it
Those who try to get into into e"erything to stay in the limelight or to
!e the centre of attraction) should reali*e that they would do far more+ood to Themsel"es and the Organi*ation !y doing one thing +OO&
rather than messing up se"eral tasks simultaneously
Time management8 6inding that etra hour
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!ou can"t #in it all9 $veryday we undergo continuous struggle and
cometition We can&t win all
2earn to accet our failures with modesty and grace
0o %attle is last %attle and 0o oortunity is last oortunity
Tomorrow will %e a new day that will %ring with it a 0$W
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$inding that e%tra hour #ill al#ays be a challenge& but 'or a
desiring soul that e%tra hour #ill al#ays be present some#here(
It is al#ays present some#here ) 'or a desiring soul& it is *ust
about keeping the $aith and preser+ing,
So -o $or#ard and .ake It /appen
Time management8 6inding that etra hour
Ti t 6i di th t t h
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Little drops of Water
And Little Grains of Sand
Make the mighty Ocean
And the Pleasant land
So the little Minutes
Humble thought they be
Make the mighty Ages
Of Eternity
his is the ime
his is the Place
his is your Life
his is your Opportunity
Sei!e the "ay
#se this Moment
A$ %OW
Time management8 6inding that etra hour