The UT SPEEDE Server:The Past, Present, and Future . . .
Sending Electronic Transcripts
AACRAO Conference#367: Wednesday, April 4, 2012 89 AM
Presentation prepared by Tim. Tashjian, UT Austin
Presenter: Dave Stones, Southwestern University
Agenda� History� Present� Future� Qualifiers about the presenter.
History• Standardization of Postsecondary Education Data
Exchange• Simple yet secure way to send SPEEDE/ ExPRESS
transcripts via the Internet (EDI)• Develop a system whereby schools/organizations registered
(and thereby eliminate cost hurdles)• 1995 – UT Austin SPEEDE Server put into service• PESC (Postsecondary Electronic Standards Council) –
established in 1997
� UT SPEEDE Server adheres to national standards. Can work with vendors using the same standards
� UT SPEEDE Server is PCI compliant (via ApplyTexas)� UT SPEEDE Server is FREE to use� UT SPEEDE Server website has an FAQ to get you started
sending/receiving� http://registrar.utexas.edu/speede/docs/speede-faq.html� Protocols: SFTP, FTPS, FTP+PGP, Email+PGP (GPG)
NY- 1
NC - 10
SC29
AZ2
AR13
CA14
FL5
GA2
IA20
ID2
LA3
MI1
MN3
OK14
TN - 21
TX64
MD3
1999-2000 Senders by State and Province
Total
207
NY- 1
NC - 4
SC11
AZ4
AR39
CA28
FL12
GA20
IA7
ID1
MN1
TN - 17
TX100
MD5
AL6
MS1
Canada
BC – 6ON – 21
IL1
NJ 7
OH1
VA - 2
OR23
2010 Senders by State and Province
Total
313
MO5
NM2
WI3
NY- 1
NC - 15
SC28
AZ2
AR29
CA15
FL8
GA2
IA14
ID2
LA4
MI1
MN3
OK22
TN - 22
TX76
MD3
HI1
WA1
Total
249
1999-2000 Receivers by State and Province
NY- 3
NC - 9
SC12
AZ6
AR42
CA30
FL17
GA28
IA10
ID1
LA2
MN1
OK3
TN - 16
TX143
MD5Canada
BC – 7ON – 21 AL
13
IL1
IN1
OH1
MS1
NJ9N
OR23
VA - 2
Total
421
2010 Receivers by State and Province
KS1
MO6
NM2
NV2
WI2
Total Documents Sent per Fiscal Year
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
FY1996 FY1999 FY2002 FY2005 FY2008 FY2011
� Current stats� Over 8.5 million transcripts delivered since 1996� Over 30 million documents delivered since 1996� In November of 2011, delivered 576,981 documents, a 17%
increase over November of 2010� Over 4 million documents delivered in 2011, a 27% increase
over 2008, 4% over 2010.
ApplyTexas Applications – TS189
Format
� In 1998 the SPEEDE server began transmitting applications for admission (The Texas Common Application – renamed ApplyTexas in 2004).
� Over 130 Texas schools are registered to receive ApplyTexas admissions and scholarship applications
� In 2011, the UT SPEEDE Server delivered 1,450,608 ApplyTexas applications, an 11% increase over 2010.
Test Scores – TS138 Format
� In 2000 the SPEEDE server began transmitting test scores. First SAT, followed by GRE and TOEFL.
� Four schools currently receive EDI electronic test scores through the SPEEDE server:� University of South Carolina� University of Northern Iowa� University of British Columbia� University of Texas at Austin
History� XML sending/receiving option� TREx (Texas Records Exchange of k-12 records)� Quick ‘n’ Easy rewrite
Present� XML sending and receiving� 43 schools registered to send/receive XML transcripts� Why not more?� Because no translator yet??? Schools must choose to be
EDI school or XML school . . . More choose EDI
7%
93%
1172 Total Registrants
XML registrants - 77 EDI registrants - 1095
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
FY2005 FY2006 FY2007 FY2009 FY2010XML Transcripts 1,021 1,522 785 2,119 686
EDI Transcripts 596,946 675,557 807,269 1,071,864 1,048,918
Recent XML Numbers• Mar 2011-Feb 2012: 11,070 XML transcripts delivered.• Feb 2012: 647 delivered.• - Pima CC (AZ) to UA (AZ) 336• - U of Iowa to National Transcript Ctr 11• - Central NM CC to UNM 211• - UNM to Central NM CC 74• - National Transcript Ctr to XAP and U Iowa 15
• TREx – Texas record exchange• THECB, TEA• State Legislature mandated in HB 1, 2006• Approximately 1900 public Texas high schools in Texas� In 2010: 101,501 Texas h.s. transcripts transmitted by TREx
through the UT SPEEDE Server, a 56% increase over 2009 (65,263 sent in 2009)
� In 2011: 160,996 Texas h.s. transcripts transmitted by TREx through the UT SPEEDE Server, a 58% increase over 2010
� UT Austin stats:� 2,803 electronic h.s. transcripts received at UT Austin
(9/1/2008 – 1/22/2009); 31684 total trans received (8.8% electronic )
� 4,287 electronic h.s. transcripts received at UT Austin (9/1/2009-early 2010); 27,703 total paper trans received (15.5% electronic)
� 13,713 electronic h.s. transcripts received at UT Austin in 2011
� Southwestern University (1350 students) stats:� 844 electronic transcripts received in 2011, roughly 75%
TREx HS Transcripts.� 2440 TS189 applications and essays (roughly half apps)
received in 2011 from ApplyTexas.
� What has UT Austin’s Office of Admissions gained by receiving electronic data instead of images or paper?� Use the TEA course number and compute course credit
toward unit requirements (including deficiencies)� update the high school code, received date, graduation
year/semester � note credit for AP courses (Math, Science)� update rank and class size� much faster automated processing
� Staff processes about 24 transcripts per hour (coding, logging, imaging)
� The Stamp (recording units on the paper)� Last year, about 117 hours worth of work saved . . .� This year, about 178 hours saved . . .� Next year . . .
� SPEEDE Quick ‘n’ Easy Transcript Software � Rewritten in 07-08 in Java for upkeep purposes� Quick ‘n’ Easy for Applications Software
� Rewritten in 09-10 in Java for upkeep purposes� Free, Downloadable from UT Server site.
� Initial Purpose: Print and Acknowledge without investing in an EDI translator.
� Initially (95) developed in dBASE III+, compiled using Clipper.
� Future� Capacity� Phase out PGP and email delivery
� In progress
� Open source XML to EDI translations� In progress
� PDF with embedded XML
� Capacity� Heavy increases in usage� Aging hardware� Replaced “front end”� Replaced “back end� Building in more redundancy through ‘virtualization’
� Phase out PGP and email delivery� Maintenance and support costs� Technical difficulties with some proprietary aspects� Better options with SFTP/FTPS� No target date yet, but encouraging voluntary switch to
SFTP/FTPS� No longer allowing new accounts to be set up with PGP
� XML to EDI translation� The Crosswalk – AACRAO SPEEDE Committee� XSLT (XML style sheet mapping to EDI) completed� Initial testing completed� Working on approval for open sourcing the XSLT� To be administered by the AACRAO SPEEDE committee
� EDI to XML translation – no project for this yet (some QnE code could be reused)
� PDF with embedded XML� PESC PDF/XML workgroup convened at PESC Summit
October, 2008� Chaired by Jim Bouse, U. of Oregon and Armando
Rodriguez, XAP Corporation� What does this buy us?
� PDF human readable, AND� PDF sender can embed XML; receiver may read and interpret
� PESC approved
� Next steps (post approval)1. Getting server functioning to our satisfaction in the UT
SPEEDE server environment (receiving a pdf and sending it through)
2. Build registrant table option for sending/receiving pdf option
3. Pilot test with several schools
4. Next steps: review feedback, incorporate, wider test
� Past, Present, and Future� For more information:
� http://registrar.utexas.edu/speede/� http://registrar.utexas.edu/speede/docs/speede-faq.html
� Questions?� [email protected]� [email protected]