Download pdf - The inside story of power point tips and tricks

The Inside Story of PowerPoint – Its Tips and TricksA Structured Overview of MS PowerPoint

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Agenda

PowerPoint Processes – A Classification

Evolution of Color Wheel – Its Dimensions

Types of Graphs

Peek into the world of PowerPoint

Usage of Shift and Control Keys

Setting up of Easy Access Tool Bars

Types of Views available in PowerPoint

Basic Do’s & Don'ts while working on a PPT

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Agenda



Types of Graphs






Microsoft PowerPoint – An Introduction

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Usage

Microsoft PowerPoint is a ubiquitous presentation program developed for the Microsoft Windows and Mac OS computer operating systems. Being widely used by businesspeople, educators, and trainers, it is among the most prevalent forms of persuasion technology – according to its vendor, Microsoft Corporation, some 30 million presentations are made with PowerPoint every day

Description

In Microsoft Office PowerPoint, as in most other presentation software, text, graphics, movies, and other objects are positioned on individual pages or “slides”. The “slide” analogy is a reference to the slide projector, a device which has become somewhat obsolete due to the use of PowerPoint and other presentation software. Slides can be printed, or (more usually) displayed on-screen and navigated through at the command of the presenter. Slides can also form the basis of webcasts

Types of PPT files

The PowerPoint files can be saved in three extensions: PPT – The files saved with the extension PPT can be edited and viewed in

normal mode POT – Suppose we like a background design or format of a specific PPT , it can

be saved with the extension POT and used frequently. Many of the templates which appear in the Auto Content Wizard are saved with the extension POT

PPS – PowerPoint Slideshow is the expansion of the word PPS. This file cannot be edited. Its sole purpose is for viewing the presentation in Slideshow

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Agenda



Types of Graphs






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Template Design

Slide Creation

Editing/Formatting

Conversion

Alternate

Animation

Process

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Template Design

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Types of Template – Black & White

Graphs – Column butted chart

10 10 10 10

20 20 20 20

30 30 30 30

40 40 40 40

Label Label Label Label

Category A

Category B

Category D

Category CTitle of the chart goes here (Bold)Unit of measure goes here (Unbold )

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Types of Template – Client

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Types of Template – Color

Shade card

Fill – Automatic

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235

255

R

G

B

1st accent

91

200

255

R

G

B

2nd accent

146

146

146

R

G

B

3rd accent

0

127

172

R

G

B

Exhibit title : Where the title of the slide goes in?• Font type: Arial Black (font color – Blue

52;22;92)• Size: 21• Not to go beyond 2 lines, if so please reduce

the font to 1- 2 points (20- 19 points)

Work area where the text, images and charts can be included

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Types of Template – Large Audience

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Creating Slides

Hand written Page

Slide after creation

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Editing/Formatting

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Office Depot

Business Overview Recent News

COMPANY OVERVIEW

Office Depot

• Office Depot, Inc. (“Office Depot” or the “Company”) is a leading global supplier of office products and services. The Company sells to individual customers as well as businesses through three business segments:

– North American Retail Division (51% of FY02 Sales; 42% of Segment Operating Profit) (1)

– Business Services Group (34% of FY02 Sales; 37% of Segment Operating Profit): Office Depot has been active in the contract office supply business following the acquisition of contract stationers in the early 1990’s (1)

– International Division (14% of FY02 sales; 21% of Segment Operating Profit) (1)

• The Company offers a broad selection of office products under both the Office Depot and Viking Office Products brands

• As of February 22, 2003, Office Depot operated 837 office supply stores in 44 states and the District of Columbia, 34 office supply stores in five Canadian provinces and 173 office supply stores in nine countries outside of the U.S. and Canada. The Company also operated 24 Customer Service Centers in 18 U.S. states and 20 outside the U.S. in 13 different countries

• Office Depot is based in Delray Beach, FL and has 43,000 employees worldwide

• June 3, 2003 – Office Depot announced the completion of its acquisition of Guilbert

• May 28, 2003 – The Company warned that second-quarter EPS would drop to as low as $0.14 per share due to price discounting and reduced demand for costlier items such as furniture

• April 17, 2003 – Office Depot reported a 1.8% increase in net earnings to $103.9 million before the cumulative effect of an accounting change and discontinued operations. Sales increased 1.1% to $3,055.9 million, although comparable store sales dropped 7% for the quarter

• April 15, 2003 – Office Depot announced the expansion of its ink and toner recycling program and a changeover to recycled paper at all store Copy & Print Centers

• April 8, 2003 – The Company announced it has made a firm offer to acquire the contract sales business of Guilbert S.A. from Pinault-Printemps-Redoute Group for €815 million. Guilbert had sales of approximately €1.4 billion in 2002. The purchase price is subject to an upward adjustment of €40 million, payable only if Office Depot’s stock achieves a specific performance level within 18 months following the close of the offering. The transaction is expected to close in mid-2003

___________________________1. Segment Operating Profit does not include general and administrative expenses along with other expenses.

Slide before formatting

Slide after editing/

formatting

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Conversion

Slide after conversion

Slide before conversion

© Tata Consultancy Services ltd. 23 March 2007 5CONFIDENTIAL

We can offer services from nine different locations across the globe

• Investment in infrastructure to host 8400 FTEs in a single shift operation• Delivery centers identified in China and Uruguay to host local operations of Global customers• European local language support (6 languages) provided from Budapest• Uruguay and Chile to act as near shore centers for USA/Canada operations

Cit y Count ry Capacit y Processes # FTEs

Mumbai India 2500

Manufact ur ing – F&A, PayrollRet ai l – Customer Care, F&A, MerchandizingTravel and Hospital it y 1200

Chennai India 1200

Banking – Loans and Mortgage processingSecurities processing

Telecom – Revenue assuranceRet ai l – Tech. Helpdesk

1000

Bangalore India 500Banking – Securities back officeI nsurance – Claims processing 300

Budapest Hungary 500 Manufact ur ing - Tech Helpdesk 60

Santiago Chile 1500 Banking – Cheque processing 1250

Missoula USA 75 I nsurance - Claims Processing 10

Hangzhou China 350 Manufact ur ing – IT applications support 150

Peterborough UK 1500 I nsurance and associat ed services 1000

Montevideo Uruguay 300 Travel & Hospital it y 50

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Alternates

Slide after altering

Before conversion

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AnimationTransition pathDomain intensiveness

Complexity of reports

News lettersNews letters

Company profiles

Company profiles

Earnings summaryEarnings summary

Morningcalls

Morningcalls

Buy sidereports

Buy sidereports

Ad hoc reportsAd hoc reports

Economic research

Economic research

IndustryanalysisIndustryanalysis

Sector reportsSector reports

Sell sidereports

Sell sidereports

Risk and creditanalysis

Risk and creditanalysis

Portfolio and index

analysis

Portfolio and index

analysis

The company proposes an indicative transition path as shown aboveStart outsourcing low complex/low domain intensive research/analysis workGradually increase the coverage

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Agenda



Types of Graphs






Using the Easy Access/Quick Access Tool Bar

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Using the Easy Access/Quick Access Tool Bar – Space for Demo

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Agenda



Types of Graphs






Types of Views Available in PowerPoint

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Normal View Outline View

Slide Sorter Slide Show

Notes Page

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Agenda



Types of Graphs






Usage of Shift and Control Keys – Individual usage

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Shift key can be used to increase or decrease the size of the respective shape (using the handles of the shape) in a calculated angle

Space for Demo

Control key is used for copying shapes and object without using the right click mouse button. A small + (plus) sign appears on the bottom of the arrow symbol when the ctrl button is pressed which selecting the shape to be copied

Space for Demo

Usage of Shift and Control Keys – Combined usage

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Implication on size

Combined usage of shift and ctrl keys on a shape is very effective when a shape has to be expanded equally in all dimensions

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Implication on alignment

Shapes can be duplicated on the slide without much worry on the disruption of the alignment

Space for Demo

Space for Demo

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Agenda



Types of Graphs







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Primary Colors

The three primary colors are the ones that cannot be created by mixing any other colors together. The primary colors are red, blue and yellow. All other colors are derived from these three colors

Secondary Colors

The secondary color wheel chart comprising of yellow, orange, red, purple, blue, green contains colors formed by mixing together the three primary colors

Tertiary Colors

The tertiary color wheel chart is made up of colors created by mixing a primary color and secondary color together. Tertiary Colors are most commonly given a two word name such as yellow-orange, red-purple, red-orange, blue-green, blue-purple and yellow-green

Neutral Color

Grey is the neutral color which can be used to strike a balance between the primary colors

Color Wheel – Analogous and Complimentary Colors

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Analogous colors are any three colors which are side by side on a 12 part color wheel, such as yellow-green, yellow, and yellow-orange. Usually one of the three colors predominates

Analogous or Family Colors

Complementary colors are any two colors which are directly opposite each other, such as red and green and red-purple and yellow-green. In the illustration above, there are several variations of yellow-green in the leaves and several variations of red-purple in the orchid. These opposing colors create maximum contrast and maximum stability

Complimentary or Disjoint Colors

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Agenda



Types of Graphs






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Types of graphs

Bubble Scatter Pie

Stock Area

Column Bar

Waterfall Line

Simple Line

Line with Column

Line with Column (two axes)

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Agenda



Types of Graphs






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Do’s and don’ts

Run spell check before delivering the document

Check grayscale before printing

Double check proof corrections

Double check values in the graphs after keying them

Check for the contents in the notes page while transferring slides from template to template

Double check data after running a macro

Don’t use the “click to add title” text box the default slide

Don’t ungroup/resize the following

Graph

Word table

Excel objects

Objects from other applications

Avoid embedding objects from other applications as it would increase the file size

Avoid using weird fonts in the presentations unless specified by the clients

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Thank you !