The Florida Courts ePortal
eFiling Authority History
eFiling Overview2
ePortal Governance
The Florida Courts ePortal is housed within a public entity called the “Florida Courts E-Filing Authority”
The E-Filing Authority is a Chapter 163 Public Entity established by Interlocal Agreement
The Florida E-Filing Authority contracts with the FCCC for the development, implementation, operation and maintenance of the ePortal
Access the E-Filing Authority Homepage www.myflcourtaccess.com
E-FILING AUTHORITY BOARD OF DIRECTORS
Hon. Tim Smith, Putnam County Clerk and Comptroller - Chair
Hon. Joseph E. Smith, St. Lucie County Clerk and Comptroller, Vice Chair - District V
Hon. Tara Green, Clay County Clerk and Comptroller, Secretary/Treasurer - District III
Hon. Thomas D. Hall, Clerk of the Supreme Court
Hon. Bob Inzer, Leon County Clerk and Comptroller - District II
Hon. Alex Alford, Walton County Clerk and Comptroller, - District I
Hon. Don Barbee, Hernando County Clerk and Comptroller - District IV
Hon. Karen Rushing, Sarasota County Clerk and Comptroller - District VI
Hon. Sharon Bock, Palm Beach County Clerk and Comptroller - District VII
eFiling Overview3
How We Got Here
Development of the ePortal began in 2010
Civil eFiling capability was established in January 2011
Criminal eFiling capability has been established and will be implemented in a phased approach throughout 2013
Appellate eFiling capability has been established in 2013 and phased in, beginning with the Supreme Court in February
Nearly 4.4 million case filings have been electronically filed through the ePortal in the first 8 months of 2013
eFiling Overview4
What is the ePortal?
www.myflcourtaccess.com
eFiling and eRecording capability
Single statewide login for all users
Single web access used to submit court documents
Transmits to local Clerk case maintenance and recording systems
Provides electronic notifications to the filer and to the Clerks’ offices
Part of the Statewide Integrated Court System
•Statewide Access/Standards•Case Management Reporting•Statewide Reporting•Integration with Partners
Replaces 3 Delivery Methods1. In Person2. Mail3. E Documents
67 Clerks of Court•Case Initiation, Indexing, Docketing•Official Court Record/Document Prep•Fee Collection and Accounting Local Clerk CMS
Local/Statewide Integration•Judicial•Law Enforcement•State Attorney/Public Defender
Filers SA/PD Existing Systems•STAC/Other Systems•New Cases•Existing Cases
Web
ECF XML
ECF XML
Statewide ePortal
Statewide Integrated Court System
eFiling Overview6
Current eFiling Status
65 counties support eFiling in the Civil divisions Clay and Sarasota will be live by 10/1/13 (AO SC13-
12)
13 counties currently accepting eFilings on existing Criminal cases All counties are actively testing for a go-live of
10/1/13
Appellate eFiling began with the Supreme Court in February The 2nd District Courts of Appeal went live in August
2013. Other DCA’s will be phased in.
eFiling Overview7
Court Ordered Mandatory Dates
E-Mail Service by Attorneys September 1, 2012
Mandatory Civil eFiling April 1, 2013
Mandatory Criminal eFiling October 1, 2013
Mandatory Appellate eFiling Supreme Court: February 27, 2013 District Courts of Appeal: Phased in from July 2013 to
July 2014
Electronic Transmission of Records on Appeal(Clerk’s office to Appellate Court)
July 1, 2014
eFiling Overview8
ePortal Support
ePortal User Documentation eFiler Manual (Filer Documentation link in footer of the
ePortal) Reviewer Manual (Reviewer Documentation link in footer of
the ePortal) County Administrator Manual (available on the Clerk
Intranet) Law Firm Administrator Manual (available on the Clerk
Intranet)
Support for Attorneys & Paralegals
[email protected] 850-577-4609
Support for Clerk’s Offices
[email protected] 850-414-2210
E-Filing Portal Usage StatisticsAugust Activity
SubmittedCategory Total
Filings 862,495Documents 1,471,109
Total Registered E-Filing Portal Users as of 8/31/2013
50,667
August Portal Usage Statistics
August E-Filings By Day
8/1/2
013
8/2/2
013
8/3/2
013
8/4/2
013
8/5/2
013
8/6/2
013
8/7/2
013
8/8/2
013
8/9/2
013
8/10/2
013
8/11/2
013
8/12/2
013
8/13/2
013
8/14/2
013
8/15/2
013
8/16/2
013
8/17/2
013
8/18/2
013
8/19/2
013
8/20/2
013
8/21/2
013
8/22/2
013
8/23/2
013
8/24/2
013
8/25/2
013
8/26/2
013
8/27/2
013
8/28/2
013
8/29/2
013
8/30/2
013
8/31/2
0130
5000
10000
15000
20000
25000
30000
35000
40000
45000
Series1
Weekday E-Filings - Average Per Hour
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 240
1000
2000
3000
4000
5000
6000
HourTotal
2013 eFilings By Month
January February March April May June July August0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
1,000,000
Civil vs Criminal Since April 2013
April May June July August0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
729,327
839,933
766,098
844,872 851,406
3,928 4,286 4,173 6,879 11,089
CivilCriminal
Percentage of “Pending Filings”
April May June July August0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
7.00%
6.30%
4.71%
3.60%
2.92%2.63%
ePortal Support Calls Initiated in 2013
January February March April May June July August0
2000
4000
6000
8000
10000
12000
14000
16000
18000
20000
26173249
7454
17461
11452
81339073
7101
Criminal E-Filing
Progress Report
Criminal E-FilingMandatory Date to E-File is October 1, 2013Standardized Docket Codes enable SA and PD to automate their E-FilingMap local docket codes to Standardized Criminal Docket Descriptions (SCDD)Supreme Court AO 13-12
Criminal E-Filing Status
Criminal E-Filing Status
County ReadinessCriminal Divisions/Codes Enabled in the Test RegionSingle Session Verification is In ProcessCBI Integration Testing is Occurring
Ready For ProductionMove Codes to ProductionAccept single session criminal filings in the production regionGo Now !
Single Session Vs. CBISingle Session
If SA or PD is willing to use Single Session, go forward with Single SessionMost (if not all) PD’s will go forward with Single Session
CBISome SA’s may require CBICBI is still being tested for STAC and other SystemsEach Circuit will need to determine their production approach
Paper and Judicial Viewers
Most circuits do not have a Judicial Viewer implementedIn most cases, this means that Judges will require Paper Files If your office is willing to print efiled documents for your Judges, this issue does not impact your Criminal Go-liveIf your office cannot print efiled documents, then your office may need to defer Criminal eFiling until a Judicial Viewer is implemented
eFiling Overview22
Closing
Questions / Comments / Suggestions