STUDENT’S ENROLLMENT PROCESS
USERS MANUAL
University of the Philippines
Los Baños, Laguna
STUDENT’S ENROLLMENT MANUAL
Student Academic Information System (SAIS) Introduction
1
Introduction
This manual teaches you the whole enrollment process from selecting of classes up to
viewing your assessment fees as well as how to manage your enlisted courses during registration
period.
Login
Authorized users will be granted security access and a unique user ID and password to
log into the Student Academic Information System (SAIS).
SAIS URL: https://sais.up.edu.ph
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Student Academic Information System (SAIS) Change Password
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Change Password
Once you are granted access to the SAIS you are able to use this page to change your
password.
Step 1 – Click on the
Change My Password
link.
Step 2 – Fill-in the
required information.
Step 3 – Click on the
Change Password button.
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Student Academic Information System (SAIS) Navigate SAIS Menu
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Navigate SAIS Menu
The Navigational Path is your driveway to explore the SAIS. In this manual you will
encounter a lot of this path to be able to access different features of SAIS. Using the task below,
you will see how the navigational path works.
Task: Log-in to SAIS then click Self Service, then click Enrollment, then click Enrollment: Add
Classes buttons.
Step 1- Follow the Navigational Path
Main Menu Self Service Student Center
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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CHAPTER 1: Self-Service Enrollment
Self-service enrollment enables you to select classes, confirm your selections and review
the result of your selected courses. The design of self-service enrollment also integrates the
various enrollment functions like dropping, swapping and editing classes.
A. Enroll Courses
Once the registration period starts, you are now able to search and enroll courses allowed
in your program provided that you have met the requirement for enrollment otherwise the
system will not allow you to confirm the course/s.
Follow the steps below to enroll lecture course.
Step 1- Follow the Navigational Path
Main Menu Self Service Student Center
Step 2 - Click on
the Enroll link.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 3 - Click on the Search button.
Note: The following steps will teach you to
enlist lecture course.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 4– Enter the
subject you want to
enroll.
Step 5 – Enter the
course number.
Step 6 – Click on
the Search button.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 7 - Click on the
select class button of
your selected section.
Tip: For more specific
search, click on the
collapse button for
additional search
criteria.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 8 - Click on the
Next button to confirm
your selected class.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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A confirmation that
you successfully added a
course will appear.
Step 9 - Click on the Search button
to select another class.
Note: The following steps will teach you
to enlist lecture-lab course.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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B. To Enlist Bundled Courses (Lecture/Laboratory, Lecture/Recitation etc.)
Step 10– Enter the subject
you want to enroll.
Step 11– Enter the
course number.
Step 12– Click on
the Search Button
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 13 Click on the
select class button of
your selected section.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 14 - Tick the radio
button of your selected lab
section
Step 15 - Click on the
Next button
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 16 - Click on the
Next button to confirm
your selected class.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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A confirmation
that you successfully
added a course will
appear.
Step 17 – Repeat steps 3-8 to enlist your
courses or if you wish to enlist lecture
courses and lecture-lab courses repeat
step 9-16. Then, proceed to step 18 to
enroll your enlisted courses.
Step 18 – If you wish to finish your
enlisted courses, Click on the Proceed to
Step 2 of 3 button.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 19 – Click on the Finish Enrolling
button to confirm your slot.
Course/s with ( )
status indicates successful
enrollment while course/s with
( ) status will remain on your
shopping cart. Refer to the page
25 to see list of enrollment
errors and its resolution.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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C. How to Enroll Waitlist
Step 2 - Click on
the Enroll link.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 3 - Click on
the Search Button.
Step 4 – Enter the
Subject you wish to
waitlist
Step 5 – Enter
the course number.
Step 6 – Click on
the Search button.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 7 - Click on the
Select Class Button.
Step 8 – Tick the
Waitlist box
Step 9 – Click on
the Next button
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 10 – A confirmation
that you successfully added
a course will appear.
Step 11 – Click
on the Proceed to
Step 2 of 3 Button
button
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 12 – Click
on the Finish
Enrolling button
Step 13 –You will see
your waitlist status and
position number you
have been placed
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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D. How to Select Units
Step 1- Follow the Navigational Path
Main Menu Self Service Student Center
Step 2 - Click on
the Enroll link.
Step 3 - Click on the Search button.
Note: The following steps will teach you to
select UNITS course.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 4– Enter the
subject you want to
enroll.
Step 5 – Enter the
course number.
Step 6 – Click on
the Search button.
Step 7 - Click on the
select class button of
your selected section.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 8 - Click on the
Drop down button to
select units.
Step 9 - Click on the
Next button
A confirmation that
you successfully added
a course will appear
Step 10 - Click on the
Proceed to Step 2 of 3 button
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 11 - Click on the
Finish Enrolling button
to confirm your slot.
Course/s with ( ) status
indicates successful enrollment
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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A. Common Enrollment Error Message
If the result does not display “success”, there is an error that needs to be
corrected for you to be able to enroll. Below are some examples of the
enrollment messages that you might encounter.
Error Message Explanation Action To Take
You are trying to add a
class with co-requisite
or pre-requisite course.
You must enroll the
course co-requisite
together with this
class for this term.
Enroll first the pre-
requisite course.
The class/es you are
trying to add require a
COI.
Submit your COI on
your college to
You are trying to enroll
course/s which outside
your curriculum or
career.
You cannot add this
class.
All courses with error status remains on your enrollment shopping cart.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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A. Account Inquiry After you confirm your classes, you should view and settle your assessment fees.
1. View your assessment fees
Follow the steps below to view your assessment fees.
Step 1- Follow the Navigational Path
Main Menu Self Service Student Center
Step 2 –Click on the
Account Inquiry Link
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 3 – Note the total amount
of your assessment fees.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 4 – Click on the charges
due button.
Step 5 – These are the
breakdown list of your charges
due
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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B. Manage Enlisted Courses
You can still be able to manage your courses during registration period up to the first two
(2) weeks of the study session, even after you confirm your courses or after you settle your
assessment fees.
C.1. Drop Course (Cancellation)
Use drop course if you opt to drop course/s from your schedule. No dropping of
courses reaching the minimum enrollment unit of 3 shall be allowed.
Follow the steps below to drop classes from your schedule.
Step 2 – Click on the Enroll
link.
Step 1- Follow the Navigational Path
Main Menu Self Service Student Center
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 3 - Click on
the drop button
Step 4 – Select and
tick on the box next
to the class/es you
wish to drop.
Step 5 – Click on
the Drop Selected
Classes button
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 6 – - Click on
the Finish Dropping
button
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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C.2. Swap Course
Swap course is used to change or transfer to a different section within the same
course.
Follow the steps below to swap courses.
Step 1- Follow the Navigational Path
Main Menu Self Service Student Center
Step 2 – Click on the Enroll
link.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 8 - Click on
the search button
Step 6 – Enter the
subject you want to swap
Step 3 - Click on the
Swap button
Step 4 - Click on the
Dropdown button and
select the course you want
to swap
Step 5 - Click on the
Search button to
select class you wish
to replace with.
Step 7 - – Enter
the course number.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 9 - Click on the
select class button of
your selected section
Step - Click on the
Next button request.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 10 - Click on
the next button.
Step 11 - Click on
the Finish Swapping
button to process your
swap request.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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C.3. Edit Course
Follow the steps below to edit a class.
Step 1- Follow the Navigational Path
Main Menu Self Service Student Center
Step 2 - Click on
the Enroll link
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 5 - Click on the
Proceed To Step 2 of 3
Step 3 - Click on
the edit button.
Step 4 - Click on the
Dropdown button and select
the class you want to edit.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 8 - Click on
the Next button.
Step 6 - Tick on
the Radio button
of the desired
laboratory section Step 7 - Click on
the Next button.
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Student Academic Information System (SAIS) CHAPTER 1: Self-Service Enrollment
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Step 9 - Click on
the Finish Editing
button.