8/13/2019 Student Portal Web
1/21
Go beyond web site Stay ahead of the Curve
Beyond a web site
Kiran KakarlamudiJeffery Volkheimer
Student Portal
8/13/2019 Student Portal Web
2/21
Go beyond web site Stay ahead of the Curve
Evolution of Web Site into Portal
Static Site Dynamic SiteContent
ManagementSite
Portal
> Web Presence
> Information
> Look and Feel
> HTML Pages
> User Interaction
> Data
> Functionality
> Web Pages
> Content in Control
> Branding
> Modules
> Framework
> User in Control
> Plugged-in
> Personalization
> My Yahoo, My MSN
8/13/2019 Student Portal Web
3/21
Go beyond web site Stay ahead of the Curve
Thinking in terms of Portal
Beyond content Bridge content and applications Beyond simple navigation Consolidated views/data, interaction
Beyond a plain Site Personalized and Role based Beyond contact forms Forms, Digital Signatures, Workflow
Beyond static pages Integrate back-ends, Reuse Beyond reports - Metrics and Alerts Beyond web Any where, Any Time, By Any Means Beyond content marketing Dynamic Targeted Marketing
8/13/2019 Student Portal Web
4/21
Go beyond web site Stay ahead of the Curve
Bridging Content and Applications
Beyond content
Faculty Bio
About xyz
Course Catalog
Select Courses
My Plan
My Courses
About xyz
Course Taught By
xyzabc
Content can be tagged Application data can be associated
with tags User can interact with data and view
associated content same time in samescreen
8/13/2019 Student Portal Web
5/21
Go beyond web site Stay ahead of the Curve
Consolidated views, data and interaction
Beyond simple navigation
Eliminate multiple screens Eliminate swivel chair access Interact with centralized data and
consistent views
HRHR
SystemSystem
FacultyFaculty
SystemSystem
BlackBlack
BoardBoard
EvaluationsEvaluations
AdmissionsAdmissions
ClassClass
CatalogCatalog
ClassClass
CatalogCatalogBlackBlack
BoardBoardHRHR
SystemSystemFacultyFaculty
SystemSystemAdmissionsAdmissions EvaluationsEvaluations
8/13/2019 Student Portal Web
6/21
Go beyond web site Stay ahead of the Curve
Personalized and Role Based
Beyond plain Site
Activities
View
Role
Users are identified into roles
Activities of roles are personalized orprofiled Site views are constructed on the fly
based on roles
8/13/2019 Student Portal Web
7/21
Go beyond web site Stay ahead of the Curve
Forms, Digital Signatures and Workflow
Beyond contact forms
Convert Paper Forms to On-line Forms
Incorporate Electronic Signatures Automate create, review, approval
workflow Manage versions, archive documents
DynamicBusiness Rule
Driven
Infrastructure
Integration
ComplianceSecurity
IntegrationRecords
8/13/2019 Student Portal Web
8/21
Go beyond web site Stay ahead of the Curve
Metrics and Alerts
Beyond Reports
ViewReports
Define
Metrics &Triggers
BeInformed
8/13/2019 Student Portal Web
9/21
Go beyond web site Stay ahead of the Curve
Any where, Any Time, By Any Means
Beyond Web
3 SCREENS
AT HOME
ON THE ROAD
AT WORK
IN DUKE
CONNECTED
OFF LINE
Interact with people Participate in workflow Download and watch
instructional videos View content
Use applications Fill forms, analyze data off-
line Reach Prospects
8/13/2019 Student Portal Web
10/21
Go beyond web site Stay ahead of the Curve
Dynamic Targeted Marketing
Beyond Marketing
Leverage personalizationand profiles
Customize content forprospects
Reach prospects any where
8/13/2019 Student Portal Web
11/21
Go beyond web site Stay ahead of the Curve
Staying with status-quo
Will continue developing content andweb applications in silos
Needs always exist. Will end up withmany un-connected web applications
Developing any thing we talked aboutfrom the scratch is a significant
development and cost
Riding along with competition isalways a struggle
Portal Business Benefits Leverage shared Web
Services framework
Mainstream productsupported by large scalevendor reducing TCO
Provides many possibilities,
Build in phases Patient Portal is an example
Stay ahead of the curve
Why move to Portal?
8/13/2019 Student Portal Web
12/21
Go beyond web site Stay ahead of the Curve
Building Portal with Student as focal point
Financial Aid Forms & Studies Collaboration
Projection & Planning Student Data eClassrooms Recruitment
Educational Tools
8/13/2019 Student Portal Web
13/21
Go beyond web site Stay ahead of the Curve
Student Portal - Core
Content Management Registration and Authentication On-line Chat and Collaboration Document Management and Annotations Discussions Forums Web Conferencing Surveys Event Registrations
Personalization & Notification
8/13/2019 Student Portal Web
14/21
Go beyond web site Stay ahead of the Curve
Student Portal Student Data
Student views his/her MAT Plan any time Student views his/her grades & current
courses Student views his/her bio/demo data
Student creates a profile (Facebook like)
Student View
Faculty View Faculty views / manages student Plans Faculty views student bio/demo/profile
Faculty gets comprehensive view of studentactivities on the portal
Faculty profiles
Data pulled from HR System, Blackboard, etc.
8/13/2019 Student Portal Web
15/21
Go beyond web site Stay ahead of the Curve
Student Portal Recruitment
Publish course catalog, complete with linkedfaculty profiles & additional data
Targeted Marketing (course & programrecommendations, faculty information etc.)
Administration Workflow admissions managesprospects, publishes data FOR prospects,communicates with prospects via Portal
Portal provides a conduit for futurecommunications because we have theirpreferences
8/13/2019 Student Portal Web
16/21
Go beyond web site Stay ahead of the Curve
Student Portal Projection and Planning
Create and manage school objectives andmetrics Forecast enrollment Gauge interest in programs Plan future initiatives based off of projected and
actual up-to-the-minute data Create reports of data ranging from the response
time in recruitment efforts to student participationin forum discussions
Set alerts for low enrollment, extended responsetimes, non-delivery of evaluations, etc.
Create dashboards for faculty & staff to putinformation immediately at their disposal
8/13/2019 Student Portal Web
17/21
Go beyond web site Stay ahead of the Curve
Student Portal Forms and Studies
Create forms, surveys, & questionnaires Online applications (for enrollment, financial aid,etc.)
Paper work for applying for anything at theschool, such as a clinical placement
Review and approval processes for all manner ofworkflows & applications
Example:
Present the learning module & require a test uponcompletion, which is then graded & flows to thenext step in the process.
8/13/2019 Student Portal Web
18/21
Go beyond web site Stay ahead of the Curve
Student Portal Financial Aid
Fee calculation tools
Financial aid application forms
Help me pay for my Duke education
Expose financial aid data tools to prospects to aidrecruitment and show Duke as affordable
Track progress (real time) of application, etc. toreduce anxiety of paying for college
8/13/2019 Student Portal Web
19/21
Go beyond web site Stay ahead of the Curve
Student Portal Collaboration
Student to Student, Faculty to Faculty, Faculty to
Student
Wikis, Forums, Social Bookmarking, Blogging,Chat
Web Conferences
Document Sharing
Study groups
Profiles to encourage camaraderie amongstudents
8/13/2019 Student Portal Web
20/21
Go beyond web site Stay ahead of the Curve
SAMP
LEMOCK
UP
8/13/2019 Student Portal Web
21/21
Go beyond web site Stay ahead of the Curve
SAMP
LEMOCK
UP