Statewide Student Management System
SIS Updates
April 16, 2014
Participating Addendum Commitments
04/19/2023 3
You are not committed to the SSMS for life of contract
You are not committed to a vendor for life of contract Change vendors – new PA required Change from local/vendor hosted to DOE hosted – PA
required Document vendor selection process
– Maintain documentation on file locally– Include rationale for selection (Ex: memo
explaining rationale, minutes from Board meeting, etc.)
– Required for audit purposes
SSMS General
04/19/2023 4
Extracts generated routinely by vendor SIS application releases, updates,
patches, etc. - applied by vendor for all districts at same time
Routine maintenance downtime windows as needed– Wednesday evenings– Saturdays (all day)– Application releases/updates, etc.
applied during these times Any other downtimes – will be notified
SSMS General
04/19/2023 5
New SSMS Listservs for general communications– Per vendor and combined– Provide primary and secondary contacts for
Listserv (district, vendor name, contact name, email, & phone no.)
– Send contact information to:
SSMS General: Annual Cost Billing Process 2014-15
04/19/2023 6
Annual cost based on funded ADM counts (K-12 only)
July - DOE will provide official ADM counts to districts and vendors
On/after August 1 – vendor will invoice district for district share of annual cost– Vendor will send TDOE copy of district
invoices On/after September 1 - vendor will invoice TDOE
for state share of annual cost ($2.55/ADM) for respective districts
IMPORTANT DATES: Star_Student
04/19/2023 7
June 30, 2014 - TDOE contract with Pearson (Star_Student) ends
August 1, 2014 - Support for Star_Student ends
November 1, 2014 - All historical data must be pulled for data conversion
Mid – Late November 2014 – cut-off for “live” access to Star to complete state Report Card reporting process
November 30, 2014 – all district user access to Star_Student will be terminated
04/19/2023 8
At start of 2013-14 SY: 85 districts + 4 State Special
Schools on SSMS 2 districts – Star local hosted 91 districts had to choose a
new SIS for 2014-15 SY– Knox Co. – Follett local hosted– 89 Star districts - Participating
Addendum– 1 Star district pending Board approval– 8 additional districts joined SSMS (DCS)
97 districts committed to SSMS for 2014-15
SIS Vendor Choice Almost…
Edupoint (Synergy) - 25 SSMS Districts
04/19/2023 9
Alamo HenryAthens LexingtonBenton MarionBradley McMinnChester MeigsCrockett MonroeDecatur ObionDyer PolkDyersburg RoaneEtowah SweetwaterGrainger TrentonHardeman WeakleyHenderson
Follett (Aspen) – 9 SSMS Districts
04/19/2023 10
CampbellClaiborneClintonCockeHancockJeffersonNewportTN School for DeafWest TN School for Deaf
Pearson (PowerSchool) – 8 SSMS Districts
Bedford
Bells
Gibson
Haywood
Humboldt
Lauderdale
McKenzie
Richard City
04/19/2023 11
Skyward (Student Management Suite) – 29 SSMS Districts
Alvin C York JacksonBledsoe JohnsonCarter MaconClay OvertonDeKalb Pickett Dickson RogersvilleElizabethton SequatchieFayette SevierFentress SmithFranklin SSD StewartGreene TN School for BlindHawkins TiptonHickman WarrenHouston WhiteHumphreys
04/19/2023 12
STI (InformationNOW) – 26 SSMS Districts
Bradford ManchesterCannon MarshallCarroll MauryCoffee McNairyFayetteville MilanFranklin MooreGiles PerryHardin RutherfordHuntingdon Sumner CountyLake TN DCSLawrence TullahomaLewis WayneLincoln West Carroll
04/19/2023 13
SSMS Implementation Status
04/19/2023 14
Initial data conversion – testing/mapping your data to their SIS application
Internal testing/mapping of EIS extracts– All five vendors required to test/validate generation of
EIS extracts Internal development/testing of state reports
SSMS Implementation Status
04/19/2023 15
Azure production environments in place for all five vendors– Adjustments and tuning on-going– District URLs created for all districts– Connections to EIS, EasyIEP, etc.., not yet established
Some vendors have subset of districts already testing/training/working in Azure environment
Some vendors have subset of districts testing/training/working in vendor application environment
SSMS Implementation Status
04/19/2023 16
TDOE platform team beginning EIS test validation platform build
All five vendors working on the overall TDOE Ed-Fi platform– Eventually, most if not all TDOE applications, data
warehouse, dashboards, etc., will flow through the Ed-Fi Operational Data Store (ODS)
SINGLE SOURCE OF TRUTH
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