Positions(PIN’s)
Salary Plans/Schedules
Job Codes(Classifications)
Job Code Descriptions(Classification Specifications)
Department of Finance
Administration
Employee Job Data
EmployeesTemporaryContractualVolunteer
InternsVendors
EFFDT EFFDT
EFFDT
EFFDT
EFFDT
Annual Budget Process
ReportingCreate, Manage, Abolish PIN’s
DBM Website
Reclassification Grievances(ER PDR)
Recruitment & Retention Bonus’
Mass Salary Updates
Acting Capacity Requests (ACR’s)
Freeze & Unfreeze PIN’s
New Job Codes & Descriptions
Changes to Existing Job Codes
Reclassifications
Pay Plan Amendments (PPA)
Annual Salary Review (ASR’s)
State of Maryland – SPS ProjectClassification & Salary Future State Design
CS0101 – Enter/Modify Salary Plans & ScheduleA
genc
y H
RS
PSD
BM
C
lass
ifica
tion
10Enter/Modify
Salary Schedule
17AdHoc Report:Salary Plans &
Classes2
Identify Effective Date of Salary
Plan
4Enter/Modify Salary Plan
11SPS:
System Updated w/Salary Schedule
Start
12Is Salary Plan/
Schedule Effective?
End
15AdHoc Report:Salary Plans
5SPS:
System Updated w/Salary Plan
16AdHoc Report:
Salary Schedules
13SPS:
Post Updates to PS Portal and DBM Website
(1) (1)
(2)
No
Yes
15AdHoc Report:Salary Plans
16AdHoc Report:
Salary Schedules
17AdHoc Report:Salary Plans &
Classes
14SPS:
Post Updates to Personnel
Officer’s Site
3Identify Reason for Salary PlanAdd/Change
6Worklist:
New/Changed Salary Plan/
Schedule
1Add/Change Salary Plan?
7Add/Change
Salary Schedule?
8Identify Effective Date of Salary
Schedule
9Identify Reason
for Salary Schedule Add/
Change
Yes
(No)
Yes
(No)
(1)
CS0102 – Enter/Modify Job Code (Classification)A
genc
y H
RSP
SD
BM
Cla
ssifi
catio
n
No
Yes
End
16AdHoc Report:
Job CodesBy Salary Plan
9Is Job Code Effective?
7SPS:
System Updated w/Job Code
14AdHoc Report:
Job CodesBy EFFDT
6Enter/Modify Job
Code
10SPS:
Post Updates to PS Portal & DBM
Website
1Identify Effective Date of Job Code
Start
15AdHoc Report:
Job CodesBy Svc Category
2Identify Reason
for Job Code Add/Change
12Change to Job Code Descr?
13Go To
CS0103Enter/Modify
Job Code Descr
17AdHoc Report:
Job CodesBy Work Area
18AdHoc Report:
Job CodesBy Sal Grade
11SPS:
Post Updates to Personnel
Officer’s Site
18AdHoc Report:
Job CodesBy Sal Grade
17AdHoc Report:
Job CodesBy Work Area
8Worklist:
New/Changed Job Code
16AdHoc Report:
Job CodesBy Salary Plan
15AdHoc Report:
Job CodesBy Svc Category
14AdHoc Report:
Job CodesBy EFFDT
3Is Job Code
an Add?
No
Yes
No
(1)
A
A (2)
4Enter Job Code
information
CS0104 – Enter/Modify Non-Competitive or Downgrade Vacancy SeriesA
genc
yH
RS
PSD
BM E
BD
Cla
ssifi
catio
n
No
Yes
7SPS:
Post Updates to Personnel
Officer’s Site
6SPS:
Post Updates to PS Portal & DBM
Website
Start End
5Is Job code Effective?
9AdHoc Report:
Series
4SPS:
Jobcode is Updated w/Series
3Enter/Modify
Series
1Identify Effective Date of Series
2Identify Series
Type(NCP or
Downgrade)
8Worklist:
New/Changed Jobcode with
Series
10AdHoc Report:Series by Type
10AdHoc Report:Series by Type
9AdHoc Report:
Series
CS0305 – Execute a Reclassification – Special ConditionC
PBS
PS
Agen
cy
Appo
intin
g A
utho
rity
Age
ncy
HR
Coo
rdin
ator
Yes5
Approve Request?
4Review Special
Condition Reclass Request
Start
1Come From
CS0401RequestReclass
3Notification:
Special Condition Reclass Request
7Worklist:
Reclass Approved
12Worklist:
Reclass Denied
6Enter Approval
13AdHoc Report:
Reclass Letter for EE
2Enter/Modify
Special Condition Reclass
B11
Enter Denial/Reason
8SPS:
Position Updated w/New Class
9SPS:
EE Updated w/New Class
B
No
(1)
(2)
10CPB:
CPB Updated w/EE New Salary
Reason = Independent Authority or Delegated Action Action = ReclassReason = Independent Authority or Delegated Action
CS0306 – Request a Benchmark StudyD
BM
CAS
Team
Ana
lyst
DBM
CA
STe
am S
uper
viso
rS
PSAg
ency
H
R D
irect
orA
genc
y H
R C
oord
inat
or
The entry page will:1. Include the data currently captured on the MS-522. Allow the Agency HR Coordinator to attach the MS-22
(2)
Yes
20Worklist:
Benchmark Approved
4Review
Benchmark Study Request
1Come From
CS0401RequestReclass
18SPS:
Update Benchmark
Authorizations
3Notification:
Benchmark Study Request
6Enter Approval
Start
5Approve
Benchmark?
7Enter Denial
21AdHoc Report:
Authorized Benchmarks
2Request
Benchmark Study
19Worklist:
Benchmark Denied
B
No
B
8Worklist:
Benchmark Study Request
9Review
Benchmark Study Request
10Approve for Evaluation?
11Enter Approval/Assign Analyst/
Assign Due Date
12Enter Denial/
ReasonYes
No
13Worklist:
Benchmark Assignment
14Performs Analysis
B
A24
SPS: Initiates/Updates
Checklist
(1)
15Worklist:
Benchmark Study Complete
16Review
Analysis
17Approve Analysis?
C
C
23Worklist:
Benchmark Approved
C22
Worklist:Benchmark
Denied
B
A
Yes
The system shall track the Job Codes each Agency has Benchmark Authorization to update.
Example:Effdt + Agency + Job Code + Rescinded?
This includes creating a Study Memorandum outside of the system and attaching it to the Benchmark Study
22AdHoc Report:
Metrics on Study Requests
22AdHoc Report:
Metrics on Study Requests
21AdHoc Report:
Authorized Benchmarks
CS0307 – Request a Reclassification Study Ag
ency
Ap
poin
ting
Aut
horit
yD
BM
CAS
Sup
port
Sta
ffA
genc
y H
R D
irect
orAg
ency
H
R C
oord
inat
or
(2)
Yes
No
Yes
No
(1)
C
4Review
Reclassification Study
Request
A36
Worklist:Reclass Denied
14Initial Review of Reclassification
Study Request
1Come From
CS0401RequestReclass
B
B
Start
16Enter Approval
5Approve Request?
41Worklist:
Reclass Approved
38AdHoc Report:
Reclass Letter to EE
2Request a
Reclassification Study
B37
Worklist:Reclass Approved
6Enter Approval
3Notification:
Reclassification Request
13Worklist:
Reclassification Request
C
40Worklist:
Reclass Denied
18Enter Denial/
Reason
7Enter Denial/
ReasonB
15Request
Complete?
Yes
No
9Review
Reclassification Study
Request
10Approve Request?
11Enter Approval
43Worklist:
Reclass Approved
8Notification:
Reclassification Request
CB B12
Enter Denial/Reason
42Worklist:
Reclass Denied
The entry page will:1. Include the data currently captured on the MS-20242. Allow the Agency HR Coordinator to attach the MS-223. Allow the Agency HR Coordinator to attach the MS-444. Allow the Agency HR Coordinator to attach an Org Chart
17Go To
CS0308Req Reclass
con’t
39AdHoc Report:Reclass Study
Metrics
CS0308 – Request a Reclassification Study (con’t) S
PS
DBM
CA
STe
am A
naly
stD
BM
CAS
Team
Sup
ervi
sor Yes
No
Yes
No
Action = ReclassReason = Change in DutiesReason = Reclass
32SPS:
EE Updated w/New Class
21Review & Triage Reclassification
Study Request
29Approve Reclass?
20Worklist:
Reclassification Request
25Worklist:
Reclassification Assign
33Approve at
Lower Level or Other?
30Completes
Reclassification Entry
A
C
44SPS:
Initiates/Updates Checklist
24Enter Denial/
Reason
28Review
Analysis
26Performs Analysis
27Notification:
Reclassification Analysis
B22
Approve for Evaluation?
31SPS:
Position Updated w/New Class
23Enter Approval/Assign Analyst/
Assign Due Date
19Come From
CS0307Requet
Reclass
Start
34Enter Denial/
ReasonYes
No
This step includes:
1. Manually adding on-site interviews to the Checklist if they are required
2. Creating a Study Memorandum outside of the system and attaching it to the Benchmark Study
Update Effective Date (if necessary)
35Go To
CS0309Reclass Other Than Request
39AdHoc Report:Reclass Study
Metrics
CS0309 – Reclassification Study Different Than Requested S
PS
DBM
CA
S Te
am S
uper
viso
rD
BM
CA
SA
naly
stA
genc
y H
R C
oord
inat
orEm
ploy
ee 9EE Want to
File Grievance?
7Review Study
Memorandum w/EE
3Print Study
Memorandum
14Notification:
EE Meets Min Quals
7Review Study
Memorandum w/HR
15AdHoc Report:
Reclass Letter to EE
1Come From
CS0308RequestReclass
6Agency Want to Request
Reconsider?
Start
10Go To
CS1001Reclass
Grievance
2Worklist:
Reclass Other Than Requested
8Go To
CS0307RequestReclass
A
Yes (1)
11Completes
Reclassification Entry
12SPS:
Position Updated w/New Class
13SPS:
EE Updated w/New Class
Action = ReclassReason = Change in DutiesReason = Reclass
Update Effective Date (if necessary)
(1)
End
A (2)
4EE Meet Min
Quals of Approved
Class?
No & Yes (2) No
Yes
No
5Budget
Availability?
Yes
Yes
CS0401 – Freeze a PositionSP
SA
genc
yH
RD
BM C
AS
A
Start(option 1)
Start(option 2)
A
A
1Identify Effective Date of Freeze
5Identify Effective Date of Freeze
7Change Position Status to Frozen
3Change Position Status to Frozen
8SPS:
System Updated w/Position Status
While the Position Status = Frozen, the Position cannot be assigned
10AdHoc Report:
Frozen Positions
10AdHoc Report:
Frozen Positions
9AdHoc Report:
PositionsFrozen By
2Identify Reason
for Freeze
4Worklist:
Position Frozen
9AdHoc Report:
PositionsFrozen By
6Identify Reason
for Freeze
CS0501 – Initiate an Acting Capacity RequestEm
ploy
eeS
PS
Age
ncy
Man
ager 1
Inititates ACR
Start
5Notification:
EE Didn’t Accept ACR
7Temp Absence
of EE?
3Review Acting
Capacity Proposal Online
2Notification:
Acting Capacity for Review
4Accept ACR?
(2)
11Go To
CS0502ACR –
Type A/B or Delegated
No
End
10Acting Class in
EPP?
13Go To
CS0503ACR –Type C
8Temp Filling of
Vacancy?No A
15SPS:
Initiates/Updates ACR Checklist
A(1)
9Temp Higher Level Duties?
End
12Agency Have
Delegated Authority?
Yes Yes
No No
Yes
Yes No
No
The system should initiate a checklist for
Type C and EPP transactions
6Complete the
State Employment Application
The entry page will:1. Allow the Agency HR Coordinator to attach the MS-22
Yes
14Go To
CS0505ACR –EPP
CS0502 – Acting Capacity Request – Type A, B or C w/Delegated AuthorityAg
ency
Ap
poin
ting
Auth
ority
CP
BA
genc
y P
R C
oord
inat
orA
genc
y M
anag
erS
PSA
genc
y H
R C
oord
inat
or
2Worklist:
ACR RequestStart
3Review Acting
Capacity Request
14Notification:
ACR Approved
17Notification:
ACR Approved
B
4Approve?
16Notification:
ACR Denied
12SPS:
EE Data Updated w/Acting Capacity
B
15Print ACR Letter
for EE
13CPB:
Updated w/ACR Salary & EFFDT
C7
Enter Denial/Reason
No
C
The Employee Data is Updated With:Action = Acting Capacity PayReason = Initial or RenewalJob Code Salary (Step or Amount)
Yes
No
8Notification:
ACR Request
11Enter Denial
ReasonB
9Review Acting
Capacity Request
10Approve? C
19Worklist:
New Class Approved
B
18Worklist:
ACR DeniedC
Will Capture End of Acting Capacity in the system 1 month prior to the 6-month end date if the Acting Capacity
is still in effect.
5EE Meet Min
Qual?
1Come From
CS0501Initiate ACR
Yes
6Go To
CS0503Type CBlock 5
No
Yes
CS0503 – Acting Capacity Request – Type C w/No Delegated Authority or No Minimum Qualifications
DBM
CA
S
Sup
port
Sta
ffA
genc
y A
ppoi
ntin
g Au
thor
ityD
BM
CA
S
Ana
lyst
DB
M C
AS
Team
Sup
ervi
sor
Age
ncy
HR
Coo
rdin
ator
No
6Enter Denial/
Reason
18Review & Triage Acting Capacity
Request
3Review Acting
Capacity RequestStart
19Approve for Evaluation?
The ACR’s that will go thru this request are:-> Type C w/No Agency Delegated Authority-> Type A or B where the EE Does Not Meet Minimum Qualifications
17Worklist:
ACR Request
2Worklist:
ACR RequestB4
Approve? C42
Worklist:New Class Approved
21Enter Denial/
Reason
C43
Worklist: ACR Denied
C
No
9Approve?
11Enter Denial/
ReasonC
7Notification:
ACR Request
8Review Acting
Capacity Request
20Enter Approval/Assign Analyst/
Assign Due Date
No
22Worklist:
ACR Request
23Review ACR/Perform Class
Study
24Worklist:
ACR Request
25Approve Study?
26Enter Approval
28Enter Denial/
ReasonCYes
No
13Initial Review of
ACR
12Worklist:
ACR Request
14Request
Complete?
15Enter Approval
5Enter Approval
10Enter Approval
16Enter Denial/
Reason
No
C
27Go To
CS0504Type CCon’t
This includes creating a Study Memorandum outside of the system and attaching it to the request
C44
Worklist: ACR Denied
45Worklist:
New Class Approved
B
1Come From
CS0501Initiate ACR
CS0504 – Acting Capacity Request – Type C w/No Delegated Authority or No Minimum Qualifications (con’t)
Age
ncy
PR C
oord
inat
orA
genc
y M
anag
erC
PBS
PSD
BM C
AS
Dire
ctor
46SPS:
Updates ACR Checklist
35Enter Denial
Reason
31Worklist:
ACR Request
A
33Approve?
32Review Acting
Capacity Request
C
30EE Meets Min Qual?
Start
No
34Enter ApprovalYes
No
36SPS:
EE Data Updated w/
Acting Capacity
37CPB:
Updated w/ACR Salary &
EFFDT
40Notification:
ACR DeniedB C
39Print ACR
Notification for EE
38Notification:
ACR Approved
B41
Notification: ACR Approved
29Come From
CS0503Type C
Yes B
The Employee Data is Updated With:Action = Acting Capacity PayReason = Initial or RenewalJob Code Salary (Step or Amount)
Will Capture End of Acting Capacity in the system 1 month prior to the 6-month end date if the Acting Capacity
is still in effect.
CS0505 – Acting Capacity Request – EPPD
BM C
AS
Sal
ary
Ana
lyst
DBM
CA
SS
alar
y S
uper
viso
rD
BM C
AS
Sup
port
Team
Age
ncy
App
oint
ing
Aut
horit
yAg
ency
H
R C
oord
inat
or
No
No
No
Yes
No
No
This includes creating a Study Memorandum outside of the system and attaching it to the request
27Go To
CS0504Type CCon’t
22Worklist:
ACR Request
13Initial Review of
ACR
6Enter Denial/
Reason
14Request
Complete?
18Review Acting
Capacity Request
8Review Acting
Capacity Request
23Review ACR/Perform Class
Study
39Worklist:
New Class Approved
26Enter Approval
2Worklist:
ACR Request
19Approve for Evaluation?
11Enter Denial/
Reason
20Enter Approval/Assign Analyst
B
C
1Come From
CS0501Initiate ACR
21Enter Denial/
Reason
Start3
Review Acting Capacity Request
17Worklist:
ACR Request
38Worklist:
ACR Denied
16Enter Denial/
Reason
24Worklist:
ACR Request
C B
12Worklist:
ACR Request
The ACR’s that will go thru this request are:-> Where the Acting Class is in the EPP Pay Plan
9Approve?
7Notification:
ACR Request
C
C
C
4Approve?
25Approve Study?
10Enter Approval/Assign Analyst
C
28Enter Denial/
Reason
5Enter Approval/Assign Analyst
15Enter Approval C
37Worklist:
ACR Denied
36Worklist:
New Class Approved
CS0506 – Acting Capacity Request – EPP (con’t)A
genc
y P
R C
oord
inat
orAg
ency
Man
ager
CPB
SPS
The Employee Data is Updated With:Action = Acting Capacity PayReason = Initial or RenewalJob Code Salary (Step or Amount)
Will Capture End of Acting Capacity in the system 1 month prior to the 6-month end date if the Acting Capacity
is still in effect.
33Print ACR
Notification for EE
B
32Notification:
ACR Approved
35Notification:
ACR Approved
30SPS:
EE Data Updated w/
Acting Capacity
34Notification:
ACR Denied
29Come From
CS0503Type C
B
A
C
B40
SPS: Updates ACR
Checklist
Start
31CPB:
Updated w/ACR Salary &
EFFDT
CS0507 – Cancel Acting Capacity PayA
genc
y H
RC
oord
inat
orC
PBA
genc
y P
R C
oord
inat
orS
PS
Man
ager
Agen
cy
App
oint
ing
Aut
horit
y
B
A
A
1Initiate a
Cancellation of Acting Capacity
Pay
15Notification:
ACP Cancelled
Start(option 1)
5Enter Approval A
B
2Worklist:
Cancel ACP
3Review
Cancellation of ACP
4Approved?
6Enter Denial
7Worklist:
Cancel ACP
8Review
Cancellation of ACP
9Approved?
10Enter Approval
11Enter DenialA
16Worklist:
ACP Cancelled
18Worklist:
ACP Cancelled
17Worklist:
ACP CancelDenied
B
19Worklist:
ACP CancelDenied
B
13SPS:
EE Job Data Updated
Start(option 2)
12Identify ACP’s Ending in 30
Days
A
Yes
No
Yes
No
14CPB:
EE Update Sent to CPB
This process will identify ACP’s scheduled to end in 30 days and insert a future-dated transaction to end the ACP
The employee will be updated to reflect the Job Code, Position Number and Salary they had prior to the ACP
20Worklist:
ACP CancelledA
CS0601 – Mass Salary Update (Increase or Decrease)C
PB
DB
M O
PSB
Exe
cutiv
e D
irect
orS
PS
DoI
T/H
RIS
/CA
S S
alar
y Ad
m
Gov
erno
r &
Gen
eral
Ass
embl
yD
BM
CAS
Dire
ctor 2
Assign Update to Salary
Administrator
1Approve a
Mass Salary Update
Start
3Review Update/Prelim Analysis
of Updates Required
4Discuss Identified
Updates w/Director
5Discuss Identified
Updates w/Salary Admin
6Select to Make a Mass Update
in System
8Mass Update:Identify EFFDT
9Mass Update:Identify Who/
What to Update
10Mass Update:Identify % or
Amount
28SPS:
Salary Schedules Updates
12Mass Update:
Review Proposed
System Upd
27Mass Update:
Confirm Update
30CPB:
EE Salaries Updated
(1)
The Mass Update will allow selection by:-> Agency-> Salary Plan-> Salary Schedule-> Classification-> Employee Type
The transaction will show at the employee level as:-> Action = Mass Salary Update-> Reason = <as selected>
13Excel Report:
All EE’s w/Cost of Adj
20Changes
Approved by CAS?
A
No
A
B
22ReviewMass
Update
23Approved?
C
16Review Mass
Update
17Approved? B
7Mass Update:
Identify the Type of Update
(2)
11SPS:
System Determines Upd by EE
14Ready for Review?
15Worklist:
Mass Upd for Review
A
Yes
No
18Enter Approval
19Enter Denial/
ReasonYes
No
26Changes
Approved by ED?
Yes
24Enter Approval
25Enter Denial/
Reason
Yes
No C
Yes
No
29SPS:
EE Salary Updates
21Worklist:
Mass Upd for Review
CS0602 – Mass Reclassification of Job Code(s)D
BM C
AS
Rev
iew
erC
PB
SPS
DoI
T/H
RIS
/DBM
CA
SAn
alys
tD
BM
CA
SD
irect
or
The transaction will show at the employee level as:-> Action = Mass Reclass
-> Reason = <as selected>
And, will update their Job Code
Yes
No
11Ready for Review?
8SPS:
System Identifies EE’s
14Review Mass
Reclass
13Mass Reclass
for Review
19Mass Reclass:Confirm Update
6Mass Reclass:Identify Who/
What to Update
7Mass Reclass:
Identify Old/New Job Code
9Mass Reclass
Review Proposed
System Upd
4Mass Reclass:
Identify the Type of Update
3Select to Make a Mass Update
in System
2Prelim Analysis
of Updates Required
15Approved? C
17Enter Denial/
Reason
A
5Mass Reclass:Identify EFFDT
16Enter Approval
18Update
Approved?
10Excel Report:
All EE’s w/Cost of Adj
20SPS:
EE Data Updated
A
1Assign Mass Reclass to
Analyst
Start
21CPB:
EE Job Code Updated
12Select
ReviewerB
B D
C/D
A
No
Yes
End
The Mass Update will allow selection by:-> Agency-> Salary Plan-> Salary Schedule-> Classification-> Employee Type
22Notification:
Mass Reclass Approved
C
CS0603 – Mass Update of Job Code(s)D
BM
CAS
Rev
iew
erS
PS
DoI
T/H
RIS
/DBM
CA
SAn
alys
tD
BM
CA
SD
irect
or
Yes
No
No
Yes
The Mass Update will allow selection by:-> Job Code
15Approved?
1Assign Mass
Update to Analyst
5Mass Update:Identify EFFDT
11Ready for Review?
C3
Select to Make a Mass Update
in System
9Mass Updates
Review Proposed Updates
D
A2
Prelim Analysis of Updates Required
A
20SPS:
Job Codes Updated
13Worklist:
Mass Update for Review
10Excel Report:Job Codes w/
Attributes
6Mass Update:Identify Who/
What to Update
4Mass Update:
Identify the Type of Update
7Mass Update:Identify Fields
to Update
Start
18Update
Approved?
14Review Mass
Update
19Mass Update:
Confirm Update
8SPS:
System Identifies Job
Codes
B
12Select
Reviewer
17Enter Denial/
Reason
16Enter Approval
A
B
C
21Notification:
Mass Update Approved
C
CS0701 – Annual Salary Review (ASR)G
over
nor
DB
M
Secr
etar
yD
BM
CA
SAn
alys
tD
BM
CA
SD
irect
orD
BM
OP
SB
ED
DB
M O
BA
Agen
cy
13Review ASR
Recom-mendation
2Receives ASR
in Agency Annual Budget
Submission
1Request an
ASRStart
This occurs as part of the Annual Budget submission
5Receive ASR via Mail/Email
7Evaluate ASR
4Send/Email
Copy of ASR to DBM CAS
6Assign to Analyst
8Formulate ASR
Recom-mendation
9Receive ASR
Recom-mendation
10AdHoc Report:EE’s By Class
11Model Costs in
Excel
12Formulate ASR
Recom-mendation
14Recommend?
15Receive ASR
Recom-mendation
16Recommend?
17Receive ASR
Recom-mendation
End
EndNo
Yes
Yes
No
3Funding Exist
for ASR?Yes End
No
CS0801 – Pay Plan Amendment (PPA)G
over
nor
DB
M
Sec
reta
ryD
BM
OPS
BED
DBM
CA
SA
naly
stD
BM C
AS
Dire
ctor
DB
M O
BA
Age
ncy
No
Yes
Yes
No
8Model Costs in
Excel
15Receive PPA
Recom-mendation
5Formulate PPA
Recom-mendation
End
7AdHoc Report:EE’s By Class
End
10Formulate ASR
Recom-mendation
2Receive PPA via Mail/Email
3Assign to Analyst
Start
14Recommend?
11Review PPA
Recom-mendation
4Evaluate PPA
1Request a PPA
via a Letter
13Receive PPA
Recom-mendation
6Receive PPA
Recom-mendation
12Recommend?
9Confirm
Funding Exists for PPA
9Confirm
Funding Exists for PPA
CS0901 – Recruitment & Retention Bonus’A
genc
y PR
Coo
rdin
ator
CPB
Age
ncy
HR
Coo
rdin
ator
SPS
Agen
cy
Appo
intin
g A
utho
rity
Empl
oyee
Start1
Employee Begins Working
4Worklist:
EE Qualifies for Bonus
3Does EE
Qualify for Bonus?
9Notification:
Review Bonus
10Review
Proposed Bonus or Lack
of Bonus
11Approve HR Proposal?
12Enter Approval
15SPS:
Updated w/Decision Not to
Bonus
17CPB:
Updated w/Bonus Amt
19PayChk/Advice:Receive Bonus
18CPB:
Processes Payroll
Yes
The employee PIN is designated as eligible for Recruitment or Retention Bonus
2Evaluate New
Hires for Applicable
Bonus’
5Review
Situation
6Want to Give
Bonus?
16SPS:
Updated w/Bonus Amt
7Enter Bonus
Type & Amount
8Enter Reason for No Bonus
13Enter Denial/
Reason
Yes
Yes
No
No
14Worklist:Bonus as Proposed Denied
20Worklist:Bonus as Proposed Approved
A
A
B
17AdHoc Report:Bonus Letter
for EE
B
21Notification:Recruit or
Reten Bonus
A
No
CS0902 – Referral Bonus’D
BM &
Age
ncy
Man
agem
ent
CP
BA
genc
y P
R C
oord
inat
orS
PSAg
ency
H
R D
irect
orE
mpl
oyee
The employee designated who they were Referred By during the Recruitment cycle.
13CPB:
Updated w/Bonus Amt
9Enter Bonus
Type & Amount
4Notification:
Potential Referral Bonus
5Review
Situation
Start
1Employee w/
Internal Referral Begins
Working
6Want to Give
Bonus?
2Has EE
Worked for Designated
Time?
10SPS:
Updated w/Bonus Amt
14AdHoc Report:
Bonus’s by Date Range
3Is EE in Class
Eligible for Recruitment
Bonus?
Yes
12Notification:
Referral Bonus
C
C
C
Yes
This notification would go to the PR Coordinator for the employee who did the referral and is receiving the bonus.
The Hiring Agency will pay the bonus from their budget.
EndNo
8SPS:
Updated w/Decision Not to
Bonus
11AdHoc Report:Bonus Letter
for EE
15AdHoc Report:
Bonus’s by Type
16AdHoc Report:
Bonus’s Not Granted
The system will check on a periodic basis to determine if an Employee should be evaluated
for a bonus
No
7Enter Reason for No Bonus
No
Yes