Special EducationDistrict Validation Review
(DVR) Team Member Training and
School Preparation Information
What is the District Validation Review?
Mandated by Modified Consent Decree Monitoring Process for Special Education
Programs Collaboration with California Department
of Education
Changes Effective with 2015-16
New four-year cycle
Targeted and localized support
All Local Districts involved
All DVRs conducted in October by LD
staff
Ongoing monitoring and support
throughout the year
Special Education Website
http://sped.lausd.net
Training Slides Attachments
DVR Preparation Worksheet School Support Staff Data Form Special Education Staff Survey Parts 1, 2, and
Cover Letter Special Education Parent Survey Parts 1, 2, and
Cover Letter DVR Parent Interview/Meeting Flyer
Translated Documents
Who should view this presentation?
DVR School Team Members
Two Certificated Staff Members
Principal
Should any other staff members view this presentation?
Site Level Special Education Compliance Team
Site AdministratorGeneral Education TeacherSpecial Education TeacherSpecial Education ParaprofessionalSpecial Education Office Technician
When will the DVR take place?
Scheduled DVR Date- during the month of OCTOBER.
One or Two* Day Review
*Schools with over 250 IEPs require a two-day review
Who are the DVR Team members?
Local District Staff Who Are Not From Your
School
2 Certificated Staff Members From Your School
1 Parent of a Student with a current LAUSD IEP
What will the DVR Team do?
Staff & Parent Survey Reviews
Parent Interview/Meeting
Document Review
Administrator/Staff Interview
Classroom Observations
Student Record Review Activities
Summary Conference
DVR Schedule of Activities 8:00 DVR Start Time
8:30-9:30 Administrator/Staff Interview
8:30-9:30 Parent Interview/Meeting
9:30-12:00 Classroom Observations
Document Review/Record Review On-Going
Summary Conference Upon Completion of Review Activities
What are the primary responsibilities of the DVR school’s certificated team members?
Participate for Entire School Day
Conduct Student Record Review
Receive Student Record Review Training
Participate in Summary Conference
Student Record Review
Green Folder or Confidential Special Education Folder
Selected Portions of the IEPs
Compliance Standards
Summary Conference
Provide Summary Report
Discuss DVR Findings
Review Corrective Action Plan and/or Recommendations, if
Applicable
Provide Directions for Follow-up Actions/Due Dates
Principal Attendance Is Required
What happens after the review?
Implement Corrective Action Plan and/or Recommendations by due date.
Follow-up Monitoring/Technical Assistance Local District Special Education Staff
Educational Equity Compliance Office
How does your school prepare for the DVR?
View Special Education DVR Team Member Training
Review Special Education Procedures and Programs
Complete School Self Review Checklist
Address Concerns Identified on Checklist
DVR Preparation Worksheet and Data
Worksheet Organization DVR Schedule of Activities Preliminary Tasks Documents Student Records
Data School Support Staff Form Welligent Reports
Staff Surveys, Parent Surveys, and
Meeting Distribute to General/Special Education
Staff Staff Cover Letter
Staff Survey
Distribute to Parents of Students with Disabilities Parent Cover Letter Parent Survey Parent Interview/Meeting Flyer
Second Parent Meeting Flyer*
* If Fewer Than 10 Parents Plan to Attend Parent Meeting
Dated Flyers Serve as Documentation
Administrator/Staff Interview
PrincipalAssistant PrincipalsSpecial Education TeachersGeneral Education TeachersSpecial Education Paraprofessionals
Classroom Observations
Classroom Observations
General Education Class Special Education Class 20-30 Minute Observation
Essential Standards
Document Review
Refer to DVR Preparation Worksheet, Section B Documents
Links to Web-based Bulletins, Memorandums and Reference Guides
Assemble Documents
Place in Folder or Notebook
Data
School Support Staff form
Selected Welligent Reports
Student Record Review
10% of Total Special Education Records IEPs Completed by Staff Currently at Your
School Your DVR Team Lead will provide you with a
list of IEPs that you will pull at least one week before your DVR.
Please provide: 1 Initial Assessment Report from Each Resource Specialist Teacher
Student Records
Entire Cumulative Record Do Not Photocopy Student Records Simply provide the entire cumulative record
Green Folders or Confidential Sped Folder Parent Request for Reasonable
Accommodations Current IEP Request for Special Education Assessment Special Education Assessment Plan Notification to Participate in an IEP Meeting Excusal Form(s)
Section 504 Plans
2 Records of Students with Section 504 Plans
Sectio
n 504
Questions?
Contact your DVR Team Lead or Local District Special Education Service Center::
Central (213) 241-4999 East (323) 224-3300 Northeast (818) 686-4400 Northwest (818) 654-5001 South (310) 354-3431 West (310) 235-3700
You’re Ready!
DVR Preparation Worksheet
Frequently Asked Questions
Surveys
Do we have to send home the Parent Survey to parents of all our students?
No. Only send home the Parent Survey to
parents of student’s with disabilities (IEPs).
Surveys
How many completed Staff Surveys do we need to have available for the DVR Team?
There is no minimum or maximum number of Staff Surveys required for the DVR. The team will review the Staff Surveys that have been completed.
Administrator/Staff Interview
How many staff members need to participate in the Administrator/Staff Interview?
There is no minimum or maximum number of participants required for this interview.
Parent Meeting
After a second attempt, if my school still cannot document that at least 10 parents plan to attend the Parent Meeting do we have to keep trying to get the minimum number to attend?
DVR procedures require you to provide documentation the initial and second attempt to ensure the attendance of at least 10 parents. You have the option of making additional attempts.
Please provide an interpreter for the meeting if needed.
Scheduling
Is there any flexibility in scheduling the Parent Meeting and Administrator/Staff Interview at different times than those indicated in the training?
Due to the number of DVR activities, it is recommended that you follow the suggested schedule. However, some schools may have circumstances which warrant a change. If this is the case, contact your DVR Team Lead or Local District Special Education Service Center.
Classroom Observation
On the day of the review, may a DVR school team member be released from their DVR responsibilities in order to be observed teaching during a scheduled classroom observation?
Yes.
Substitute Coverage Will additional funds be available from
the Division of Special Education to provide substitutes for teachers participating in DVR?
No. Schools may utilize funds, such as Program 12817, to pay for substitute coverage. To minimize substitute coverage, secondary schools may wish to select teachers who are on conference period to participate in the Staff Interview.