SHORELINESCHOOLDISTRICTNO.412
CapitalProjectsAdvisoryReviewBoard(CPARB)ProjectReviewCommittee(PRC)GC/CMApplication:EinsteinandKelloggMiddleSchools
SEPTEMBER1,2017
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application i September2017
TABLEOFCONTENTSTableofContents..........................................................................................................................................i
1. IDENTIFICATIONOFAPPLICANT...........................................................................................................1
2. BRIEFDESCRIPTIONOFPROPOSEDPROJECT.......................................................................................1
3. PROJECTEDTOTALCOSTFORTHEPROJECT.........................................................................................3
4. ANTICIPATEDPROJECTDESIGNANDCONSTRUCTIONSCHEDULE.......................................................4
5. WHYTHEGC/CMCONTRACTINGPROCEDUREISAPPROPRIATEFORTHISPROJECT...........................6
6. PUBLICBENEFIT....................................................................................................................................9
7. PUBLICBODYQUALIFICATIONS..........................................................................................................10
8. PUBLICBODY(SHORELINESCHOOLDISTRICT)CONSTRUCTIONHISTORY.........................................21
9. PRELIMINARYCONCEPTS,SKETCHES,ORPLANSDEPICTINGTHEPROJECT.......................................22
Exhibit1:MilestoneSchedule................................................................................................................23
Exhibit2:BondProgramPhasingPlan...................................................................................................24
Exhibit3:KelloggMiddleSchoolExistingSitePlan................................................................................25
Exhibit4:KellogMiddleSchoolExistingSiteConditionsandAccess.....................................................26
Exhibit5:KelloggConceptualSitePlan..................................................................................................27
Exhibit6:EinsteinMiddleSchoolExistingSitePlan...............................................................................28
Exhibit7:EinsteinMiddleSchoolExistingSiteConditionsandAccess..................................................29
Exhibit8:EinsteinConceptualSitePlan.................................................................................................30
10. RESOLUTIONOFAUDITFINDINGSONPREVIOUSPUBLICWORKSPROJECTS....................................33
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 1 September2017
1. IDENTIFICATIONOFAPPLICANT
a. LegalNameofPublicBody:ShorelineSchoolDistrictNo.412
b. Address:
ShorelineSchoolDistrictMainOffice185601stAveNEShoreline,WA98155
c. ContactPersonName:MarlaMiller,Title:DeputySuperintendent
d. PhoneNumber:(206)393-4514Fax:(206)619-393-4204Email:[email protected]
2. BRIEFDESCRIPTIONOFPROPOSEDPROJECT
TheShorelineSchoolDistrict(theDistrict)isseekingapprovaltousetheGeneralContractor/ConstructionManageralternateprocurementprocessforbothEinsteinandKelloggMiddleSchools.RebuildingthesetwoschoolswillresolvecrowdingissuesatShorelineelementaryschoolsfortheforeseeablefuture,butwillrequirereconfigurationandreconstructionoftheDistrict’sexistingtwomiddleschoolsontheirexistingsites.ThetwoprojectsmaybebuiltbyasingleGC/CMormaybeawardedseparately–theprocurementprocesswillincludebothoptionsandwillcontainscoringcriteriaforbothseparateandcombinedprojects.
TheDistrictisrapidlygrowingandovercrowdingissuesareanongoingissueatDistrictfacilities.ArecentdemographystudyconductedbyDr.LesKendrickpredictsourstudentpopulationwillgrowbynearly1,500studentsoverthenext10years.WithShoreline’selementaryschoolfacilitiescurrentlyat96.4percentcapacity,additionalclassroomspaceneedstobecreatedtoprovidesuitablelearningenvironmentsforallShorelineandLakeForestParkstudentswithoutovercrowdingclassrooms.Duringthe2015-2016schoolyeartheDistrictformedanInstructionalProgramPlanningCommittee(IPPC)toevaluatefutureinstructionalprogramconfigurationstomeettheneedsofstudents.TheIPPCrecommendedthata6/7/8middleschoolconfigurationwouldbestsupporttheinstructionalandsocial-emotionalneedsofShorelinestudents.
TheDistrictreceivedbondapprovalbyover74%ofvotersfora$250millioncapitalimprovementsprogramonFebruary14,2017,whichisexpectedtoqualifyfor10percentstateschoolconstructionmatchinggrants.Thedriversofthebondprogramare:
• Alleviateelementaryovercrowdingandprepareforstate-fundedclasssizereductionsthatwillincreasetheneedforclassrooms;
• Providelearningenvironmentstosupportstudentachievement;
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 2 September2017
• Expandandenhanceearlylearningopportunities;and
• Designnewbuildingstoenhanceschoolsafetyandsecurity.
TheseprojectsfundedbythebondwillprovidetheDistrictwiththecapacityandflexibilitytomeettheneedsofourgrowingstudentcommunity.
Projectstobecompletedaspartofthebondprograminclude:
• RebuildingEinsteinMiddleSchool(includedinthisapplication)
• RebuildingKelloggMiddleSchool(includedinthisapplication)
• ConstructinganEarlyLearningCenter(ELC)attheShorelineChildren’sCentersitetohousetuition-basedpreschool,HeadStartandEarlyChildhoodEducation(projectpreviouslyapprovedforGC/CMandcurrentlyinpre-constructionphase)
• RebuildingParkwoodElementarySchool(finaldesignandpre-constructionunderway)
EinsteinMiddleSchoolOverview
EinsteinMiddleSchool,locatedinthenorthwestpartoftheDistrict,hasacurrentenrollmentofapproximately750seventhandeighthgradestudents.Itwasbuiltin1968,andmostrecentlyremodeledin1992.Thecurrentbuildingisapproximately116,000squarefeetona430,000s.f.siteapproximatelytwomilesfromtheShorelineSchoolDistrictOffices.TheschoolhasbothspecialeducationandEnglishlanguagelearner(ELL)classes,andworkstointegratespecialneedsstudentsintoregularclasses.
ThenewEinsteinMiddleSchoolwillbeapproximately150,000s.f.andwillhouseapproximately1,000studentsingrades6-8.andconsistofgeneralclassrooms,agym,variousoutdoorplayareas,atrackandfield,commercialkitchen,cafeteria,andadministrativeofficesandsupportspaces.Thesiteimprovementswillincludereconfiguringon-siteparkingforstaffandvisitors,busload/unloadzones,busaccessandegress,newsidewalks,landscaping,andupgradingexistingutilityservicefeedsintothebuilding.
KelloggMiddleSchoolOverview
KelloggMiddleSchool,locatedinthesoutheastportionoftheShorelineSchoolDistrict,hasacurrentenrollmentofapproximately625seventhandeighthgradestudents.Kelloggwasbuiltin1952andthelatestschool-wideremodelwascompletedin1986.Kellogg’sHangTimeafterschoolprogramoffersstudentstheopportunitytofinishhomework,socializeandparticipateindiverseactivities,allinasafeschoolenvironment.
Thecurrentschoolbuildingisapproximately132,000squarefeetona895,000s.f.site.Itisapproximately2.7milestotheShorelineSchoolDistrictOffices.
ThenewKelloggMiddleSchoolwilladdgeneralclassrooms,reconfiguredstaffandvisitorparking,newbusload/unloadzones,akitchenandcafeteria,administrativeofficesandsupportareas,playareas,upgradestothetenniscourts,atrackandfieldrefresh,varioussiteamenities,andlandscaping
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 3 September2017
throughoutthesite.ThenewKelloggMiddleSchoolwillbeapproximately150,000s.f.andwillhouseapproximately1,000students.
TheDistrictisbeginningtheprocessofcreatingEducationSpecificationsforthemiddleschoolsnow,andwillbegintheprocessofselectingaGC/CMforoneorbothprojectsimmediatelyuponapproval–wewanttohavetheGC/CM(s)onboardaswecompleteeducationspecificationsandpreparetobeginSchematicDesignatthebeginningof2018.DesignDevelopmentisscheduledtobecompleteinJuly2018andbiddingisscheduledtobegininlate2018withbothschoolsopeninginSeptember2020.
3. PROJECTEDTOTALCOSTFORTHEPROJECT
A. PROJECTBUDGETS:
A.1KELLOGGMIDDLESCHOOL
Item ProjectBudget
ProfessionalServices $6.1Million
EstimatedConstructionCosts $55.6Million
EquipmentandFurnishings $0.9Million
GC/CMConstructionContingency(3%) $1.6MillionSSDConstructionContingency(7%) $3.8Million
DistrictProjectContingency $0.8Million
Off-SiteCosts(permitsandutilities) $0.6Million
ContractAdministration $3.1MillionOtherCosts(Movingandlegalcosts) $0.4Million
SalesTax $6.3Million
ProjectTotal $80Million
A.2EINSTEINMIDDLESCHOOL
Item ProjectBudget
ProfessionalServices $6.1Million
EstimatedConstructionCosts $55.6Million
EquipmentandFurnishings $0.9Million
GC/CMConstructionContingency(3%) $1.6MillionSSDConstructionContingency(7%) $3.8Million
DistrictProjectContingency $0.8Million
Off-SiteCosts(permitsandutilities) $0.6Million
ContractAdministration $3.1Million
OtherCosts(Movingandlegalcosts) $0.4MillionSalesTax $6.3Million
ProjectTotal $80Million
B. FUNDINGSTATUS
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 4 September2017
BothEinsteinandKelloggMiddleSchoolsarefundedbythe$250millioncapitalimprovementbondthatwasapprovedbyvotersonFebruary14,2017.Theentirecapitalprogramdoesnotrelyonstatematchingfunds.
4. ANTICIPATEDPROJECTDESIGNANDCONSTRUCTIONSCHEDULE
ThefollowingexhibitcontainstheGC/CMprocurementschedulethatwillbefollowedforbothschools,eitherasoneortwoseparateGC/CMcontracts.Theschedulealsooutlinesthemajormilestonesforthedesign,pre-construction,constructionandcloseout.Currently,theDistrictisplanningtorunthesetwoprojectsconcurrently,andthereforewillshowonescheduleforbothschoolsinthisapplication.Exhibit1alsoprovidesabreakdownofmajordesignandconstructionmilestonesfortheprojects.
GC/CMProcurementSchedule
Activity Dates
PRCApplication 9/1/17
PRCMeeting 9/28/17
FirstpublicationofRFPforGC/CMServices 10/2/17
SecondpublicationofRFPforGC/CMServices 10/9/17
ProjectInformationMeeting(tentative) 10/16/17
GC/CMRFPSubmittalDeadlinetoShorelineSDby10:00am(PST) 10/27/17
Open&ScoreSubmittalsReceivedforRFPs 10/30/17
NotifySubmittersofMostHighlyQualifiedSubmittersandInvitetoInterview 11/3/17
InterviewswithShort-ListedFirms 11/17/17
NotifySubmittersofMostHighlyQualifiedFirmsandInvitetoSubmitRFFP 11/20/17
RFFPSubmittalDeadlineandOpeningby10:00am(PST) 12/1/17
NotifySubmittersofScoringandMostQualifiedGC/CM 12/4/17
NTP/PreliminaryContractAwardbySchoolBoard 12/1/17
SchoolBoardApprovalofGC/CMSelection 12/4/17
Pre-ConstructionWorkPlanDue 12/15/17
GC/CMAgreementw/Pre-ConServicesExecuted 12/30/17
Pre-ConstructionServicesbyGC/CM 1/1/18-5/5/2019
MACCEstimate/Negotiation(90%CDs) Q32018
SchoolBoardApprovalofMACC/GMP Q42018
GMPAmendmentExecuted Q42018
{Note,theprojectschedulesforbothschoolsareidentical,andarethereforebeingshownasonescheduleinthisapplication.Detailedschedulesforeachsitewilldiffer,butGC/CMselectionandopeningdaywillremainidenticalwhetheroneGC/CMortwoisselected}TheDistrictisbeginningtheprocessofcreatingEducationSpecificationsforthemiddleschoolsnow,andwillbegintheprocessofselectingaGC/CMforoneorbothprojectsbeginningimmediatelyuponapprovalwiththeintenttohavetheGC/CM(s)onboardaswecompleteeducationspecificationsand
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 5 September2017
preparetobeginSchematicDesignatthebeginningof2018.DesignDevelopmentisscheduledtobecompleteinJuly2018andsubcontractprocurementisscheduledtobegininlate2018withbothschoolsopeninginSeptember2020.
Duetothelackof‘swingspace’,theDistrictexpectsthatbothschoolswillremainoccupiedduringconstruction.Foreachschool,theDistrictwillworkwiththeGC/CMtodevelopaphasingsequencetominimizeimpactsoneachschool’sschedulesandoperations.Atemporarycertificateofoccupancy(TCO)willbeneededtoallowthestaffateachschooltosetuproomsaftertheFF&EprovidedbytheDistrictisinstalled.TCOisanticipatedaftertheenddateofmove-in,latesummer2020.Earlybidpackages(sitework,siteutilities,partialdemoandabatement)andpotentiallyaseriesofmini-MACCswillbeconsideredandmaybeutilizedtomaximizeconstructionefficiency,meettheprojectschedule,andminimizecostimpacts.
TheaboveDesignandConstructiondatesarepreliminaryandmaybeadjustedaftertheProjectteamhasevaluatedprojectphasing,biddingstrategies,andutilizationofanyMC/CMorEC/CMpackages.
ScheduleStatus
Ifyourprojectisalreadybeyondcompletionof30%drawingsorschematicdesign,pleaselistcompellingreasonsforusingtheGC/CMcontractingprocedure.
ThisdoesnotapplyasbothprojectsareinthedevelopmentoftheeducationspecificationsandtheconceptualdesignphaseandtheGC/CM(s)willbeaboardearlyinschematicdesign.Thefollowingscheduleoutlinestheapproximatetimeframesforeachproject,whichwillbebuiltconcurrently,andpossiblydeliveredaswithoneGC/CMortwo.
KelloggandEinsteinMiddleSchoolsDesignandConstructionSchedule
Activity Start Finish
ArchitectSelection July2017 July2017
SiteInvestigation 8/1/2017 9/1/2017
EdSpec./ConceptPhase 8/14/2017 12/31/2017
SchematicDesign 1/1/2018 4/16/2018
DesignDevelopment 4/16/2018 7/31/2018
LandUse/Environmental 4/16/2018 6/18/2018
ConditionalUsePermit 6/1/2018 10/31/2018
ConstructionDocuments 8/1/2018 2/11/2019
EarlyWork(Mobilization/Demo) 2/1/2019 4/30/2019
Construction 5/6/2019 5/30/2020
Punchlist 2/3/2020 5/30/2020
SubstantialCompletion n/a 7/1/2020
MoveIn 7/1/2020 8/10/2020
StartofSchool(tentativedate) n/a 9/7/2020
Closeout 7/1/2020 12/31/2020
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 6 September2017
5.WHYTHEGC/CMCONTRACTINGPROCEDUREISAPPROPRIATEFORTHISPROJECT
Pleaseprovideadetailedexplanationofwhyuseofthecontractingprocedureisappropriatefortheproposedproject.Pleaseaddressthefollowing,asappropriate:
OfthesixcriteriaoutlinedinRCW39.10.340,threeareapplicable:
• Complexscheduling,phasing,orcoordination,
• Constructionatanexistingoccupiedfacility,
• InvolvementoftheGC/CMiscriticalduringthedesignphase,
Ifimplementationoftheprojectinvolvescomplexscheduling,phasing,orcoordination,whatarethecomplexities?
A. ComplexScheduling,Phasing,andCoordination
Thetwonewmiddleschoolswilleachbebuiltonthesiteoftheexistingschoolandathleticfields.Theaverageconstructionscheduleateachofthesetwoschoolsisapproximately14.5monthsforconstruction.
EachschoolmustbecompletedandoperationalbyearlyAugust2020inordertobeopenonthefirstdayofschool,whichistentativelysetforSeptember7,2020.Eachprojectwillhavemultiplephases,suchasearlywork(demo/abatementofexistingfacilities),newconstruction,renovationofexistingfacilities(ifrequired)andsiteamenities(landscaping,outdoorgatheringspaces,parkingandbusloadingzones).
TheDistricthasnoavailablespacetotemporarilyhousestudentsfromeitherschoolduringtheconstructionphase,thereforeaphasedapproachutilizingexistingclassroomsandsupportspaceswillbedeveloped.Eachschoolsitealsohaslimitedavailablespaceonsite.Assuch,constructionateachschoolwillrequirephaseddemolitionandconstruction,requiringdetailedcoordinationofutilityservices,circulation,andaccessforemergencyservices. Locationsofclassroomswilltransitionthroughouttheacademicyear,andwillrequireclearcoordinationasstudentsmovefromonespacetothenext.Duetothelackof‘swingspace’atothersiteswithintheDistrict,eachprojectmustbetreatedasa‘stand-alone’projectthataccommodatescarefulphasingandtransitionofstudentsinspacesthroughoutallphasesofconstruction.
Constructionactivities,fromcommencementtofinalpunchlist,willrequirediligentcoordinationwiththeDistrict,GC/CM(s),thesurroundingcommunities,staff,andstudents.Theteamswillneedtoworktogetherwiththeschoolcommunitytocoordinateanychangestoon-sitewalkwaysandcorridorsaffectedbyconstruction,temporaryutilityconnections,emergencyanddeliveryaccess,andbusaccess.
Eachschoolisanticipatedtohavephasedconstructionactivities,withaseriesofearlyworkactivities.Theseearlyworkactivitiesinclude,butarenotlimitedto:
• Earlysitework(TESC,siteclearing,removalofwalkways,setupofconstructionlogisticsandsitefencing)
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 7 September2017
• Buildingabatement
• Buildingdemolition
• Earlyutilityinfrastructure
Thesecondphaseofconstructionwillincludemajorconstructionandabove-gradeactivitiessuchas:
• Newconstructionofthefacilitiesateachschoolsite
• Facilitiestoincludeclassrooms,specializedinstructionspaces,foodservice,andadministrativeandsupportspaces.
• Newparkingareasforstaffandvisitors.
• Newpassengerdrop-offareas.
• Newbusloading/unloadingareas.
• Sitelandscapingandoutdoorspacesamenities
Theschedulingcomplexitiesateachprojectthathavebeenidentifiedcannotbeovercomeusingatraditionaldesign-bid-build(D/B/B)approach.TodelivertheseprojectsintimeforthefirstdayofschoolinSeptember2020,theDistrictdesirestousetheGC/CMdeliverymethodtooptimizethedesign,construction,commissioning,andactivationoftheKelloggandEinsteinMiddleSchoolsandworkwiththeDistricttoimplementsuitableriskmanagementstrategies.Complexitiesinclude:
• OccupancybyearlyAugust2020forbothschools.
• ExpeditedpermittingprocesseswiththeAHJsthathavelittletonowindowforerror.
• Completingallhazmatandabatementactivitiesbythesummerof2019.
• Completingalldemolitionbetweenlatesummer2019toearlyfallof2019.
• Completingallsiteworkamenitiesandparkingconfigurationduringmidtolatesummer2020priortostaffmove-in.
• Completingallmajorexcavationsateachsitepriortothestartofthewetweatherwindowinthefallof2019.
• Optimizingconstructionactivitiesduringregularlyscheduledbreaks,holidays,andinterimstaffdays.
• SchedulingshutdownsandinterruptionstoutilitiesduringwindowsoftimewhereitdoesnotaffecttheDistrictfacilities,thesurroundingcommunity,orneighboringproperties.
• Executingconstructabilityandvalueengineeringactivitiesinparalleleffortstominimizeimpactstoconstructiondocuments.
• ObtainingatemporarycertificateofoccupancywiththeCityofShorelinepriortoanymove-inbystafforFF&Einstallationateachproject.
• ProvidingenoughtimeforKelloggandEinstein’sstaffandDistrictOperations&Maintenancerepresentativestogothroughanytrainingofnewsystemsinthefacilitiespriortothestartofschool.
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 8 September2017
Iftheprojectinvolvesconstructionatanexistingfacilitythatmustcontinuetooperateduringconstruction,whataretheoperationalimpactsonoccupantsthatmustbeaddressed?
B. ConstructionatanExistingFacility
Bothschoolswillbebuiltonexistingsitesthatarecurrentlyfullyoperationalandin-use.EinsteinMiddleSchoolisadjacenttoaresidentialcommunityandpublicpark.KelloggMiddleSchoolsiteisadjacenttoShorecrestHighSchool.Bothschoolsarelocatedonbusyarterialstreetsaswell.Therefore,theprojectdemolitionandconstructionactivitieswillneedtoaccountfortheactivitiesattheadjacentpropertiesandconstantlyaddressthestudent,staffandgeneralpublic’ssafetywhileworkingunderthetypicaloperatingbusinesshours.Specialoccasionssuchasschoolorcommunityevents,holidaybreaks,andstaffbreakdayswillalsoneedtobeconsideredwhenplanningallconstructionactivities.
TheGC/CMteam(s)willneedtoaccommodatetheexistingsitepedestrianandvehicleflowsincludingbusdropoffandpickupareazonesforallPhaseIandPhaseIIactivities.Duringtimessuchasathleticorseasonaleventsonthesites,theGC/CM(s)willneedtoprovideamitigationplanforconstructionaccess,trafficcontrol,andcommunitynotificationtopreventdisruption.Inparticular,sinceeachsiteislocatedrelativelyclosetoresidentialdwellings,theGC/CM(s)willneedtoincorporateadditionalmeasuresandcommunicatethemtoensurethesafetyofthecommunity,schoolstaff,andthestudentsaremaintainedatalltimes.Additionally,theGC/CM(s)willhavetocoordinatewiththeDistrictstaffforanyutilityshutdowns,overnight,off-shiftorweekendworktomakesureanycommunityorschooleventsarenotnegativelyimpacted.
IfinvolvementoftheGC/CMiscriticalduringthedesignphase,whyisthisinvolvementcritical?
C. InvolvementoftheGC/CMisCriticalduringtheDesignPhase
Pleasenotethesetwoprojectsareslatedtostartandfinishwithinthesametimeframes.
Developingworkablephasingplansiscriticaltothefundamentalsofthedesignoftheprojects,giventhenear-certaintyofpartialdemolitionandoccupancyofnewspaceduringtheconstructionphase.TheDistrictwillrelyontheGC/CM’sexpertisefrompastprojects;and,therefore,theGC/CMwillleadthedevelopmentofthephaseplanningduringthepreconstruction.Themiddleschoolphasingplanswilldetailtheprecisestepsneededbyeachsub-tradetoeffectivelyandsafelycompletethework.Withexpertiseincontracting,theGC/CMwillperformduediligenceonallinformationgatheredduringthisplanningperiodandassessitforsafetyandefficiency.TheseearlyinvestigationsbytheGC/CMwillinformalldesigndecisionsandstreamlinetheconstructionprocess.
Thepreconstructionphasewillbeginatthebeginningof2018,andwilloverlapwiththeschematicdesign,designdevelopmentandconstructiondocumentdesignsubmittals.Aspartoftheirrole,theGC/CMwillworkwiththeteamtodevelopthebestwaystomaximizethesiteforallphasesofconstructiontoidentifytradeaccess,phasedstagingareas,truckhaulroutes,jobofficesandamenities,andpedestrianpathwaysalongtheperimeterofthesite.
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 9 September2017
6. PUBLICBENEFIT
A. HowuseoftheGC/CMcontractingprocedurewillservethepublicinterest
Forexample,yourdescriptionmustaddress,butisnotlimitedto:Howthiscontractingmethodprovidesasubstantialfiscalbenefit:
ReducedCosts–Inperiodsofconstructioninflationarycycles,aswearecurrentlyexperiencing,theriskofcontractorsandsubcontractorfinancialfailuresissubstantial.TheGC/CMprocessprovidesameansfortheDistricttoinvestigatethefinancialstabilityofthefirmwithwhichitiscontracting,minimizingriskofcostlylitigationortimeextensionsduetosubcontractorfailures.TheGC/CMwillevaluatethedesigndocumentsandparticipateduringthedesignprocess,reducingunforeseenimpactsandleadingtoreducedcostsandscheduleimpacts.Duringthedesign,theGC/CMwillbechargedwithfindingbuildable,cost-effectivesolutionsthatenabletheDistricttocontrolconstructionphasechanges.ConstructabilityandvalueengineeringexerciseswillalsobeemployedbytheGC/CMasameanstoidentifybettersolutionsfornotonlyconstruction,butfortheoveralloperationallifeofthemiddleschools.
ExperiencedPartner–UsingaContractorthathasbeenthoroughlyvetted,withaproventrackrecordofsimilarprojectexperience,budgetmanagement,scheduling,claimavoidance,projectphasing,effectivesafetyplansforconstruction,leanconstructionpractices,andbeingaproactivememberoftheteamwillensurestudentsafetyandprotecttheDistrict’sscheduleandbudget.
AllocationofRisk–Theorganizationoftheteamallowsforintegratedandcollaborativeapproachestorisk,changes,andissuesthatarise:
• TheGC/CM(s)willdevelopatrueunderstandingoftheworkbybeinginvolvedinthedesign,andwillhaveafullunderstandingoftheOwner’sexpectationspriortoanybiddingofthework.
• TheGC/CM(s)willparticipateandprovidefeedbackduringconstructabilityreviewsandvalueanalysisexercises,andwillhaveownershipofanychangestheysuggestthatbecomeincorporated.Thisprovidesrealbuy-infromtheGC/CMandnotahands-offapproachtodecisionsinvolvingthedesign.
• Phasingofbidbuy-outandflexibilitytoadjustbidpackagesastheworkisboughtoutallowsforcostmanagementbytheDistrictandtheGC/CMteam(s).
• TheGC/CMprocessprovides‘openbook’,transparentaccountingandfinancialreportingtotheOwner.
IntegratedApproachtoSafety–Measurestokeepthestudents,staff,andneighboringcommunitiessafemustbeexhibitedbyallpartiesinvolvedintheproject.Byutilizinganalternatedeliverymethod,theDistrictwillrequiretheGC/CM(s)to:
• Developaprogram-widesafetyplanforallphasesofconstructionthatiscommunicatedtoschoolstaff,DistrictOfficials,andtheneighboringcommunities.
• DevelopaplanforcommunicatingmajorconstructionactivitiesandeventswiththeDistrict,parents,andneighboringcommunity.
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 10 September2017
• Createandimplementplanstocommunicateandenforceconstructionvs.non-constructionzones,pedestriantravelpathwaysandwalkways,constructiontrafficroutes,emergencymusterpoints,andwherelaydownareaswilloccurastheprojectevolves.
B. Howtheuseofthetraditionalmethodofawardingcontractsinalumpsum(the“design-bid-buildmethod”)isnotpracticalformeetingdesiredqualitystandardsordeliveryschedules
RealTime,Market-BasedCostEstimates–ThePacificNorthwestregionhasexperiencedconstructioncostinflationratesof7.5to10percentoverthelast3years.ItiscriticaltothesuccessofbothprojectsthataGC/CMContractorisselected,sotheycanutilizereal-time,currentmarketpricingtovalidatescopingandbudgetingduringthedesignprocess;thiswouldnotbepracticalwithD-B-B.
AccuratePhasingPlans–TheGC/CM(s)willstudytheexistingconditions,desiredscopeofwork,anduniqueschedulingconstraintsofthemiddleschoolstobuildthesafest,mostefficientphasingplanpossibleaspartofthedesignprocess,whichwouldnotbepossibleusingDBB
IncreasedEngagementwiththeSmallBusinessTradeCommunity–TheGC/CM(s)willbeabletousetheirphasingplansandbiddingstrategiesastoolstodeveloptargetedopportunitiesforsmallbusinesseswithinthetrades,includingM/W/B/Esubcontractors.
EnhancedCoordinationofMaterialsandEquipmentPurchases–AGC/CMwillprovidebettercoordinationwithmaterialsandequipmentpurchases,includingMEPcoordination,vendorcoordination,timing,rough-in,delivery,off-loading,andstorage,thanwouldbefeasiblewithaDBBcontractor.
MoreResponsiveandResponsibleBids–Becauseofthescaleandcomplexityoftheseprojects,aGC/CMwillhaveagreaterabilitythanaD/B/Bcontractortoprequalifyandattractfirmswithresourcesneededtodotheworkandmeettheschedule.
OngoingValueAnalysisandConstructabilityReview–TheGC/CMwilldeliverreal-timeValueAnalysisandConstructabilityReviewProcessduringdesign,resultinginamoreeconomicaldesignandabetterbidpackagewithfewerchangeordersandlessriskoflosttimeordelaytotheprojectcompletion.
7. PUBLICBODYQUALIFICATIONS
A. Abriefsummaryoftheconstructionexperienceofyourorganization’sprojectmanagementteamrelevanttotheproject
ConstructionexperienceforeachproposedstaffmemberandconsultantisdescribedintheStaffandConsultantBiographiesinthefollowingsection.
ShorelinePublicSchools
MarlaMiller,DeputySuperintendent
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 11 September2017
MarlaMiller,DeputySuperintendentofShorelinePublicSchools,hasservedK-12publiceducationintheStateofWashingtonsince1979.Marla’sconstructionandpropertydevelopment/managementexperiencehasprimarilybeengainedasExecutiveDirectorinEdmondsSchoolDistrictfrom1998to2012,andasDeputySuperintendentwithShorelinesince2012.HerpositioninShorelineincludesprimaryresponsibilityforlaborrelations/employeenegotiations,aswellasleadershipoftheteamresponsibleforMaintenanceandOperations,HumanResources,FoodService/Warehouse,Transportation,BusinessOperations/Payroll,Safety/EmergencyPlanning,andCapitalProjects.
Inadditiontonegotiatingpropertydevelopmentleases,sales,andpurchases,Marlahasdevelopednumerousconstructioncontractsandledresolutionofconstruction-relatedmatterswithcontractors,consultants,regulatoryagencies,andschoolandcommunitystakeholders.SheworkedwiththedesignteamfortheGC/CMapprovalforreplacementofMeadowdaleMiddleSchoolandwasanintegralpartofthedevelopmentoftheGC/CMcontractandanongoingparticipantintheprojectmanagementteamforthatproject.ShewasalsoapartoftheShorelineteamrecentlyapprovedforGC/CMcontractingfortheDistrict’sEarlyLearningCenter.
ConstructionProjects ProjectValue
ProcurementMethod Role CompletionDate
MeadowdaleMiddleSchool ~$48,000,000 GC/CM
ResponsibleDistrictAdministrator&WeeklyProject
ManagementTeam2011
ShorecrestHighSchool $84,000,000 D/B/B
ResponsibleDistrictAdministrator&WeeklyProject
ManagementTeam2014
ShorewoodHighSchool $95,000,000 D/B/B
ResponsibleDistrictAdministrator&WeeklyProject
ManagementTeam2014
AldercrestElementaryRenovation
$21,500,000 D/B/BResponsibleDistrict
Administrator&OngoingProjectManagementTeam
2016-2018
NorthCityElementaryRenovation
$12,000,000 D/B/BResponsibleDistrict
Administrator&OngoingProjectManagementTeam
2017-2018
Redevelopmentof40-acreFormerLynnwoodHighSite
$425,000,00099-yearlease,Costco&mixed
use
ResponsibleDistrictAdministrator&LeadNegotiator 2012/2013
ParkwoodElementary $27,000,000 D/B/B ResponsibleDistrict
Administrator&LeadNegotiator2016-present
(inconstruction)
EarlyLearningCenter $26,000,000 GC/CM ResponsibleDistrict
Administrator&LeadNegotiator
2017-present(inearly
construction)
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 12 September2017
DanStevens,CapitalProjectsManager
Danhasover35yearsofexperienceintheconstructionindustry,rangingfromcontractorandfacilitiesmanagertoOwner’sRepresentative.Dan’sbackgroundincludesbothpublicandprivateprojectsthroughouttheNorthwest.Previously,DanworkedastheOwner’sRepresentativefortheYakimaCourthouseModernizationprojectwiththeCityofYakima,Washington.HiscurrentrangeofprojectswiththeDistrictincludesmajorrenovationoftwoexistingelementaryschools,andvariousHVAC,siteamenitiesimprovements,renovations,andphasingoffacilitiesinpreparationforthis$250mbondprogram.DanwasalsoinanoversightroleontheEarlyLearningCenterprojectandwillserveastheconstructionprojectmanagerfortheKelloggMiddleSchoolproject.
ConstructionProjects ProjectValueProcurement
Method Role CompletionDate
YakimaCity/CountyRailRoadOverpassProject
$10,000,000 CityProcedure Owner’sRepresentativeforYakimaCounty
ProjectwasunderwaywhenDan
departed
ShorewoodHSFieldandTrackReplacements
$7,969,729 D/B/B DistrictProjectManager August2013
AldercrestCampusPhase1
$5,600,000 D/B/B DistrictProjectManager September2016
NorthCityElementaryRenovation
$12,000,000 D/B/B DistrictProjectManager OnGoing
ParkwoodElementary $27,000,000 D/B/B DistrictProjectManager2016-present
(inconstruction)
MichaelRomero,ConstructionProjectManager(ShorelinePublicSchools)
MichaelRomerohasover18yearsofexperienceinpublicprojectandconstructionmanagement.MichaelrecentlyjoinedtheShorelinePublicSchoolsCapitalProjectsteamafterthepassageofthe2017bond.Previously,Michaelworkedasproject/constructionmanagerfortheLakeWashingtonandSeattleSchoolDistricts,theCityofBainbridgeIsland,andWashingtonStateoncomplexprojects,typicallyinvolvingahighdegreeofcoordinationwithoperatingpublicfacilitiesandhighlyinvolvedconstituencies.MichaelhassupportedseveralGC/CMprojectsandpreviouslycompletedtheAGC/UWGC/CMtraining.HeistheleadConstructionProjectManagerontheShorelineteamrecentlyapprovedforGC/CMcontractingfortheDistrict’sEarlyLearningCenter,andwillbetheDistrict’sconstructionprojectmanagerfortheEinsteinMiddleSchoolproject.
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 13 September2017
Project ProjectValueDeliveryMethod Role Timeframe
EarlyLearningCenter(inearlyconstruction)
$26,000,000 GC/CM ConstructionManager 2017-present
AnnualSystemsPrograms,LakeWashingtonSchoolDistrict
$10-24MillionAnnualbudget
D/B/B,JOCD/B/B
ProgramManagerProjectManager
2016-20172013-2016
RedmondElementaryAddition,LakeWashingtonSchoolDistrict
$12,000,000 D/B/B ProjectManager 2014-2016
RoseHillMiddleSchool,LakeWashingtonSchoolDistrict
$72,000,000 D/B/B ProjectManager 2010-2013
HamiltonMiddleSchool,SeattleSchoolDistrict
$68,000,000 D/B/B ProjectManager 2005-2010
WinslowWay,CityofBainbridgeIsland $12,000,000 D/B/B ProjectManager 2007-2009
EastCapitolCampus,Olympia,Washington
$14,000,000 D/B/B ConstructionManager 2002-2005
GC/CMAdvisors:Parametrix
ParametrixwillsupporttheDistrictforallissuesrelatedtotheGC/CMprocess.Parametrixhasservedasadvisorand/orprojectmanageronover16currentandrecentGC/CMprojectsconductedundertheauthorityofRCW39.10.
HowardHillingerhasextensiveGC/CMexperienceonrecentandcurrentGC/CMprojectsforTacomaandWashougalschooldistricts,WashingtonStateFerries,MetropolitanParksDistrictandseveralothers.AnneTimmermanshasextensiveGC/CMexperiencewiththePortofSeattleprograms,andiscurrentlyconsultingonthePort/AlaskaAirGroup’srenovationattheNorthSatelliteattheSeaTacAirport.
HowardHillinger,GC/CMAdvisor(Parametrix)
ParametrixisaSeattle-basedconsultingfirmwhichsupportsavarietyofpublicagenciesintheplanning,design,andconstructionmanagementofcomplexfacilitiesprojects.Parametrixhasemergedasoneoftheleadingpractitionersinalternativeprojectdelivery,withover20recentandcurrentGC/CMprojects.
HowardHillingeristheGC/CMProgramAdvisorandhasover30yearsofprojectmanagementandconstructionmanagementexperience.HeisaPrincipalConsultantwithParametrixforProjectandConstructionManagementServices,wherehehassupportedownersonmorethanadozenrecentprojectsutilizingalternativeprojectdelivery.HeisaGC/CMadvisorwhohassupportedtwohistoricschoolmodernizationsforTacomaPublicSchoolsandtheColmanDock/SeattleMultimodalTerminalforWashingtonStateFerries.HeservedasamemberofGC/CMHeavyCiviltaskforce,andhascompletedAGC/UWGC/CMclass.HowardisaCertifiedConstructionManager.
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 14 September2017
Project ProjectValueDeliveryMethod Role Timeframe
EarlyLearningCenter,ShorelineSchoolDistrict
$26,000,000 GC/CM GC/CMAdvisor 2017-Present
NewMiddleSchool,RidgefieldSchoolDistrict
$72,500,000 GC/CM GC/CMAdvisor 2016-Present
SeattleMultiModalTerminalatColmanDock
$230,000,000 GC/CM GC/CMAdvisor 2015-Present
JemtegaardMiddleSchool,WashougalSchoolDistrict
$37,800,000 GC/CM GC/CMAdvisor 2015-Present
ExcelsiorHighSchool,WashougalSchoolDistrict
$4,100,000 GC/CM GC/CMAdvisor 2015-Present
McCarverElementarySchoolHistoricModernization,TacomaPublicSchools
$39,000,000 GC/CM GC/CMAdvisor 2013-2015
StewartMiddleSchoolHistoricModernization,TacomaPublicSchools
$66,000,000 GC/CM GC/CMAdvisor 2013-2015
AnneTimmermans,GC/CMProjectManager(Parametrix)
Annehas14yearsofexperienceworkingonconstructionprojectsthroughoutthePacificNorthwest.Shehasworkedonmostlypubliccommercialprojects,rangingfromlarge-scaleaviationfacilitiestoK-12projects.SheisaCertifiedConstructionManager(CCM)andaLEEDAccreditedProfessional.
Project ProjectValueDeliveryMethod Role Timeframe
EarlyLearningCenter,ShorelineSchoolDistrict
$26,000,000 GC/CM GC/CMProjectManager
2017-present
NorthSatelliteRenovation,PortofSeattle
$425,000,000 GC/CM ResidentEngineer 2017-present
777xCompositeWingFacility,NewChillerBuildingandSitework,Boeing
$1,000,000,000 IPD ConstructionManager 2014-2017
ConsolidatedRentalCarFacility,PortofSeattle
$419,000,000 GC/CM ProjectManager 2006-2012
KristaLutz,GC/CMProjectManager(Parametrix)
Kristahas19yearsofexperienceworkingondesignandconstructionprojects.Herexperienceincludescommercial,residential,historicrenovation,andpublicfacilitiesincludingK-12projects.SheisfamiliarwithDBBandGC/CMdeliverymethodsonboththecontractorandconsultantside.SheisGC/CM(AGC)trained,aCertifiedConstructionManager(CCM),andaLEEDAccredited
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 15 September2017
Professional.Kristaisanadditionalresourcethatmaybeutilizedbytheteamforsupportthroughouttheprocurement,design,andconstructionphases.
Project ProjectValueDeliveryMethod Role Timeframe
OlympicViewMiddleSchoolAddition,MukilteoSchoolDistrict
$12,000,000 DBB ConstructionManager 2016-present
DiscoveryElementarySchoolAddition,MukilteoSchoolDistrict
$3,000,000 DBB ConstructionManager 2016-present
PikePlaceMarketRenovationphase1-3 $60,000,000 GC/CM GC/CM 2010-2013
SeattleMultimodalTerminal,WSDOT $140,000,000 GC/CM PreconGC/CMAdvisor 2014-2015
DistrictLegalCounsel:PerkinsCoie,LLP
GraehmWallace,LegalCounsel(PerkinsCoie)
PerkinsCoieisanationallyrecognizedleaderinconstructionlaw.Theirteamofconstructionattorneyspracticesalltypesofconstructionlawonbehalfofowners,contractors,suppliers,architects,engineers,consultants,andgovernmentalentitiesinallstagesofconstructionprojects—fromprocurementthroughprojectmanagementtodisputeresolution.Thefirmdraftsandnegotiatesawidevarietyofcontractsonabroadspectrumofprojectsnationallyandinternationally.Inrecentyears,thecombinedannualvalueofcontractsPerkinsCoiehaspreparedhasbeenwellinexcessof$1billion.Graehm’spracticefocusesonrepresentationoflocalK-12schooldistricts,includingdraftingandreviewinglegaldocumentsregardingconstructionandrealestatematters,withaspecialfocusinalternatedeliverymethods.
KelloggMiddleSchoolArchitect:MahlumArchitects
WithmainofficesinSeattle,Washington,MahlumhasextensiveexperienceworkingwiththeGC/CMprocessoncomplexnewconstructionandrenovationprojects,andconsiderspartneringwiththecontractortobeverybeneficial.Mahlum’sexperiencewithK-12GC/CMprojectsbeganwiththefirstpilotproject,NorthshoreJuniorHigh.TheteamadvocatesforthebenefitsoftheGC/CMprocess,includingon-goingvalueengineering,constructabilitycritiques,andcostupdatingasweworkthroughallphasesoftheproject.
MahlumhasalsoledandparticipatedinmultiplepresentationsabouttheGC/CMprocessregionally,andactivelyengagesinlegislativediscussionsaboutitscontinuationandimprovement.
DavidMount,Principal-in-Charge(Mahlum)
Anaward-winningarchitectofeducationalfacilities,Davidhasmorethan23yearsofexperience.HeservesastheK-12EducationStudioDirectorandmanagesallaspectsofthismarketsectorforMahlum.Davidoffersbroadperspectiveintocosteffectiveopportunitiestoenhancecommunity
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 16 September2017
andlearningbothinsideandoutoftheclassroom.ALEEDAccreditedProfessional,heblendstechnicalunderstandinganddesignsensitivitywithinsustainablesiteandbuildingconceptsforeducationalfacilities.DavidholdsaBachelorofArchitecturefromtheUniversityofArizona,andisaregisteredarchitectinWashingtonandOregon.HehasworkedonsevenK-12andhighereducationGC/CMprojectsandhasworkedwithShorelineSchoolDistrictontherecentAldercrestCampusModernizationprojects.
RoleDuringProjectPhases
ExperienceProjectValue
ProjectType Planning Design Construction
RoleStart
RoleFinish
EarlyLearningCenter,ShorelineSchoolDistrict
$26M GC/CM P-I-C P-I-C P-I-C 4/2017 10/2018
RobertEaglestaffMiddleSchool,
SeattlePublicSchools
$46M GC/CM – P-I-C P-I-C 5/2013 8/2017
CascadiaElementarySchool,
SeattlePublicSchools
$28M GC/CM – P-I-C P-I-C 5/2013 8/2017
LynndaleElementarySchool,
EdmondsSchoolDistrict
$25M GC/CM P-I-C P-I-C P-I-C 9/2014 1/2017
MadronaSchool,EdmondsSchoolDistrict
$35M GC/CM P-I-C P-I-C P-I-C 7/2015 8/2018
IssaquahMiddleSchool,IssaquahSchoolDistrict
$47M GC/CM P-I-C P-I-C P-I-C 6/2012 9/2016
RoweMiddleSchoolRenovation,NorthClackamasSchool
District
$13m GC/CM ProjectManager
ProjectManager
ProjectManager
6/2018 8/2019
EarlBoylesEarlyChildhoodCenter,DavidDouglasSchoolDistrict
$7M GC/CM ProjectDesigner
ProjectDesigner
ProjectDesigner
9/2012 9/2014
AcademicBuildingExpansion,CentralCatholicHighSchool
$11M GC/CM ProjectManager
ProjectManager
ProjectManager
6/2014 9/2015
AdministrationandEntryAddition,LaSalle
CatholicCollegePreparatory
$3M GC/CM ProjectManager
ProjectManager
ProjectManager
2015 2016
ChapelConversion,LaSalleCatholicCollege
Preparatory
$699K GC/CM ProjectDesigner
ProjectDesigner
ProjectDesigner
2006 2006
EinsteinMiddleSchoolArchitect:Integrus
IntegrusArchitecturehasextensiveexperienceworkingwiththeGCCMdeliverymodel,particularlywiththedesignandconstructionofcomplexphasedmodernizations.Thefirmhasparticipatedin
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 17 September2017
theevolutionofGC/CMprocessasanacceptedandallowabledeliverymodelinWashingtonthroughseveralwayssuchas:
• IntegrusArchitecturewasselectedforoneofthefirstGC/CMpilotprojectsinWashingtonin1995
• TheCEO,BrianCarter,hasservedonOSPI’sTechnicalAdvisoryCommitteefor14years,andplayedaroleinadaptingtheD-FormprocesstoaccommodateGC/CMdelivery
• ThefirmhasmaintainedmembershipatCPARBandattheProjectReviewBoardforthepastfiveyears
• IntegrushasappearedbeforethePRCseventimes,eachinsupportofourclientsastheyhavepursuedpermissiontoutilizeGC/CM,havesuccessfullysupportedourclients,includingtheirrequestfor“agencystatus.”
RebeccaBaibak,Principal-in-Charge
Fornearly25years,Rebeccahasdedicatedhercareertounderstandinghowschooldesigncancapturetheimaginationofstudentsandstrengthentheirsurroundingneighborhoods.Rebecca’sexpertiseextendsintoworkingcloselywithcontractors,clients,anddesignteammemberstocoordinatedesignapproachesthatarelong-standingcivicstructuresthatareadaptableovertime,creatingfullyintegratedlearningenvironmentsthatoftenincludecomplicatedphasingandsiteconstraints.RebeccaisaregisteredFacilityPlannerwiththeAssociationforLearningEnvironments,andaLEEDAccreditedProfessionalwhoworksintegrallywithprojectteamstoenvisionlearningenvironmentsthatmeettoday’sneedswhileanticipatingfuturegoals.AsaregisteredarchitectintheStateofWashingtonshehaspersonallyworkedonfourK-12GC/CMprojectsandhasworkedwithShorelineSchoolDistrictontherecentmodernizationofShorecrestHighSchool.
RoleDuringProjectPhases
ExperienceProjectValue
ProjectType Planning Design Construction
RoleStart
RoleFinish
JuanitaHighSchool,LakeWashingtonSchoolDistrict
$98M GC/CM P-I-C P-I-C P-I-C 2014 2020
ParkPlaceMiddleSchool,MonroeSchoolDistrict
$45M GC/CM ProjectManager
P-I-C P-I-C 2010 2018
RushElementarySchool,LakeWashingtonSchoolDistrict
$32M GC/CM ProjectManager
P-I-C P-I-C 2010 2013
NorthshoreJuniorHighSchool,NorthshoreSchoolDistrict
$16M GC/CM ProjectArchitect
ProjectArchitect
ProjectArchitect
2001 2004
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 18 September2017
Theproposedteamsareoutlinedinthefollowingorganizationchart:
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 19 September2017
B. Adescriptionofthecontrolsyourorganizationwillhaveinplacetoensurethattheprojectis
adequatelymanaged
TheDistrictwillsetinplacespecificcontrolstomanagetheproject,beginningwithamanagementplandevelopedbyParametrixandreviewedandapprovedbytheDistrictteam.Proceduresandlimitsofauthoritywithregardstobudget,schedule,andchangeintheworkapprovalswereestablishedduringthekick-offofthedesignphase.ThisplanwillprovidearesponsibilitymatrixandwilladdressspecificexpectationsfortheDistrict,thedesignteam,andtheprojectmanagementteams.SubsequentexpectationsoftheGC/CMteam(s)willbeidentifiedintheRFP,RFFP,andGC/CMagreement.
Projectbudgets,schedules,MACCs,andTCCwillbeestablishedearlyonandreviewedateachdesignphasebytheSuperintendentandSchoolBoard.Theconstructionprojectmanagementteam,DanStevensandMichaelRomero,willcoordinatewiththeDistrict’sDeputySuperintendentandtoguaranteethatallpartiesareawareofanydevelopmentthatmightaffectthebudgetandthatallexpendituresareapprovedpriortopayment.Expenditurelimitsonaper-occurrencebasiswillbeestablishedbytheSuperintendentandtheBoardandalineofsignatureauthoritywillbeimplemented.
TheDistricthasandwillcontinuetoadequatelymanagetheprojectbysurroundingitselfwithprofessionalsthathaveaproventrackrecordofsuccessfulGC/CMprojects.ThefirmsofMahlumArchitects,IntegrusArchitecture,PerkinsCoie,andParametrixareprovenentities.TheDistrictexpectsthesefourfirmswillhelpguidethetwoprojectstosuccessfulandtimelycompletionsfortheopeningdayofschoolin2020.
Aspartofthetotalbondprogram,eachoftheprojectswillbetrackedindividuallytomaintainbettercontrolofdesign,schedule,andcosts.BothEinsteinandKelloggMiddleSchoolswillbefollowingthisstructure,andmayopttouseaseriesofMini-MACCcostsdevelopedbytheGC/CMteam(s)inanefforttobettercontrolthebudgetprocessandidentifydesign,schedule,orqualityshortfalls.Contingencieswillincludestatute-drivencontingenciesandconservativeownercontingenciestoprovidecushionbeyondthosefiguresestablishedintheGC/CM(s)contractandOfficeofSuperintendentofPublicInstruction(OSPI)recommendations.
Aspartofthepreconstructionservices,theGC/CM(s)willdevelopasubcontractingbidplanandscheduleforbidding,aswellasforphasedconstructionandearlyprocurementasagreedtobytheDistrict.TheArchitect’sdesigndeliverableswillbeintegratedwiththeGC/CMbiddingandconstructionplan,andupdatedonaregularbasis.EarlyandfrequentmeetingswiththeCitypermitagencies,firedepartment,andothercodeofficialspriortopermitintakeswillhelpensurethatpermitcommentrequirementsthatmayaffecttheMACC(s)willbemitigated.
C. ABriefDescriptionofYourPlannedGC/CMProcurementProcess.
TheGC/CMprocurementprocesswillbeginiftheprojectsreceivePRCapprovalbytheCommitteeonSeptember28th.TheFirstadvertisementoftheRFPisslatedforearlyOctober2018.TheprocesswillfollowtherequirementsofRCW39.10,andwillbeapproximatelynineweeksintotalduration,withtheawardofeitheroneortwoGC/CMcontractsaspartoftheRFFPfinalprocesses.Final
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 20 September2017
approvalofthecontract(s)isscheduledtooccurattheregularlyscheduledSchoolBoardmeetingonDecember4,2017.
Thegeneralprocessbeingadheredtobytheteamisasfollows:
• MarketingoftheprojecttoexperiencedpotentialGC/CMcandidates.
• AdvertisingRFPforGC/CM(twoadvertisementsintheDailyJournalofCommerceandBuilder’sExchange).
• Holdingapre-proposalconferenceforbothprojectsattheDistrictheadquarters.
• Publishingaddendainatimelymannerafterthepre-proposalconference.
• InterviewingshortlistedGC/CMfirms.
• RequestingRFFPsfromhighestrankedfirmsfrominterviews.
• ReviewingRFFPsandrecommendingawardtohighestrankedfirm.
• ConductinglegalcounselreviewinparalleltoRFPandRFFPprocesses.
• NotificationofintenttoawardtoselectedGC/CM.
• PresentationtoShorelineSchoolBoard.
• ApprovalreceivedfromShorelineSchoolBoard
• GC/CMcontractexecuted.
D. VerificationThatYourOrganizationHasAlreadyDeveloped(orProvideYourPlantoDevelop)SpecificGC/CMContractTerms.
TheDistrictplanstoutilizetheGC/CMdocumentsdevelopedbyPerkinsCoie,whichwerefirstdevelopedfortheEarlyLearningCenterwhichiscurrentlybeginningconstruction.Thecontractswillbedevelopedwithtwooptionsfordeliveringtheprojects,eitherasoneGC/CMinaprogram-wideapproachforthetwoschools,orwithseparatecontractsfortwoseparateGC/CMs.
Thedocumentswillbedevelopedspecifictotheneedsofthetwoprojects.OurintentistoreleasethesedocumentsforreviewandcommentsshortlyafterPRCapprovalonSeptember28th.PriortoissuingthefinalRFFP,thedocumentswillbeupdatedtoreflecttherecommendationoftheGC/CMContractorsandcurrentindustrybestpractices.Aspartofthereview,theDistrictwillsolicitinputfromourlegalcounselandrevisetoincorporateanyrecentstatutoryupdates.FinalconstructiondocumentswillbemodeledupondocumentsthathavesuccessfullybeenusedwithotherWashingtonschooldistrictsandGC/CMprojectslocally.
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 21 September2017
8. PUBLICBODY(SHORELINESCHOOLDISTRICT)CONSTRUCTIONHISTORY
Provideamatrixsummaryofyourorganization’sconstructionactivityforthepastsixyearsoutliningprojectdataincontentandformatpertheattachedsampleprovided:
Project DescriptionProjectValue
ContractingMethod
Schedule(start/finish)
PlannedBudget&ActualBudget*
ModularUnits Purchaseandinstallationof19modularelementaryclassunits
$5,000,000 D/B/B/ May2008-Fall2008
$5,000,000$5,000,000
CentralKitchen/Warehouse
Installationofanewcentralkitchenatexistingwarehouse
$6,390,000 D/B/B Spring2010-March2011
$6,390,000$4,222,374
KelloggMSPainting&GutterUpgrades
Exteriorpaintingandinstallationofnewgutters $1,758,626 D/B/B 5/11/2009-
8/21/2009$1,758,626$1,712,630
2009ElemPlayfieldUpgradeProject,multiplesites
Designandinstallationofmodifiedgrass/syntheticplayfieldsat3ESsites
$1,355,689 D/B/B December2008-August2009
$1,355,689$1,153,658
FlooringUpgrades,District-Wide
Completeflooringreplacementfor2ES&walk-offmats9otherschools
$1,207,412 D/B/B May2009-10/5/2009
$1,207,412$1,097,941
SLCRoofUpgrade CompletereplacementoftheShorelineCenterroofingmaterial
$1,541,000 D/B/B 5/1/11-July2012Info
Unavailable$2,313,087
MPBaseball/SoftballFieldImprovement
ConstructionofVarsityBaseball&SoftballFields $3,700,00 D/B/B 8/8/11-
3/12/2012$4,621,000$4,446,498
SCHSReplacement(w/oFields)
Replacement(NewIn-lieu)Shareof$192m D/B/B 2009-February
2014
Shareof$192m
$82,146,701
SWHSReplacement(w/Fields&RonaldSchool)
Replacement(NewIn-lieu)Shareof$192m D/B/B 2009-August
2013
Shareof$192m
$95,826,571
SyreElementaryHVAC ReplacementoftheexistingHVACsystem(likeforlike)
$1,240,00 D/B/B 200-August2013 $1,240,000$1,047,101
SCBaseball&SoftballFieldImprovement
Replacementoftheexistingbaseballandsoftballfield S5,000,000 D/B/B 6/15/15-3/23/16
$5,000,000$4,182,835
District-wideSafety&Security/ElectronicAccess
Designandinstallationofaccesscontrolatallschools $1,000,000 D/B/B June2015-
ongoing
$1,000,000$134,775(to
date)
RidgecrestFields Replacementoftheexistingplayfield $1,400,000 D/B/B 7/27/16-2/3/17
$1,400,000$890,278
ShorelineSchoolDistrictNo.412 ProjectReviewCommittee(PRC)Application 22 September2017
Project DescriptionProjectValue
ContractingMethod
Schedule(start/finish)
PlannedBudget&ActualBudget*
AldercrestPhaseI Phase1oftheAldercrestCampusModernizationProject
$5,600,000 D/B/B 6/1/2016-9/6/2016
$5,600,000$5,595,076
NorthCityElementaryCampusModernization(TempTransitionSite)
NorthCityElementaryCampusModernization(TempTransitionSite)
$12,000,000 D/B/B 5/9/17-ongoing$3,000,000$3,000,000
EarlyLearningCenter DemolitionandConstructionofnewELC $36,000,000 GC/CM 4/6/17-ongoing
$36,000,000$1,000,000(todate)
*Thesefiguresdonotincludeencumberedmonies,andareonlyactualexpendituresthroughAugust31,2017.
9. PRELIMINARYCONCEPTS,SKETCHES,ORPLANSDEPICTINGTHEPROJECT
IndexofExhibits:
Exhibit1:MilestoneSchedule
Exhibit2:ShorelineSchoolDistrict2017BondProjectPhasingPlan
Exhibit3:KelloggMiddleSchoolExistingSitePlan
Exhibit4:KelloggMiddleSchoolExistingSiteConditionsandAccess
Exhibit5:KelloggMiddleSchoolConceptualSitePlan
Exhibit6:EinsteinMiddleSchoolExistingSitePlan
Exhibit7:EinsteinMiddleSchoolExistingSiteConditionsandAccess
Exhibit8:EinsteinMiddleSchoolConceptualSitePlan
ShorelineSchoolDistrictNo.412 557-7937-001ProfessionalRegulationCommission(PRC)Application 23 April2017
Exhibit1:MilestoneSchedule
ShorelineSchoolDistrictNo.412 ProfessionalRegulationCommission(PRC)Application 24 September2017
Exhibit2:BondProgramPhasingPlan
ShorelineSchoolDistrictNo.412 ProfessionalRegulationCommission(PRC)Application 25 September2017
Exhibit3:KelloggMiddleSchoolExistingSitePlan
ShorelineSchoolDistrictNo.412 ProfessionalRegulationCommission(PRC)Application 26 September2017
Exhibit4:KelloggMiddleSchoolExistingSiteConditionsandAccess
ShorelineSchoolDistrictNo.412 ProfessionalRegulationCommission(PRC)Application 27 September2017
Exhibit5:KelloggMiddleSchoolConceptualSitePlan
ShorelineSchoolDistrictNo.412 ProfessionalRegulationCommission(PRC)Application 28 September2017
Exhibit6:EinsteinMiddleSchoolExistingSitePlan
ShorelineSchoolDistrictNo.412 ProfessionalRegulationCommission(PRC)Application 29 September2017
Exhibit7:EinsteinMiddleSchoolExistingSiteConditionsandAccess
ShorelineSchoolDistrictNo.412 ProfessionalRegulationCommission(PRC)Application 30 September2017
Exhibit8:EinsteinMiddleSchoolConceptualSitePlan