SE PT E MBE R 26 , 2012
PRESE NTAT I O N SPO NSO RED BY
W O M EN’ S FACULT Y CO UNCI L
JO SEP H B . L AYDE, M . D . , J . D . , CHAI RMAN,
RANK AND T ENURE CO MMI T T EE
S L I D E S A D A P T E D F R O M S E T G R A C I O U S LY S U P P L I E D B Y C E C I L I A H I L L A R D , P H . D .
The Promotion Process:Role of the Rank and
TenureCommittee
Ad Hoc Committee Currently Working on Updates
Ad Hoc Committee on Rank and Tenure meeting since 2011, headed by Craig Porter, M.D. (Pediatrics)
Recommendations will go to Faculty Council this year
Stay tuned!
Promotion Criteria
Demonstrated achievement and impact in Research/Scholarship Education Clinical activities Program development Service to MCW and affiliates
Four promotion tracks allow a great deal of flexibility Traditional: PI of federally funded research grants Research: Research is primary function; not as PI Clinician Educator: Education is primary function Academic Clinician: Clinical program development is primary
function
Traditional Pathway
Independent, extramurally funded researcher• Senior-authored, peer reviewed publications; PI on
grants; patentsSignificant contributions to the educational missionService to MCW and to the broader scientific
communityNational (Associate) or International (Professor)
reputation
Research Pathway
Research is the primary emphasis• An essential member of a research team• Lead a critical research core• Independently funded with limited educational
contributionsEducational contributions not expected to be large;
usually in the realm of research trainingService to MCW; maybe to the broader scientific
communityRegional (Associate) or National (Professor) reputation
Clinician Educator Pathway
Scholarship and excellence in education or clinical science• Peer-reviewed, scholarly products are expected. We
are pretty open about format (book chapters, web-based educational products, for example)
Significant contributions to the educational missionService to MCW or hospitalsRegional (Associate) or National (Professor)
reputation
Academic Clinician Pathway
Excellence in clinical practice; clinical program development• Less emphasis on scholarly products, but need
to show impactSome contribution to the educational mission is expectedService to MCW or hospitalsTime in rank (10 years as assistant; at least 5 as
associate)• Other institutions count; equivalent
nonacademic positions. We need explanations if you wish to have these waived.
Tenure
Awarded to individuals deemed “vital” to missions of MCW Is recognition of future promise, based upon
accomplishments Arguments for “vitality” need to be clearly outlined in
chair’s letter• Available for Traditional and Clinician Educator
tracks; Associate and Professor ranksGranted independent of promotion, but can be
granted at the same time
Chair’s Letter
A very important part of the packageHelp us focus on the most important contributions of
the faculty member to MCWCan give insights and emphasis to the standard CV
information; but no need to reiterateExplain unusual circumstances that impact progressTell us the result of internal promotions committee
deliberations
Curriculum Vitae
Must be in MCW format; use the faculty collaboration data base
Follow the categories, use those that are appropriateFeel free to annotate; add a categoryMost common problems
Not in MCW format Mixing between categories Lack of clarity; details missing “Padding”
Editorial comment-the CV should be a mentoring and advising “tool”. Should always be up-to-date
Educator’s Portfolio
Used most often by those in Clinician Educator and Academic Clinician pathways
Contains additional information beyond the CV (do not duplicate)
Demonstrates impact in education and clinical program development
Quantitative data are better than testimonialsBe concise - no more than 10 pages (we prefer 5)
Letters of Reference
At MCW, the candidate and chair pick the referencesRank and tenure has no ability to go outside these
listsAs a result, they are usually very laudatoryMost useful in supporting the case for
national/international reputationThey are solicited by Office of Faculty Affairs
Selecting References
Internal Best if not all from primary department
External Must have left MCW more than 5 years ago Try to get a variety of institutions
All must be at or above the proposed rankWe have some difficulty with referees that are
not academics; but we allow one if needed
What materials are required when proposed?
All of these items are needed in Faculty Affairs by Oct 1 (CE) or Jan 1 (everyone else)
Curriculum vitaeChair’s letterEducator’s portfolio (CE/AC pathways)Names of refereesTwo publications
Note: Chairs put faculty up for promotion at MCW.
Minimum number of references
ResearchPath
Clinician Educator Path
Academic Clinician Path
TraditionalPath
Assoc Professor Internal External
45
42
42
45
Professor Internal External
47
44
62
47
R&T Committee
Rolling process, as soon as the minimum number of letters are received, the packet goes into the queue
Our job is to compare the evidence presented to the requirements
We rarely vote “no”; table for clarification or a discussion with the chair
Communicate decisions with chairs as soon as possible; give feedback if the committee has a message to send
The Dean and Board of TrusteesPositive Vote on Promotion/Tenure
Dean notified Can overturn a positive, not negative vote
If Dean approves, sent to MCW Board of Directors
If Board approves, promotion takes effect July 1st.
Negative Vote
R&T chair communicates with departmental chair Reasons for denial
Must wait until next academic year to resubmit
Appeal process Chair submits significant new information Or appeals to committee in person
Promotion and MCW Culture
Traditional pathway faculty in the basic science departments and Research pathway faculty must be promoted to associate professor within 7 years of assistant professor appointment; other pathways do not have a clock
• Tenure not automatically granted• Professors in Clinician Educator pathway no
longer receiving indefinite appointments• The R+T committee traditionally
Works with department to optimize materials Provides advice regarding CV and portfolio preparation
Current Rank & Tenure Composition
Stephen Duncan, Ph.D. (Cell Biology)Joseph Layde, M.D., J.D. (Psychiatry)Michael Quasney, M.D., Ph.D. (Pediatrics)Frank Pintar, Ph.D. (Neurosurgery)Wai-Meng Kwok, Ph.D. (Anesthesiology)Craig Young, M.D. (Orthopedics/Sports Med)Karen Brasel, M.D. (Surgery)Dara Frank, Ph.D. (Microbiology)Jeffrey Whittle, M.D. (Medicine)Jay Sandlow, M.D. (Urology)Quinn Hogan, M.D. (Anesthesiology)
Up-to-date information at Infoscope
Faculty Affairs