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SAP PP/QM
Configuration Pack
Published by Team of SAP
Consultants at SAPTOPJOBS
Visit us at www.sap-topjobs.com
Copyright 2008-10@SAPTOPJOBS
ALL RIGHTS RESERVED. NO PART OF THIS PUBLICATION MAY BE
REPRODUCED, STORED IN A RETRIEVAL SYSTEM, OR TRANSMITTED IN
ANY FORM, OR BY ANY MEANS ELECTRONIC OR MECHANICAL
INCLUDING PHOTOCOPYING, RECORDING OR ANY INFORMATION
STORAGE AND RETRIEVAL SYSTEM WITHOUT PERMISSION IN WRITING
FROM SAPTOPJOBS
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INDEX
1. REPORTS AND GENERAL NAVIGATION IN REPORTING 5
1.1 Multiple Selection Range 7
1.2 Creating and Using Selection Variants 12
1.3 Adding and Removing columns from a List 16
1.4 Filtering a List 19
1.5 Using Totals and Sub-Totals 22
1.6 Exporting Data to a Excel Spread sheet 25
2. REPORTS – RELATED TO MASTER DATA 29
2.1 Material List – MM60 30
2.2 Stock over view - MMBE 31
2.3 Stock over view Collective- MB52 33
2.4 Multi level BOM explosion – CS11 36
2.5 BOM Structure – CS12 38
2.6 Where used List – CS15 40
2.7 BOM Comparison – CS14 42
2.8 Work center List – CR05 44
2.9 Where used list - CA80 45
2.10 Where used List - CA80 46
2.11 Print List - CA51 47
3. REPORTS - MATERIAL REQUIREMENT PLANNING 50
3.1 Stock Requirements List – MD04 51
3.2 MRP List – MD05 53
3.3 MRP List collective display MD06 54
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3.4 Order Report MD4C:- 56
3.5 Planned order Display MD16 59
3.6 Missing Parts Info system 61
4. REPORTS - PRODUCTION PROCESSING 65
4.1 Mass processing 66
4.2 Production Order Information COOIS 69
4.3 Material Usage Analysis MCRE 71
4.4 Target / Actual cost comparison report for an order 73
4.5 Actual cost report for an order 74
4.6 Order Cost Comparison 76
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REPORTS
&
NAVIGATION
IN REPORTING
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1.
Reports and General navigation in reporting
It is now time for us to cover the Reporting functionality inSAP PP. I am sure you would love this piece of document as you would be using this very often in your SAP career. So letsmove ahead.
There are three types of Reports available in SAP. They are
1. Standard List Reports:-
Reports which will only display the data, no transactioncan be performed through this report display is known as
Standard report. This report is used to
Display Master Data related information
Display any transactional reports
E.g. CS11 – Multi level BOM, CR05 – list workcenter.
2. Work List Reports:-
Reports which will allow user to perform transactionwhile displaying the report is known as work list report. This report is used to
Display and work with production orders
E.g. to COOIS – Production Order informationreport, COID – process order information report.
3. Logistics Information Structure Reports:-
Information structure is the place where data are storedin addition to the SAP data base. Reports generated using
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the data stored in the information structure is known asLIS report.
E.g. MCRE – Material usage report
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1.1
Multiple Selection Range
BACKGROUND
When calling a report you can search for more than one value
at a time, or search for data that falls within a range ofselectable criteria.Eg; you may wish to view all goods issues for two different rawmaterials, or all goods receipts between two dates
Ranges
Within certain reports, instead of being asked to select onecriteria to match, you will be offered the choice to enter a
range of data to search within.In the example below, you can enter a date range as shown,and the system will search for matches within those dates(inclusive of the from and to dates entered)
If only the first field is populated the system will treat that as
the only value to matchIf only the second field is populated the system treats that asthe maximum value and will report on all data up to andincluding that value.
Multiple selections
When you can enter more than one selection, or more than
one range then the “multiple selection” button can be used.
When the multiple selection button is used it presents fourtypes of data selection.
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Single Values
Used for multiple single values that need not be numericallysequential
Ranges
Used to include multiple selections within ranges of values(such as dates and incremental numbers)
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Concurrent use of selection tabs
You may use any or all selection tabs to restrict the dataselection.
For example: you may wish to view all data between two datesexcluding one day. You would use the tab to enterthe dates required
Then use the tab to exclude the unwanteddate.
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1.2
Creating and Using Selection Variants
BACKGROUND
What is a selection variant?
A selection variant is a tool that allows you to recall frequentlyused data directly into a report’s selection screen. This savesthe retyping of repetitive entries.
For example: If you use the same report everyday withconstant data, e.g. same production line, plant number andMRP controller, you can create a variant that contains thisconstant data. This allows you to select the variant as opposed
to entering data repeatedly.Creating and saving a variant
Before we can save a variant we need to enter the data into thefields that we wish to store for repeated use.
Note: When saving a variant it is important to ensure that thevariant name and/or descriptions are meaningful and relevantto its purpose, as all users can view a saved variant. Thedescription should also contain your plant number
SCENARIO
You use the transaction MF51 every day for your role as aproduction manager. Rather than enter the same informationeach time you use the transaction you need to set up a variantto enter the information for you.
INSTRUCTIONS
Follow the Menu Path: Logistics Production Repetitive
manufacturing Planning MF51--Production listDouble click MF51 – Production list.
1. Update the following required and optional fields:
Field Name Description Values
Plant A plant is place where nter your
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Field Name Description Values
either material isproduced, or goodsand services are
provided. This is thekey that defines thatplant
plant
ProductionLine
The production line isrequired for capacityplanning and formaking yourselections that arespecific to one area
Enterproductio
n line
Start date The first date that youwant to view PlannedOrders from
01.08.2008
Finish date The last date that youwant to view PlannedOrders from
30.08.2008
2. Click Radio button Production Line
3. Check checkbox Only Firmed Orders
4. Click GoTo
Variants
Save as Variant
5. Enter name of Variant
6. Enter description of variant
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7. Click Save
8. Click Back
Now repeat the transaction, as follows, using the variant
Access transaction MF51
Follow the Menu Path: Logistics Production Repetitive
manufacturing Planning MF51--Production list
Double click MF51 – Production list.
9. Click Get Variant
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10. Select the variant you created
11. Click Enter
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1.3
Adding and Removing columns from a List
BACKGROUND
When you first display a report, it displays the standard set ofcolumns. However, you may wish to remove columns you arenot interested in, and add columns containing informationthat you are interested in viewing.
SCENARIO
In the Order Information report, you want to remove thecolumn Reservation Item, as you are not interested in this
information. However, you want to see the order number onthe report, so you need to add this column.
INSTRUCTIONS
Follow the Menu Path: Logistics Production Process
Process Order Reporting – Order information systemCOID – Individual object list
Double Click COID – Individual object list
1. Click Enter .
2. Click matchcode in Profile select field
3. Update the following required and optional fields:
Field Name Description Values
Plant A plant is place where
either material isproduced, or goodsand services areprovided. This is thekey that defines thatplant
Enter your
plant
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Field Name Description Values
AbsoluteBasic startdate
Earliest start date that you wish to select theProcess Orders from
01.08.2008
To Latest start date of thedesired ProcessOrders
30.08.2008
4. Click Execute
5. Click the right-hand part of the Select Layout button
6. Select Change Layout
Note: The columns on the left are currently displayed inthe report. The columns on the right are all the availablecolumns.
7. To remove the column Production scheduler, highlightthe name of the column on the left and then click
8. To add the column Confirmation number, highlight the
name of the column on the right and then click
9. When you have finished adding and removing columns,
click Transfer
10. To save the layout for future use, click the right-hand part
of the Select Layout
11. Select Save Layout
12. Enter a name for the layout in the Save layout field (Thename must start with the character /.)
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13. Enter a description for the layout in the Name field
14. Click Continue
15. Click Exit
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1.4
Filtering a List
BACKGROUND
Filtering a list
Filtering a list allows you to hide values that you do not wishto view.Some reports offer this as part of selection also, but not allfields in all reports are selectable, so this is where filteringwould be used.
E.g. If you had a list of material documents and you wanted to
reduce the data to show a specific movement type only, youcan use the filter function to achieve this.
To filter a column you must first select the column you wish to
filter, and then click
Note: Wild cards “*” can also be used in filters.
SCENARIO
As a production manager you want to view which products you are scheduled to make over the next month. You onlywant to view one particular product and need to filter out allother materials
INSTRUCTIONS
Follow the Menu Path: Logistics Production Process
Process Order Reporting – Order information systemCOID – Individual object list
Double Click COID – Individual object list
1. Click Enter .
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2. Click matchcode in Profile select field
3. Update the following required and optional fields:
Field Name Description Values
Plant A plant is place whereeither material isproduced, or goodsand services areprovided. This is thekey that defines thatplant
Enter yourplant
AbsoluteBasic startdate
Earliest start date that you wish to select theProcess Orders from
01.08.2008
To Latest start date of thedesired ProcessOrders
31.08.2008
4. Click Execute
5. Select the Material Number columnheading
6. Click Filter
7. Update the following required and optional fields:
Field Name Description Values
Material This will restrict the
view of the report tothe Material number you have entered here
Enter your
material
number
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8. Click Execute
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1.5
Using Totals and Sub-Totals
BACKGROUND
Totalling allows us to take a specific column in a list reportand display the total sum for that column.
E.g.: you may have a list of values posted against a customeraccount, the dollar value column could be totalled to see whatthe total dollar value is for this customer.
Subtotalling allows us to breakdown totals by subtotalling
groups of common data.
E.g.: if we had the total dollar value for a customer we couldthen sub total that value by date to see the total by day as wellas the grand total.
SCENARIO
As a production manager you want to view which products you are scheduled to make over the next month. You want tosee the complete totals for independent materials.
INSTRUCTIONS
Follow the Menu Path: Logistics Production Process
Process Order Reporting – Order information systemCOID – Individual object list
Double Click COID – Individual object list
1. Click Enter
2. Click matchcode in Profile select field
3. Update the following required and optional fields:
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Field Name Description Values
Plant A plant is place whereeither material isproduced, or goods
and services areprovided. This is thekey that defines thatplant
Enter yourplant
AbsoluteBasic startdate
Earliest start date that you wish to select theProcess Orders from
01.08.2008
To Latest start date of thedesired ProcessOrders
31.08.2008
4. Click Execute
5. Select the Total Order Quantity columnheading
6. Click Total
This now gives you the total for all the materials at thebottom of the column.
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7. Select the Material Number columnheading
8. Click Subtotals
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1.6
Exporting Data to a Excel Spread sheet
BACKGROUND
Although SAP allows us to perform some basic datamanipulation in list reports, it can be useful to export datainto a different file format.
Types of file formats that data can be exported to are:Unconverted (Flat data file)Spreadsheet (Excel)Rich text format (Fonts and styles are kept with data)HTML (Web documents)
The most common file format to export to is Spreadsheet.
SCENARIO
You want to export the production schedule from SAP to Excelto give copies to your production line.
INSTRUCTIONS
Follow the Menu Path: Logistics Production Repetitivemanufacturing Planning MF51--Production listDouble click MF51 – Production list.
1. Update the following required and optional fields:
Field Name Description Values
Plant A plant is place whereeither material isproduced, or goods
and services areprovided. This is thekey that defines thatplant
Enter yourplant
ProductionLine
The production line isrequired for capacityplanning and for
Enterproductionline
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Field Name Description Values
making your selectionsthat are specific to onearea
Start date The first date that youwant to view PlannedOrders from
01.08.2008
Finish date The last date that youwant to view PlannedOrders from
30.08.2008
2. Click Radio button Production Line
3. Check checkbox Only Firmed Orders
4. Click Execute
5. Click Export
6. Click Spreadsheet
7. Click Enter
8. Enter the directory path and file name. File namesshould be given an .XLS extension
9. Click Transfer
10. Click Exit
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11. View the file you created.
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Reports
Related to
Master Data
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2.
Reports – Related to Master Data
Important reports related to Master data are
Master Data related reports
Material Master ListStock over viewStock over view collective
BOM
Multi level BOM explosionBOM Structure
Where used listBOM Comparison
Work Center
Work center ListWhere use list of work center
Routing
List of RoutingWhere used list of routing
Note:-As the reports are self explanatory, most of thereports are simply explained and only few are displayed.
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2.1
Material List – MM60
List of material can be displayed for various filteringcriteria.
Menu Path: - LogisticsProductionMaster Data MaterialMasterOtherMM60 Material List
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2.2
Stock over view - MMBE
Available stock of material at any given instant can beknown from this transaction
Menu Path: - LogisticsProductionMaster data MaterialMasterOtherMM60 Material List
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To look at the stock
Enter Material number, Plant and click
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2.3
Stock over view Collective- MB52
Available stock of material at any given instant can beknown from this transaction for a range of materials.
Menu Path: - Logistics Materials management InventorymanagementEnvironment Stock MB52 Warehouse Stock
Double Click MB52 Warehouse Stock
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Enter the required filtering criteria to generate the report.
Click
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2.4
Multi level BOM explosion – CS11
Bill of Material for any given product may be seen for multilevel.
Menu Path: - Logistics Production Master DataBillsof materialEvaluations BOM Explosion MaterialBOMCS11 – BOM (Multi level)
a. Enter
Material Number Plant Alternative BOM as “1” BOM application as “PP01” Valid from date
b. Click
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2.5
BOM Structure – CS12
This is similar to CS11, but displays information in differentway.
Menu Path: - Logistics Production Master DataBillsof materialEvaluations BOM Explosion MaterialBOMCS12 – Structure (Multi level)
Enter
a. Material Numberb. Plantc. Alternative BOM as “1”d. BOM application as “PP01”
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e. Valid from date
b. Click
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2.6
Where used List – CS15
To look at the usage of any material in any of the BOM, thisreport is very much useful. i.e if it is required to know theusage of particular Raw material in number of BOM.
Menu Path: - Logistics Production Master DataBillsof materialEvaluations UsageCS15 – Material
Entera. Material code numberb. Tick the check box - Direct, Via classes,
and material BOM
c. Click
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EnterRequired qty - Quantity to which the individualcomponent quantities refer in display
Resulting qty - Quantity of an assembly material whichis produced with certainrequired quantity. It replaces base quantity.
Click
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2.7
BOM Comparison – CS14
It may be required to compare the BOM of different materialfor analysis purpose. There is a standard report to generatethe report after comparing two BOM.
Menu Path: - Logistics Production Master DataBills ofmaterialEvaluations CS14 – BOM Comparison
Enter
Material
Plant
Usage
Click
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2.8
Work center List – CR05
To display the list of work center in any given plant, thisreport is used.
Menu Path: - Logistics Production MasterDataWork centers ReportingCR05 – Work centerlist
Enter Plant
click
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2.9
Where used list - CA80
To know the list of routing where any specific work center isused, this report is used.
Menu Path: - Logistics Production Master DataWorkcenters ReportingWhere usedCA80 – Work center
EnterWork center
Plant Task list type from “N” for Routing
Click
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2.10
Where used List - CA80
Similar to that of Work center.
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2.11
Print List - CA51
It may be required to take the list of routing created inthe system. There is a facility to print out of the routingwhich will give the complete list.
Menu Path:- LogisticsProductionMaster Data RoutingReportingCA51 – Print List
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Enter Task list typePlantMaterialKey date
Select other radio button and check box as per the
required output.
click
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REPORT
RELATED TO
TRANSACTIONS
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3.
Reports - Material Requirement Planning
Six important evaluation reports for MRP are
Stock Requirement List – MD04
MRP List – MD05
MRP List Collective display – MD06
Order Report – MD4C
Display Planned Order – MD16
Missing parts info report
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3.1
Stock Requirements List – MD04
This report will display the current requirements detail andreceipts details status of any material at any given instant.
Menu Path:- Logistics Produciton MRP EvaluationsMD04 Stock/Reqmts list
Enter Material and Plant
Click
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Above display is the self explanatory. All positive quantity inthe Rec/reqd qty column indicate that will increase the stockand all the negative quantity indicate that that will consumethe stock.
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3.2
MRP List – MD05
This report will give you the status of material as on date whenMRP run took place. This is useful when it is required to referthe result of the last MRP run. It will NOT give the currentstatus of the material.
Menu Path:- Logistics Produciton MRP EvaluationsMD05 MRP list-Material
This list will look similar to the MD04 list, but the results areas on at the time of MRP run. NOT the current one.
All other entries are similar to the MD04 transaction.
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Make the required filtering criteria
To make more filtering click on the further tab screens and
enter the required filtering criteria.
Display of the report is similar to that of MD04.
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3.4
Order Report MD4C:-
This report will give the clear visibility of a specific order.Following details are displayed
o MRP Element – whether planned order orproduction order etc..
o Required Date – Date on which material is required
o Exception Message – Message generated by MRP to
indicate the further processing to this order
o Recpt/rqmt – Expected receipt(+ve) or requiredquantity (-ve)
o Available qty – Available quantity to consume orcommit.
Menu Path:- Logistics Produciton MRP
EvaluationsMD4C Order Report
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Click
Click
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Note:- In the above report, any new exceptional messages arereported with red color icon.
Bottom of the screen it is possible to navigate the MD04
screen.
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3.5
Planned order Display MD16
Planned order is the result of MRP. It is generated for theshortage quantity during MRP run, it can also be createdmanually.
It is essential to look at the planned order collectively at anygiven instant. Which will give the idea of how much isrequired.
Menu Path:- Logistics Produciton MRP PlannedorderDisplay MD16 collective display
Planned order can be listed based on MRP controller or onMaterial.
Let’s check for MRP controller.
Select MRP controller and click
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Enter Plant, MRP controller and click
From this menu planned order can be
• Deleted – Select pl.order and click
• Displayed – Select pl.order click• Convert to prod.order or process order – Select pl.order
• & click or
• Convert to Purchase req. - Select pl.order & click
• Possible to jump to MD04 screen
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3.6
Missing Parts Info system
When the production order or process order is released,depending on the settings and availability checking rule,Availability of components are checked.
It may be required to note the availability of component for aparticular production details.
This report will provide the net result of availability check forvarious combination of input.
Menu Path: - Logistics Production MRP Environment CO24 Missing Parts Info System
Double click CO24 Missing parts info system
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Enter the data as per the required filtering condition.
Enter the profile as 000000000001 standard profile.
Click
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REPORT
RELATED TO
TRANSACTIONS
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4.
Reports - Production processing
There are very important reports to analyze the production
execution process.
These are basically to get the details of production order orprocess order status and about its status.
Mass Processing
Order information system
Material usage Analysis
Target / Actual cost comparison report
Actual cost report for an Order
Order cost comparison
Let us discuss the above reports one by one
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4.1
Mass processing
There is a facility to mass process the production orders. Thisis a kind of work list report.Following Mass processing can be performed
Release of production order collectively
Confirmation of production order
Technically complete production order
Carry out Availability check
Apart from the above, there are some more functions. Let usdiscuss how to confirm production order collectively and setproduction orders status to Technically Complete throughmass processing.
Guys, since it is bit complicated, step by step procedure isgiven below here.
. Menu Path: Logistics Production Production Control
Control COHV - Mass Processing
Double click COHV - Mass Processing
1. Update the following required and optional fields:
Field Name Description Values
Material Code identifying aproduct orcomponent
Enter your materialcode no.
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Productionplant
Key identifying theplant where thecreation of goodsare done.
Enter your plant
2. Click Mass processing tab
3. Select Confirmation in the Function list box.
4. Click the Execute Button .5. Change the layout to include the Confirmed Quantity.
Note: Some orders may have been partially confirmed
during the month.
6. Select the orders you want to confirm.
7. Click the Execute Mass Processing Button .
8. Click the Refresh list Button .
Note: You must click the Refresh button to update theinformation shown on the screen.
9. Select Mass Processing Execute ....
10. Select Technically complete in the Function list box.
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11. Click Copy Button .
12. Select the orders that you want to technically complete.
13. Click the Execute Mass Processing Button .
14. Click the Refresh list Button .
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4.2
Production Order Information COOIS
Users have created a lot of production orders against differentmaterials. Now you would like to run report to see the statusof each order. In this exercise we shall be running a reportcontaining all the production orders for Plant.
We would like to see the status of production orders thatbelong to plant.
Menu Path: Logistics → Production → Production Control →
Information System → COOIS - Order Information System
Double click COOIS - Order Information System
1. Update the following required and optional fields:
Field Name Description Values
Productionplant
Code identifyingthe
operationalunit of thecompanywhere thematerial ismanufacturedand stored.
Enter your plant
Basic startdate
Date at which theselection will
start.
01.08.2008
To Start Date Date whichdefines theend of therange.
31.08.2008
2. Click Execute .
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3. Select the desired production order
4. Click Order Button .
5. Click Back F3 .
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4.3
Material Usage Analysis MCRE
The standard analyses provide a means for reporting on ShopFloor activities during production.
Menu Path: Logistics Production Production Control
Information System Shop Floor Information System
Standard Analyses MCRE - Material Usage
Double click MCRE - Material Usage
1. Update the following required and optional fields:
Field Name Description Values
Plant Key identifying thechosen plant.
Type your plant
Material Code identifying aproduct orcomponent
Type your material
to Last number ofthe material range you want todisplay
Type your material
Date Date theproduction runwas created
One week beforetoday
to Date theproduction run
was completed
Today
2. Click Execute Button .
3. Click Back F3 .
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4. Click No Button
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4.4
Target / Actual cost comparison report for anorder
Cost incurred during manufacturing process may be analyzedto monitor the actual cost incurred. It may be required tocompare the actual cost incurred with the target cost.
Menu Path: Logistics Production Production Control
Information System Controlling Reports Detailed
Reports For order Variance AnalysisS_ALR_87013167 – Target/Actual Comparision
Double click S_ALR_87013167 – Target/ActualComparision
Enter the Order number
Click
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4.5
Actual cost report for an order
Cost incurred during manufacturing process may be analyzedto monitor the actual cost incurred.
Menu Path: Logistics Production Production Control
Information System Controlling Reports Detailed
Reports For order S_ALR_87013165 – Actual Cost
Double click S_ALR_87013165 – Actual Cost
Enter the order number
Click
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4.6
Order Cost Comparison
Cost incurred during manufacturing process may be analyzedto monitor the actual cost incurred.
It is possible to compare the cost incurred between any twoorders.
Menu Path: Logistics Production Production Control
Information System Controlling Reports Object
Comparison For order S_ALR_87013099 – OrderComparison
Double click S_ALR_87013099 – Actual Cost
Enter the two required order numbers to be compared.
Click
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This ends the PP sample report creation.