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Finance FirstYour first step to S/4HANAFebruary 2020
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S/4HANA ADOPTION TIME TO VALUEALTERNATIVES & APPROACHES
Bu
sin
ess D
isru
pti
on
& C
ost
Transformation Capability
Stay on ECC
version
(or earlier ver)
Sys Conversion
from
ECC to S/4
(Brownfield)
New S/4
implementation
(Greenfield)
Phased-approach
Finance First
Hig
her
Low
er
HigherLower
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READINESS STEPS TOWARDS S/4HANA ADOPTION
Adapt to new and improved
processes, transformational
UI / FIORI User Interface
ADAPT
Opportunity to move to
standard SAP processes as
much as possible
(Clean ERP approach)
IMPROVE
Clean-up master data, transactional
data and oldprocesses in
Legacy ERP system
CLEAN-UP
Opportunity to consolidate
multiple legacy ERP systems / heterogeneous operations for
unified financial reporting structure
CONSOLIDATE
Step Step Step Step
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Finance First approach is frequently used as a first step to create a low-risk mechanism for broader ERP deployments by allowing business units to transact in legacy systems uninterrupted and in parallel during the large-scale implementation
STEPPING STONE
Finance First is leveraged as the least invasive approach to bring data together in a common information model across multiple ERPs (SAP or non-SAP) / heterogeneous operations, which enables the business to plan and have visibility to transaction data otherwise masked in aggregated summary data tables
ERP AND DATA BRIDGE
Finance First enables centralized service delivery models to report, model, and analyze data within a single system and across a common information model further driving value from the shared service center
CENTRALIZED SERVICES
Finance First acts as an integration hub to accelerate an integration or separation of acquisitions and divestitures by allowing companies to continue to transact in legacy systems and simply required master data mapping
M&A ACCELERATION
FINANCE TRANFORMATION ENABLEMENTFINANCE FIRST AS AN ORGANIZATIONAL TANSFORMATIONAL BRIDGE
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THE VALUE FOR FINANCE FIRST APPROACHIMPLEMENTING FINANCE FIRST BRINGS TOGETHER BENEFITS OF A CENTRAL PLATFORM, NEW CAPABILITIES OF SAP S/4HANA AND SELECTIVE OPPORTUNITIES FOR FINANCE TRANSFORMATION
1
2
3
CENTRALIZED PLATFORM
Enterprise-wide reporting
Harmonized data
Cross-company cash application
Enterprise allocations
SAP S/4HANA
Real-time analytics for better decision support
Single source of the truth with Universal Journal
Improved user experience for greater productivity
SELECTIVE ORGANIZATION TRANSFORMATION
Select process improvements
Rationalization of S/4HANA adoption scope and velocity
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FINANCE FIRST WHAT? WHEN? HOW?
FINANCE
FIRST
What is it?
A deployment option for S/4HANA adoption
Separate product with dedicated license
What it does?
Replication of Financial transactions from source systems
Provides common reporting structure
When it is suitable?
Heterogeneous system landscapes
Consolidated reporting requirements
How it works?
It connects with source systems via SLT/ETL Tool
With Mapping source data transformed to harmonized data structure
Requires separate product with dedicated license (Central Finance)
Replication of financial transactions from source systems
Provides a common financial reporting structure and analytics
Phased-move to S/4HANA approach (sidecar non-disruptive)
Consolidated / homogeneous financial reporting requirements
It connects with source systems via SLT/ETL tools
Mapping source data transformed to harmonized data structures
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FINANCE FIRSTA STEPPING STONE TO S/4HANA
BACKGROUND Finance First as stepping stone to S/4 is a valuable
alternative to a straight-forward system upgrade or new greenfield migration/implementation
Most applicable to SAP customers with: A very large system A mission-critical system Heavy customization / enhancements (brown-
field) system System configuration based on old business model
(opportunity to renew business model)
KEY MOTIVATION Get experience, insight into S/4 before migration Reduce ‘uncertainty’ by learning about inner workings of
S/4 with a controlled adoption Optimize migration (set up, data rationalization)
beforehand Move selected migration steps up, make final piece
smaller (risk mitigation)
BUSINESS CASE A decision for or against Finance First as stepping stone is
all about how much the risk reduction, increased comfort and a simpler roll-out, over time, is worth to a client
Various reasons drive such a decision and are really industry, customer and company culture specific
BENEFIT Establish and leverage general foundation (HANA,
reporting), cross-functional (Fiori), core finance-related (business networks, HCP) innovations to the advantage of the organization – right away, in a controlled manner, spot-based
COST The implementation cost for both, the initial roll-out of
Finance First as well as the subsequent roll-out to a complete S/4HANA system (finance + logistics) later on is additive; large portions of Finance First can be applied or re-used however
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FINANCE FIRST CAPABILITIES OVERVIEWFINANCE FIRST RUNS ON S/4HANA PLATFORM AND CAN RECEIVE REAL-TIME FINANCIAL TRANSACTIONS FROM MULTIPLES SOURCES FOR CENTRAL FINANCIAL REPORTING OR CENTRAL FINANCIAL PROCESSING
Real-time self service
reporting & analysis
Significantly enhanced
user experience
Enterprise-wide single
source of truth with
detailed posting info
Enterprise and business simulation
and scenario planning
Enhanced enterprise
analytics
Integrated business
planning for finance
Central business
partner management
Central cash
management
FINANCE FIRST KEY BUSINESS ENABLEMENTS
Real-time dashboards
with standardized
metrics
Automated central
controls & monitoring
FINANCIAL SHARED SERVICES
Finance First powered by SAP Central Finance
Source SAP ERP
Source non-SAP
ERP
Hetero-genreous
Companies
Accounting
FP&A CONTROLLERSHIP
Reporting & Analytics
Accounts Payable
Planning & Consolidations
Receivables Management
Cash Management
Asset Accounting
Profitability Accounting
Intercompany Reconciliation
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FINANCE FIRST USE CASES
COMPANIES WITH MULTIPLE ERP PLATFORMS / HETEROGENEOUS OPERATIONS IN A SINGLE ERP
COMPANIES WITH FREQUENT M&A / DIVERSTITURES
COMPANIES ON THE JOURNEY TO A NEW S/4HANA PLATFORM
Data harmonization, real-time financial reporting
One enterprise-wide platform for finance transactional processing
Rapid financial integration of acquired or carved-out companies
Low risk, controlled entry into SAP S/4HANA with finance as the first phase of roadmap to implement all company’s functions later on (side care non-disruptive adoption)
CAPABILITY CAPABILITY CAPABILITY
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FINANCE FIRST DEPLOYMENTTHE JOURNEY FROM FINANCE FIRST TO ALL FUNCTIONALITY ON S/4HANA
Finance First can complement a long-term ERP roadmap to consolidate into one or fewer instances:
Achieves rapid value with Finance, with minimal disruption to operations (which can continue in legacy ERP) Provides flexibility to bring additional business functions / processes into the central platform over time Over long term, remaining ERP functions can be deployed onto the central platform to retire legacy ERP systems Reduces change management impact and technology risk over full ERP deployment
FINANCE FIRST
ERP1
CoA & Financial Reporting
ERP2
HOp* ….
Financial Processing
ALL FINANCE
Finance
Procurement
Supply Chain
SUPPLY CHAIN
Finance
Procurement
Supply Chain
All other functionalities
OTHER FUNCTIONALITIES
ERP1
S/4 HANA S/4 HANA S/4 HANA S/4 HANA
0201 03 04
ERP1
HOp*ERP1
ERP1
ERP2
HOp* ….ERP1
HOp* ….ERP1
*HOp = Heterogeneous Operations
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FINANCE FIRST VALUE PILLARS
ADVANCED REPORTING AT
SEGMENT, ENTITY AND GROUP LEVEL
Business model-agnostic roll-up reporting
and growth (re-org / M&A) extrapolations
Embedded planning and real-time
consolidation in S/4HANA system
User front-end agnostic / self-service
real-time reporting
SCALABLE EXECUTION OF LOCAL AND
CENTRAL FINANCIAL PROCESSES
Alternative / complement to process
execution in source ERP systems
Process centralization (cross-organization,
shared service); economies of scale
Cycle-time reducing Fiori-based and
HANA-optimized process execution
TRANSFORMATION PLATFORM
FOR THE DIGITAL BUSINESS
Advanced digital finance data architecture
(universal journal)
Same (single) platform / single source of
truth for transactions and analytics
Digital core cloud connectors (workforce,
network, customer, IoT), HCP ready
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TOP BENEFITS OF FINANCE FIRST
1 TRANSPARENCY
Increased transparency with a single, central source of truth of
harmonized financial data for local, entity and group reporting
5 FLEXIBILIYQuickly adapt to changing business environments and implement
your own growth activities & business model changes
2 EFFICIENCY
Improved process efficiency by integration, standardization, and
automation of business processes
6 SERVICE LEVEL
Improved service level provided to stakeholders; service quality,
accuracy, speed and timeliness, optimally in self-service scenarios
3 COST REDUCTION
Reduced maintenance of multiple systems, applications and
interfaces, centralization and economies of scale (shared
services) to process execution
7 WORKING CAPITAL IMPROVEMENT
Simplified cash, collections and receivables management, and
improved working capital
4 SIMPLIFICATION
Simple one rationalized and consolidated solution for transaction
recording, reporting, planning and consolidation
8 BUSINESS CONTINUITYConnected SAP and non-SAP ERP landscape without disruption to
S/4HANA to run as a digital business, capture market and
transformation potential via cloud and other innovations
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FINANCE FIRST IMPLEMENTATION APPROACHTYPICAL PROJECT PHASES
Complete Pre-Assembly
Org Structure
Finance First Build
Conversion &
Integration testing
Production Readiness
Cutover
Support after Go-
Live
Manage Operations
Control Center
Perform Application
Lifecycle Management
Perform Value
ManagementEstablish Design
Workshop schedule
Gather existing Design
Documents
Secure Dev Environment
Operate & Provide Ongoing Support
• Common Information Model• Universal Journal• Parallel Ledgers• Document Splitting• Tax Integration• Master Data Conversion• Error Handling and AIF• Reconciliation Strategy• Statutory Reporting
S/4HANA Configuration
• Configure New GL with Parallel Ledgers, Document Splitting
• Configure financial processes• MDG Configuration
Master Data
Chart of Accounts
User
Acceptance testing
Secure Sandbox/Demo
Environment
Design Workshops and
Signoff
Develop FDS and TDS for all FRICEW objects
Software and Hardware InstallPrepare for
Cutover Dry Run
Prepare for Final Cutover
Cutover
Prod ReadyQA &TRN readyDev readyProject (Sandbox) System ready
Build Finance
First
Blueprint Signoff
Build Activities
Master Data Conversion
• Financial Master Data• Customers & Vendors• MDG provisioning to S/4
RICEFW Developments
• Enhancements• Reporting• FIORI development
Error Handing and Reconciliation
• Application Integration Framework (AIF)
• Reconciliation Reports
Integration Conversion
Dry Run
Training Content
Development
Prepare for Final
Cutover
UAT Conversion
Dry Rum
Leaders
hip
, Busin
ess,
Pro
ject
Org
and I
nfr
a A
lignm
ent
Blueprint Realize (Build and Test) Final PrepPrepare Hypercare
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FINANCE FIRST: KEY TAKEAWAYS
S/4 adoption in a phased-approachFinance First support S/4HANA adoption in a phased-approach when companies cannot or do not want to adopt S/4HANA on a big-bang style.
0201 Centralized platform with selective finance
transformationThe value of Finance First includes the value opportunities of a centralized platform, SAP S/4HANA capabilities, and selective finance transformation
05
0306
07
Stepping stone towards full S/4 adoptionFinance First supports companies with multiple financial platforms or heterogeneous financial companies or environments as well as companies with frequent acquisitions that can serve as a stepping stone towards full S/4HANA adoption
Deployed iteratively Finance First can be deployed iteratively for continuous delivery of value, starting with central reporting capabilities
Central reporting, planning & orchestrationFinance First can be deployed for central reporting & planning, central process orchestration, or central transactional processing for Finance (All Finance)
Centralization of other non-Finance applications Centralization of other non-Finance applications can increase the integration and value of Finance First and simplify the IT footprint
Current-state challenges and value opportunitiesGathering current-state challenges from stakeholders helps to inform where value opportunities may exist and increases buy-in on the business case04
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QUESTIONS?CONTACT US!
Pablo Pereyra PortugalSocio Enterprise Technology & Performance
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