SAP ERP HCM E-Recruiting
What‟s New in SAP Enhancement Package 5 for
SAP ERP 6.0
Live Expert Session
Suite Solution Management
Susan Isabelle Simons
June 24, 2010
Overview on “What’s New with EhP5”
Implementation Considerations
Roadmap & Further Info
Q&A
© 2010 SAP AG. All rights reserved. / Page 3
Customer Requirements after EhP4
Consolidated Roll-In Information
Desire for…
usability improvements for candidates to avoid process disruptions
more efficient, “state-of-the-art” candidate registration & application
better support to drive quality and quantity of a company‟s talent pool
enriched requisition management functions and & further simplified applicant tracking capabilities as well as round-offs where necessary
an easy way to compare candidate profiles “side-by-side” on the fly
tighter integration with core HR streamlines processes through re-use of data already available from the candidate profile
…with the assurance of…
minimal effort of implementation
easy and fast configuration w/o modification where necessary
© 2010 SAP AG. All rights reserved. / Page 4
HR, Manager
Self Service
Candidate /
Employee
Self Service
Line Manager
Core HR
HR Admin
Recruiting
RecruiterSource &
screen
Applicant
tracking
Build the Workforce
by Connecting Processes and Functions
Build the Workforce is an end-to-end, cross-functional process to create an agile workforce and avoid
business disruption
Headcount
planning
Budget &
position
approval
Budget &
position
approval
Create
requisition
& posting
Apply for
positions
Initiate
hiring
action
Enroll in
benefits
Complete
hiringTransfer
data to BI
to analyze
and react
Planning &
BudgetingHR Onboarding
Head of HRRecruiter
Talent Acquisition
HR, Mgr, Employee
Rate and
rank
candidates
Create
requisition
request
Approve
system
access
Order
office
material
Initiate
system
access
Approve
training
Book
training
Start
objective
setting
Interview
& select
candidate
interview
Reporting &
Analytics
Head of HR
Headcount
planning
New or updated functionality in EHP 5
Register in
Talent Pool
© 2010 SAP AG. All rights reserved. / Page 6
Focus of Enhancement Package 5 (EhP5)
Improve the Overall Recruiting Process
Build Requisition
Request as a Manager
Search for Candidates/ Candidate
Profile
Applicant Tracking
(Selection and Correspondence)
Register, Build Profile, Search for Jobs and
Apply
Candidate
Requisition Management and Posting
Recruiter
Data Transfer for New Hires
Manager
SAP E-Recruiting to
SAP ERP HCM system
Internet/Intranet
(SAP E-Recruiting)
SAP E-Recruiting
System
Recruiter / Recruiting
Admin.
Recruiter Recruiter
SAP ERP HCM system
to SAP E-Recruiting
SAP E-Recruiting
System
SAP E-Recruiting
System
Enhanced functions for the roles Candidate, Recruiter and Recruiting Administrator
Enhanced Candidate Profile New E-Mail Verification Process with significant positive impact on
the registration and application process the quality and quantity of our talent pool
Enriched Requisition Management & Further Simplified and enhanced Applicant Tracking Strengthen Integration with core HR / Talent Profile
Customer’s Business Value
Improved process efficiency and security in the whole recruiting process
Reduction of useless “Mickey Mouse” applications in your talent (candidate) pool
Better quality of your talent (candidate) pool
Tighter integration with core HR streamlines processes through re-use of data already available from the candidate profile
© 2010 SAP AG. All rights reserved. / Page 7
CANDIDATE (Internal/External)
MANAGER RECRUITER & RECRUITING
ADMINISTRATOR
Create requisition
request
Forward requisition
request
Complete requisition
content
Publish job posting
Applyfor job posting
Answer specific
questionnaires
Evaluate incoming
applications
Executepre-selection
Send candidate shortlist tomanager
Select candidate(s) for interview
Make formal decision
Forward formaldecision
to recruiter
Executeinterviewtogether
Forward decision torecruiter
TALENT POOL
PARTICIPATION
Participate in
Interview
Finalize job posting
content
Create & sendrejection letter
Create & sendinvitation letter
Create & sendoffer & contract
Search forjob postings
Receive confirmation
letter
Receiverejection letter
Receiveoffer & contract
Receiveinvitation letter
E-Recruiting Process Option: Manual/E-Rec. Manual Process
Sample Process View
Highlighted Areas: EhP5 NEWS
© 2010 SAP AG. All rights reserved. / Page 8
Candidate Role
E-Mail Verification Process
Usage during initial registration or
Initiated through first application w/o previous explicit registration
including corresponding recruiter and recruiting administrator functionalities
Sample: Confirmation / Verification E-Mail (incl. links)
© 2010 SAP AG. All rights reserved. / Page 9
Candidate Role (cont.)
Improvement of application process w/o previous registration
Maintenance of LOGON data enabled
Possible usage of e-mail address as LOGON
E-Mail verification process included plus revised overall handling
© 2010 SAP AG. All rights reserved. / Page 10
Candidate Role (cont.)
Implications on other roles – Recruiter
Recruiter
New POWL Open Registrations in category TRM
including
new activity buttons to
– Complete Registration on behalf of a candidate
– Send Confirmation Mail, i.e. re-active a candidate‟s verification mail
© 2010 SAP AG. All rights reserved. / Page 11
Candidate Role (cont.)
Implications on other roles – Recruiting Admin.
Recruiting Administrator
New service Delete Unverified Candidates in service section User Management with defined selection criteria like
– Process Start and End Date and
– Maximum number of hits
© 2010 SAP AG. All rights reserved. / Page 12
Delta Customizing: Technical Settings
Parameter Settings I
Check, if parameter RECFA VERIF
is available
contains value X.
This parameter specifies whether the e-mail
verification process is switched on for the
registration and the application of unregistered
candidates as it should be after business function
activation.
IMG Path:
SAP E-Recruiting -> Technical Settings -> User Interfaces -> Candidate -> Backend
Candidate -> Specify System Parameters for Web Dynpro
© 2010 SAP AG. All rights reserved. / Page 13
Delta Customizing: Technical Settings
Parameter Settings II
IMG Path:
SAP E-Recruiting -> Technical Settings -> User Interfaces -> Candidate -> Backend
Candidate -> Assign Values to Interface Parameters
Maintain parameter PROVIDE_UNAME_FIELD.
This parameter specifies if the field for entering
the user name / alias is visible at the registration
screen and/or at the application start screen.
Possible values are:
R (only registration screen),
A (only application start screen),
B (both screens) and
N (no screens).
The standard value is R.
© 2010 SAP AG. All rights reserved. / Page 14
Delta Customizing: Technical Settings
ICF Services
IMG Path:
SAP E-Recruiting -> Technical Settings -> User Interfaces -> Candidate -> Front-End
Candidate
Activation of following services: /default_host/sap/bc/erecruiting/verification
/default_host/sap/bc/webdynpro/sap/hrrcf_a_candidate_verification
/default_host/sap/bc/webdynpro/sap/hrrcf_a_new_verif_mail
/default_host/sap/bc/webdynpro/sap/hrrcf_a_draft_applications
/default_host/sap/bc/webdynpro/sap/hrrcf_a_unverified_cand
© 2010 SAP AG. All rights reserved. / Page 15
Delta Customizing: Technical Settings
Workflow
As of SAP E-Recruiting, Enhancement Package 5 (ERECRUIT 605), Business Function
HCM, SAP E-Recruiting 4, there is one changed and one new workflow available which is
involved in the new E-Mail Verification Process:
Existing standard template WS51900008
WS51900008 got adapted to make sure that - in the standard case BF4 is active and the
new T77S0 switch RECFA VERIF has value „X‟ - the candidate receives the verification mail
instead of the confirmation mail.
New standard template WS51900018
WS51900018 got introduced to cover the process “candidate needs to request a new
verification mail”. This workflow works similar to WS 51900003 “Assign New Password”.
IMG Path:
SAP E-Recruiting -> Technical Settings -> Workflow
© 2010 SAP AG. All rights reserved. / Page 16
Delta Customizing – Technical Settings
Workflow „After Creating E-Recruiting Objects“
WS 51900008 – Workflow After Creating E-Recruiting Objects
OLD Behavior if verification process is not activated
When a candidate registers in the Talent Warehouse, an object of the type Candidate is created internally.
The workflow checks whether applications that were created before the registration date already exist for the
candidate in the system. If there are none, the system checks whether the candidate is an employee. If the
candidate is not an employee, the Acknowledge Candidate activity (planned) is created. The
acknowledgement is then sent by e-mail and the status of the activity is set to Completed.
NEW Behavior if verification process is activated
When a candidate has entered the data required for registration in the Talent Warehouse, an object of the
type Candidate is created internally. The workflow checks whether there are already applications from the
candidate in the system and whether the candidate is an employee. If the candidate is not an employee, the
workflow checks whether the verification process is active. If the verification process is active, the activity type
for sending the confirmation mail that is to be used is determined and an activity with the status Planned is
created. In the standard system, this is either the E-Mail Confirmation (Registration) activity or the E-Mail
Confirmation (Application) activity. The confirmation mail is then sent by e-mail and the status of the activity is
set to Completed.
© 2010 SAP AG. All rights reserved. / Page 17
Delta Customizing – Technical Settings
Workflow „Send Requested Confirmation Mail“
WS51900018 – Send Requested Confirmation Mail
A candidate can request a new confirmation mail if the original mail for confirming his or her e-
mail address is no longer valid. The system uses the Send New Confirmation Mail workflow
(ERCSendVerif) to send the candidate a new confirmation mail.
The following workflow steps – driving the system behavior - are provided in the
standard system:
Step 1: The workflow determines the activity type that is to be used to send the new
confirmation mail.
Step 2: The workflow creates a corresponding activity for the candidate.
Step 3: The workflow sends a new confirmation mail to the candidate.
© 2010 SAP AG. All rights reserved. / Page 18
Delta Customizing: Technical Settings
Periodic Services
IMG Path:SAP E-Recruiting -> Technical Settings -> Periodic Services
Define Periodic Service“HANDLE_UNVERIFIED_CANDIDATES”
(T77RCF_PS_SERV)
Activate Periodic Service“HANDLE_UNVERIFIED_CANDIDATES”
(T77RCF_PS_SERACT)
Determine Rules for Periodic Services(T77RCF_PS_RULES)
Check and configure the following attributes and
maintain meaningful values:
MAX_REQUESTS,
REMINDER,
REQ_AFTER_VAL_END &
VALIDITY_PERIOD
© 2010 SAP AG. All rights reserved. / Page 19
Delta Customizing: Applicant Tracking
Correspondence for E-Mail Verification Scenario
IMG Path:
SAP E-Recruiting -> Applicant Tracking -> Activities -> Define Activity Types
Define / Check Activity Types
specifically for your relevant scenario
(V77RCF_ACT_TYPE)
Available Standard Activity Types are:
1000 E-Mail Confirmation (Registration)
1001 E-Mail Confirmation (Application)
1005 Reminder: E-Mail Confirmation (Registr.)
1006 Reminder: E-Mail Confirmation (Applic.)
© 2010 SAP AG. All rights reserved. / Page 20
IMG Path:
SAP E-Recruiting -> Applicant Tracking -> Activities -> Correspondence -> Create Letter
Templates -> Create Forms and Changeable Letter Sections
Check and adapt available standard
letters where necessary
The following new forms are available as of
EhP5:
HRRCF_CS_IT_EXA_VERIF_APPL
HRRCF_CS_IT_EXA_VERIF_REG
HRRCF_CS_IT_EXA_VERIF_REM_APPL
HRRCF_CS_IT_EXA_VERIF_REM_REG
For each of the forms one corresponding text
module is ready to use with standard .
Delta Customizing: Applicant Tracking
Correspondence for E-Mail Verification Scenario
© 2010 SAP AG. All rights reserved. / Page 21
IMG Path:
SAP E-Recruiting -> Applicant Tracking -> Activities -> Correspondence -> Create Letter
Templates -> Assign Forms to Activity Types
Delta Customizing: Applicant Tracking
Correspondence for E-Mail Verification
Scenario
Assign all relevant forms (letter
templates) to the corresponding
activity types
(V77RCF_ACT2FORM)
In this Customizing step you need to assign
forms as letter templates to the activity types.
In the process, you can assign various forms
to different companies, interest groups and
candidate classes. These forms determine
the appearance and the content of the letter
that is generated by the current activity.
© 2010 SAP AG. All rights reserved. / Page 22
Delta Customizing: Applicant Tracking
Correspondence for E-Mail Verification Scenario
Assign all relevant correspondence
activities to the E-Mail Verification
Scenarios
(V77RCF_COMM2ACT)
In this customizing step activity types need to
get assigned to the relevant communication
scenarios of the registration process with e-
mail verification.
These activity types are used to
automatically send the confirmation as well
as reminder mails to the candidates.
IMG Path:
SAP E-Recruiting -> Applicant Tracking -> Activities -> Correspondence -> Assign
Correspondence Activities to E-Mail Verification Scenarios
© 2010 SAP AG. All rights reserved. / Page 23
Candidate Role (cont.)
Additional candidate information “Internet Presence” in personal data
Maintenance of profile in business networks, own homepage information, etc.
Further description of each entry possible
Link Check available
© 2010 SAP AG. All rights reserved. / Page 24
Delta Customizing: Talent Warehouse
Internet References
IMG Path:
SAP E-Recruiting -> Talent Warehouse -> Candidate -> Other Features -> Define Internet
Reference Categories
Define your own Internet Reference
Categories(V77RCF_URL_CAT)
Check the standard internet reference
categories and adapt them to your needs.
Standard Categories:
Social Network
Business Network
Homepage
Blog
Publication
Private Interest
Others
© 2010 SAP AG. All rights reserved. / Page 25
Candidate Role (cont.)
Navigation improvements
WD ABAP conversion of “My Applications”
No CLOSE button anymore in the application wizard – instead a new CLOSE link on the top right corner got introduced
© 2010 SAP AG. All rights reserved. / Page 26
Candidate Role (cont.)
Navigation improvements
Drop Down Menu‟s: Instead of blank entry <ALL> is used now
Re-naming of navigation buttons within the profile maintenance process steps to <previous> <next>
Maintenance of “Work Experience” and “Education/Training” details – now using a pop up
© 2010 SAP AG. All rights reserved. / Page 27
Candidate Role (cont.)
EhP4 (SP6) & EhP5
Candidate Service “Tell-A-Friend” enhanced (Note 1390162)
Pre-requisites– EhP3 or higher EhP is used
– Candidate UI on Web Dynpro ABAP
Different usage options for tell-a-friend got introduced– Standard Scenario „E-Mail form“: Publication information sent from customer server
– New Scenario 1: Link to publication gets generated & can be used through copy/paste
– New Scenario 2: Link to publication gets generated. In parallel the end users e-mailprogram opens (mailto-function): publication information sent from end users client!
Standard Scenario „E-Mail Form“
© 2010 SAP AG. All rights reserved. / Page 28
Candidate Role (cont.)
EhP4 (SP4) & EhP5
Status Display on Candidate UI “My Applications”
Re-naming of one UI Status (Web/frontend) from rejected to not selected
Technically (back-end perspective) it will still be rejected
Not selected
How to check / configure
Take WD Component HRRCF_C_APPLICATIONS_UI COMPONENTCONTROLLER:
In the method SC_JOBS_APPL_RETRIEVE the data for the applications will be loaded from BL and
bind to the context.
It was added an if-clause in the loop for copy the data from result table into a local structure.
The if-clause checks the status of the application 5 standard application status are available (0-4).
Only in case the status is equal to 3 (“Rejected”) then the attribute APPL_STATUS_TXT will be set to
the OTR-text with the alias PAOC_RCF_UI_SELF_SERVICES/NOTSELECTED. The OTR text in
English is called „Not selected“ (German “Nicht berücksichtigt”) and can be changed easily.
© 2010 SAP AG. All rights reserved. / Page 29
Candidate Role (cont.)
EhP4 (SP) & EhP5
Lock Mechanism for Candidate Profile Maintenance**
How-To-Guide for “Mandatory Field Check” (Note 1431610)*EhP4 SP4
Pre-requisite:
Depending on your system (WD
ABAP) configuration recruiter„s
may have the possibility to
maintain candidate profiles.
Process:
In case a recruiter tries tomaintain a candidate„s profile in the same time than thecandidate himself or vice versa the recruiter will always get a warning message and cannotcontinue with his profilemaintenance as long as the candidate maintains!
Access Privilige
A candidate always has the„access privilige“ for his profile.
© 2010 SAP AG. All rights reserved. / Page 30
Recruiter Role
EhP4 (SP4) / EhP5
New POWL Queries (previously named dashboards or worklists)
Category My Applications
– My New Applications
– New Team Applications
Category My Tasks
– My Planned Activities
– My Planned Correspondence Activities
Category TRM
– Talent Groups
– My Planned TRM Activities
– New Registered Candidates
– Open Registrations (only EhP5)
As of EhP5
© 2010 SAP AG. All rights reserved. / Page 31
Recruiter Role (cont.)
EhP4 (SP4) / EhP5
Applicant Tracking New UI for Confirmation Activities
The total confirmation provides the
framework to group all available
individual confirmations together .
The recruiter can
choose a reference
activity (select /
display) which
contains the context
for which the
recruiter requests
the confirmation(s).
The individual
confirmation (s) are
displayed on the
bottom of the screen.
© 2010 SAP AG. All rights reserved. / Page 32
Delta Customizing – Applicant Tracking
Define Activity Types / Assign Activity Types…
IMG Path:
SAP E-Recruiting -> Applicant Tracking -> Activities -> Define Activity Types and
Assign Activity Types to Recruitment Processes
© 2010 SAP AG. All rights reserved. / Page 33
Delta Customizing – Applicant Tracking
Assign HR Object Types to Activity Types
Ensure that the HR object types from
E-Recruiting are assigned to your
activity type
■ Confirmation &
■ Confirmation of Works Council
Hearing.
IMG Path:
SAP E-Recruiting -> Applicant Tracking -> Activities -> Assign HR Object Types to Activity
Types
© 2010 SAP AG. All rights reserved. / Page 34
Delta Customizing – Applicant Tracking
Define Reason for Decision
The decision reasons which a
person making a confirmation can
specify if he or she enters a certain
result in a decision-making activity,
needs to be defined.
IMG Path:
SAP E-Recruiting -> Applicant Tracking -> Activities -> Set up confirmation activities ->
Define Reason for Decision
© 2010 SAP AG. All rights reserved. / Page 35
Delta Customizing – Applicant Tracking
Assign Possible Confirmation Results &Reason
It needs to be ensured that the
relevant confirmation results as well
as any necessary decision reasons
are assigned to activity types of the
confirmation category.
Note that it is also possible not to
assign a reason for decision.
IMG Path:
SAP E-Recruiting -> Applicant Tracking -> Activities -> Set up confirmation activities
Assign Possible Confirmation Results and Reasons
© 2010 SAP AG. All rights reserved. / Page 36
Recruiter Role (cont.)
EhP4 (SP4) / EhP5
Applicant Tracking Candidate Shortlist: Ranking of Candidates
– Match by “specific criteria”
– Rank by one specific questionnaire
© 2010 SAP AG. All rights reserved. / Page 37
Recruiter Role (cont.)
EhP4 (SP4) / EhP5
Applicant Tracking Candidate Shortlist: Ranking of Candidates (cont.)
– Open Filter Criteria available
Calculation behind STARS number display on candidate shortlists:
Changed algorithms towards TREX calculation method
© 2010 SAP AG. All rights reserved. / Page 38
Recruiter Role (cont.)
EhP4 (SP4) / EhP5
Requisition Management Approval Workflow for requisition including UWL Entry for the approver
Request of Restricted Recruiter Recruiter to approve via UWL
Check & Approve
Select Work Item from UWL
Mail-Info via WF
Check Lead Recruiter
Check Support Team
Select Approver
© 2010 SAP AG. All rights reserved. / Page 39
Delta Customizing: Technical Settings
Workflow
Note 2:
Ensure that the user
“Restricted Recruiter”
has the right role
(authorization profile )
assigned. To do so
check TC SU01.
Note 1:
Ensure that workflow is
active.
IMG Path:
SAP E-Recruiting -> Technical Settings -> Workflow -> Set Up Approval Process for
Requisition (Workflow)
© 2010 SAP AG. All rights reserved. / Page 40
Recruiter Role (cont.)
EhP4 (SP4) / EhP5
Requisition Management New column Status Reason for all worklists
New Functionality: Button Change Status Reason
Status History shown in PDF Overview
© 2010 SAP AG. All rights reserved. / Page 41
Recruiter Role (cont.)
EhP4 (SP4) / EhP5
Requisition Management Data Overview in selection of org. unit / job / position (OM Data)
This functionality is available once you have set the the following Interface Parameters
© 2010 SAP AG. All rights reserved. / Page 42
Recruiter Role (cont.)
EhP4 (SP4) / EhP5
Requisition Management Published Job Postings (Publications): Possibility to have a job posting in
the status draft and not only published
Switch: RECFA PBLSH
RECFA PBLSH = 'X'
When a publication is saved, it has the status Draft. In the list of publications, the system displays an
icon via which the recruiter can then release the publication in a second step.
RECFA PBLSH = ' ' (default setting)
When a publication is saved, it immediately has the status Released published).
This functionality is available once you have set the the following System Parameter
© 2010 SAP AG. All rights reserved. / Page 43
Recruiter Role (cont.)
EhP4 (SP4) / EhP5
New Handling of Attachments Pop Up
(same functionality provided for the recruiting administrator)
Lock Mechanism for:
Activity Management
Requisition Management
© 2010 SAP AG. All rights reserved. / Page 44
Recruiter Role (cont.)
EhP4 (SP5) / EhP5
Public Search Query (Note 1378107)
This function is available once you have set the indicator Make Search Variant Publicly Available
for the relevant search scenarios in the Customizing activity Set Up Search Applications
© 2010 SAP AG. All rights reserved. / Page 45
Recruiter Role (cont.)
EhP4 (SP5) / EhP5
Manual Application Management Revised Duplication Check (Note 1386361) Improved Data Maintenance
POWL Queries for manually entered internal & external applications (Note 1387449)
© 2010 SAP AG. All rights reserved. / Page 46
Recruiter Role (cont.)
EhP4 (SP6) / EhP5
Quick Search improvement (Note 1406746)
Candidate Profile
Data Overview for applications (Note 1403836)
Improved activity handling (Note 1399322)
How-To-Guide “Candidate Selection Lists“
(How to enhance candidate selection lists) (Note 1428689)
Improved Performance „Candidate Selection“ (Note 1373620)
Now with direct access to maintenance mode!
© 2010 SAP AG. All rights reserved. / Page 47
Recruiter Role (cont.)
EhP5 specific
Activity Management – Activity Wizard Error Handling Messages (in case sending mails / printing letters is not possible
because of missing address data)
© 2010 SAP AG. All rights reserved. / Page 48
Recruiter Role (cont.)
EhP5 specific
Activity Management – Activity Wizard Automatic assignment of new online applications and candidacies to the tab INBOX
or to any other process (workflow-driven – depending on customizing)
Developer of Talent
Management
Automatic assignment to tab “Selection”.
© 2010 SAP AG. All rights reserved. / Page 49
Delta Customizing: Technical Settings
Assign Processes to Candidate Sources
It needs to be ensured that the processes get assigned to the available candidacy sources. In this way,
candidacy sources get linked to corresponding recruitment processes. The system then initially displays
candidacies of a specific candidacy source in the list of selected candidates on the tab page of the relevant
process.
Note: A new version of the workflow template 51900010 is available! This needs to be adjusted & activated. The
workflow template now contains the additional workflow task TS51907922 (Change Process Assignment)
if the status of a candidacy is changed to In Process.
© 2010 SAP AG. All rights reserved. / Page 50
Recruiter Role (cont.)
EhP5 specific
Activity Management – Activity Wizard Display of process-template independent activities in process template and more…
The function “display process-independent activities in process template” is active only if you store
value X for the parameter ACT_FROM_OUTSIDE_PTL in the relevant customizing activity:
1
24.06.2010 24.06.2010
Final Send Status
Send Status Info before
server sends E-Mail out:
2
© 2010 SAP AG. All rights reserved. / Page 51
Recruiter Role (cont.)
EhP5 specific
Activity Management – Activity Wizard Display of workflow-generated activities in process template activity wizard
Mouse Over functionality displays the information on
who has created an activity,
when it was created and
who the current processor is!
© 2010 SAP AG. All rights reserved. / Page 52
Integration Topics – Recruiter Role
EhP5 – New Hire Interface (Onboarding)
■ New Hire Interface (Onboarding)
On the employee's first day of work, he or she can already access
the data created for him or her during the hiring process and does
not need to enter data in his or her talent profile manually.
The New Hire integration scenario supports the following
scenarios:
Hiring
Rehire
Transfer
Completion of an additional personnel assignment
Extension of PI interface with Talent Management Infotypes are
available for:
Work Experience
Education
Qualifications
More information:
See separate live expert
session (LES) on 29th
and 30th of June 2010
© 2010 SAP AG. All rights reserved. / Page 53
Integration Topics – Recruiter Role (cont.)
EhP5 – Side By Side Comparison
■ Possibility to select multiple candidates and “compare” their
details side-by-side (similar to comparison available for the talent
profile in succession planning / talent review meeting)
Select and Compare
© 2010 SAP AG. All rights reserved. / Page 54
Delta Customizing – Technical Settings
Configuration of side by side comparison
Configuration of Candidate
Comparison
SAP delivers one standard configuration
for a side by side comparison which is
active when you have activated the
Business Function.
■ Check all IMG steps
■ Standard delivery entry:
SAP_CAND (Candidate Data )
Via this customizing acitity you can create
your own category if you want to add
some additional fields to the existing short
profile.
Finally do not forget to check if the corres-
ponding service is active!
.
IMG Path:
SAP E-Recruiting -> Technical Settings -> User Interfaces -> Administrator and Recruiter ->
Configuration of side by side comparison
Overview on “What’s New with EhP5”
Implementation Considerations
Roadmap & Further Info
Q&A
© 2010 SAP AG. All rights reserved. / Page 56
Implementation Considerations
Mandatory
Required Software
Software Component ERECRUIT 605
SAP NetWeaver 7.02
SAP NetWeaver Portal
TREX
ADS (Adobe Document Server) for certain functionality
SAP NetWeaver Virus Scan Interface compatible software
SAP NetWeaver Process Integration (SAP NetWeaver PI 7.02 or 7.10)
SAP ERP 6.0 Enhancement Package 3 (Manager Involvement)
Adobe Forms 8.1
To implement the new functions available in SAP ERP 6.0, you need to
Install Enhancement Package 5
Activate Business Function HCM, SAP E-Recruiting 4 (HCM_ERC_CI_4) via switch framework using transaction SFW5
Note 1: Follow the steps in the Master Installation Guide
Note 2: Always install the latest available Support Package
© 2010 SAP AG. All rights reserved. / Page 57
Implementation Considerations (cont.)
Mandatory (cont.)
Option 1: Usage of SAP NetWeaver Portal
Standard access for available roles
Recruiter
Recruiting Administrator
Manager (MSS)
Employee (ESS)
will be supported via the SAP NetWeaver Portal
NEW OPTION (not mandatory) AS OF EhP5:
Option 2: Portal Agnostic (portal-free)
HCM overall, including E-Recruiting with the roles recruiter, recruiting
administrator, manager self services, HR administrator and employee self
services can be run without portal by usage of NetWeaver Business Client for
HTML.
© 2010 SAP AG. All rights reserved. / Page 58
Implementation Considerations (cont.)
Optional / Separate Functions
Required Software for “New Hire Integration”
Software Component EA-HRGXX 605
SAP NetWeaver 7.00, or SAP NetWeaver 7.10
SAP NetWeaver Portal
SAP NetWeaver Interactive Forms by Adobe
SAP NetWeaver Process Integration (SAP NetWeaver PI 7.02)
HCM, Administrative Services 02 (HCM_ASR_CI_2)
HCM, Core Processes in Talent Management (HCM_TMC_CI_1)
To implement the new functions available in SAP ERP 6.0, you need to
Install Enhancement Package 5
Activate Business Function HCM, New Hire Integration 1 (HCM_HIRE_INT_CI_1) via switch framework using transaction SFW5
Note 1: Follow the steps in the Master Installation Guide
Note 2: Always install the latest available Support Package
© 2010 SAP AG. All rights reserved. / Page 59
Implementation Considerations (cont.)
Optional / Separate Functions (cont.)
Option 1: Usage of SAP NetWeaver Portal
Two enhanced SAP NetWeaver Portal roles, i.e. the HR Administrator and the
Employee Role, are necessary to use all functions available with the new hire
process.
Business Package HR Administrator , component version 1.51
Business Package Employee Self-Service, component version 1.51
Standard access for these two roles will be supported via the SAP NetWeaver
Portal
NEW AS OF EhP5:
Option 2: Portal Agnostic (portal-free)
HCM overall, including E-Recruiting and roles as for example the HR
administrator and employee self services are available without the necessity to
use the portal i.e. by usage of NetWeaver Business Client (NWBC)
Activation of Business Function HCM_NWBC_ROLES neccessary
Note 1: Follow the steps in the Master Installation Guide
Note 2: Always install the latest available Support Package
© 2010 SAP AG. All rights reserved. / Page 60
Implementation Considerations (cont.)
Roles & Authorizations
Authorization Roles
As of EhP4 there are already new authorization roles (see transaction PFCG)
available that can be used as copy templates for customer roles which contain all
necessary authorizations needed to use the corresponding Web Dynpro
applications. The roles are:
SAP_RCF_DATA_TYPIST_ERC_CI_2: Data typist
SAP_RCF_REC_ADMIN_ERC_CI_2: Administrator
SAP_RCF_RECRUITER_ERC_CI_2: Recruiter
SAP_RCF_RES_RECRUITER_ERC_CI_2: Restricted recruiter
Authorization Objects
New authorization object P_RCF_WDUI as of EhP4 contains the Web Dynpro
applications in SAP E-Recruiting that the user can execute
The old authorization objects P_RCF_APPL (Logical applications based on BSP)
and P_RCF_WL (Access to worklists) as of EhP4 are no longer supported
© 2010 SAP AG. All rights reserved. / Page 61
Implementation Considerations (cont.)
Roles & Authorizations: Portal Agnostics
Authorization Roles for Menu Navigation
There are new roles available as of EhP5 (TC: PFCG) that can be used as copy
templates for customer roles. These roles contain all necessary authorizations
needed to use the corresponding Web Dynpro applications without usage of the
SAP portal. They are driving the menu’s (navigation) for each user in the SAP
NetWeaver Business Client (NWBC) for HTML environment! The roles specifically
for E-Recruiting services access are:
SAP_RCF_ESS_SR_ERC_CI_4: E-Recruiting Services for ESS
SAP_RCF_MSS_SR_ERC_CI_4: E-Recruiting Services for MSS
SAP_RCF_RECRUITER_SR_ERC_CI_4: Recruiter NWBC
SAP_RCF_REC_ADMIN_SR_ERC_CI_4: Recruiting Administrator NWBC
SAP_ASR_HRADMIN_SR_HCM_CI_3: HR Administrator (New Hire Scenario)
In addition to these roles the known E-Recruiting roles need to be assigned to
the relevant users profile to ensure that all services can be executed.
Note: Adjustment of the “Object-Based Navigation of Roles” may be necessary
You would use the Launchpad Customizing to adjust the object-based
navigation (OBN) of the role for SAP NWBC for HTML. You have to make
settings there only if you want to change the indirect navigation for a role.
© 2010 SAP AG. All rights reserved. / Page 62
Implementation Considerations (cont.)
Workflow
Workflow
Since EhP4 (ERECRUIT 604), Business Function HCM, SAP E-Recruiting 2,
there are two new workflow templates available:
ERCStatChg_2 (Status Change (as of BF E-Recruiting 2)) – WS51900010
ERCActCrea_2 (Follow-up Activities (as of BF E-Recruiting 2)) – WS51900011
The existing workflows Workflows ERCStatChg and ERCActCrea are no longer
supported .
With EhP5 (ERECRUIT 605), Business Function HCM, SAP E-Recruiting 4,
the following additional workflow got introduced:
ERCSendVerif (New Confirmation Mail (as of BF E-Recruiting 4)) WS51900018
Furthermore changes were done regarding the following workflow as of
EhP5 (ERECRUIT 605):
ERCObjCreate (Object Creation (as of BF E-Recruiting 4)) – WS51900008
© 2010 SAP AG. All rights reserved. / Page 63
User Interface Technologies
Business Server Pages vs Web Dynpro
In case you have not used business function HCM, SAP E-Recruiting
2 (EhP4) before, please be aware that activating the business function
of EhP5 changes the technology used to display the user interfaces
from Business Server Pages (BSP) to Web Dynpro ABAP
The previous BSP user interfaces for the recruiter and recruiting
administrator are no longer supported as of business function HCM,
SAP E-Recruiting 2 (EhP4)
Manager Self-Service or Manager Involvement for recruiting will only
support the Web Dynpro ABAP user interface via the portal as of
Enhancement Package 4
Candidate BSP user interface is still supported
Note: All future UI developments will be performed based on
Web Dynpro ABAP
Overview on “What’s New with EhP5”
Implementation Considerations
Roadmap & Further Info
Q&A
© 2010 SAP AG. All rights reserved. / Page 65
Roadmap
2008: Enhancement Package 4 for Release 6.0
General available since Q4 2008
Key focus areas
Usability and process improvements
Recruiter and Administrator user interface rewrite
Integration enhancements
2010: Enhancement Package 5 for Release 6.0
Ramp planned for July, 12th 2010
Key focus areas
Recruiter & candidate side – process improvements
Candidate user interface – security improvements
Integration
2011+: Planning for delivery of next enhancement packages ongoing
Key focus area for EhP6 will be Analytics
© 2010 SAP AG. All rights reserved. / Page 66
Further Information
SAP E-Recruiting Overview (SAP Homepage)
General information about the SAP E-Recruiting Solution from the SAP Homepage
http://www.sap.com/solutions/business-suite/erp/hcm/erecruiting.epx
SAP E-Recruiting Help Library
You will find detailed information for all kinds of E-Recruiting applications
http://help.sap.com/erp2005_ehp_03/helpdata/en/72/c9b54015c4752ae10000000a155106/frameset.htm
SAP ERP 6.0 Talent Management: Learning Map
Here you will find all RKT Materials for E-Recruiting
http://service.sap.com/rkt General Access
http://service.sap.com/rkt-erp SAP Business Suite SAP ERP 6.0 Core HCM: E-Recruiting
http://service.sap.com/rkt-erp SAP Business Suite SAP Business Suite: SAP ERP
SAP ERP 6.0 Enhancement Packages HCM : E-Recruiting
SAP Developer Network
You will find here many information about E-Recruiting and can discuss with other users.
https://www.sdn.sap.com/irj/sdn/advancedsearch?query=E-Recruiting&cat=sdn_all
SAP ERP Enhancement Packages
You will find documentation for SAP ERP Enhancement Packages here
http://help.sap.com/content/documentation/erp/docu_sbs_erpehp.htm
Overview on “What’s New with EhP5”
Implementation Considerations
Roadmap & Further Info
Q&A
Thank you!