Sanitizing/Editing
Technical Documents Course
Guidebook Revision 1
October 26, 2015
www.fdesolutions.com 12962 Pinecrest View Court
Oak Hill VA 20171
Lead Instructor: Mr. Michael K. McCloskey
Assistant Instructor: Mrs. Jamie M. McCloskey Office: (703) 860-8112 Cell: (703) 627-6302 Fax: (703) 860-1295
Sanitizing/EditingTechnicalDocumentsCourseGuidebook,Rev1,dated26Oct2015
MichaelK.andJamieM.McCloskey
©2015,FDESolutionsCorporation,Herndon,Virginia,20171-2644.AllRightsReserved.PrintedintheUnitedStatesofAmerica.ThispublicationisprotectedbyCopyright,andpermissionshouldbeobtainedfromthepublisherpriortoanyprohibitedreproduction,storageinaretrievalsystem,ortransmissioninanyformorbyanymeans,electronic,mechanical,photocopying,recording,orlikewise.Forinformationregardingpermissions,writetoFDESolutionsCorp.,12962PinecrestViewCt.,Herndon,VA20171-2644.
Thiscoursewasmadepossiblethroughtheeffortsof
MonicaParo,AIR6.8.5.1
andMitchHamrick,AIR7.4.1,
andfundingsupportfrom
SaadiqSadruddin,AIR1.4Int’lTrainingManager.
Wewanttoextendaveryspecialthankyouto
DarleneHolland,theP-3/P-8SanAgent,
BrendaLoveless,retiredAIR6.8.5.1,
andJeffHegyi,theH-60FMSLEM
forwithouttheirhelp,
thedetailedunderstandingofsanitizing/editingneeded
toconstructthiscoursewouldnothavebeenpossible.
Wealsowanttothank
VanessaShank,NATECLEMSupervisor
DavidMoeller,NATECFMSLEM
LawrenceHerbert,NATECTMAPSProgrammer
WayneSculthorpe,E-2SanAgent
andDebBailey,E-2ProgramSecurityOfficer
fortheirassistanceandguidance.
Intentionallyleftblank
SummaryofChangesappliedtoMarch16,2015Version
(pagenumbersreflectchangesmadetothatpageintheMarch16,2015version)
ChgDate Page CellTitle ActualChange Reason20150629 1 Definitions Changecellstoreadalphabetically Notinorder20150629 7 WordMatch DeleteWordMatchExercise Usefulness20150629 15 WheelofFortune DeletedWheelofFortuneExercise Usefulness20150629 19 Roles PutRolesintoprocessorder BetterFlow20150629 33 EditedFor
DiagramRemovedsecondexamplediagram Redundant
20150629 34 PublicationNumbering
Clarifieduseofparenthesisandslashesinpubnumbers,andinsertedwarningaboutTMAPSfilenamingconventions
PolicyChange
20150629 35 MarkingForDocsNotIntendedForForeignRelease
Insertedasampletextboxofwhatthismarkingmaylooklike
BetterFlow
20150709 36 ExportControlandDestructionNotices
InsertedacellwithSWPpolicyregardingExportControlandDestructionNotices
Clarification
20150629 44 Common-GeneralSeriesPubs
Includerequirementfor“NoticetoForeignGovernments”
PolicyChange
20150629 45 NoticetoForeignGovernment
MovethecelltoafterC/GencellandinsertedmostcurrentNotice
BetterFlow
20150629 44 Distro.AStatementPubDomain
Rewordedtheparagraph Readability
20150709 51 ReferencestoPubsorPartNumbersNotInInventory
Rewroteparagraphtofurtherclarifythemeaningofcasualmention
Clarification
20150629 57 JointPubs ApplyNoticetoForeignGov’tsandre-wordforeaseofunderstanding
Readability
20150629 35 “NOFORN” Changethewords“countryidentifier”toread“countrycode”
Consistency
20150629 59 SamplePageDiagrams
RemoveddiagramfortheNoticetoForeignGovernments
ElsewhereinGuidebook
20150629 60 SampleCoverPageMarkings
Providednewsamplegraphic Clarification
20150629 71 Insert“NoticetoForeignGov’ts”
Rewordedtoputaftercoverpage PolicyChange
20150629 72 Titleor(CoverPage)Edits
Changethewords“countryidentifier”toread“countrycode”
Consistency
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TABLEOFCONTENTSACRONYMLIST.......................................................................................................................................iTHESEVENFOREIGNDISCLOSURERULESOFTHUMB™........................................................iiiDEFINITIONS..........................................................................................................................................1SANITIZING/EDITINGPOLICIES....................................................................................................10ROLESANDRESPONSIBILITIES.....................................................................................................17DOCUMENTMARKINGS....................................................................................................................27SANITIZING/EDITINGGUIDANCE.................................................................................................45SAMPLEPAGEDIAGRAMS...............................................................................................................62COUNTRY2-AND3-LETTERCODES............................................................................................65PROOFREADINGMARKINGS...........................................................................................................73THETASKOFSANITIZING...............................................................................................................74
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ACRONYMLIST
AECA ArmsExportControlAct
AKA(oraka) AlsoKnownAs
APML AssistantProgramManagerforLogistics
CGENorC/GEN CommonorGeneralSeries(publications)
CM CaseManager
CMI ClassifiedMilitaryInformation
CUI ControlledUnclassifiedInformation
DAPML DeputyAssistantProgramMangerforLogistics
DDA DesignatedDisclosureAuthority(alsoknownas“ForeignDisclosureOfficer”inoperationalcommands)
DDL DelegationofDisclosureAuthorityLetter
DoD DepartmentofDefense(alsoDOD)
DoDD DepartmentofDefenseDirective
DoN DepartmentoftheNavy
DTD(dtd) Dated
FDE ForeignDisclosure&Export(thebeginningofFDESolutionsCorp.)
FDRL ForeignDistributionRequirementsList
FDO ForeignDisclosureOfficer(alsoknownas“DDA”atSystemsCommands)
FMS ForeignMilitarySales
FOIA FreedomofInformationAct
FORDGS ForeignDisclosureGuidelineSummary(amatrixorspreadsheet)
FST FleetSupportTeam
INTL International(eitherFMSorCooperativeProgram)
IPO InternationalProgramsOffice
IPT IntegratedProgramTeam
IRAC InterimRapidActionChange
ITAR InternationalTrafficinArmsRegulations
LOA LetterofAcceptance
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MTF MessageTextFormat(theformatofamilitarymessage)
NATEC NavalAirTechnicalDataandEngineeringServicesCenter
NDP-1 NationalDisclosurePolicy(adocument)
NDPC NationalDisclosurePolicyCommittee
NIIN NationalItemIdentificationNumber
NIPO NavyInternationalProgramsOffice(also“NavyIPO”)
NOFORN NotReleasabletoForeignNationals
OEM OriginalEquipmentManufacturer
PAO PublicAffairsOfficer
PLAD PlainLanguageADdress(usedtoaddressNavymessages)
PM ProgramManager
PO ProgramOffice
POC PointofContact
SA SanitizingAgent/Editor
SCG SecurityClassificationGuide
SOW StatementofWork
SME SubjectMatterExpert,orforITAR-purposes,SignificantMilitaryEquipment
SWP StandardWorkPackage
TDLEM TechnicalDataLogisticsElementManager
TMAPS TechnicalManualApplicationSystem
TMCR TechnicalManualContractRequirement
TPT ThirdPartyTransfer
TRP TechnicalReferencePublication
TTP Tactics,TechniquesandProcedures
TTSARB Apolicydocument;theDoNforeigndisclosurepolicyforamajorweapon,system,orprecedent-settingissue
USN USNavy
WP WorkPackage
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THESEVENFOREIGNDISCLOSURERULESOFTHUMB™
RuleofThumbNumber1(PolicyRule):Iftheydon’townitorhaven’tsignedadealtobuyit,orifthere’snopolicyallowingit,*thentheydon’tgetit.©
(*Top-leveldisclosurepoliciesaremanagedbyServiceHQDisclosureOrganizationsandmayrequireNational-levelcoordinationtoexecute.AskyourDDA/FDOforhelp,especiallyifclassifiedinformationisproposedfordisclosurewherethereceivingcountryisnotbuyingtheweapon,system,orequipment.
RuleofThumbNumber2(LimitedInformationRule):Give‘emonlyexactlywhattheyneed,orwhatthesituationrequires.©
RuleofThumbNumber3(PastPrecedentRule):Iftheygotitbefore,theycangetitagain,butonlyifithasn’tchanged*©
(*oraslongastheU.S.policytowardsthatcountryhasn’tchanged.)
RuleofThumbNumber4(FalseImpressionsRule):Don’tmentionitorofferit,unlessyouknowtheycanhaveit.©
RuleofThumbNumberFive(ForeignTrainingRule):Iftheyobtainanewskillorimproveanexistingskill,thenit’strainingandit’snotforfree.©
RuleofThumbNumberSix(Originator’sConsentRule):Iftheywantit,butyoudidn’twriteit,youneedtoobtainpermissionfromthepersonwhodid*.©
(*ThisrulealsoappliestoforeigndisclosurerequestsgeneratedbyDoDpersonnel.Ingeneral,ifyourcommanddoesnothave“Bydirection”ordirectauthorityovertheinformation,orifthereisnoestablishedforeigndisclosureguidanceallowingthetransfer,youneedtoobtainoriginator’sconsentbeforedisclosingtheinformationtoaforeignrepresentative.)
RuleofThumbNumberSeven(SpecialCaseRule):Thereareexceptionstoeverything,soifyouthinkitsagoodidea,thenaskaDDA/FDO.©
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DEFINITIONS
CasualMention Thecasualmentionofweaponorsystemnamesforweaponsorsystemsthatarenotauthorizedforreleasemaybeauthorizedwhentoremovesuchreferenceswouldberesourceintensive.Thistypeofcasualmentionisgenerallyunclassifiedandshouldrevealnosystemvulnerabilities,performanceparameters,orspecificvariantsreleasedtoforeigncountries,anddoesnotviolateanyDoNorDoDpolicyconcerningthementionedweaponorsystem.DoNForeignDisclosureManual,GlossaryDefinition,pg82(boldingforemphasisonly)AmajorfacetofCasualMentionisthatthereadershallnotbeabletoreverseengineerorgainanytechnicalknowledgeofthementionedweaponorsystemname.FDESolutionsCorp.
CasualReference Thereisnotermcalled“casualreference”intheDepartmentoftheNavy’sForeignDisclosureManual.DoNForeignDisclosureManual,GlossaryDefinition,pg82
ClassifiedMilitaryInformation(CMI)
InformationoriginatedbyorfortheDoDoritsAgenciesorisundertheirjurisdictionorcontrolandthatrequiresprotectionintheinterestsofnationalsecurity.ItisdesignatedTOPSECRET,SECRET,orCONFIDENTIAL.CMImaybeinoral,visual,ormaterialformandhasbeendividedintoeightcategories.Militaryinformationmayalsobeembodiedinequipment,software,firmware,databases,imagery,orotherforms.DoNForeignDisclosureManual,GlossaryDefinition,pg101
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ControlledUnclassifiedInformation
CUIisunclassifiedinformationtowhichaccessordistributioncontrolshavebeenappliedinaccordancewithnationallaws,policies,andregulations.CUIisatermusedtocollectivelydescribeunclassifiedinformationthathasbeendeterminedtobeexemptfrommandatorydisclosuretothepublicpursuanttotheFreedomofInformationAct(5U.S.C.552)orthatissubjecttoU.S.exportcontrols.DoNForeignDisclosureManual,GlossaryDefinition,pg99PerDoDDirective5230.24,unclassifieddocumentsrequiringcontrolappliesto:Newlycreatedengineeringdrawings,engineeringdataandassociatedlists,standards,specifications,technicalmanuals,technicalreports,technicalorders,blueprints,plans,instructions,computersoftwareanddocumentation,catalog-itemidentifications,datasets,studiesandanalyses,andothertechnicalinformationthatcanbeusedorbeadaptedforusetodesign,engineer,produce,manufacture,operate,repair,overhaul,orreproduceanymilitaryorspaceequipmentortechnologyconcerningsuchequipment.Thedatamaybeintangibleform,suchasamodel,prototype,blueprint,photograph,plan,instruction,oranoperatingmanual,ormaybeintangible,suchasatechnicalserviceororal,auditory,orvisualdescriptions.DoDInstruction5230.24,paragraph2a(2)
Copyright Copyright…protectsoriginalworksofauthorshipincludingliterary,dramatic,musical,andartisticworks,suchaspoetry,novels,movies,songs,computersoftware,andarchitecture.Copyrightdoesnotprotectfacts,ideas,systems,ormethodsofoperation,althoughitmayprotectthewaythesethingsareexpressed.copyright.gov
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DisclosureAuthority
OnlyDDAsmayauthorizeordenytheforeigndisclosureofCMIandCUI.TheDDAsshallmakethedisclosuredecisionwithinthescopeoftheirdelegateddisclosureauthority.DONForeignDisclosureManual,para20103eDisclosureauthoritymaybedelegatedbyaDDAtoalowerDisclosureAuthorityiftheyhavealetter(DDL)whichallowsre-delegation.AtNAVAIR,certaindisclosureauthorityhasbeenre-delegatedtocertainProgramOfficers,FieldActivities,andIPTLeads.FDESolutionsCorp.
DocumentaryInformationorDocuments
Documentaryinformationincludesdirectivesandotherpublications,correspondence,spreadsheets,databases,graphicalslides,briefsandbriefingnotes,technicaldrawings,photographs,filmorvideotapes,audiorecordings,softwarecode,etc.,thatconveyClassifiedMilitaryInformation(CMI)orControlledUnclassifiedInformation(CUI)materialorinformation....generally[referred]to...as“documents.”Ingeneral,thedisclosureofdocumentsisofparticularconcernbecausetheyareeasilyreferenced,reproduced,orpassedtoathirdparty.DoNForeignDisclosureManual,GlossaryDefinition,pg73
DocumentChange Forsanitizing/editingpurposes,achangeiswhensanitizing/editingisdonetoanexistingdocument/publication“baseline.”Changes(suchasCh-1,Ch-2,etc.)aremadetoeithertheoriginalpublication(Ch-0),ortorevisions(Rev1).FDESolutionsCorp
DocumentRevision Forsanitizing/editingpurposes,adocumentrevisionshallbeconsideredanewdocument/publication(Continedonnextpage)
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“baseline”fromwhichsubsequentchangesaretobeincorporated.Areviseddocumentshallbecompletelysanitized/editedasifitwereanewpublicationorfirst-timerelease.FDESolutionsCorp
DocumentType:Common/GeneralSeriesPublications(C/GEN)
CommonandGeneralSeriesPublications(C/GEN)includesuchtopicsaspolicies,survivalorsupportequipment,groundequipment,etc.IntheeventthatthesepublicationsarepartofthepreapprovedmemorandumwithAIR7.4,"RELEASEAPPROVALFORCOMMONANDGENERALSERIESTECHNICALMANUALSTOFOREIGNMILITARYSALESPARTNERS"onfileatNATECandthecognizantPMA,theycanbereleasedtotheInternationalInternationalPartnerswithoutadisclosurereview.However;ifnotincludedonthepreapprovedAIR7.4memorandum,thesetypesofpublicationsmustfollowthenormalsanitizing/editingprocedures.ConferenceCallwithAIR7.4.1and6.8.5.1on24Jun2015(underlineforemphasisonly)C/GENdocumentsmuststillbeapprovedforreleasetotheInternationalcustomerbytheFMSCaseManagerforapprovedFMSCases.Mtg.withAIR7.4.1and6.8.5.1on20Jan2015Approximately70%(orabout1,000of1,400)publicationsontheC/GENlistareownedandmaintainedbyNAWCADLakehurst.FDESolutionsCorporation
DocumentType:DistributionStatement“A”
Technicaldocumentswiththisstatementmaybemadeavailableorsoldtothepublicandforeignnationals,companies,andgovernments,includingadversarygovernments,andmaybeexported.DoDInstruction5230.24,Encl(4),para2(b)(Continuedonnextpage)
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DistributionStatementAdocumentsmuststillbeapprovedforreleasetotheInternationalcustomerbytheFMSCaseManagerinordertocomplywiththeNDP-1FalseImpressionsDoctrine.Mtg.withAIR7.4.1and6.8.5.1on20Jan2015DistributionStatement“A”documentsdonotrequiretheinsertionofthe“Notice”toForeignGovernments(aka:ThirdPartyTransferStatement)thatisrequiredforothersanitized/editeddocuments.ConferenceCallwithAIR7.4.1and6.8.5.1on24Jun2015(underlineforemphasisonly)
DocumentType:“AsIs”
Theterm“AsIs”meansthatnotechnicalcontent,includingthetechnicalportionsofWorkPackages,havebeenmodified.Administrativeredactions,suchastheautomaticdistributionparagraphs,arenotconsideredtechnicalcontent.“Asis”publicationsmaybeprovidedaswritten,andnofurtheractionisrequiredafterreceivinganoriginator’sconsentresponseviaTMAPS.(IntheeventTMAPSisnotutilized,theOwningPOAPML/DAPMLsignsandreturnsthechecklisttotheRequestingFMSAPML/DAPML;nofurtheractionisrequired.)WhenTechnicalData/Publicationcanbeprovided“asis,”itistheresponsibilityoftheFMSPO,viatheirSanitization/EditingAgent,toapplytheThirdPartyTransferStatementtothetitlepage.SWP6851-009/SWP6600-001dated30July2014
Warning
ProgrampersonnelmaynotuseDistributionStatement“A”asameansofcircumventingtheforeigndisclosureprocess.
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DocumentType:“Editedfor”
“Editedfor”documentsrequiresomedegreeoftechnicalcontentsanitizing.Thesekindsofpublicationsalmostalwaysrequirereviewandnormallyrequiresomedegreeofsanitizing/editing,andtheynormallyrelatetocommunications,navigation,radar,avionics,weapons,andcountermeasures.Other“Editedfor”publicationsubjectsthatmayrequireasanitization/editingreviewrelatetopowerplants,fuels,orairframes.Thedegreeofsanitizing/editingwillbedependentuponthenatureofthechanges,ifany,betweentheU.S.andInternationalvariantsoftheweapon,system,orequipment.Mtg.withAIR7.4.1and6.8.5.1on6Oct2014
DocumentType:Customized
A“customized”publicationisadocumentthatisspecificallywrittenforthecustomercountry.ThistypeofdocumentisnolongerconsideredaNAVAIRdocument,althoughitmaycontinuetousethesamedocumentnumberasitsNAVAIRcounterpart(thenumberingpartonly).Allportionsofcustomizedpublicationsarecondensed(numberedsequentially),andtherearenosanitizedportionsthatareevidentwithinthecontent.Sectionsthathavebeenremovedarenolongeraccountedforinthelayout,andthedocumentmaynotreflectitsUSNcounterpartinaside-by-sidecomparison.Trackingchangesincustomizedpublicationsmaypresentachallengebecauseportionsmayhavebeenrenumbered;contentmayhavebeenmoved;orforeigncontentmayhavebeenadded.FDESolutionsCorporation
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DocumentType:CountrySupplement
Thistypeofdocumentshouldnotbeverycommon.Itisacrossbetweenan“Editedfor”NAVAIRpublicationanda“customized”publicationthatisspecificallywrittenforthecustomercountry.Acountrysupplementisadditionalinformationthatisadded(asaseparatepublication)tothedomesticorsanitizedpublicationthatitcompliments,suchasdocumentationforanadditionalsystemthatisonthecustomer’saircraft,butnotonthedomesticUSNversion.E-mailbetweenFDESolutionsCorporationandFRC-SW/AIR-6.8.5.1(JeffHegyi)of26Oct2015
“Expo”(ExternalPublicationOwner)
Theterm“Expo”isderivedfromtheTechnicalManualApplicationSystem(TMAPS)andappliestoa“ExternalPublicationOwner.”ThistypicallyappliestotheDomesticoriginatorofthepublicationwhoseapprovalmustbereceivedaspartoftheforeigndisclosurereleaseprocess.FDESolutionsCorp.
FalseImpressions IntentionallyorinadvertantlyindicatingtoaforeigngovernmentorinternationalorganizationthewillingnessoftheUSGtoenterintoanagreementthatwouldinvolvetheeventualdisclosureofclassifiedmaterial,technology,softwareorinformationasdiscussedintheNavyForeignDisclosureManual.NAVAIRMemorandumSerAIR-7.4/14016dtd22April2014,Encl(1)
ForeignConfiguration
FMScasemanagerswillensurethattheinformationandmaterialbeingprovidedisconsistentwiththeconfigurationapprovedforthatcountry.DoNForeignDisclosureManual,para20503c(2)
ForeignRelease SendingortakingadefensearticleoutoftheUnitedStatesinanymanner,exceptbymeretraveloutsideof(Continuedonnextpage)
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theUnitedStatesbyapersonwhosepersonalknowledgeincludestechnicaldata;or,tranferingregistration,controlorownershiptoaforeignpersonofanyaircraft,vessel,orsatellitecoveredbytheU.S.MunitionsList,whetherintheUnitedStatesorabroad;or,disclosing(includingoralorvisualdisclosure)ortranferingintheUnitedStatesanydefensearticletoanembassy,anyagencyorsubdivisionofaforeigngovernment(e.g.diplomaticmissions);or,disclosing(includingoralorvisualdisclosure)ortranferinganytechnicaldatatoaforeignperson,whetherintheUnitedStatesorabroad;or,performingadefenseserviceonbehalfof,orforthebenefitof,aforeignperson,whetherintheUnitedStatesorabroad.NAVAIRMemorandumSerAIR-7.4/14016dtd22April2014,Encl(1)
ForeignRepresentatives
Military,civilianorindustrypersonnelwhomayalsobeU.S.Citizens,U.S.Nationals,orForeignNationalsthatareemployedby,orundercontractto,orotherwiseperformingworkonbehalfofanycurrentorpotentialforeigngovernment,internationalorganization,ortheirdesignatedrepresentatives.NAVAIRMemorandumSerAIR-7.4/14016dtd22April2014,Encl(1)
ProprietaryInformation
Classifiedorunclassifiedinformation,therightstowhichareownedbyprivatefirmsorcitizens(forexample,patents,copyrights,ortradesecrets).Disclosurecannotbeaffectedwithouttheowner’sconsentunlessdisclosureisauthorizedbyrelevantlegislation,andthenreleasewillbesubjecttosuchlegislation.NAVAIRMemorandumSerAIR-7.4/14016dtd22April2014,Encl(1)
SanitizingorEditing
Technicaldatasanitization/editingthroughtheredactionorremovalofnon-applicableinformation(Continuedonnextpage)
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ensurestheforeignentityreceivesthatinformationneededtooperateandmaintaintheprocuredweaponssystem...Sanitization/Editing...[also]ensurestheyreceivetheinformationneededtosubmittechnicallyacceptableproposalsduringsourceselectionanddevelopment,productionandlifetimesupport.Informationshallberemovedorredactedinsuchamannerastopreventreconstructionbytherecipient.NAVAIRMemorandumSerAIR-7.4/14016dtd22April2014,para5and5c
TechnicalInformationorData
Knowledge,includingscientificknowledge,thatisinacommunicableformandrelatestoresearch,development,engineering,testing,evaluation,production,operation,use,andmaintenanceofmunitions(arms,ammunition,andimplimentsofwar)andothermilitarysuppliesandequipment.NAVAIRMemorandumSerAIR-7.4/14016dtd22April2014,Encl(1)
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SANITIZING/EDITINGPOLICIES
DoNForeignDisclosureManual
Afterconsummatingasale,lease,loan,orgrantofaDoN-sponsoredweapon,system,orpieceofequipment,documentaryinformationmaybedisclosedtothereceivingcountryonagovernment-to-governmentbasistoincludeinformationuptothelevelnecessaryforoperation,basicemployment,maintenance,andtraining,butnottacticalemploymentinformation.TheexactinformationdisclosurelimitsarenormallystipulatedintheTechnologyTransferandSecurityAssistanceReviewBoard(TTSARB)decisionortheexportlicense,asappropriate.TacticalemploymentinformationmayonlybeauthorizedforreleasebyDelegatedDisclosureAuthorities(DDAs)attheNavalComponentCommanderlevelorhigher.DoNForeignDisclosureManual,para21103a(3)TheDoNdoesnotautomaticallydistributetoforeigngovernmentsneworrevisedpublicationsthatcontainCMIorCUI,evenwhenthoseforeigngovernmentshavereceivedpreviousversionsofthosepublications.Thereleaseofdocumentaryinformationtoforeignentitiesdoesnotimplyorguaranteethatfutureupdates,modificationsoralterations(orinthecaseofpublications,changes,correctionsorneweditions)maybereleased.Anyupdates,modificationsoralterationsmustbetreatedasnewreleases,whichrequireadisclosureauthorizationonacase-by-casebasisbyaDDA.DoNForeignDisclosureManual,para21103a(4)DDAsperformingadisclosurereviewofdocumentspreviouslyreleasedtoagivencountry,but(Continuedonnextpage)
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subsequentlyrevised,modified,updated,orcorrectedwillfocustheirreviewonlyontherevisionsorchangesunlessotherwisewarranted.Theunchangedportionsofthedocumentmaybepresumedtobeapprovedforreleasebasedonprecedent.DoNForeignDisclosureManual,para21103a(5)
NAVAIRMemorandumSerAIR-7.4/14016dtd22April2014
(SeeMemorandumonnextpage)
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StandardWorkPackage6851-009/6600-010
ThisStandardWorkPackage(SWP)providesinstructionsandguidancefortheReviewandSanitization/EditingofNAVAIRPublicationsforreleasetoForeignMilitarySales(FMS)customers/partnersandCooperativePrograms.ThisprocessdefinesrolesandresponsibilitiesoftheTechnicalData/PublicationReviewandSanitization/EditingTeamMembers.ThisprocessisinitiatedwhenthereisaformalrequirementforTechnicalData/PublicationresultingfromeitheraLetterofRequest(LOR)forpre-caseinformationorasignedLetterofAcceptance(LOA).TherequestingPOshallcommunicatewithDataOwnerstorecommend“asis,”needforsanitization,and/ordenialoftherequest.TechnicalDataPublicationReviewandSanitization/EditingProcesswilltakeplacewhennew,updated,orrevisedtechnicaldataisprocuredviaaFMSCase/CooperativeProgram.SWP6851-009/SWP6600-001dated30July2014,para1.1,1.3,&4.1
LockingSanitized/EditedFiles
Sanitized/Editedfilesarenottobelockedorpassword-protectaspartofthesanitizing/editingprocess.Recipientgovernmentsshouldbeabletoopenandeditdocumentsafterreceivingthem.Mtg.withAIR7.4.1and6.8.5.1on6Oct2014
Releaseof“Pre-Final”or“FinalDraft”Versions
ItisAIR7.4.1policytonotreleasePre-FinalorFinalDraftversionsofpublicationstoInternationalcustomers.(Continuedonnextpage)
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Ifextraordinarycircumstanceswarrantthereleaseofanunsigneddocument,theissueshallbereferredtoAIR7.4.1forspecialconsideration.TelconMtg.withAIR7.4.1and6.8.5.1on24Oct2014
EncryptionofCUI Whenevertechnicallyfeasible,DoDusersmustencrypte-mailsand/orattachmentsthatcontainCUI,asdescribedinDoDManual5200.01,Volume4.Similarly,databasesordata-at-restmustbeencryptedwheneveritistechnicallyfeasibletodoso.USD(I)Memorandum,Subject:AmplifyingGuidanceforMarkingandProtectingDoDInformation,dtd.21May2014
AMRDECSafeAccessFileExchange(SAFE)https://safe.amrdec.army.mil/safe/Welcome.aspx
TheSafeAccessFileExchange(SAFE)isdesignedtoprovideU.S.ArmyAviationandMissileResearchDevelopmentandEngineeringCenter(AMRDEC)anditscustomersanalternativewaytosendfilesotherthanemail.SAFEsupportsfilesizesupto2GB.AnyonecanuseSAFEtosendfilestosomeonewitha.milor.govemailaddress(contractor-to-government),however,onlyuserswithvalidDoDCommonAccessCard(CAC)cansendfilestootheraddressessuchas.comor.edu.Togetstarted:
1.SelectUploadMethod:DepartmentofDefenseCACusersshouldchoosetheCACoption,andallothersshouldchoosetheNon-CACoption.Allnon-CACuserswillberequiredtoverifytheiremailaddress.2.SenderUploadsFiles:Thesenderfillsouttheirinformationandthenaddsfilesandrecipientstothepackage.Manysecuritysettingsareavailablefortransmittingthepackagetotherecipients.3.RecipientDownloadsFiles:Recipientswillreceiveanemailwithalinkanduniquepasswordtodownloadthepackage.Aftertherecipienthasdownloadedfilesinthepackage,theirpasswordwillexpire.https://safe.amrdec.army.mil/safe/Welcome.aspx
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ROLESANDRESPONSIBILITIES
StandardWorkPackage6851-009/6600-010
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TMAPSOverviewPowerPointPresentation,NATECSanDiego,CA
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FMSTDLEM WillbelocatedwithintheFMSsideofNAVAIRinthe6.8competency.Mustbeknowledgeableandexperiencedinthetechnicalmanualprocurement/sustainmentprocesses;mustbeintimatelyfamiliarwiththecountry’sspecificaircraft/weaponsystemconfigurationandlevelofmaintenancecapabilities(tooling,personnel,facilities,location,etc.).Mustbeknowledgeableaboutsanitizationprocedureguidelines,protocols,andpolicydirectives.Mustbesufficientlyfamiliarwithsanitization/editingrequirementsandprocedurestodevelopSOWsand/orTMCRsfordeliverablestobefurnishedbySanitization/EditingAgents.SWP6851-009/SWP6600-001dated30July2014Specificfunctioninclude:• Initiatingthetechnicalpublicationreleaseprocess
• Removespubsfromthereleaseprocessifreleaseisdeniedbythepubowner(“Expo”)
• ImmediatelyprocessespubsforFMSreleaseforthosedocumentsthatdonotrequiresanitizing
• PerformsthefinalQualityAssurancereviewofpublicationsforformattingandprocesssanitizingprocesscompletionpriortodistributiontotheFMScustomer
• RemovespubsfromfurtherFMSreleaseconsiderationifdeniedforforeigndisclosurebyAIR7.4.1
TechnicalDataReleaseFlowchart
RequestingFMSAPML/DAPML
WillbelocatedwithintheFMSsideofNAVAIRinthe6.6competency.Musthaveacomplete(Continuedonnextpage)
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understandingoftheLOAandbeabletoprovideadetailedwrittenstatementofrequirementstoincluderequestingcountry’sauthorizedconfigurationandmaintenanceleveltotheOwningPOandSanitization/EditingTeamMembers.Mustbeknowledgeableaboutsanitizationprocedureguidelines,protocols,andpolicydirectives.TheRequestingFMSPOAPML/DAPMLwillinitiatereviewwithOwningPOAPMLwhowillbecontactedusingOwningPOOfficialEntryPoint,PointofContact(POC)List.NOTE:POCsareprovidedtoNAWCAD6.8.5.1byOwningPOPSMand/orProgramManager,andupdatedmonthly.OnlygovernmentemployeescanbeassignedasEntryPoints.SWP6851-009/SWP6600-001dated30July2014Specificfunctioninclude:• Providesnotificationtothepubowner(“Expo”)toinitiatepubreview;coordinateswiththeExpoforreleaseapproval
• Ifsanitizing/editingisdeterminedtoberequiredbytheExpo,providesnecessaryconfigurationinformationtothepubownertobuildtechnicaldatasanitizing/editiingrequirementsforusebytheSanAgent
• Forunclassifiedpubs,forwardthedocumenttotheFMSCaseManagerafterreceivingreleaseapprovalfromtheExpo.Forclassifiedpubs,forwardsthesanitized/editedpubtoAIR7.4.1afterreceivingreleaseapprovalfromtheExpo.
TechnicalDataReleaseFlowchart
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OwningDomesticPOAPMLorDAPML
WillbelocatedwithintheUSNsideofNAVAIRinthe6.6competency.Musthaveacompleteunderstandingofthesystem(s)containedwithintheTechnicalDatabeingrequested.Mustbeabletoprovidedetailedwrittenstatementofrequirementstobesanitized/editedwithinrequestedTechnicalData.NOTE:RequestingFMSAPML/DAPMLwillprovidetotheOwningPOAPML/DAPMLtherequestingcountry’sapprovedconfiguration.TheOwningPOOfficialEntryPointPOCisnotnecessarilytheAPML/DAPML.Nevertheless,disposition(i.e.,determinationtoprovide“asis”,sanitize,ordeny)ofthedata/publicationismadeonlybytheOwningPOAPML/DAPML,regardlessoftheentrypointPOC.SWP6851-009/SWP6600-001dated30July2014Specificfunctioninclude:• CoordinateswiththeRequestingFMSAPML/DAPMLforcoordinationandconsenttoprovidethemanualaswritten,oradviseifsanitizing/editingisrequiredpriortoprovidingthepublicationtothecustomer
• Providesoriginator’sconsentifthepubisreleasable;ifwithheld,pubcannotbereleased
• Ifreleasable,determinessanitizing/editingrequirements,ifany(pubmaybereleasable“asis”)withtheRequestingFMSPOAPML/DAPML
• Ifsanitizing/editingisrequired,coordinatesthetechnicaldatasanitizingrequirementswiththeRequestingFMSPOAPML/DAPML
• Providespublicationowner(“Expo”)releaseapprovalofthesanitized/editedpubtotheRequestingFMSPOAPML/DAPML(orAIR7.4.1forclassifiedpublications)
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OwningDomesticPOTDLEM
WillbelocatedwithintheUSN[Domestic]sideofNAVAIRinthe6.8competency.MightbedesignatedasEXPOfortheirPOoraspecificsystem.Mustbeknowledgeableandexperiencedinthemanagementoftechnicalmanualprocurement/sustainmentprocesses.Mustalsopossessbasicknowledgeofconfigurationmanagementandmaintenancelevelconcepts.WillreviewrequestandcoordinatewiththeOwningPOAPML/DAPMLorEngineertodetermineifpublicationcontainsCriticalProgramInformation(CPI)requiringremovalorifthepublicationscangoaswritten.Mustbesufficientlyfamiliarwithsanitization/editingrequirementsandprocedurestodevelopStatementsofWork(SOWs)and/orTechnicalManualContractRequirements(TMCRs)fordeliverablestobefurnishedbySanitization/EditingAgents.When6.8.5.1membersofFleetSupportTeams(FSTs)/IntegratedProgramTeams(IPTs)aredeemedbycompetencysupervisorstohavetheappropriateskillstosanitize/edit,theycanbeactinginadual-hattedroleasbothSanitization/EditingAgentandTDLEMorDataManager.SWP6851-009/SWP6600-001dated30July2014
Sanitization/EditingAgent
TheSanitizingAgent[“SanAgent”]istheprimarypersonmakinganyactualedits/redactionsfromthepublication.Suggestedguidesandspecificstepstobeperformedbyasanitizing/editingagentarefoundlaterinthisGuidebook.SanAgentsarealsoresponsibleformaintaininganauditablelogortrailofallchangesmadetoeachdocument.Thiscanbedonebyusingthe“Comments”featureofAdobeAcrobatPro,oraspreadsheet,oradocumenttable.FDESolutionsCorp.(Continuedonnextpage)
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SanAgentsshallbethoroughlyknowledgeableofallsanitizationproceduresandreferences,andhavetheexperience,technicalandoperationalbackground,andknowledgetoadequatelysanitize/editthematerial,adheringtotheintentanddirectionofallpertinentdirectives.Requiredskillsareasfollows:
• TechnicalData/Publicationmanagementknowledge
• Basiccomputerskills• PublicationAuthoring(documentdevelopment,sanitizing/editing)knowledge
• KnowledgeofrequirednotesandmarkingsforFMSTechnicalData/Publications
• ProofreadingandQualityAssuranceskillsSWP6851-009/SWP6600-001dated30July2014
Engineering EngineeringcanbelocatedwithintheDomesticorFMSsideofNAVAIRinthe4.0competency.Mustbeknowledgeableandexperiencedtoaccuratelyandeffectivelyverifysanitized/editedTechnicalData/Publication.MustbeabletocertifyTechnicalData/Publicationisaccurateandcontainsalltechnicalinformationnecessaryfortheusertosupportthemissionforwhichthesystemorequipmentisdesigned.SWP6851-009/SWP6600-001dated30July2014
FMSProgram/CaseManager
WillbelocatedwithintheFMSsideofNAVAIRinthe1.4competency.MusthaveacompleteunderstandingoftheLOAandtheFMSProcess.Musthaveacompleteunderstandingofsecuritypolicies,specificallyDoNForeignDisclosureManual.FMSCaseManagersareresponsibleforobtaining(Continuedonnextpage)
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concurrencefromoriginatingUnitedStatesNavy(USN)POs,otherMilitaryServices,oroutsideagenciesforrequestedtechnicaldata,priortoprovidingtoFMScustomer/partners.SWP6851-009/SWP6600-001dated30July2014Specificfunctioninclude:• ForunclassifiedpubsqualifingforFMSCaseManagerreleasepertheSevenGoldenQuestions,providesfinalreleaseauthorizationtotheFMSTDLEM
TechnicalDataReleaseFlowchart
Air7.4InformationSecurity
Musthaveacompleteunderstandingofsecuritypolicies,specificallyDoNForeignDisclosureManual.SWP6851-009/SWP6600-001dated30July2014Specificfunctioninclude:• ForunclassifiedpubsnotqualifingforFMSCaseManagerreleasepertheSevenGoldenQuestions,andforallclassifiedpubs,providesfinalreleaseauthorizationtotheFMSCaseManager
• Forallclassifiedpubs,providereleaseauthoritytotheFMSCaseManager
TechnicalDataReleaseFlowchart
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SEVENGOLDENQUESTIONS
AnswerthefollowingquestionstodetermineifaCUIdocumentorinformationmaybereleasedwithoutaforeigndisclosurereviewbyaDesignatedDisclosureAuthority(DDA).If“No”istheanswerforanyquestion,thedisclosurerequestmustbeforwardedtoaDDAforafulldisclosurereview.Otherwise,theinformationmaybedisclosedorreleasedbytheProgramManager,FMSCaseManager,AssistantProgramManagerforLogistics(APML),IPTLead,orNAWCADProgramSecurityManagerwithoutaDDAreview.
1. IsthedocumentaryreleasedirectlyrelatedtoanactiveFMSCase? Yes NoExplanation:TheCUImustbecoveredunderanapprovedFMScase,ortherequestforreleasemustcomefromapersonspecificallyappointedbytheforeigngovernmentastheirrepresentativeforthepurposeofrequestingNAVAIRinformationundertheirFMScases.TheseindividualsareusuallyForeignLiaisonOfficers(FLOs),embassyofficials,orothersdesignatedbytheforeigngovernment.
2. DoesNAVAIRownthedatarightstothisinformation? Yes NoExplanation:NAVAIRmusthavecognizanceoveralloftheinformationtobereleased.NAVAIRpersonnelcannotunilaterallyreleaseinformationunderthecognizanceofanotherDoNorDoDactivity,oraprivatefirm/defensecontractor.MuchoftheinformationNAVAIRreleasestoitsforeigncustomersistheresultofworkdonebydefensecontractorsanditmaybeclaimedasproprietary.TodeterminethedatarightsthatNAVAIRhastothisinformation,thecontractbetweenthegovernmentandthefirmshouldbereviewed.IfNAVAIRdoesnotowntheinformationperthecontract,thecompanymayrequireanexportlicense(orusealicenseexemption)fortheinformationtogototherequestingcountry–evenunderanFMScase.
3. Istheinformationunclassified? Yes NoExplanation:Informationtobereleasedmustbeclearlyunclassified.Manyoftheindividualsourcedocumentsforinformationreleasedtoforeigncustomersarenotclassified.However,informationisfrequentlytakenfrommultiplesourcesandcompiledintoafinaldeliverabledocumentorbriefing.“Compiling”informationmaymakethefinaldocumentorbriefingclassified.Theonlywaytodeterminewhetherthefinaldocumentorbriefingisclassifiedistohaveaclassificationreviewdonebyasystemorsubjectexpert,basedonacurrentSecurityClassificationGuides(SCG).AIR7.4.1maintainsaregistryofallNAVAIRSCGsaswellasmanyotherNavyandDoDSCGsapplicabletoNAVAIRSystems.
4. Forfirsttimereleases,doestheFMSLetterofOfferandAcceptance(LOA)specificallyspellouttheexactsystemandvariant(ifapplicable),configuration,maintenancelevel,orspecificdocumentnamesandnumbersinsuchtechnicaldetailthatareviewbyaDDAisnotrequired?(ThisisrareinLOAs.)Forsecondaryreleases,gotoQ5. Yes NoExplanation:TheCUImustberelatedtoaspecificsystem,configuration,and/ormaintenancelevelannotatedinanactiveLOA,whichisthebasisforreleaseofCUItotheforeigncustomerbuyingandmaintainingU.S.militaryequipment,systems,
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andsupportservices.BlanketOrderFMScasesandmanyDefinedOrdercases,however,oftenlacksufficientdetailinwhatisspecificallycoveredunderthecase.Intheseinstances,theinformationmustbereviewedbyaDDApriortorelease.
Note1:PriortoeveryLOAbeingissued,afullforeigndisclosurereviewbyaDDAisperformed.LOAsthatsufficientlyaddresstechnicaldocumentationforeachsystemallowsProgramManagerstoreleaseCUIwithoutasecondDDAreview.
Note2:ProgramManagersareadvisedtobespecificabouthardwareconfiguration,documentation,technicalreports,manuals,testdataandtrainingmaterialdeliverableswhendevelopingFMScases.
5. Istheinformationsanitized/editedforthecustomer’ssystemandconfigurationinaccordancewiththeProgram’sforeignconfigurationdatabase(e.g.,FORDGs)?Yes No
Explanation:Theinformationtobereleasedmustbeproperlysanitized/editedtoincludeonlyCUIforthesystemandconfigurationauthorizedinanapprovedLOA.
Note1:Sanitization/Editedrequirementsexistregardlessofthemediainwhichpublications,manuals,andotherdocumentsreleased.Sanitization/EditedofInteractiveElectronicTechnicalManuals(IETMs)presentsaparticularlydifficultchallengetoensurenounauthorizeddisclosureofsensitiveNAVAIRinformationoccurs.
Note2:AnexampleofinformationthatmustbesanitizedpriortoreleaseiftheOperationalFlightPlan(OFP).TheOFPiswrittenspecificallyforUSNaircraft.CapabilitiesofmanyUSNaircraftaredifferentthanaircraftsoldtosomeforeigncustomers.Therefore,beforeanOFPisreleasedtoaforeigncustomer,allcapabilitiesthatarenotintheconfigurationoftheforeignaircraftasdefinedintheLOAmustbesanitized/editedintheOFP.Thisconceptappliesequallytotechnicaldocuments,includingIETMs,trainingmanuals,etc.
6. Istheinformation(allpages)andmedia(CD,PCMCIACard,etc.)properlymarked(e.g.,ForOfficialUseOnly,ifrequired)? Yes NoExplanation:CUImustbeproperlymarkedonallpagesandbriefingslides,andeachpieceofmediamustbeindividuallymarked.
7. Istheinformationandmedia(CD,PCMCIACard,etc.)properlymarkedwithdistributionstatements,exportcontrolwarnings,andthethirdpartyreleasestatement? Yes NoExplanation:DistributionStatements,exportcontrolwarnings,andthirdpartyreleasestatementsmustbeproperlyappliedtoensureinformationisclearlymarkedwithguidancetothereceivinggovernment.
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DOCUMENTMARKINGS
RELEASABLETO,or“RELTO”
RELTOshallbeusedonlywithTOPSECRET,SECRET,orCONFIDENTIAL.(underlineforemphasisonly)WithintheDoD,theAUTHORIZEDFORRELEASETOor“RELTO”controlmarkingisauthorizedforuseonallclassifiedmilitaryinformationthathasbeendeterminedbyanauthorizeddisclosureofficial,inaccordancewithestablishedforeigndisclosurepolicies,tobereleasable,orthathasbeenreleasedthroughestablishedforeigndisclosureproceduresandchannels,totheforeigncountryand/orinternationalorganizationindicated.TheformatforRELTObannerandportionmarkingsis[classification]//RELTO[three-lettercountrycodes].“USA”attachedto“RELTO”meansthattheinformationisU.S.-originated…““RELTOUSA””withoutanyothercountrieslistedisnotanapprovedmarking.Theportionmarking “REL”maybeusedwhenthecountriestowhichtheportionmarkedinformationisreleasablearethesameasthecountrieslistedintheRELTOinthebannerline.Ifcountriesaredifferent,theportionmarkingmustlistallcountriesthatareapplicable.RELTOshouldbeusedinthebannerlineonlywhentheentiredocumentisreleasabletothecountrieslisted.…ifadocumentcontainsportionswithRELTO(Continuedonnextpage)
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markingsandportionswithuncaveatedinformation,thebannerlineshallcontainonlytheU.S.classification(e.g.,SECRET).Additionally,fordocumentscontainingRELTOportions,ifthedocumentisnotfullyreleasabletoatleastonecountryotherthanUSA(i.e.,thereisnocommoncountrylistedthroughoutthedocument’sportions),thebannerlineshallreflect,inadditiontoanyotherrequiredcaveats,simplytheU.S.classification(i.e.,thebannerlineshallnotcontaintheRELTOmarking).Foreignreleaseordisclosureofthematerial,inanyform,tothenationsspecifiedintheRELTOmarkingisauthorizedwithoutoriginatorapproval.
DoDManual5200.01,Vol2,Encl4,Para10.e
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MarktheMessagebelowwiththeproperheadermarkingforReleasetothecountry“XYZ”
RearPageMarkings Theonlymarkingsthatarerequiredontherearpageofadocument,facingoutward,istheRELTOmarkingforclassifieddocuments,orFOROFFICIALUSEONLY(footeronly)fordocumentsthatareproperlyqualifiedandmarkedFOUObythedocumentoriginator.DoDManual5200.01,Vols2and4
MarktherearpagebelowforBOTHanFOUOdocumentandforaCONFIDENTIALRELTOcountryXYZpub
UNCLAS–Markingsforexerciseonly
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UseofRELTOMarkingonCUI
UseofAuthorizedforReleaseto(RELTO),andReleasablebyInformationDisclosureOfficial(RELIDO).ConsistentwithIntelligenceCommunityDirective710,"ClassificationManagementandControlMarkingsSystem,"datedJune21,2013,RELTOandRELIDOmaybeapplied,whenwarranted,tounclassifiedintelligencethathasbeendeterminedtobeproperlycategorizedasCUI.UnderSecretaryofDefense(i)Memorandum,Subject:AmplifyingGuidanceforMarkingandProtectingDoDInformation,dtd.21May2014(boldforemphasisonly)Atpresent,only“unclassifiedintelligence”qualifiesfortheRELTOmarking.Unclassifiedtechnicaldatadoesnot.Mtg.withAIR7.4.1and6.8.5.1on6Oct2014
[Reserved] Inordertokeeptheparagraphnumberingofadomesticpublicationconsistentwiththeforeignversions,segmentsofadocumentthatarecompletelyremovedshallbemarkedas“[Reserved].”Forexample,
4.ParagraphTitle(sameasdomestic)4.1Subtitle(sameasdomestic)4.2[Reserved](allcontentremoved)4.3Subtitle(para.wordingisedited)
ThisnotationmustalsobecarriedforwardtotheTableofContents.ForFiguresthatareremoved,place[Reserved]afterthefigurenumberinplaceofthefiguretitle.AlsodothesameintheListofFigures.Donotusewordingsuchas,“Deleted,NotInInventory.”Mtg.withAIR7.4.1and6.8.5.1on6Oct2014(underlineforemphasis)
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Inthepagedepictedhere,theAutomaticDistributioninformationmustberemoved.Marktheinformationusing[Reserved]wherenecessary.
WhiteSpaceCausedBy[Reserved]
Whenremovingcontentcompletelyfromapublicationandinsertingthemarking“[Reserved]”asaplaceholder,whitespacemaybeleftonthepage.Thisshouldbeexpected.Sanitizing/EditingAgentsarenotrequiredtomovecontent,ortightenupadocumenttoremovethewhitespacecreatedby“[Reserved].”LeavingwhitespaceisconsistentwiththeUnderSecretaryofDefense(Intelligence)policyonsanitizing/editing–particularlymanualsanitizingusinganExactoknifetocarveoutnon-releasablecontent.ThewhitespaceistheAdobe-equivalentofcarvedoutcontent.USD(I)Memorandum,Subject:AmplifyingGuidanceforMarkingandProtectingDoDInformation,dtd.21May2014When“Reserving”contentthatflowsacrossmultiplepages,thesecondandsubsequentpages(Continuedonnextpage)
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maybemarkedorannotatedas“[Reserved]”or“IntentionallyBlank”(or“IntentionallyLeftBlank”).Mtg.withAIR7.4.1and6.8.5.1on28Jan2015
“Editedfor”Marking Asanitized/Editeddocumentshalladdthesubtitle,“Editedfor(countryname)”.DoNForeignDisclosureManual,para21105a(4)ForNAVAIRunclassifiedtechnicaldocuments,thecountrynameshallbespecifiedasthetwo-lettercountrycodefoundinEnclosure3oftheSanitization/EditedSWP6851-0009.Forclassifieddocuments,usethesamethree-lettercodeusedintheRELTOmarkinginlieuofthecountrynameafter“Editedfor.”Alistofcountrythree-lettercodesmaybefoundinEnclosure4oftheSanitization/EditingSWP6851-0009.(CodesarealsocontainedinthisGuidebook.)Forexample,ifandocumentweresanitized/editedforJapan:EditedforJA(forunclassified)EditedforJPN(forclassified)SWP6851-009/SWP6600-001dated30July2014The“Editedfor”markingisonlyrequiredonthecoverpage.Themarkingisnotrequiredtobecarriedthroughouteachpageofasanitized/editedpublication.Mtg.withAIR7.4.1and6.8.5.1on6Oct2014The“Editedfor”markingshallbeplacedbelowthepublicationnumberatthetopofthedocument(eitherontheleftorrightsideunderthepub(Continuedonnextpage)
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Markthepubsbelowwith“Editedfor”fortheInternationalcustomercountry“AB”
(Usearrowstoshowtheproperplacementifspaceislimited)
numberasplacedbythedocumentoriginator)usingaslightlysmallerfont(forexample,from18to14).Forpublicationnumbersthathaveadateand/orchangenumberunderthepubnumber,place“Editedfor”underthelowerlineofthesemarkingsifatthetopofthedocument.
Mtg.withAIR7.4.1and6.8.5.1on6Oct2014
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FMSEditDiscontinued Theuseoftheterm,“FMS-Edit”shallnolongerbeusedonNAVAIRtechnicaldocumentstoindicatethatsuchapublicationisautomaticallyreleasabletoanyFMScustomercountry.TelConMtgwithAIR7.4.1and6.8.5.1onOct24,2014
EditedforIntl ForNAVAIRdocumentsthatarereleasabletomultiplecountrieswithoutfurthersanitizing/editing,theyaretobemarked,“EditedforIntl”.(boldingforemphasisinthisGuidebookonly)ItshouldbenotedthatFMSCaseManagersarestillrequiredtodetermineifapublicationthatismarked“EditedForIntl”isapplicabletothecustomercountry.Documentsmarked“EditedforIntl”shallnotbeuniversallydistributedwithoutthereceivingcountry’sneed-to-knowandadisclosurereviewforfirst-timedistribution(unlessapprovedintheCasepubslist).TelConMtgwithAIR7.4.1and6.8.5.1onOct24,2014
PublicationNumbering
Publicationnumbersshallnotbemodifiedwhenadocumentissanitized/edited.Theformeruseofthetwo-lettercountrycodebeforeorafterthepublicationnumber,normallyinparenthesis,shallbediscontinued.Therearepossibleexceptionstothiswithinindividualprograms;coordinatetheseexceptionswithAIR6.8.5.1andAIR7.4.1.
wrong
NAVAIR16-30ALM290-1(JA)Theonlyexceptionisfora“customized”publicationthatisspecificallywrittenforacustomercountry.Inthesecases,replace“NAVAIR”atthebeginningof(Continuedonnextpage)
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thepubnumberwiththetwo-lettercountrycodeseparatedbyadash(“-“).
correct
JA-16-30ALM290-1
WARNINGIntheeventthattheProgramOfficeelectstocontinuetouse“specialcharacters”likeparenthesisoraslash(suchas“(JA)16-30ALM290-1”or“JA/16-30ALM290-1”)toseparatethecountrycodefromthepublicationnumber,thesespecialcharactersmustnotbeusedinthePDFfilename.TheNATECTMAPSdatabasedoesnotrecognizeparenthesisorslashesinthefilename.ConferencecallwithAIR7.4.1and6.8.5.1on24Jun2015
NOFORN [“NOFORN”isused]toidentifyclassifiedintelligencewhich…theoriginatorhasdeterminedmaynotbedisclosedorreleased,inanyform,toforeigngovernments,internationalorganizations,coalitionpartners,foreignnationals,orimmigrantalienswithouttheoriginator’sapproval.SECNAVINSTM-5510.36,para6-12,2c(1)(underlineforemphasisonly)
NoNOFORNInForeignReleasableDocuments
ThereshouldnotbeanycontentmarkedNOFORNinaforeignreleasablepublication.Thisshouldbeintuitivesincethecaveatmarking“NOFORN”means“notreleasabletoforeignnationals.”PublicationswithNOFORNmarkingsshouldeithercontainsanitizing/editingguidancetoremoveallNOFORNcontent,orbereturnedtotheoriginatorfordispositioninstructions.FDESolutionsCorp.
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MarkingsForDocumentsNotIntendedForForeignDisclosure
DocumentsorcorrespondencecontainingCMIorCUI,otherthanintelligence…,mayapply…thefollowingwarninginlieuofaNOFORNmarking:
• Awarninginthefirstorclosingparagraphofadocument(orcorrespondence),preferablyasboldtext,suchas:“1.(U)THECONTENTSOFTHIS[item]ARENOTAUTHORIZEDFORDISCLOSURETOFOREIGNPERSONNELORREPRESENTATIVESOFFOREIGNGOVERNMENTS.”
DoNForeignDisclosureManual,para21103d(2)(d)Thiswarningmaybeusedasatextboxonthecoverofadocumentwheretheoriginatorhasdeterminedthatthecontentshouldnotbereleased.TelconbtwnFDESandNavyIPOSecurity,July29,2014Thesizeofthetextbox,oruseofallcapitalletters,orchoiceoffontandfontsizemaybemodifiedforthesituationandavailablearea.Anexampleisshownbelow:
FDESolutionsCorp.
DistributionStatements
[Distribution]statementsareintendedtofacilitatecontrol,secondarydistribution,andreleaseof...documentswithouttheneedtorepeatedlyobtainapprovalorauthorizationfromthecontrollingDoDoffice.(Continuedonnextpage)
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Thewordingofthedistributionstatements...maynotbemodifiedtospecifyadditionaldistribution,suchasdistributiontoforeigngovernments.DoDManual5200.01,Vol.4,Encl.3,para8aNochangesshouldbemadetothedistributionstatementassignedbythedomesticowner.(underlineforemphasisonly)Documentsthatcontaintechnicalcontent,butthatdonotcontainadistributionstatementshouldbereferredtothepublicationownerfortheapplicationofthedistributionstatementifthepublicationisnotintendedforunrestrictedpublicrelease.ElectronicmediathatcontaindocumentswithmultipledistributionstatementsshouldmakereferencetothemostrestrictivedistributionstatementontheCDcover.Mtg.withAIR7.4.1and6.8.5.1on6Oct2014
ExportControlandDestructionNotice
ExportControlMarkingsshallbeleftinplaceiftheyarepartofthedomesticdocument.TheyshallnotbeappliedbytheSanitizingAgent.SWP6851-009/SWP6600-001dated30July2014,Para7.2.3.2DestructionNoticesarenolongerrequiredbytheDoDManual5200.01;however,donotremoveitifitisalreadyappliedtothedomesticdocument.SWP6851-009/SWP6600-001dated30July2014,Para7.2.3.3
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FOUO Unclassifieddocumentsandmaterial,includinginformationinelectronicform,containing“ForOfficialUseOnly”(FOUO)informationshallbemarkedasfollows:(a)EachdocumentdeterminedtocontainFOUOinformationshallidentifytheoriginatingagencyoroffice.Thisinformationshallbeclearandcompleteenoughtoallowsomeonereceivingthedocumenttocontacttheofficeifquestionsorproblemsaboutthedesignationormarkingsarise.(b)Documentsshallbemarked“FOROFFICIALUSEONLY”atthebottomoftheoutsideofthefrontcover(ifthereisone),thetitlepage,thefirstpage,andtheoutsideofthebackcover(ifthereisone).Optionally,forconsistencywithclassifiedsystems,thedocumentmaybemarked“UNCLASSIFIED//FOROFFICIALUSEONLY.”(c)InternalpagesofthedocumentthatcontainFOUOinformationshallbemarked“FOROFFICIALUSEONLY”atthebottom.Optionally,forconsistencywithclassifiedsystems,internalpagesmaybemarked“UNCLASSIFIED//FOROFFICIALUSEONLY”or“UNCLASSIFIED//FOUO”;insuchcaseinternalpagesshallbemarkedatboththetopandbottom.(d)Subjects,titles,andeachsection,part,paragraph,orsimilarportionofanFOUOdocumentshallbemarkedtoshowthattheycontaininformationrequiringprotection.Usetheparentheticalnotation“(FOUO)”(oroptionally(Continuedonnextpage)
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“(U//FOUO)”)toidentifyinformationasFOUOforthispurpose.Placethisnotationimmediatelybeforethetext.(e)Eachpartofelectronicallytransmittedmessages,includinge-mail,containingFOUOinformationshallbemarkedasrequiredbyparagraph2.cofthisenclosure.UnclassifiedmessagescontainingFOUOinformationshallbemarked“FOROFFICIALUSEONLY”(optionally“UNCLASSIFIED//FOROFFICIALUSEONLY”or“UNCLASSIFIED//FOUO”)beforethebeginningofthetextandshallcontaintheparentheticalportionmarking“(FOUO)”(optionally“(U//FOUO)”)atthebeginningofeachportioncontainingFOUOinformation.(f)TransmittaldocumentsthathaveFOUOattachments,butnoclassifiedmaterialattached,shallbemarkedwiththefollowingstatementorasimilarone:“FOROFFICIALUSEONLYATTACHMENT.”DoDManual5200.01,Vol.4,Encl.3,para7c(3)
FOUOonElectronicMedia
WhenFOUOinformationiscontainedinmediaormaterial(includinghardwareandequipment)notcommonlythoughtofasdocuments(e.g.,computerfilesandotherelectronicmedia,audiovisualmedia,chart,maps,films,soundrecordings),therequirementremainstoidentify,asclearlyaspossible,theinformationthatrequiresprotection.ThemainconcernisthatholdersandusersofthematerialareclearlynotifiedofthepresenceofFOUOinformation.Themarkingsrequiredbythisenclosureshallbeappliedeitherontheitemorthedocumentation(Continuedonnextpage)
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thataccompaniesit.Particularrequirementsandexceptionsarenotedinthefollowingsubparagraphs.1.InformationTechnologyandOtherElectronicMedia.Conspicuouslymarkremovablestoragemediausedwithcomputers,informationtechnologysystems,andotherelectronicdevicesandanyotherdeviceonwhichdataisstoredandwhichnormallyisremovablefromthesystembytheuseroroperator.(Examplesofsuchmediainclude,butarenotlimitedto,compactdiscs(CDs),digitalvideodiscs(DVDs),removableharddisks,flashor“thumb”drives,magnetictapereels,diskpacks,floppydisksanddiskettes,diskcartridges,opticaldiscs,papertape,magneticcards,memorychips,tapecassettes,andmicro-cassettes.)InternalmediaidentificationwillincludeFOUOmarkingsinaformsuitableforthemedia.Wheresizepermits,allsuchdevicesbearingFOUOinformationmustbeconspicuouslymarkedonthedeviceoralabelaffixedthereto.Wheresizeortechnologyprecludemarkingoraffixingalabeltotheremovabledeviceitself(e.g.,compactdisc-readonlymemory(CD-ROM),memorychips),thelabelmaybeaffixedtothecontainerinwhichthedeviceisstored.2.Blueprints,EngineeringDrawings,Charts,andMaps.Markblueprints,engineeringdrawings,charts,maps,andsimilaritemsnotcontainedwithinanotherdocument,withtheFOUOdesignationwhenapplicable.Themarkingshallbeunabbreviated,conspicuous,andappliedtopandbottom,ifpossible,insuchamannerastoensurereproductiononanycopies.Thelegendortitleshallalsobemarked.Theparentheticalmarking“(FOUO)”or“(U//FOUO)”followingthelegendor(Continuedonnextpage)
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titlemaybeused.Iftheblueprints,maps,andotheritemsarelargeenoughthattheyarelikelytoberolledorfolded,additionalFOUOmarkingsshallbeplacedtobevisiblewhentheitemisrolledorfolded.3.PhotographicMediaa.Markphotographsandnegatives“FOROFFICIALUSEONLY”(optionally“UNCLASSIFIED//FOROFFICIALUSEONLY”or“UNCLASSIFIED//FOUO”).Markphotographsontheface,ifpossible.Wherethiscannotbedone,themarkingmaybeplacedonthereverseside.Digitalphotographsmaybeeditedtoplacethemarkingsonthefaceofthephotograph.b.Markrollnegativesandpositives,andotherfilmcontainingFOUOeitheronthefilmitselforonthecanister,ifoneisused.Ifplacedonthefilmitself,themarkingshallbeplacedatthebeginningandendoftheroll.c.Markslidesandtransparenciesontheimageareaoftheitemandalsoontheborder,holder,orframe,ifany.Informationontheimageareaofeachslideortransparencyshallbeportionmarkedinaccordancewithsubparagraph2.c.(3)(d)ofthisenclosure.d.MarkDVDs,videotapes,andmotionpicturefilmsatthebeginningandendofthepresentation(i.e.,theplayedorprojectedportion).Discs,reels,andcassettesshallbemarkedand,whenstoredinacontainer,thecontainershallalsobemarked.4.SoundRecordings.PlaceanaudiblestatementofthedesignationofFOUOatthebeginningandendofsoundrecordings.Reelsorcassettesshallbemarkedasrequired,andwhenstoredinacontainer,thecontainershallbemarked.5.Microfilm,Microfiche,andSimilarMicroformMedia.Markmicrofilm,microfiche,andsimilar(Continuedonnextpage)
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microformmedia“FOROFFICIALUSEONLY”(optionally“UNCLASSIFIED//FOROFFICIALUSEONLY”or“UNCLASSIFIED//FOUO”)intheimageareathatcanbereadorcopied.Suchmediaalsoshallhavethismarkingappliedsoitisvisibletotheunaidedeye.Anycontainersshallcontaintherequiredmarkings,exceptnomarkingsarerequiredifthecontaineristransparentandthemarkingonthemediaitselfisclearlyvisible.DoDManual5200.01,Vol.4,Encl.3,para7c(3)(g)
FOUOinClassifiedDocuments
Classifieddocumentsandmaterial,includingthoseinelectronicform,thatalsocontainFOUOinformationshallbemarkedinaccordancewithVolume2ofthisManual,withFOUOinformationidentifiedasfollows:(a)OverallmarkingsonthedocumentshallfollowtheguidanceinVolume2ofthisManual.NoadditionalspecialmarkingsarerequiredonthefaceofthedocumentbecauseitcontainsFOUOinformation.(b)PagesofthedocumentthatcontainclassifiedinformationshallbemarkedinaccordancewithVolume2ofthisManual.PagesthatcontainFOUOinformationbutnoclassifiedinformationshallbemarked“UNCLASSIFIED//FOROFFICIALUSEONLY”or“UNCLASSIFIED//FOUO”atthetopandbottomiftheoveralldocumentclassificationisnotusedasthepagemarking.(c)PortionsofthedocumentshallbemarkedwiththeirclassificationinaccordancewithVolume2ofthisManual.IfthereareunclassifiedportionsthatcontainFOUOinformation,usetheparentheticalnotation“(U//FOUO)”atthebeginningoftheportion.IfaportionofaclassifieddocumentcontainsbothclassifiedandFOUOinformation,the(Continuedonnextpage)
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appropriateclassificationdesignationissufficienttoprotecttheinformation,andnoadditionalmarkingshallbeusedtodesignatetheFOUOcontent.(d)Eachportionofelectronicallytransmittedclassifiedmessages,includinge-mail,containingFOUOinformationshallbemarkedappropriately.DoDManual5200.01,Vol.4,Encl.3,para7c(4)ForclassifieddocumentsthathavebeenapprovedbyaDDAforforeigndisclosuretooneormoreforeigngovernmentsasindicatedbytheRELTOmarking,anydisclosableunclassifiedFOUOportionsshallbeportionmarked,“(U//FOUO/REL)”.TelconbtwnFDESandUSD(I),SecurityPolicyandOversightDivision,October17,2014
FOUOOutsideDoD FOUOinformationdisseminatedoutsidetheDepartmentofDefenseshallalsobearamarkingontheoutsideofthefrontcover,firstpage,oratthebeginningofthetextthatstatesthattheinformationmaybeexemptfrommandatorydisclosureinaccordancewiththeFOIA.Astatementsimilartothatshownin[thefigurebelow]issufficient.AFOIAexemptionnumbershallNOTbeapplied.Thisdocumentcontainsinformationthatmaybeexemptfrommandatorydisclosureunderthe
FreedomofInformationAct.
DoDManual5200.01,Vol.4,Encl.3,para7c(5)(italicsforemphasisonly)TheFOUOstatementshouldbelocatedundertheThirdPartyTransferStatement(“Notice”toForeignGovernments).ItneednotbeappliedbytheSanitizing/EditingAgentalreadypresentonthedomesticversioncoverpageofthedocument.Mtg.withAIR7.4.1and6.8.5.1on6Oct2014
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U.S.DocumentsContainingForeignGovernmentInformation(FGI)
FGImarkingsareusedinU.S.productstodenotethepresenceofforeign-controlledinformation.Thesemarkingsareusedbasedontreaties,sharingagreementsorarrangementswiththesourcecountryorinternationalorganizationandarenecessarytoprovideadegreeofprotectionatleastequivalenttothatrequiredbytheforeigngovernmentorinternationalorganizationthatfurnishedtheinformation,andtopreventprematuredeclassificationorunauthorizeddisclosure....use“FGI”withthetrigraphiccountrycodesandinternationalorganizationtetragraphsinthebannerline;portionmarkingsforincludedFGIshallbeasspecifiedinDoDManual5200.01,Vol.4,Encl.4,para9(seebelow).Ifmultiplegovernmentsand/orinternationalorganizationsfurnishedinformation,thecountrytrigraphsshallbelistedinalphabeticalorderfollowedbytheinternationaltetragraphsinalphabeticalorder,eachseparatedbyasinglespace.TypicalFGIheader/footermarkingslooklike:CLASSIFICATION//FGIDEUGBRTypicalFGIparagraphportionmarkingslooklike:(//DEUX)foraGermanClassifiedportionwithinaU.S.classifieddocument.(//GBRU)foraBritishUnclassifiedportionwithinaU.S.classifieddocument.DoDManual5200.01,Vol.4,Encl.4,para9
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SANITIZING/EDITINGGUIDANCE
Common-GeneralSeriesPublications
CommonandGeneralSeriesPublications(C/Gen)includesuchtopicsaspolicies,survivalorsupportequipment,groundequipment,etc.IntheeventthatthesepublicationsarepartofthepreapprovedmemorandumwithAIR7.4,"RELEASEAPPROVALFORCOMMONANDGENERALSERIESTECHNICALMANUALSTOFOREIGNMILITARYSALESPARTNERS"onfileatNATECandthecognizantPMA,theycanbereleasedtotheInternationalInternationalPartnerswithoutadisclosurereview.However;ifnotincludedonthepreapprovedAIR7.4memorandum,thesetypesofpublicationsmustfollowthenormalsanitizing/editingprocedures.Common/GeneralSeriesPublicationsstillrequiretheinsertionofthe“Notice”toForeignGovernments(aka:ThirdPartyTransferStatement)thatisrequiredforothersanitized/editeddocuments.ConferenceCallwithAIR7.4.1and6.8.5.1on24Jun2015(underlineforemphasisonly)
“Notice”toForeignGovernmentsaka:ThirdPartyTransferStatement
AnyCMIorCUIdocumentauthorizedforreleasetoaforeigngovernmentshallbemarked…withthefollowingstatementpriortotransmittal:“ThisinformationisfurnishedupontheconditionthatitorknowledgeofitspossessionwillnotbereleasedtoanothernationwithoutspecificauthorityfromtheDepartmentoftheNavyoftheU.S.;thatitwillnotbeusedforotherthanmilitarypurposes;thatindividualorcorporaterightsoriginatingintheinformation,whetherpatentedor(Continuedonnextpage)
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not,willberespected;andthattheinformationwillbeprovidedthesamedegreeofsecurityaffordeditbytheDepartmentofDefenseoftheU.S.Regardlessofanyothermarkingsonthisdocument,itmaynotbedeclassifiedordowngradedwithoutthewrittenapprovaloftheoriginatingU.S.agency.”Theresponsibilityforapplyingthismarkingrestswiththeofficeorcommandperformingthe[sanitizing/editing]andshallbeverifiedbythereleasingauthority.DoNForeignDisclosureManual,para21106aThe“Notice”shallbeinsertedintoNAVAIRC/Gendocuments,“AsIs”documents,orsanitized/editeddocumentsasanewpagewithablankbackinsertedafterthetitlepageandit’sbackpage.ThefiletemplatesforthisinsertmaybefoundonlineattheNATECTMAPSdatabaseunderPolicyandProcesses.Asample“Notice”pagesmaybefoundonthenextpage.E-mailfromAIR6.8.5.1dtd1Jul2015
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NoticestoForeignGovernments(aka:ThirdPartyTransferStatement)
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DistributionStatementA,PublicDomain
Publicationsthataremarked“DistributionStatementA–ApprovedforPublicReleasedonotrequiresanitizing/editingortheapplicationofthe“Notice”toForeignGovernments(aka:ThirdPartyTransferStatement).Thesedocumentsmaycontainwordingsuchas,“DistributionisUnlimited,”orastatementsuchas,“RELEASABILITY.UNLIMITED.This___isapprovedforpublicreleaseandisavailableontheInternetfromthe___Websiteathttp://___.”However,DistributionStatementAdocumentsmuststillbeapprovedforreleasetotheInternationalcustomerbytheFMSCaseManagerinordertocomplywiththeNDP-1FalseImpressionsDoctrine.Mtg.withAIR7.4.1and6.8.5.1on20Jan2015
“AsIs”Procedure Theterm“AsIs”meansthatnotechnicalcontent,includingthetechnicalportionsofWorkPackages,havebeenmodified.Administrativeredactions,suchastheautomaticdistributionparagraphs,arenotconsideredtechnicalcontent.“Asis”publicationsmaybeprovidedaswritten,andnofurtheractionisrequiredafterreceivinganoriginator’sconsentresponseviaTMAPS.(IntheeventTMAPSisnotutilized,theOwningPOAPML/DAPMLsignsandreturnsthechecklisttotheRequestingFMSAPML/DAPML;nofurtheractionisrequired.)WhenTechnicalData/Publicationcanbeprovided“asis,”itistheresponsibilityoftheFMSPO,viatheirSanitization/EditingAgent,toapplytheThirdPartyTransferStatementtothetitlepage.SWP6851-009/SWP6600-001dated30July2014
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PublicationsThatNormallyRequireSanitization
Typicalpublicationsrequiringsanitizing/editinginclude:-TechnicalManual(TM)-TechnicalDirective(TD)-JointPublication-AirframeBulletin(AFB)-AirframeChange(AFC)-AirframeExplorationBulletin(AEB)-InterimRapidActionChange(IRAC)-InteractiveElectronicTechnicalManual(IETM)-TechnicalDrawings,Specifications,andLocalEngineeringSpecifications(LESs)andDiagrams,SoftwareorsoftwareProgrammingData
FDESolutionsCorp.
DifferencesbetweenU.S.andForeignConfiguration
TheRequesting[FMS]APML/DAPMLwillprovidetheOwning[Domestic]ProgramOffice(PO)adetailedwrittenstatementtoinclude,butnotbelimitedtothefollowing:
AsannotatedintheLOA,anaccuratedetailedconfigurationofsystem(s)orequipment,asauthorizedbymaintenancelevel,toincludepartnumber,NationalItemIdentificationNumber(NIIN),publicationnumber,and/ordrawingnumberrequested.SWP6851-009/SWP6600-010dtd30July2014,para7.2Thisguidancemuststemfromanddirectlycorrelatetothepublicationthatisthetargetofthesanitizing/editingeffort.Mtg.withAIR7.4.1and6.8.5.1on6Oct2014Forexample:
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ForeignConfigurationTable
Keep(inconfiguration)APR-22B(V)2NewstarterNAVSUPLogisticsECPNewSeatCushionStarterLogisticsECPIRAC111toTMNA01-H1AAC-2-3.3AN/AVS-99NVGsIRSuppressorNightTargetingSystem(NTS)
Remove(notinconfiguration)LinklessfeedsystemALE-88DualDispenser(justtheDualtype,XXusesthesingledispenser)TurnExhaustSystemDigitalVideoRecorderNightTargetingSystemUpgrade(NTSU)HelmetDisplayTrackerSystem(HDTS)
SystemsandSubsystems
Itisimportanttospecifynotonlythetop-levelsystemsthataforeigncountrymayhavereceived,butalsothesub-systemsandcomponents(asapplicable),andanyperformanceorcapabilitymodificationsthatmayhavebeenmadetothesystemorsubsystem.Thisinformationmaybeclassifiedevenifthepublicationtobesanitized/editedmaybeunclassified.FDESolutionsCorp.
UnderlyingPolicyDocuments
TheSanitizingAgentshouldnothaveacopyoftheTTSARB,anyRecordsofAction(NDPC,LO/CLO),orotherpolicydocuments.Theyshouldonlyhavesanitizing/editingguidanceandpertinentreleasableconfigurationinformationtobeabletodeterminewhattheInternationalcustomercountryhaspurchasedthroughtheirLOA/MOUandhasintheirinventory.Mtg.withAIR7.4.1and6.8.5.1on6Oct2014
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DomesticAPMLSanitizing/EditingGuidance
TheOwning[Domestic]POAPML/DAPMLassignedqualifiedGovernmentpersonnel(SA/FST)willreviewtheTechnicalData(Publications,TechnicalDirectives,blueprints,plans,etc.),providealistoftheproceduresorinformationthatneedstoberemoved(mayactuallydeleteoraddproceduresforoutofinventoryplatforms),inaccordancewithguidelines[andconfigurationinformation]providedbytheRequesting[FMS]POAPML/DAPML.NOTE:WhentheOwningPOisnottheupdateauthority,theyshouldforwardtherequesttotheupdateauthorityPOCforaction.
Inallcases,thetableofcontents,indices,listsofeffectivepages,etc.,mustbeappropriatelysanitized/editedtoremovereferencestodeletedportionsofasanitized/editeddocument.NOTE:TheactualremovalofthisdatacanbeperformedbytheSanitizationAgent.
Additionally,referencelists,bibliographiesanddistributionlistsshouldberemovedunlessallofthedocumentsidentifiedhavebeenreviewedanddeterminedreleasable(e.g.,DistributionStatement“A”TechnicalData/Publications,toincludeIRACs/RACs(referenceparagraph2.2.8)).NOTE:TheactualremovalofthisdatacanbeperformedbytheSanitizationAgent.
WhenTechnicalData/Publicationhasbeencompletelyreviewedandmarkedwithallpertinentdata(e.g.,IRACs/RACs,PowerPlantChanges(PPCs),AirframeChanges(AFCs),etc.),itshouldthenbedeliveredtotheSanitization/EditingAgent.SWP6851-009/SWP6600-010dtd30July2014,para7.5
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ContentRequiringDeletion
Deletethefollowingcontent.Donotuseanydeletenotation,suchas“[Reserved].”Distributionlist–inthepublication“frontmatter”(thisisalistofcommandsthatreceivecopiesofthedocument,notthe“DistributionStatement”),ormessagePlainLanguageAddresses(PLAs)References,ReferenceMaterial,orApplicableDirectives–topublicationsthatarenotknowntobeintheInternationalcustomer’sinventory,oronthe“Common/GeneralSeriesPublicationsList,”orthatareknowntobe“DistributionStatementA,PublicDomain.”
Whenreferences(“//REF//”)areremovedfromIRACsorotherdocumentsinMTFMessageformat,theassociatednarrative(“//NARR//”)mustalsoberemovedDoDDirective5230.11andMtg.withAIR7.4.1and6.8.5.1on6Oct2014NationalStockNumbers(NSN)–normallyfoundatthebottomofthecoverpage,theNSNmustbedeletedfromthedocument
AircraftBureauNumbers–delete(remove)BureauNumbersandthetotalnumberofaircraft,ifapplicable(donot“[Reserve]”);mayalsorequireremovalofthetext,“Tablereadsinthreecolumns,”orliketext
Requisitioning&AutomaticDistributionGuidance–“[Reserve]”allcontentrelatingtorequisitioningandautomaticdistribution
PointsofContact(POC)Information–duetothefactthatreleasetoforeigngovernmentsremainsintherealmofofficialbusiness,therearenoPersonallyIdentifiableInformation(PII)concernswhensanitizingdocuments.However,ifsanitizing/editingguidancedictatestheremoval
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ofPII,thenthatguidanceshouldbefollowed.Thiswouldnormallyincludedeletingthename,telephonenumber,ande-mailaddress;normallythejobcodemayremain.
Mtg.withAIR7.4.1and6.8.5.1on22Jan2015
ContentRequiringSanitizing/Editing
Sanitize/Editthefollowingtypesofinformationbyremoving/deletingthenon-releasablecontent,thengrammaticallycorrectingaffectedsentencesforreadability.NewWeapons,Systems,orEquipment–notintheInternationalcustomer’sinventoryorknowntobereleasable
CurrentEquipmentorSystemFunctions–notintheInternationalcustomer’sinventoryorknowntobereleasable
Weapon,System,orEquipmentVulnerabilities–notknowntobereleasable(generallynotreleasable)
TacticalEmploymentInformation–meaningtheemploymentofaweaponorsysteminapredefinedscenarioorenvironment,orderivedfromintelligenceinformation.ThesearegenerallyonlyreleasablebyaNavyorMarineCorpsOperationalCommander
CommunicationsSecurity(COMSEC)Information–requiresspecialdisclosureapprovalfromNSA
Mtg.withAIR7.4.1and6.8.5.1on6Oct2014
ReferencetoPubsorPartNumbersNotInInventory
Inaccordancewith[NDP-1]disclosurecriteria,thedisclosureofinformationshallbelimitedtotheminimumnecessarytoaccomplishthepurposeforthedisclosure.Therefore,thereleaseofdocumentsrequirestheremovalofunnecessaryinformation.DoNForeignDisclosureManual,para21104b(underlineforemphasisonly)(Continuedonnextpage)
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TheDisclosureCriteriafromtheNationalDisclosurePolicythatstates“Thedisclosureislimitedtoinformationnecessarytothepurposeforwhichdisclosureismade.”DoNForeignDisclosureManual,para10201dTheidentificationofassociated(collateral)controlledunclassifiedinformation(CUI)foratype/model/seriesplatformthathasnotbeenauthorizedforreleasesuchas:(a)partnumbers,whentheadditionalpartnumbersareassociatedwithsimilarapplicationsbutdonotcontainproprietaryrestrictions;(b)supportequipmentthatdoesnotprovideanadditionalcapabilityoutsidetheintendedpurposeoftheequipment;(c)commonprocedures;(d)militaryspecsandstandards;(e)wiringconfigurationsthatdonotincludedetailedorschematicdiagrams;or,(f)referencestosystemsorweaponsthatmaynotfallpreciselywithintheforeignconfiguration.Maybereleasedwhenthecostand/orefforttoremovetheinformationisdeemedunreasonablebytheProgramManager,andconsentedtobythedocumentoriginator,aslongasit:(1)doesnotexceedthetechnicalparametersofforeigndisclosurepolicyforthereceivinggovernment;(2)doesnotprovidetherecipientwithtechnicalknowledgeaboutoneormoresystemsorpiecesofequipmentthatmayhavepolicylimitationsorspecificdisclosurerestrictions;and,(3)doesnotallowtherecipienttogainknowledgeofaU.S.configurationorcapabilitybeyondwhatwassoldtothem.(Continuedonnextpage)
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Additionally,theidentificationofcollateralpublicationsthatfallwithintheexistingdisclosurepolicyforthereceivinggovernment,thatmaybeusefulinoperatingormaintainingtheequipment,andthatdoesnotincreasetherecipient’stechnicalknowledge,mayremaininthedocumentbeingsanitized.However,completereferencelists,bibliographies,anddistributionlistsshouldberemovedunlessthedocumentsidentifiedhavebeenreviewedanddeterminedreleasable.Finally,ifthedocumentcontainsnon-releasableinformationanditsremovaldoesnotappeartobefeasible,theSanitizingAgent/ProgramManagershouldcontacttheDesignatedDisclosureAuthorityforassistance.E-mailwithAIR7.4.1onJuly9,2015
O,I,orDMaintenanceLevels
Forsanitizing/editingmaintenancepublications,thelevelofmaintenanceauthorizedfortheInternationalcustomermustbecontainedinsanitizing/editinginstructionsfromtheDomesticAPMLtotheSanitizingAgent.InthoseinstanceswheretheproceduresforO,I,andD-levelmaintenanceareidentical,theinformationmaybeleft“asis.”However,whenD-levelmaintenanceproceduresarespelledoutwhentheFMScustomerhasonlybeenauthorizedI-levelmaintenance,theD-levelinformationmustberemoved.Mtg.withAIR7.4.1and6.8.5.1on22Jan2015(Seetableonnextpage)
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Pub Contents
Sanitizing Required
Single pub with single procedure for O, I, and D
None. Same procedure for all three maintenance levels.
Pub contains I and D procedures, but some D not authorized for FMS
Delete D procedures not authorized for FMS; authorized I-level may remain.
PublicationDates
Leavethepublicationdateunchangedforasanitized/editedpublication.Thedateshouldonlybechangedfor“customized”publications,andthosearemostlycomposedbytheOriginalEquipmentManufacturer(OEM).Mtg.withAIR7.4.1and6.8.5.1on6Oct2014
ListOfEffectivePages TheListOfEffectivePages(aka:LOEP,“PageA”,or“A-Page”)mustbecarefullyupdatedforeachchangeincorporatedintoanInternationaldocument.Thisshouldbeoneofthelastproceduresinthesanitizing/editingprocess.Thepagecountinthe“Totalnumberofpagesinthismanualis__consistingofthefollowing”shouldbethesameasthedomesticversionofthedocument.Mtg.withAIR7.4.1and6.8.5.1on28Jan2015
TOC,Figures,andTablesLists
TheTableofContents(TOC),ListofFigures,andListofTablesmustalsobeupdatedtoreflectwhathasbeensanitized.Itemsmayneedtobedeletedor“[Reserved]”.PagelinksinAdobeAcrobatmayalsoneedtoberesettotheproperlocation.SanAgentInterview,27Oct2014
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CarryChangesForward
Inadditiontoanynewsanitizing/editingguidance,aChangepublicationmustcarryforwardtheprevioussanitizing/editingguidanceperformedonallpriorreleasedandsanitized/editedversionsofadocumenttothecustomercountry,ifany.Forexample,Change2isissuedforapublication.TheSanAgentmustusewhateverrecordofchangesdocumentationheorshehascompiled,incorporatingallofthechangesmadetothebaseline(version0)andChange1intothedocument,aswellasanysanitizing/editingneededintheChange2updates.TelconwithAIR7.4.1and6.8.5.1on28Jan2015
ContentNotRequiringSanitizing/Editing
LegacyAvionics–whenknowntobereleasable;somelegacysystemsorequipmentthatnaturallyappearsinmanualsforsystems/equipmentthathavelongdisappearedfromU.S.andforeigninventoriesmayremainwithoutsanitizing
Wiring,Mounts,orProvisionsForEquipmentNotInInventory–includingwiringdiagrams,circuit
(Continuedonnextpage)breakers,placards,etc.,whennotprocuredintheFMSCaseorfunctionalityinhibitedbysoftware
MILSPECsandStandardsMtg.withAIR7.4.1and6.8.5.1on6Oct2014
ForeignUniqueConfigurations
TherearetimeswhentheforeigncustomerhassystemsthatarenotintheU.S.inventory,buttheydesirecontentaboutthosesystemsintheU.S.publication.Thisiscommonlycalled“PublicationCustomization”andisnotpartofthe“sanitizing/editing.”CustomizationisnormallydonebytheOriginalEquipmentManufacturer(OEM)or(Continuedonnextpage)
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outsidecontractorandnottheFMSProgramOffice–unlessthisispartofthecustomer’sFMScase.FDESolutionsCorp.
UseofTheFalseImpressionsDisclaimerStatement
Althoughitispreferablethatallnecessarydisclosureapprovalsbeobtainedinadvanceofprovidinganyinformationonaprogramorissue,itisrecognizedthatexceptionsdoarise.NavyIPO-01istheonlyapprovingauthorityforsuchexceptionswithintheDoN.Alldisclosuresapprovedinthisfashionmustcontainthefollowingwarningtotheforeignaudience:“This[briefordocumentorinformation]containsreferencestoU.S.Governmentmilitarycapabilitiesthatmaynotbeauthorizedforreleasetoforeigngovernments.MentionofthesecapabilitiesinnowayimpliesthattheU.S.Governmentwillreleaseorconsiderreleaseofthem,orofanyadditionalassociatedclassifiedorunclassifiedinformationpertainingtothem.This[briefordocumentorinformation]mayalsocontainreferencestoU.S.Governmentfutureplansandprojectedsystemcapabilities.MentionoftheseplansorcapabilitiesinnowayguaranteesthattheU.S.Governmentwillfollowtheseplansorthatanyoftheassociatedsystemcapabilitieswillbeavailableorreleasabletoforeigngovernments.”
DoNForeignDisclosureManual,para21103c(8)TheFalseImpressionsDisclaimerStatementmaynotbeusedwhensanitizing/editingadocumentforanFMScustomercountry.Theinformationcontainedinadocumentmustbeknowntobereleasable,oritmustberemoved.Mtg.withAIR7.4.1and6.8.5.1on6Oct2014
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FileNamingConventions
Whilenotmandatory,SanitizingAgentsshouldestablishsometypeoffilenamingconventionstoeasilyascertainapublication’sstageofdevelopmentandconfigurationmanagementinthesanitizing/editingprocess.Onefilenamingconventionmightbe:
OriginalDomesticPub:filename_Domestic.pdf
RedlinedwithComments:filename_Rvwd.pdf
Final/Sanitized/EditedPub:filename_Edited_For_XX.pdf
Keepingredlinedcopieswithcommentsiscrucialforestablishinganaudittrailofwhatwaschangedandwhy.Asanoption,filenamesmayalsobechangedtoindicatethatachangewasincorporated:filename_ch2_Edited_For_XX.pdf
FDESolutionsCorp.
WatermarksUntilReleaseApproval
ClassifiedpublicationsmustberemarkedtoindicatethattheyarereleasabletothedestinationFMScustomercountry–uponapprovalbyaDesignatedDisclosureAuthority(DDA)/ForeignDisclosureOfficer(FDO).Watermarkswillbeusedinthedocumentthatindicatethepub’s“pendingDDAapproval”status.Thesewatermarkswillberemoveduponreleaseapproval.(NOTE:DonotusetwoslashesattheendoftheRELTOline.)FDESolutionsCorp.
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Header/FooterandParagraphPortionMarkings
Sanitizing/EditingAgentsmustupdatetheheaderandfooterclassificationmarkingstoincludetheRELTOinformation,aswellasallclassifiedparagraphportionmarkings.DoDManual5200.01,Vol4The“Notice”orTPTStatementtoForeignGovernmentspageinsertedatthebeginningofthedocumentdoesnotrequireaheader/footerRELTOmarking.Mtg.withAIR7.4.1and6.8.5.1on6Oct2014
JointPubs Sanitizing/EditingofJointPublicationsistheresponsibilityoftheServicewhosepublicationnumberappearsatthetopofthepublicationnumberlist.However,itistheresponsibilityoftherequestingNavyProgramOfficetoapplythe(Continuedonnextpage)
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“Notice”toForeignGovernmentsandothersanitizingmarkingsasoutlinedhereinpriortoforeignrelease.TheFMSCaseManagermayreleasethedocumentasedited/sanitizedbytheowningServiceuponreceiptoftheirreleaseauthorizationandtheapplicationofallappropriatemarkings.ConferencecallwithAIR7.4.1and6.8.5.1on24June2015
Drawings,BlueprintsandOtherManufacturingorTechnicalDocuments
Reviewdrawings/bluprintsforFMSreleaseaccordingasupportingLOA,applicableACSystemConfigurationandLevelofMaintenance(Authorized)andtothereleaseabilityguidancereceivedfromtheDomesticPOAPML/DAPMLtocompletethisrequestforan“ASIS”document.Note:Ifthedrawingisdevelopedasa;“stand-alone”document,SanAgentsshouldaffixthe“Notice”toForeignGovernments,2-3LtrCountryCode,(andifapplicable,theFOUOstatement)tothedrawingwherespacepermits.FDESolutionsCorp.
MSPowerPointMetadata
Theproceduresforsanitizing/editingaPowerPoint(orExcel)fileareidenticaltothoseforaWordfileasoutlinedintheNSAdocument.Use“Prepare”then“InspectDocument”toremovethemetadata.FDESolutionsCorp.
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SAMPLEPAGEDIAGRAMS
SampleCoverPageMarkings
TM Cover Page Sample with bubbles, 9 Jul 2015.docx!
!
!
!
ADD:$Edited$for$XX$
FMS!Country!Code!makes!the!manual!“Unique”!to!each!
country,!A/C!System!Configuration,!&!
Level!of!Maintenance!(LoM)!authorized.!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Ref:$SWP!6851L009!for!Country!Codes.!Guidebook$Pg:!30!
Do!Not!Modify!Distribution!Statement!or!Export!Control!Warning!Statement,!leave!as!Domestic!Guidebook$Pg:!34!
DESTRUCTION+NOTICE+&"EXPORT"CONTROL"WARNING$No!longer!required;!however,!Do!Not!Insert!and!Do!Not!Remove!these!notices!if!they!are!already!applied!Ref:!SWP$6851L0009!Guidebook)Pg:!35!!
Remove!National!Stock!Number!(NSN)!
and!Bar!Code!Ref:$SWP!6851L009!Guidebook$Pg:!50!
ADD:$Part!Number!
authorized!(Casual!Mention)?.!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
Ref:$SWP!6851L009!for!Country!Codes.!Guidebook$Pg:!52!
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[Reserved]Sample
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[Reserved]Sample--showingdeletedspace
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COUNTRY2-AND3-LETTERCODES
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PROOFREADINGMARKINGS
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THETASKOFSANITIZING
Insert“Notice”toForeignGovernments
Insertthe“Notice”toForeignGovernments(alsoknownas“ThirdPartyTransferWarning”)usingthefollowingprocedures:ForAdobeAcrobatPro:1. Openthefiletobeedited.2. Click“PageThumbnails”intheleftsidebar.3. Inthesidebar’shorizontaliconbar,selecttheleft-mostdrop-downlisticon.Thenclick“InsertPages…”,then“FromFile…”
4. Locatethefile“NoticetoFornGov.pdf”intheFileFinderdialoguebox,then“Select”.
5. Inthenext“InsertPage”diagloguebox,clickonthe“Location”dropdownboxandselect“After”.Ensurethatthe“Page”radioboxisselectedandthenumber“2”appearsinthePage:window.Click“OK”.
6. The“Notice”pageistheninsertedafterpage2,aswellasablankbackpage.
Title(orCover)PageEdits
MakeeditstotheTitle(orCover)Pageusingthefollowingprocedures:ForAdobeAcrobatPro:1. ClickontheTitlePageinthe“PageThumbnails”leftwindowtoopenthetitlepage.
2. AtthetoprightoftheAdobewindowunder“Customize”,click“Tools”.
3. Nextclickon“EditText&Images”underthe“ContentEditing”dropdownlist.Thiswillplacetothin-linedboxaroundalloftheeditableareasofthedocument.
4. Clickjustbehind(totherightof)thepubnumber(orthelowerofthedateorchangeunderthepublicationnumber,iftheyexists)toactivatetheeditingofcontentinthatbox.Hitthe“Enter”or
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“Return”keytoinsertanotherline.Thenenter“EditedforXX”where“XX”isthetwo-lettercountrycodefortherecipientcountry.
5. Scrolltothebottomofthecoverpageandeitherred-lineordeletetheNationalStockNumber(NSN)fromthepublication.
Red-LiningContent Makedelete(red-line)markingstothecontentofa
publicationusingthefollowingprocedures.Red-liningistypicallydonetoprovidethepubeditorcleardirectiononwhatcontentmustberemoved.ForAdobeAcrobatPro:1. Select“Comment”intheupperrightcorneroftheAdobescreen(totherightofToolsandFile&Sign).Ifthe“Annotations”dropdownlistisnotvisible,clickthearrowtotheleftofAnnotationstoopenthelist.
2. Clickonthe“T”witharedhorizontallinethroughittoselectthered-lineannotationtool.
3. Usingthecursor,clickandholdtohighlightandselectthecontenttobered-lined.
4. Toinsertacommentafterred-lining,doubleclickthered-linedcontentandacommentwindowwillappear.Insertcommentshereonwhythecontentwasred-linedordirectionstotheeditoronhowtocorrectthecontentgrammatically.(Alternatively,selectthecorrespondingcommentboxintheright“CommentsList”column,thendoubleclicktheyellowspacetoopenatextentrypointwherecommentsmaybeinserted.)
RemovingRed-Lines Removered-linesinapublicationusingthe
followingprocedures:ForAdobeAcrobatPro:1. Select“Comment”intheupperrightcorneroftheAdobescreen(totherightofToolsandFile&
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Sign).Ifthe“Annotations”dropdownlistisnotvisible,clickthearrowtotheleftofAnnotationstoopenthelist.
2. Clickonthe“T”witharedhorizontallinethroughittoselectthered-lineannotationtool.
3. Clickintothered-linetext.Alightblueboxwillappeararoundthered-linedtextarea.Rightclick(Continuedonnextpage)andselect“Delete.”
4. Ifitisnecessarytoinsert“[Reserved],”thenclick“Tools,”“ContentEditing,”“EditText&Images,”andplacethecursorattheinsertionpoint.Typein“[Reserved].”
AddingWatermarkforClassifiedPublications
Awatermarkshouldbeaddedtoclassifiedpublicationsthataresanitizedandmarked“RELTO”totheFMScustomer–priortoactuallyreceivingdisclosureauthorizationfromaDDA.Insertawatermarkusingthefollowingprocedures:ForAdobeAcrobatPro:1. Withthetargetpublicationopen,select“Tools,”thenopenthe“Pages”dropdownmenu.Nearthebottomofthecolumnunder“EditPageDesign,”select“Watermark,”then“AddWatermark…”
2. Inthe“AddWatermark”dialoguebox,enterorselectthefollowing:a. Text:“RELTOUponDDAApproval”b. Rotation:45c. Opacity:about60-65%d. Location:OnTopofPage
TheseoptionsmaybesavesasaPresetbyselecting“SaveSetting”atthetopofthedialoguebox.Select“PageRangeOptions”ifthewatermarkshouldnotapplytoallpages.Select“OK”toapplythewatermark.
3. ToremovethewatermarkafterDDArelease
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authorization,select“Watermark,”then“Remove.”
ManualSanitizing USD(I)manualsanitizingproceduresforhardcopy
sanitizingisasfollows:(1)Conductsecurityreviewandphysicallyremove(Continuedonnextpage)informationwithanExacto-stylerazorknifeorscissors.Photocopysanitizeddocument,anddistributeasrequired.(2)Conductsecurityreviewandblack-outortapeovertheinformationusingoneofthefollowingapprovedproducts:-CharpakGraphicTape(blackplastictape);-Post-itCorrectionandCover-upTape(whitepapertape,2-line,id#652,from3M);-Pres-a-plycorrectiontape(white-1line),id#43161,fromDennisonor,-LiquidPaperDryline(white)fromPaperMate.(3)Aftertheprocessiscomplete,createblackandwhitephotocopyandreviewthefinalproducttoverifythatnodeletedinformationisvisible.Whencomplete,distributeasrequired.USD(I)Memorandum,Subject:''PolicyandProceduresforSanitizationofDepartmentofDefense(DoD)ClassifiedorControlledUnclassifiedInformationPriortoPublicRelease,"dtdJuly20,2005
FinalSanitizingUsingAdobe
FollowNSA“RedactionofPDFFilesUsingAdobeAcrobatProfessionalX”guidancefoundatthebackofthisGuidebook.NAVAIRMemorandumSerAIR-7.4/14016dtd22April2014
SanitizingUsingMSOfficeProducts
FollowNSA“RedactingwithConfidence:HowtoSafelyPublishSanitizedReportsConvertedFromWord2007toPDF”guidancefoundatthebackofthisGuidebook.
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ForPowerPointPPTfiles,usethesameprocedureasWord:Select“Prepare,”then“InspectDocument”toremovemetadata.NAVAIRMemorandumSerAIR-7.4/14016dtd22April2014
QualityAssuranceChecklist
Afterrunning“SanitizeDocument”intheToolsmenu,performthefollowingqualityassurancechecks:
¨ NationalStockNumberoncoverisremoved¨ “EditedFor(two-letterCountryCode)”underPubDateonCoverPage
¨ ForClassifiedPubs,allRELTOandRELmarkingsareinserted
¨ LOEPmatchesinteriorpagesandchangeversion¨ Verifydeletedpagesareinfactdeleted¨ VerifyBookmarkshavebeenupdatedtoreflectremoval,“[Reserved]”,orreflectflowofpub
¨ Verifybookmarkshavebeeneditedtoreflectanypagechanges(bookmarksmustpointtotheactualplaceinthesanitizedpub)
¨ OpentheCommentsandCommentsListmenutoverifythatallcommentshavebeenremoved
¨ Verifybookmarkshavebeen“SetasDestination”inAdobeAcrobatFile-Propertiesbox
SanAgentInterview