STUDENT AFFAIRS
Year End Celebration
June 9th, 2006
Student Affairs Committees
Managers' Development Series Committee Rosemary Anderson Elise Herrera-Mahoney (chair) Kathleen Hughes
Student Affairs Committees Student Affairs Disaster Preparation Team
Adam Snook co-chair Elise Herrera-Mahoney co-chair Alex Belisario Kevin Browne Susan Girard staff Dave Keller Bob McCampbell Sue Matthews Susan Welte Dan Wood
Transitions
Alma Sifuentes - New Title - Dean of Students divisional liaison with student groups, oversight of
campus elections, coordination of demonstration response, and supervision of the Ethnic Resource Centers, the Women's Center, the Cantú GLBTI Resource Center, Rainbow Theater, and SOAR
Judicial Affairs Permanently Transferred to CUHS
Transitions
Retirements Gail Heit 35 Years of Service Max Camarillo 25 Years of Service Dan Wood 22 Years of Service
• COMBINED YEARS OF SERVICE: 82
ACCOMPLISHMENTS
Completed a successful recruitment and admissions cycle. Nearly 30,000 applications for Fall 2006
admissions were successfully. processed, with decisions meeting the 15 March notification deadline.
Over 3,700 frosh submitted fall 2006 SIR’s. Over 950 Transfer students submitted fall
2006 SIR’s.
ACCOMPLISHMENTS Capital Projects
Selected an architectural design consultant and began the planning and design process for a major renovation and expansion of the Cowell Student Health Center facility
Completed the Hahn Seismic Retrofit Project Completing the refurbishment of 1st Floor Hahn. Launched the seismic evaluation of non-state funded
facilities
ACCOMPLISHMENTSStudent Affairs Development
As of May 28, 2006 the Student Affairs Division has received $904,263 in Pledges and Outright Gifts.
• Met the $140K Match for Athletics• Received $175,000, the third installment of a three-year
$500,000 grant request, from the Stuart Foundation to support the Renaissance Scholars Program.
• Raised several existing and created new scholarship funds to endowment level. Chicano/Latino, Women’s Center, and STARS endowments for programmatic use have all reached the minimum endowment level for investment purposes.
• Creating a “giving to UCSC” presence on all Student Affairs’ unit websites
ACCOMPLISHMENTS
Referendums Passed Measure 23 - Intramural & Sports Club Team Activities g/ug
$2.25 Measure 23 - Intramural & Sports Club Team Activities g/ug $2.25 Measure 24 - Transportation Fee Increase
• -g/ug $13.25 F-2006• -g/ug $13.50 F-2007• -g/ug $16.00 F-2008 & beyond
Measure 26 - Recreation Programs g/ug $4.00 Measure 27 - Seymour Marine Discovery Center ug only $.25 Measure 28 - Renewable Energy g/ug $3.00
ACCOMPLISHMENTS Disaster Preparation
CERT Trained over 150 employees in Student Affairs Implemented standard evacuation drill policy Established divisional standard for procurement of
emergency supplies
Affirmative Action Co-sponsored with EEO/AA and SHR, the “Diversity
Recruitment and Outreach” workshop. Established approval to hire process with focused
recruitment on underutilized titles
ACCOMPLISHMENTSBudget, Facilities and Administration
Budget• Developed and delivered 2006-07 Campus Budget Response• Completed Student Fee Advisory Committee Recommendations• Administered Division Reserve and Capital Budget ($13M); Student Fee
($25M); Personnel Fund Management; VC Operating and Discretionary, “Moves R’ Us” coordinated 5 work groups/units:
• 98 people, 98 ITS orders, 117 phone orders. Coordination of services from ITS, Phone Service, carpenters, painters, custodians, window cleaners, electrical contactors and in-house electricians, lighting specialists, EH&S, Peninsula Business Services for new furniture, 3 different moving companies plus campus moving services and surplus.
• Hahn Seismic - 50 people to 5 locations - 50 computers/ 55 phone lines• Hahn Refurbishment - 34 people to 2 locations - 34 computers and phone
lines• Cookhouse Seismic - 14 people to 2 locations - 14 computers/28 phone
ACCOMPLISHMENTS Budget, Facilities and Administration
Prepared and distributed a quarterly electronic Student Affairs newsletter
Divisional representative on ITC, Miscellaneous Fee, Course Materials, Recharge Rate, Campus Business Operations
Completed and allocated Ergonomic and Technology call funds Business Transformation Campus Liaison and Coordination Coordinated and reviewed Course Materials Fee and Recharge Rates
submittals Developed and distributed Entertainment; Approval to Hire, and
Disaster Drill Evacuation Policies, and Unit Manager Standards and Expectations
Coordinated and submitted Annual FDX space survey Coordinated and reviewed various audit submittals
ACCOMPLISHMENTS
Information Technology Consolidated servers and services within
Student Affairs and transitioned to central ITS organization
ACCOMPLISHMENTS Student Life - Health Center
Purchased Electronic Health Record software, and carried out renovation and expansion of the Student Health Center IT infrastructure in preparation for implementation of the software over the 2006-2007 academic year.
Recruited a new Medical Director (Dr. Drew Malloy, from University of Arizona) and a new Patient Services Coordinator (Emma Lukin).
Under the direction of Jane Bogart, our new Health Promotion Coordinator, the Health Promotion department reinvented itself as SHOP – Student Health Outreach and Promotion – and created the “Just Say Gnome – Party Small” campaign to address problem drinking at off campus parties.
ACCOMPLISHMENTS Student Life - CPS
The Pre-doctoral Internship Program achieved the highest level of accreditation (maximum of seven years) from the American Psychological Association (APA).
CPS achieved the second accreditation for all of its programs and services by the International Association of Counseling Services, Inc.
CPS was approved by the APA as a continuing education sponsor.
ACCOMPLISHMENTS Student Life - OPERS
Hosted women's tennis NCAA national championships Set record for net profit at Master's Swimming Championship in
July. Set record for net profit in Women's Scrambles Golf
Tournament. Raised more than $300,000 in donations and matching funds
for Athletics Recreation completed new web site with on-line registration. Designed and implemented new Wellness/Recreation program
for summer. Tennis won National Championship in Doubles
ACCOMPLISHMENTS Student Life - OPERS
Rugby team won National Championships in Division II. Men's Soccer advanced to National Championship bracket
second year in a row. Largest Fall Festival ever. New Wellness programs for west campus community New Boating Grant for Department of Boating Safety, $20,000. Title IX Compliance, better than 80% of all NCAA schools. Arranged schedule for visiting Physical Education professors
from Brazil and National Parks Director from Costa Rica.
ACCOMPLISHMENTS Student Life - OPERS
Participated in risk management program/survey for OPERS programs, Ian Mcgregor Associates.
Received National award and recognition for outstanding Special Olympics programs.
Participation rates reached new levels in almost every program. New and continuing Community events: Kennan Ward "Wolves
Running with the Pack", Telluride Film Festival, and Banff Mountain Film Festival, all with sold out audiences.
New computerized Outdoor Rental Program for inventory and reservation.
Dance students choreographed and participated in an End of Year Presentation that was standing room only for two nights.
ACCOMPLISHMENTS Student Life - Career Center
In the midst a student protest against the Military on campus. The Last Chance Fair attendance increased significantly, close to 90 companies participated, student attendance was up by 300 and 750 students attended the spring fair.
SERAP Ceremony, a record 270 students in good academic standing were awarded for their outstanding work performance.
A new Student Peer Advising program was created this year and assisted 107 students in the winter quarter alone, greatly increasing the capacity to help students in the area of career counseling.
The Career Center Internship Program secured Bonner Foundation AmeriCorp Scholarships for Professions Training Program/Social Entrepreneurs Group Interns who work 300 or more hours.
ACCOMPLISHMENTS Student Life - Academic Support Services - ARC
The ARC Publicity and Website Committees worked on several major projects to create greater campus awareness of the ARCollaborative services for students, faculty and staff
Student Volunteer Connection Doubled our community partnerships and increased SVC
visibility resulting in higher student participation in events and service projects.
SVC sponsored the brown bag drive benefiting the Second Harvest Food Bank and students collected more food than staff and faculty combined.
SVC successfully launched an internship program that places students in community nonprofit organizations for academic credit.
ACCOMPLISHMENTS Student Life - Academic Support Services - Learning Support
Services Learning Support Services officially became a campus-wide
program offering Modified Supplemental Instruction and tutoring support to all UCSC students.
Use of Learning Support Services increased by approximately 15%.
A committee was formed to build on existing practice to develop a network of programs and services to assist "at risk" students prior to, during, and after they experience academic difficulty. Using UCSC research findings and current practices as a base, the group is constructing recommendations for future program development.
ACCOMPLISHMENTS Student Life - Academic Support Services - Services for
Transfer and Re-entry Students (STARS) STARS was invited to apply for, and received, a $50,000
renewable scholarship grant from the Bernard Osher Foundation to fund 10 reentry students for the academic year.
STARS created a student peer mentor program to foster community and participation in campus life for new EOP transfer students
STARS, through organizing and hosting a conference in April, took a leadership role in revitalizing California Advocates for Re-Entry (CARE), a statewide organization which had been in hiatus for three years.
ACCOMPLISHMENTS Student Life - Academic Support Services - Educational
Opportunity Program (EOP) Created First Annual EOP Academic Excellence Reception
held on March 8, 2006 recognizing and honoring over 350 EOP juniors and seniors who have excelled academically.
In recognition of the success of the new Bridge model and an opportunity to increase diversity at UCSC, CAFA recommended doubling this year's Bridge class to 120 students.
EOP Director was asked to participate on Undergraduate Academic Advising Committee to help in working through important advising issues for the campus.
ACCOMPLISHMENTS Student Life - Academic Support Services - Disability
Resource Center (DRC) Gathered feedback from students, staff and faculty re:
controversial exam accommodation process. Implemented immediate suggestions for improving procedures and paperwork; and will pursue further recommendations this coming year.
Collaborated with IT to develop new "state of the art" web-based database for tracking services and providing accommodations to students with disabilities.
Supported students with learning disabilities who wanted to create a peer support group and to educate the campus community about hidden disabilities. Group hosted a guest speaker this year and has plans to expand in the coming year.
ACCOMPLISHMENTS Student Life - Academic Support Services - Student Media
SCTV has exploded with the addition of new equipment, advising, and technology. Now with more than 450 students, SCTV has established student Event Teams, which travel around campus to film events for broadcasting on Channel 28 and webcasting over the Web. In addition, there are now more than ten affiliated production sub-organizations.
City on a Hill Press reached a landmark, and celebrated its 40th anniversary with a two day reunion of alumni representatives from each year in attendance.
TWANAS also celebrated a its beginning years with a reunion of alumni including a lively panel of its founding editors.
Collaborated to build a transmitter and radio station in the Pescadero High School District allowing for a future high school mentor program.
ACCOMPLISHMENTS Student Life - Bay Tree Bookstore
Five successful open recruitments• Storekeeper Jonathon Hermasillo, replaced Doug Stevens• General Merchandise/Insignia Buyer, Marlen Teachout, promotion from
Express Store, filled a long-vacant position• Express Store Assistant, Krishna Beck-Davis, replacing Marlen Teachout• Computer Department Manager, Ron Harrell, started January, replaced
Tom Benoit.• Assistant Director/Book Department Manager, Susan Wolfe, started March
20th. Replacing Rick Rudman, who is retiring August 31st. Reviewed operational needs for cash register upgrades, wrote purchase order,
and order/installation pending for July. Will provide added security for credit card transactions, faster transactions, and will enable later installation of debit card pads.
Finalized operational shut-down of Photography Services last July/August.
ACCOMPLISHMENTS Student Life - Bay Tree Bookstore
Managed Business Services and IT Services transformations to the mutual benefit of the campus and Bookstore operational needs.
General Book Department supported and attended 28 different off-site book signing, book reading, or other special events, including MLK Convocation, Dickens Universe, and Shakespeare Santa Cruz.
Staff Accomplishments• Robin Ellis, Assistant Director/Operations Manager, installed as President of
California Association of College Stores (CACS), November• Robert McCampbell, Store Director, installed as President of National Association of
College Stores (NACS) Foundation, March and served as Chair of University of California Independent Stores Groups (UCISG)
• coordinated two two-day meetings of UC Store Directors, with UCOP representation• testified on behalf of UC Bookstores at Assembly Higher Education Committee
regarding textbook pricing• Karen Vomvolakis, Apparel Buyer, and Marlen Teachout, Merchandise/Insignia
Buyer, completed CACS Buyers Institute at Fashion Institute of Design Merchandising (FIDM), April
ACCOMPLISHMENTS Enrollment Management - Offices of Orientation, Admissions and
University Registrar Nearly 30,000 applications for Fall 2006 admissions were
successfully. processed, with decisions meeting the 15 March notification deadline.
Over 3,700 frosh submitted fall 2006 SIR’s. Over 950 Transfer students submitted fall 2006 SIR’s. Over 650 high school/community colleges were visited by
Office of Admissions outreach staff. Over 30,000 visitors were served by the Cook House’s campus
tour unit. Over 43,000 registration transactions were processed by the
Registrar’s Office and system. Over 100,000 add drop transactions were processed by the
Registrar’s Office and system.
ACCOMPLISHMENTS
Enrollment Management - Offices of Orientation, Admissions and University Registrar
Two new Admissions booklets were created to outline admissions selection guidelines using comprehensive review in a more user-friendly format.
All Fall 2006 admissions material were updated, and repackaged using the “My University” theme.
The Admissions “Fly-In” program was doubled to over 160 low-income, high achieving frosh taking part in April.
A Regents Scholars Over-night program was hosted by the Office of Admission, and had 15 admitted Regent Scholars attend; 11 who then submitted SIRs.
The Office of Admissions:• co-hosted a “UCSC Engineering Day”, which attracted over 225 new fall
admits.• co-hosted with STARS a Transfer day, which attracted over 200 new
transfers, admits. A new Steering Committee Structure for the Campus Orientation program was
created.
ACCOMPLISHMENTS
Enrollment Management - Financial Aid Implemented an on-line Financial Aid Offer. Despite record numbers of aid applications and late regulatory
releases, met commitments to post awards for fall 2006 admits prior to the SIR deadline
Significantly increased the yield of new Regents Scholars and successfully negotiated and additional $250,000 in scholarship funding in collaboration with CAFA members.
Implemented new summer aid program and successfully negotiated an allocation of $812,000 in summer grant funding for needy students.
Revamped our email response system to address the increasing number of emails we receive from students and their families.
Hired and trained 5 advisers and 2 new systems staff.
ACCOMPLISHMENTS Colleges and University Housing (CUHS)
Prevailed in CLUE Lawsuit and are poised to begin Ranch View Terrace construction and sales program.
Advanced second phase of planning for the Family Student Housing Redevelopment project and Early Education and Care Center
Implemented Cultural Competency Training program for CUHS Management team
Redesigned the CUHS Organizational Plan and reframed the Residential Dining and Faculty and Staff Housing Program
ACCOMPLISHMENTS Colleges and University Housing
Charged College Programs, Room Inspection, and Gender Neutral Housing Task Force and the RA Council
Upgrades to student judicial system, improvements to ethics workshop and continued development of adjudicator group
Implemented Student Life Program Committee Structure• o Professional Staff Recruitment and
Selection• o Professional Staff Development and
Training• o Diversity and Affirmative Action• o Curriculum Development, Learning
Outcomes and Assessment
ACCOMPLISHMENTS CUHS - Childcare and Early Education Services
Completed salary analysis and implemented equity increases for teachers and program coordinators, bringing them into the range of comparable programs in Santa Cruz County
Secured funding to enable CCEES to complete all health and safety repairs and maintenance on the Granary Child Development Center
Child Care Advisory Committee, a sub committee of the Campus Welfare Committee, completed the Child Care Access Policy that will go into effect in Fall 2006
Developed an employee handbook for CCEES to be implemented in Fall 2006
Completed School Age yard improvements
ACCOMPLISHMENTS CUHS - Residential and Family Services
Implemented the Coordinator for Residential Education (CRE) model at Family Student Housing (FSH)
Family Student Housing (FSH) successfully collaborated with Child Care and Early Education Services (CCEES) to develop parent education programming and to develop a shared Family Services Assistant position in order to provide seamless customer service
Successfully transitioned custodial responsibility in Village resident units from Custodial Services to student residents with significant cost reduction
Camper park successfully passed its Fire/Safety/Habitability inspection
Organized a transportation system for residents for the UTC and the University Inn during the bus strike, including a shuttle system and car pool.
ACCOMPLISHMENTS CUHS - Cowell College and Stevenson College
Cowell Traditional Thanksgiving College Night included over 85 faculty, staff and
families together with more than 250 students Collaboration between Res Life and Provosts to fund CUIP intern to
develop class focused on “Diversity Dialogues” . Student Senate increased funding by 300% “Diversity Encouragement
Council”
Stevenson College celebrated its 40th Anniversary; State Assembly Rep. John Laird
delivers “official resolution” from the state Refurbishment of the Library including new furniture College hosted campus and college series on racism, discrimination, and
anti-Semitism First annual “Parents Weekend”
ACCOMPLISHMENTS CUHS - Crown College and Merrill College
Crown Together with Merrill, first annual Family Day drew a crowd in
excess of 400 people Outdoor Pursuits theme House programs successful backpacking,
river rafting, camping, beach cleanups, and more! Collaboration with Transportation Commission & UC Bike Co-Op
for Bike Safety Workshop
Merrill Tacos Morenos celebrated its grand opening Sponsored “Mastering Sex and Tortillas” Provost revitalized College House, sponsored film series,
colloquium and other events
ACCOMPLISHMENTS CUHS - Porter College and Kresge College
Porter Porter hosted, cosponsored with Rainbow Theatre “Emergence-See” - one man
show blending poetry, son, and multi-character transformation – written, performed by Daniel Beaty
Staff developed strong, positive working relationship with UCPD through intentional efforts & incident responses
Senate reorganized to offer weekly programs to better meet student needs
Kresge World Fest – 5th annual multicultural event begun celebrating cultures from around
the globe. Donations supported The Invisible Children charity organization Kresge Podcasting – first of its kind within the Colleges; students link to Kresge
College via the internet…shared music programs, panel discussions, streaming current and college wide topics are available to residents
Beauty of Us, Kresge PRIDE, and Santa Cruz Ally Appreciation Day - 3 major programs to promote and celebrate positive personal and community development of the Queer experience
ACCOMPLISHMENTS CUHS - Oakes College and College Eight
Oakes Implementation of Oakes 77: Exploring opportunities for Social Justice, course to
complement the Core, developed by CUHS summer intern; taught by CRE Bill Heinrich (W) and Provost Castillo
First Annual Oakes Family Day Collaboration with College Eight student life teams: student staff diversity immersion
day training, RAs/NAs cosponsored student events; SLOE (Student Life at Oakes & Eight) Book Club starts with focus on themes of Diversity
College Eight Sustainability Projects – co-curricular program complementing the core course where
each first year participated in an environmental project as part of the course College Eight/SHOP Partnership– collaboration with AOD to implement best
practices to reduce the levels of harm associated with high risk drinking among first year students
Established Program Development and Review Committee: representative group formed to be a resource for new programming initiatives and other activities and to review existing major programs to insure alignment with the college theme and student life missions. Beauty of Us, Kresge PRIDE, and Santa Cruz Ally Appreciation Day
ACCOMPLISHMENTS CUHS - College Nine and College Ten
Successful searches and hires for 5 staff positions: CRE, CPC, Asst. CPC Provost Assistant, College Advisor, & Provost
Implementation of reorganization to more closely align Residence Life to increase communication and service to students
Formation of WATER (White Allies to End Racism) whose focus is to end racism and discrimination through education and the exploration of white racial identity and white privilege
Programs and debates throughout the Co-Curricular Unit focused on current issues including:
Third Annual Practical Activism Conference, Gays in the Military, Affirmative Action debate, and the Third Annual Cesar Chavez Convocation
Service Learning experiences included: Third annual trip to Tecate, Mexico for over 30 students to build a home
Praxis – collaboration with 8 community organizations Esprit – service learning class placed 4 students at 13 agencies in Santa Cruz
County
ACCOMPLISHMENTS CUHS - Faculty and Staff Housing
Produced Employee Housing Report for the Executive Vice Chancellor and Campus Provost
Collaborated with University Counsel for successful outcome to the Ranch View Terrace lawsuit with the Coalition to Limit University Expansion
Drafted complete set of governing documents (Lot Lease, CC&R's, etc.) for Ranch View Terrace
Facilitated updates to Housing Access Policy, Faculty finance programs and began development of Employee Housing Administrative Plan
CUHS - Student Housing Services Successfully launched the redesigned Student Housing Online (SHO) Increased annual outreach to customers listing with the community rentals
office by 776 Redesigned and successfully unveiled a new CUHS website
ACCOMPLISHMENTS CUHS - Dining
Received solid response rate on the NACUFS Customer Satisfaction Survey indicating favorable levels of customer satisfaction for our campus compared to national benchmark
Achieved excellent financial performance, significantly outperforming budget
Awarded “Best Clam Chowder” for second year in a row in 2006 Santa Cruz Clam Chowder Cook Off
Awarded several acknowledgements for substantial efforts in sustainability programs, organic programs and fair trade programs
ACCOMPLISHMENTS CUHS - Conference Services
Deployed new user-friendly Conference Services web site, incorporating marketing, on-line inquiry capability and director/participant information
Developed detailed reference manual which functions as an educational document for senior staff and seasonal student staff
Planned and executed 80 conferences during summer 2005 with gross income over 4 million dollars with a career staff of six people
ACCOMPLISHMENTS CUHS - Admin and Operations
Implemented year-long cultural competency series for all CUHS managers that included 40 hours of training and additional hours of group work and planning
Participated in a nationally benchmarked online residential life survey in which 46.4 percent of our 6000 undergraduate residents participated in the voluntary survey
Established four Standing Committees that continue to do excellent work in the research and practice of student life: (1) Affirmative Action and Diversity Committee, (2) Curriculum Development and Assessment Committee, (3) Professional Development Committee, and (4) Professional Recruitment Committee
Created a standard template for managers’ agendas and minutes, thereby enhancing efficiencies and effectiveness of communications
ACCOMPLISHMENTS CUHS - Facilities
Successfully completed the 2006 College Renovation Project at Oakes (including re-siding and re-roofing residence hall buildings, replacing residence hall windows, replacing apartment furnaces with energy-efficient units, and remodeling the Oakes Learning Center.)
Developed a broadly supported proposal for the standardization of roles, responsibilities, and damage charges for housing facility inspections.
Achieved a forty-two percent decrease in average completion time of
Fixit maintenance request tickets by Zone maintenance personnel
Instituted safety training and skills development programs for all Facilities staff.
ACCOMPLISHMENTS CUHS - Business Services
Reorganized Service Center into new Business Services unit transitioning from a transactional service center to a budget and human resources analysis team
Implemented two new purchasing processes and systems in response to campus changes, including training staff and students to ensure that they can purchase the items necessary to their programs and operations
Developed and delivered 2006-07 UCHS budget and confirmed approval in timely manner
CUHS - Financial Planning and Analysis
Completed UC Santa Cruz Dining budget review and rate preparation Standardized terms and reporting of housing capacity and occupancy Developed and implemented standard major maintenance reports on a monthly
basis.
ACCOMPLISHMENTS CUHS - Community Safety and Emergency Preparedness
Created and published both the Community Safety Program Employee Handbook and the Community Safety Program Procedures Manual
CSO staff saved one life; extinguished one structure fire; mitigated several residential floods; and identified and aided in the apprehension and arrest of the vandal/burglar suspect who damaged doors and hallways in Stevenson, Cowell and Merrill Colleges
Provided CERT training to all CSO staff, after establishing the training as a standard
ACCOMPLISHMENTS CUHS - Capital Planning and Construction
Successfully completed Oakes College Capital Improvement and Renewal program in summer 05
Continued progress towards advancing the following projects:• Ranch View Terrace• Family Student Housing and Early Education and Care
Center• Summer Major Capital Improvement Program• Campus Long Range Development Plan