Room Facilitator OrientationATE Birds of a Feather Sessions
October 2010
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Orientation Agenda
• Birds of a Feather Overview• Room Facilitator – Responsibilities • Other Session Roles• Scenario: Blue Ribbon Task Force• Session Agenda & Outputs• Detailed Guide• Synthesis and Reporting Process• Post-session Responsibilities• Session Results
Birds of a Feather - Overview
• 14 Simultaneous Sessions: Features a common structure across 14 simultaneous sessions to address a set of overarching questions affecting all projects & centers.
• Organized by Discipline: Participants will be divided, through a self-selection process, into groups designated by discipline.
• Common Questions/Conference Theme: Each group will focus on questions centered on the theme, “ATE Student Success: Building a Diverse & Entrepreneurial Workforce.”
• Synthesis Friday: Synthesis of discussion outcomes will be presented on Friday morning.
Room Facilitator Responsibilities
• Welcoming participants
• Introducing session objectives and structure
• Overseeing distribution of the group to working tables (ensuring that there are an equal number of tables addressing each of the two topic questions)
• Keeping time for the session discussions and report outs
• Facilitating the reporting out from the discussion tables
• Working with session scribe to collect flip chart pages from all of the working groups
• Reviewing and/or contributing to session scribes notes on the report outs
Other Key Session Roles• Table Facilitator:
1. Leads the discussion at a table2. Works with the table to address fully all 3 questions assigned to their topic3. Works with table scribe to capture key points and to prioritize recommendations4. Works with other table facilitators to facilitate the cross-table synthesis process
• Table ScribeA volunteer that the table facilitator (TF) solicits at the beginning of the session; this
person: 1. Helps TF capture and track the key points on flip chart2. Assists TF in the group prioritization process3. Scribes top points on 6” x 8” post it notes4. Assists TF during cross-table synthesis.
• Room Scribe (during most of session is also a table scribe)– Works with Room Facilitator to capture the key report outs from all table groups.
Scenario: Blue Ribbon Task Force
Key Presenting Issues• Employers are dismayed that most postsecondary students currently
are not getting the foundational, technical, and 21st century skills needed for the workplace.
• Technical educational programs and the U.S. technical workforce do not reflect the overall demographics of the U.S. population.
The Blue Ribbon Task Force must:• Design pedagogical systems to provide relevant knowledge, skills, and
experiences to enable graduates to hit the ground running and be successful quickly as members of the technical workforce in real-world, global organizations.
• Design solutions to successfully attract, serve, and develop people for the technical workforce from traditionally underrepresented and underserved populations.
Session Agenda Overview
• 1:45 p.m. Participants Begin Arriving
• 2:00 p.m. Session Opens / Introductions
• 2:15 p.m. Table DiscussionsParticipants choose table based on which topic they want to discuss:
» Topic #1: Preparing Technicians with Workplace and Entrepreneurial Skills(Tables labeled: “Workplace Skills”)
» Topic #2: Attracting and Serving Traditionally Underserved and Diverse Student Populations in Preparing them for the Workforce(Tables labeled: “Diverse Learners”)
• 3:45 p.m. Topic #1 and Topic #2 Group Synthesis
• 4:25 p.m. Topic 1 Report Outs to the Room
• 4:40 p.m. Topic 2 Report Outs to the Room
• 4:55 p.m. Summary/Adjourn
Outputs for Session
Synthesis of table reports from the two topics:
• Topic 1 Synthesis that includes key findings and recommendations about:– The key issues, concepts, and constraints – The most promising strategies and practices– Recommended success measures– Each table will develop their top five for each of the above
• Topic 2 Synthesis that includes key findings and recommendations about:– The key issues, concepts, and constraints – The most promising strategies and practices– Recommended success measures– Each table will develop their top five for each of the above
Detailed Guide
• Review pages 9-11
Synthesis Process
• See page 12
Panel 1Key Issues
Panel 2Promising Practices
Panel 3Success Measures
Wall Station – combining 2-3 groups focused on the same topic
Topic #1 (example): Preparing Technicians with Workplace and Entrepreneurial Skills
What a Wall Station Looks Like
Reporting Process
• See page 13
Synthesis & Reporting Process(for Small Rooms)
• See page 14
Post-session Responsibilities
• The Room Facilitator will work with Room Scribe to finalize an electronic report to submit in the 30 minutes after the session concludes.
• Each Room Scribe will have a laptop to capture, electronically, the summary report outs during the session.
• Afterward, you should both review what was captured and edit and refine it accordingly before submitting your report at the Conference office.
• Ultimately, the reports should be a summary of the top ideas or recommendations for each of the two Topics in 3 areas:– Key issues/concepts/constraints– Most promising practices/strategies– Important measures of success
Final Results
• Compiled into short summary report published on Friday Oct 29
• Short presentation at opening plenary on Friday morning
• Longer report to be published in first half of 2011
THANK YOU!!
• Thank you for your contribution to these sessions. On behalf of AACC and NSF, we greatly appreciate your help.