ROAD ACCIDENT FUNDCOMPULSORY BRIEFING SESSION
RAF /2015/00012(I) and (II)
Date: 25 June 2015
Time: 11:00
AGENDA
Background of the RFB
Purpose of the Bid
Evaluation Criteria
Mandatory Documents
Disqualification of Bids
Submission of Bids
Contact details
Questions and Answers
BACKGROUND
•Request for bid : Cleaning Services
• RAF/2015/00012(I): Cleaning services for Eco Glades Head Office, Menlyn Regional Office and Pretoria CSC, and Johannesburg Regional Office.
•RAF/2015/00012(II): Cleaning services for the Glyn Thomas HSC
Advertised on 12 June 2015Closing on 13 July 2015
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PURPOSE OF THE RFB
• The purpose of the bid is to invite interested and suitably qualified bidders to submit bids for
cleaning services for all Gauteng Regional Offices - Johannesburg Office and Glyn Thomas HSC
at Baragwaneth Hospital, Menlyn and Pretoria Middestad offices, Eco-Glades offices (blocks C
and F, and the Durban Regional Office.
• The RAF requires the service provider (s) to supply the services for a period of five (5) years.
Background of the Project
•RAF/2015/00012(I) and (II)
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SCOPE OF WORK
The RAF would like to appoint a Service Provider (s) to provide the following cleaning services at the RAF offices for a period of five (5) years.
Deliverables
Normal office cleaning;
Ablution cleaning;
To wash covered furniture;
To vacuum cloth covered furniture;
To deep clean carpets;
To clean exterior windows; and
To provide specialized cleaning for all server rooms
Bidders to open page 65 to tick which office they are bidding for. A bidder may tick only one office, some offices or bid for all offices.
• −
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SCOPE OF WORK
Safety boots
Hand gloves
Masks
Overalls with aprons
Scope of work on page 66 to 74 of the bid document for Eco
Glades blocks C and F, Menlyn and Pretoria office, JHB office and
the Durban office
Scope of work on page 66 to 68 of the bid document for the Glyn
Thomas Hospital Service Center
The successful bidder/s must ensure that they comply with the OHS Act and regulations, and ensure that their staff complies with PPE/safety clothes namely:
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SCOPE OF WORK ends……
Staff compliment
Premises Staff numbers Staff per day
Hours per day
Days per week
Eco Glades block (C)
1 x cleaner 1 8 Mon-Fri (07:00-15:00)
Eco Glades block (F)
7 x cleaners 1 x supervisor
8 8 Mon-Fri (07:00-15:00
Menlyn 9 x cleaners1 x supervisor
10 8 Mon-Fri (07:00-15:00
Pretoria CSC 1 x cleaner 1 8 Mon-Fri (07:00-15:00
JHB office 6 x cleaners1 x supervisor
7 8 Mon-Fri (07:00-15:00
Glyn Thomas 1 x cleaner 1 8 Mon-Fri (07:00-15:00
Durban 4 x cleaners 4 8 Mon-Fri (07:00-15:00
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EVALUATION CRITERIA AND METHODOLOGY
Technical Functional Mandatory (Comply or Not Comply) – Bidders who do not meet the mandatory requirements will be disqualified.
Technical Functional Requirement (100 points).
Price and BEE Evaluations (90/10 points) on Eco Glades, Menlyn, Johannesburg and Durban offices
Price and BEE Evaluations (80/20 points) on the Glyn Thomas Hospital Service Centre
All Bidders who score Less than 60 points on overall functionality shall not be considered for further evaluation on Price and BBBEE.
THE EVALUATION CRITERIA WILL BE BASED ON THE FOLLOWING REQUIREMENTS:
•RAF/2015/00012 (I) AND (II)
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MANDATORY EVALUATION CRITERIA MANDATORY REQUIREMENTS
BIDDER MUST INDICATE BY TICKING (√) CORRECT BOX COMPLY/DO NOT COMPLY
•RFP/2015/00003
1. MANDATORY
Comply
Do Not Comply
The Bidder must have a minimum of three
years experience in cleaning services;
As proof the bidder must provide letters from
their previous clients’ letterhead, and the
letter shall contain the following:-
• The duration of contracts for cleaning
services
Substantiate / Comments
2. MANDATORY
Comply
Do Not Comply
The bidder must be registered with COIDA with the
department of Labour as per the Compensation for
Occupational Injuries and Diseases Act.
Bidders must provide proof of registration with
COIDA, and a letter of Good Standing.
Substantiate / Comments
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MANDATORY EVALUATION CRITERIA End
3. Mandatory Accept Do Not Accept
The bidder confirms that they have read and
understands the terms and conditions set out in the
attached Service Provider Agreement (SPA) which
terms and conditions the bidder accepts, in the
event that the RAF awards a contract to the bidder
pursuant to this bid.
Comments:
4. Mandatory Accept Do Not Accept
Failure by the Fund and the successful bidder to
conclude a contract within 21 days following the
issuing by the Fund of the award letter to the
preferred bidder, will result in the bid being deemed
to be non-responsive which will then entitle the
Fund to consider other responsive bids and award
the tender to another bidder or bidders.
Comments:
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TECHNICAL EVALUATION CRITERIA
• All Bidders who score Less than 60 points on overall functionality shall not be
considered for further evaluation on Price and BBBEE.
RAF/2015/00012 (I) and (II)
CRITERIA POINT ALLOCATION
Project plan 20
References 5
Bidder’s experience 40
Staff experience 35
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Mandatory Documents
Standard Bidding Document (SBD) Tax Clearance CertificateBid Conditions
Disqualification of bids
Bidders shall be disqualified if they fail to:
Complete questionnaires in full Submit true and correct information Comply with mandatory requirements Comply with prescribed response format
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Original signed bid document and Proposal clearly marked and indexed with all pages numbered. One (1) original and one (1) hard copy, submitted in a sealed envelope, clearly marked
(RAF/2015/00012) (I) for Eco Glades, Menlyn, JHB and Durban offices, and (RAF/2015/00012) (II) for the Glyn Thomas HSC to the address provided below.
Submission Address :
Road Accident Fund Eco Glades Reception (Block F) 420 Witch-hazel Avenue, Centurion, Pretoria CLOSING TIME : 11:00 am (PER THE CLOCK AT THE RAF RECEPTION)
Submission of RFB responses
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Bid responses sent by courier must reach the reception at least 36 hours before the closing date (13 July 2015) to be deposited into the Bid box.Submission Register must be signed at the reception by bidder when
submitting bid documents.
Important note:Please ensure that the attendance register has been signedName of company Contact details
Late response will not be considered
Submission of Bid responses
Contact Details
•All queries must be forwarded to [email protected]
•Enquiries and clarification will close on the 29 June 2015 @ 11H00.
•Q and A pack will be published on the RAF website on 02 July 2015.
Thank you
Questions and Answers