CSITMS Project, GUJARAT Confidential
1
Date: 22/08/2013
Request for Proposals
for
Appointment of Agency for Design, Site
Preparation, Supply, Installation and Maintenance of Physical and IT
Infrastructure for the
City Surveillance and Intelligent Traffic Monitoring System
For three major cities of Gujarat
VOLUME - I
(Commercial Specifications and Bid Process)
Bid Reference No. RFP/CCTV/CSITMS-Rev/2013/02
Home Department (GoG),
Block – II Sachivalaya.
Gandhinagar,
Gujarat (INDIA)
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Volume: I
Commercial Terms & Condition
And
Bid Process
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CONTENTS
Section 1: Invitation to Bidders / Important dates ......................................................................... 8
Section 2: Project profile............................................................................................................... 15
Section 3: Pre qualification and eligibility criteria ........................................................................ 20
Section 4: Instruction to the bidders ............................................................................................ 25
Section 5: Scope of work ............................................................................................................... 46
Section 6: Bill of quantity .............................................................................................................. 74
Section 7: General condition of contract ...................................................................................... 95
Section 8: Service level agreement ............................................................................................. 114
Section 9: Formats to respond to the bid - commercial bids ..................................................... 131
Section 10: Annexure and location details ................................................................................. 133
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Disclaimer
The information contained in this Request for Proposal (RFP) document or subsequently
provided to Bidder(s), whether verbally or in documentary or any other form by or on behalf of
the Home Department, Government of Gujarat or any of their employees or consultants, is
provided to Bidder(s) on the terms and conditions set out in this RFP and such other terms and
conditions subject to which such information is provided.
The purpose of this RFP is to provide interested parties with information that may be useful to
them in eliciting their financial offers (the “Proposal”) pursuant to this RFP. This RFP includes
statements, which reflect various assumptions and assessments arrived at by the Home
Department, Government of Gujarat in relation to the Project. Such assumptions, assessments
and statements do not purport to contain all the information that each Bidder may require. This
RFP may not be appropriate for all persons, and it is not possible for Home Department,
Government of Gujarat, its employees or Consultants to consider the investment objectives,
financial situation and particular needs of each party who reads or uses this RFP. The
assumptions, assessments, statements and information contained in this RFP, may not be
complete, accurate, adequate or correct. Each Bidder should, therefore, conduct its own
surveys and analysis and should check the accuracy, adequacy, correctness, reliability and
completeness of the assumptions, assessments, statements and information contained in this
RFP and obtain independent advice from appropriate sources before filling up the RFP. Any
deviation in the specification or proposed solutions will be deemed as incapability of the
respective SI and shall not be considered for final evaluation process.
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Information provided in this document to the Bidder(s) is on a wide range of matters, some of
which depends upon interpretation of law. The information given is not an exhaustive account
of statutory requirements and should not be regarded as a complete or authoritative statement
of law. Home Department-Government of Gujarat accepts no responsibility for the accuracy or
otherwise for any interpretation or opinion on law expressed herein.
Home Department-Government of Gujarat, its employees and advisors make no representation
or warranty and shall have no liability to any person, including any Applicant or Bidder under
any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or
otherwise for any loss, damages, cost or expense which may arise from or be incurred or
suffered on account of anything contained in this RFP or otherwise, including the accuracy,
adequacy, correctness, completeness, delay or reliability of the RFP and any assessment,
assumption, statement or information contained therein or deemed to form part of this RFP or
arising in any way during the Bidding process.
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List of Abbreviations
Abbreviation Detail
BG Bank Guarantee
CSITMS City Surveillance and Intelligent Traffic Monitoring System
GoG Government of Gujarat
RFP Request For Proposal
PBG Performance Bank Guarantee
DD Demand Draft
BOM Bill of Material
SSS Security and Surveillance Solution
EoI Expression of Interest
IP Internet Protocol
CCTV Closed Circuit TV
PTZ Pan, Tilt and Zoom
EMD Earnest Money Deposit
ICT Information and Communication Technology
PMU Project Management Unit
O and M Operation and Maintenance
PG Performance Guarantee
PST Peak Service Time
(n)Code (n)Code Solutions – A Division of GNFC Ltd.
GoI Government of India
LoI Letter of Intent
SOP Standard Operating Procedures
SLA Service Level Agreement
RFID Radio Frequency Identifier
ATP Acceptance Testing Plan
TPA Third Party Agency
FAT Final Acceptance Testing
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PoE Power Over Ethernet
BoQ Bill of Quantity
EMS Enterprise Management System
NMS Network Management System
GCC General Condition of Contract
ANPR Automatic Number plate recognition
RLVD Red light Violation detection
HDIITS Home Department Integrated IT Solution
SI System Integrator
PoC Proof Of Concept
SWOT Strength, Weakness, Opportunity and Threat Analysis
DSC Digital Signature Certificate
MTTR Mean Time To Repair
ITIL IT Infrastructure Library
CMDB Common Management Database
OEM Original Equipment Manufacturer
CP office Commissioner of Police office
PTZ Pan, Tilt, Zoom
UPS Uninterrupted Power Supply
IR Infra Red
QA Quality Assurance
AMC Annual Maintenance Contract
HD High Definition
FPS Frames Per Second
SITC Supply, Installation, Testing & Commissioning
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SECTION 1: INVITATION TO BIDDERS / IMPORTANT
DATES
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Introduction:
Government of Gujarat, Home Department through Gujarat Police and (n)Code Solutions, A Div.
of GNFC Ltd. as technical consultant, is in the process of setting up state-of-the-art CCTV based
City Surveillance and Intelligent Traffic Monitoring Infrastructure in three major cities of Gujarat
State.
The Home Department, on behalf of Government of Gujarat, invites Request for Proposal (RFP)
from reputed and experienced Companies/Consortiums to participate in competitive tendering
for providing and maintaining City Surveillance and Intelligent Traffic Monitoring System to
Gujarat Police for a period of 5 years. The system suggested should comprise of the following
core components:
City Surveillance System
Intelligent Traffic Monitoring System
System Integrator is required to implement the entire system on turnkey basis wherein 30% of
the quoted value for entire project will be paid upon successfully clearing the FAT and rest 70%
on quarterly basis in 20 equal installments in equated quarterly payment model for five years
from the date of clearing the FAT. Bidder has to transfer the entire system in 100% working
condition to Authority after successful five years tenure.
This tender document consists of one additional sub tender for outright purchase of CCTV and
other related components. Evaluation of both tenders shall be done separately. L1 bidder for
the outright purchase of the sets provided in the Annexure shall be selected separately with the
one year price validity and one year warranty.
The purpose of City Surveillance and Intelligent Traffic Monitoring System is to safeguard public
areas, to minimize natural and human threats, disasters and prevent crime. This includes
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monitoring of sensitive areas as well as busy traffic junctions, to deter law breakers whereby
acts of crime and negligence can be reduced.
Home Department, Government of Gujarat, needs to implement the system which will cover
the following locations:
Sr. No. City No. of Locations
1 Ahmedabad 82
2 Vadodara 10
3 Gandhinagar 06
TOTAL 98
IP based Surveillance System needs to be installed at the traffic junctions, strategic and
important places and areas of the City which will provide surveillance on a 24 x 7 basis,
automatic/manual challaning system for traffic rules violation , to minimize
natural/environmental and human threats and prevent crime, monitoring of sensitive areas as
well as busy traffic junctions, , to deter law breakers whereby acts of crime and negligence can
be reduced disciplining traffic, help in managing law and order situation, and simplify
commuting . It will also help in process efficiencies, reduce crime and improve premise security
of government buildings as well as other facilities of strategically important locations.
1.1 ISSUER (AUTHORITY)
Home Department, Government of Gujarat
1.2 CONSULTANT FOR THE PROJECT
(n)Code Solutions, A Division of GNFC Limited,
301, 3rd floor, GNFC Infotower, S G Road, Bodakdev, Ahmedabad 380054
1.3 ADDRESS FOR BID SUBMISSION AND CORRESPONDENCE
The Executive Director,
(n)Code Solutions- A Division of GNFC Ltd.
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301, GNFC Infotower, S G Highway,
Ahmedabad- 380054,
Gujarat (INDIA)
* Correspondence to any address other than that mentioned in clause 1.3 shall not be
entertained.
This Invitation for Bids will be published on the website www.home.gujarat.gov.in and
www.nprocure.com. The bidder has to respond the same in electronic format through e-
tendering process only.
The documents, as stated in the RFP, should be submitted in the sealed cover marked as “RFP
for Appointment of Agency for Design, Site Preparation, Supply, Installation and Maintenance
of Physical and IT Infrastructure for the City Surveillance and Intelligent Traffic Monitoring
System for three major cities of Gujarat”.
1.4 TERMS OF REFERENCE:
Sale of RFP
document
The tender can be downloaded from www.home.gujarat.gov.in and
www.nprocure.com from 22/08/2013 till 12/09/2013.The non-
refundable tender fees of Rs. 10,000/- (Rupees Ten Thousand only) to
be deposited along with the offer
EMD
Rs. 1,00,00,000/- (Rupees One Crore Only) in the form of Demand Draft
/ Bank Guarantee (BG valid up to at least 180 days from tender closing
date) in favor of Under Secretary (CASH), Home Department from a
Scheduled Commercialized / Nationalized Bank (except Co-operative
Bank) payable at Gandhinagar
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Last date for
submission of
Proposal
15:00 Hrs on 12/09/2013
The hard copies of the Pre-Qualification and Technical Proposals as
specified in the RFP should be submitted on or before 15:00 Hrs on
12/09/2013 at the address mentioned below :
(n)Code Solutions,
301, GNFC Infotower, Nr. Grand Bhagwati Hotel,
Bodakdev, SG Highway, Ahmedabad – 380054
Opening of technical
Proposal
Date : To be announced later
Technical
Presentations
Date : To be announced later
The duration of the Technical Presentation shall be for 30 Minutes
maximum for every presentation. The technically qualified Bidders shall
be informed for the Technical Presentation date and timings.
Opening of
Commercial Bids To be announced later
Contact Person’s
Address for
Correspondence
Mr. Nitin. R. Bhatt
301, GNFC Infotower,
Nr. Grand Bhagwati Hotel,
S. G. Highway, Bodakdev
Ahmedabad -380054
Gujarat
Tel: +079 4000 7307
Email: [email protected]
This Tender Document is not transferable
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This Invitation for Bids is published on the website www.home.gujarat.gov.in and
www.nprocure.com. The bidder has to respond the same in electronic format through e-
tendering process only.
The detailed Tender Document contained in the following sections has been prepared to
elaborate all techno-commercial conditions of this Tender. In case of any discrepancy between
the Press Advertisement and other detailed provisions of this Tender Document, the later will
prevail.
This bid should be filled in English language only. If any supporting documents submitted are in
any language other than English, translation of the same in English language is to be duly
attested by the bidder.
1.5 PROCUREMENT OF BID DOCUMENT
The complete bid document shall be available only on the website www.home.gujarat.gov.in
and www.nprocure.com and can be downloaded by the bidder. The downloaded bid document
shall be considered valid for participation in the bid process. The bidder has to respond in
electronic format through e-tendering process as well as physical hard copy in sealed
envelope super subscribing “ DO NOT OPEN before 12/09/2013 - TENDER FOR CSITMS
PROJECT” .
Bidder has to submit online bid through www.nprocure.com portal, and physical submission
has to submit at (n)Code solutions,301, GNFC Info Tower , Nr. The Grand Bhagwati Hotel, S.
G. Road, Bodakdev, Ahmedabad – 380054.
A non-refundable fee is to be submitted in the form of demand draft for INR 10,000 (Rs. Ten
Thousand Only) drawn in favor of “Under Secretary (CASH), Home Department” Payable at
Gandhinagar in a separate sealed cover with clearly indicating on it “BID FEE FOR CSITMS
PROJECT IN THREE CITIES OF GUJARAT”
Bids not accompanied by a non-refundable fee in the form of demand draft for Tender Fees,
shall not be accepted.
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In case of any clarification with regards to the bid document the bidders may get in touch with
the consultant as mentioned in tender document however the bidders are encouraged to
undertake a preliminary study of the project, at their own cost, before they submit their Bids.
The Home Department-Government of Gujarat and its consultant reserve the right to reject any
or all the bids in whole or in part at any time without mentioning any reasons thereof.
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SECTION 2: PROJECT PROFILE
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2.1 INTRODUCTION:
The Home Department, Government of Gujarat has acknowledged and expressed its concern
and support on protecting city assets with the use of video surveillance and traffic monitoring
system, having state-of-the-art technology, as a solution. The cities being covered are
Ahmedabad, Vadodara and Gandhinagar.
The proposed Solution will seek to provide real-time surveillance and traffic solution at
designated areas/locations, good quality video images, high-quality evidence suitable for
challan generation, admission into all Courts, integration and compatibility with existing
systems such as Dial-100, HDIITS, RTO, Vahan Sarathi, all control rooms of state, digital maps of
city villages and state, any state communication system etc. and data base as necessary, and
will contain and utilize video analytic capabilities, which includes Automatic Number Plate
Recognition System, Red Light Violation Detection System, that will assist operators in
identifying pre-described events, situations, actions and detection of deviant behaviors, traffic
rule offenders, criminal activities etc.
The system shall have the ability to generate real time reports, challans (Manual / System
Generated) including images which are quite clear rendering them admissible as evidence in a
Court of Law for investigation/analysis and survey of public amenities and as database of
information. The proposed solution shall consist of automatic and manual challan generation
system. The dispatching/couriering of the challans will be under bidder’s scope. Bidder has to
assume total 50,000 challans per month for all the three cities covered under this project.
Vendor has to produce the “PODs” for each challan.
2.2 PROJECT PLAN:
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Sr. No. Milestone To be achieved
1 Supply, delivery at site, installation and
commissioning Integration of all the sites in all three
cities
Within 6 months from the
date of award of contract
2 Training of officials Within 2 weeks after
integration
3 First Acceptance test Within 2 weeks after
integration
4 Hand Holding Two Months from the date of
FAT
This is an OPEN tender. Bids are invited from all the vendors, who qualify the eligibility criteria
mentioned at various sections of this RFP. As part of the RFP, bidders must propose a solution
to all the components mentioned in the RFP. Vendors are allowed to collaborate, form teams
with OEMs and Consortiums but in any case the number of consortiums should not be more
than two in addition to the Prime bidder. Any individual company who submits or participates
in more than one proposal will be disqualified.
The traffic intersection and strategic locations for Ahmedabad, Vadodara and Gandhinagar are
identified. The system requirement for the locations decided is finalized and listed at various
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chapter of this document. This Document (RFP) outlines the proposed bill of material,, locations
images with GPS coordinates, for the implementation of the the entire project.
The proposed CSITMS Project is consisting of these major components:
1. Cameras, Lenses, Housings and Mounts
2. Support Infrastructure
3. General Installation Requirements
4. Network Requirements
5. Security of the System
6. ANPR and RLVD for Traffic Solutions
7. Video wall
8. Video Management System
9. Storage, Servers, Network, PC Hardware, Software
10. Power Backups ( UPS, DGs)
11. Integration with third party Systems, database and development of appropriate bridging
software (if required).
12. Additions, Expansions, Options
13. Command Centre, Furniture, Fixtures and Equipment,
14. Data Centre (building shell will be provided)
15. Retrieval of data for investigation of crime and placing as evidence in court of law
16. Warranty and Service Response levels
17. System Support
18. Preventative and predictive Maintenance
19. Service (Break/Fix)
20. Training and Transfer of Knowledge
21. Handholding
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The solution provided by the bidder should consist of the solution for the ANPR, RLVD at the
short listed intersection, and surveillance camera at the traffic junction. The list of the city wise
location is provided within this RFP at other sections.
The bidder has to develop the City wise Command and Control Centre which includes - but not
limited to- Data centre, Video wall, Storage, Servers, at Ahmedabad, Vadodara and
Gandhinagar as per the suggested network architecture and requirement of the project.
Execution phase
– Material receipt, processing and storage arrangement
– Permission from local bodies
– Fiber / Wireless Network and Camera systems
– Control Room (City wise) installation and testing with all equipment's
– Data Centre
– Integration of VAHAN, HDIITS, other required State Govt. software. The database
is a mix of standard off the shelf available database product, like Oracle, MSSQL
or MySQL. The details of integration will be shared with the successful bidder
– SLA Preparation and Handing Over
Operation
– Training
– Service and Comprehensive Maintenance
– Troubleshooting and Coordination
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SECTION 3: PRE QUALIFICATION AND ELIGIBILITY
CRITERIA
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The prime bidder/Consortium should have past experience in implementing and
developing large scale CCTV applications and solutions, having domain knowledge of
City Surveillance and Intelligent Traffic Monitoring with Police Department and / or
relative experience to work with other Government Department/organizations.
The bidder/Consortium must possess the requisite experience, organizational strength
and capabilities in providing the services necessary to meet the requirements as
described in the RFP document.
The prime bidder must demonstrate the technical expertise, experience, facilities, and
capabilities necessary to perform the work in a satisfactory manner.
The prime bidder is required to carry out comprehensive survey and feasibility study
before submitting the offer. In addition, the prime bidder must be able to demonstrate
a successful track record at meeting schedules.
Keeping in view the complexity and volume of the work involved, the following criteria
are prescribed as pre-qualification criteria for bidder interested in undertaking the
project:
The bidder/Consortium must possess the technical knowhow and the financial strength
that would be required for successful implementation of the project and support
services sought by Home Department for the entire period of the contract.
The bids must be complete in all respect and should cover the entire scope of work as
stipulated in the bid document. Bidder has to visit locations before bidding, and has to
acquire full knowledge about locations and bidder has to know all technical feasibility
and requirement there on. On the submission of the bid, it shall be assumed that bidder
has full knowledge about locations and bidder knows all technical feasibility. For this
purpose bidder should qualify the following Eligibility Criteria:
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1. The prime bidder should be a company registered and operating under the Indian
Companies Act, 1956 since April 1, 2008 or earlier.
2. The Prime bidder should be an established System Integrator being in this business for a
period exceeding five years as on 31/03/2013.
3. The Prime bidder must have on its roll at least 100 technically qualified professionals in
the area of Project Management / Electronics Security Systems / Video based
Surveillance System / System Integration / Networking / Wireless in providing the
services as on 31/03/2013. (Exclusive of out sourced or contractual persons/workers).
4. The prime bidder shall furnish last month EPF paid details along with name, no. of
employee’s, designation, qualification, details etc. Please note that employees on
contractual / outsourced shall not be counted. Consolidated report from the EPF Office /
Trust can be accepted. However, all details of personnel allocated to the project will be
required as per other clauses in this RFP.
5. The prime bidder including consortium members shall not be under a declaration of
ineligibility for corrupt or fraudulent practices or blacklisted with any of the Government
agencies.
6. The prime bidder should submit valid letter from the OEMs confirming following:
a. Authorization letter from OEM / Technology partner mentioning the support for 7
years
b. Technology partner letter confirming ‘Products quoted are not end-of-life for the
further period of 7 years’.
7. Support including spares, Software upgrades shall be made available for next 7 years
from FAT
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8. The prime bidder / consortium must provide a list of places where such systems have
been installed and/or are being maintained by him with their configuration and with the
references, Work order or purchase order copies etc. The bidder is required to provide
assurance to arrange for a visit at such place in case the committee needs to evaluate
the performance of the installation. In case the site is not within the country, the
expenses to visit such places shall be borne by the bidders.
9. The prime bidder must have overall turnover of Rs. 100 Crores for each of the last three
preceding years. The prime bidder must attach audited accounts as supporting
documents. Un-audited accounts will not be considered.
10. The prime bidder must have net worth of Rs. 10 Crores as on 31.03.2013. The net
worth is defined as “total assets minus total outside liabilities of a company”. The prime
bidder must attach audited accounts as supporting documents for this purpose.
11. The prime bidder / consortium partner should have completed the total similar project
of more than Rs. 10 Crores out of which any single order value must be more than Rs. 5
Crores value during the last three years as on 31/03/2013.
12. The prime bidder should be financially sound. The prime bidder shall submit net worth
of the company as per Audited Annual report for the last three financial years preceding
the last date of submission of the proposals.
13. The prime bidder should furnish valid commercial tax registration certificate, valid
service tax registration certificate and Permanent Account Number (PAN) issued by
income Tax department.
14. All goods, components, products and ancillary services to be provided under the
Contract shall have their origin in eligible source countries.
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15. For purpose of this clause, “origin” means the place where the goods components and
products are manufactured from or from where the ancillary services are provided
directly or indirectly.
16. The Prime bidder should have an office in Ahmedabad, Vadodara and Gandhinagar.
Addresses and contact details of the same should be provided. However, if local
presence is currently not available in each of the three cities, the bidder must give an
undertaking for establishment of an office capable and equipped for supporting services
required for the project, in the state as well as the cities, within two months of award of
the contract.
17. The selected bidder is defined as the one whose proposal has been found technically
acceptable and commercially lowest for complete project including all deliverables,
warranty and AMC for five years. In case of need, AMC for the 6th and 7th years could be
entrusted to the bidder for which AMC will be agreed mutually. In case Government
such decides bidder in any case should not refuse it.
18. Vendor has to furnish the details of the approximate requirement of the persons,
deployment schedule and methodology adopted for the same.
19. Details (Name, Designation, Qualification, Profile, Pay scale) of the team deployed for
maintenance and technical support after the project “go-live” shall be mentioned.
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SECTION 4: INSTRUCTION TO THE BIDDERS
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4.1 INSTRUCTION TO THE BIDDERS AND BIDDING PROCESS
Important Dates:
Sr. No. Events Date
1. Date of Uploading of RFP Document 22/08/2013
2. Availability of RFP Document for download From 22/08/2013 to
12/09/2013
3. Last date and time of Uploading of Commercial Proposal Till 12/09/2013 , 1500
Hrs
4. Last date and time of Proposal Submission in hard copy Till 12/09/2013 , 1500
Hrs
5. Date and time of opening of Pre-Qualification/Technical
Proposal To be announced later
6. Date and time of Technical Presentation for qualified
bidders To be announced later
7. Date of opening of the Commercial Proposal To be announced later
4.2 ADVICE TO THE BIDDERS
Bidders are advised to study this RFP document carefully before participating. It shall be
deemed that submissions of Bid by the bidder have been done after their careful study and
examination of the RFP document with full understanding to its implications.
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4.3 SALE OF BID DOCUMENT
The complete bid document shall be available on the website www.home.gujarat.gov.in
and www.nprocure.com and can be downloaded by the bidder. The downloaded bid document
shall be considered valid for participation in the bid process. The bidder has to respond in
electronic format through e-tendering process only.
A non-refundable fee in the form of demand draft for INR 10,000/- (Rs. Ten Thousand Only)
drawn in favor of “Under Secretary (CASH), Home Department” in a separate sealed cover with
clearly indicating on it “BID FEE FOR CSITMS PROJECT IN THREE CITIES IN GUJARAT” .
Bids not accompanied by a non-refundable fee in the form of demand draft for Tender
Fees, shall not be accepted.
4.4 VALIDITY OF THE BID
The bid should be valid for 180 days from the date of opening of the financial bid.
4.5 TRANSFERABILITY OF THE RFP DOCUMENT
This RFP document is non-transferable.
Misplacement of the RFP document
Home Department, Govt. of Gujarat shall not be responsible for any postal delay about
non-receipt / non-delivery of the documents.
4.6 ADDRESS AT WHICH THE BIDS ARE TO BE SUBMITTED:
The Executive Director, (n)Code Solutions- A Division of GNFC Ltd. 301, GNFC Infotower, S G Highway, Ahmedabad- 380054, Gujarat (INDIA)
4.7 LAST TIME AND DATE FOR RECEIPT OF BID:
12/09/2013 at 15:00 Hrs
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4.8 PLACE, TIME AND DATE OF OPENING OF PRE-QUALIFICATION BID:
Place, Date and time to be announced later
4.9 EARNEST MONEY DEPOSIT (EMD)
All bids must be accompanied by an earnest money of Rs. 1,00,00,000/- (Rs. One Crore
Only) in the form of Demand draft from a scheduled bank in India and shall be valid for at least
six months, in favor of “Under Secretary (CASH), Home Department”. No interest shall be paid
on the earnest money under any circumstances. Bids without earnest money shall be
summarily rejected.
4.10 PROCEDURE FOR SUBMISSION OF THE BID
Sealed offers prepared in accordance with the procedures enumerated below should be
submitted to The Executive Director, (n)Code Solutions- A Division of GNFC Ltd., 301, GNFC
Infotower, S G Highway, Ahmedabad- 380054, Gujarat (INDIA) on or before the last date and
time i.e. 12/09/2013 15:00 Hrs. The bidder should submit their bids in THREE parts i.e. Pre
qualification bid, Technical Bid in the form of documents. The bidder shall also submit the
commercial bid in hardcopy in sealed separate envelope mentioning “COMMERCIAL BID FOR
CSITMS PROJECT - Do not open before 12/09/2013 ” in addition to commercial bid through e-
tendering procedure. In case of any eventuality or technical problems at e-procurement site
and if the financial bid does not open then in that case the hard copy of the bid shall be
opened in presence of the evaluation committee for determining the correct price. All bids
sealed individually should be kept in a separate sealed cover super scribed with separate titles
as specified below:-
“Pre-qualification bid for CSITMS Project in Three Cities of Gujarat”, “Technical Bid for
CSITMS Project in Three Cities of Gujarat.” and “Financial Bid for CSITMS Project in Three Cities
of Gujarat – Only open if bid not opened from online procurement portal”
a) The bidder shall submit two copies of bids, with the title mentioned. The each bid
should be in properly bound form with all pages numbered. The language of the bid and
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all documents related to the bid must be written in English language. If any document is
in language other than English, then the bidder is required to enclose a self attested
translated English version of such documents.
b) The bidder shall also submit the soft copy of Pre-qualification and technical bids on
separate CDs/pen drive in Microsoft Word or PDF format duly packed in the respective
envelopes.
c) All the documents viz. Pre-qualification Bid, Technical Bid and Financial Bid prepared
as above are to be kept in a single sealed cover super scribed with RFP Number, Due
Date, Item and the wording “Do not Open Before 12/09/2013 “
d) Late bids: The bids received after the closing date and time will be considered as late bid
and will not be accepted. The cover should also indicate the name and address of the
bidder to enable the bid to be returned unopened in case it is declared “Late” by the
evaluation committee.
e) No bid will be considered unless and until each page of the bid document is duly signed
by the authorized signatory.
f) Prices should not be indicated in the Pre-qualification or Technical Bid.
g) All the columns of the quotation form, annexure etc. shall be duly, properly and
exhaustively filled in. .
h) It is mandatory for all bidders to quote F.O.R. destination prices inclusive of all taxes i.e.
excise duty, freight, VAT (Government of Gujarat), octroi, insurance, customs, service
tax, etc. Any change in excise duty, VAT, custom duty and service tax or any other
levies/taxes announced by the Government of India or state government during the
prevalence of the contract, then the same shall be applicable on presentation of the
proof during prevalence of the contract.
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i) Price bids determined to be responsive, will be checked by the evaluation committee.
The financial bid submitted by the bidder shall be treated as final. Where there is any
discrepancy, either between the amounts in figures and in words, or between the unit
rate and the line item total, the bid shall be treated as non-responsive and shall be
rejected.
If against any column in financial bid, if zero or no value mentioned than it will be
presumed that line item will be supplied Free of Cost, no change will be accepted on any
ground once the bid is submitted.
j) Any omission in filling the columns of “units” and “rate” or pertaining to the
Taxes/levies, service tax as applicable etc., shall deemed to be treated as inclusive in the
total project cost.
k) Conditional bid will not be accepted.
l) Bidder shall have to bid for all three cities compulsory.
4.11 DOCUMENTS COMPRISING THE BIDS
The bids prepared by the bidders according to the procedure mentioned at clause no.
4.10 should comprise of the following:-
4.11.1 Original bid proposal shall consist of the following:
(i) Sealed envelope containing the draft of Earnest Money as mentioned at clause no.
4.10.
(ii) The RFP document in original duly signed by the authorized signatory on each page
acknowledging the terms of RFP.
(iii) Sealed envelope containing the Pre-qualification criteria
(iv) Sealed envelope containing the Technical Bid.
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(v) Sealed envelope containing the un-priced Commercial Bid as a part of technical bid.
(VI) Sealed envelope containing Price bid as a part of Financial Bid, which will opened
only in case of failure in opening online price Bid.
4.11.2 Pre-qualification bid shall consist of following:-
1. The prime bidder/should be a company registered and operating under the Indian
Companies Act, 1956 since April 1, 2008 or earlier.
2. The Prime bidder should be an established System Integrator being in this business for a
period exceeding five years as on 31/03/2013.
3. The Prime bidder must have on its roll at least 100 technically qualified professionals in
the area of Project Management / Electronics Security Systems / Video based
Surveillance System / System Integration / Networking / Wireless in providing the
services as on 31/03/2013. (Exclusive of out sourced or contractual persons/workers).
4. The prime bidder shall furnish last month EPF paid details along with name, no. of
employee’s, designation, qualification, details etc. Please note that employees on
contractual / outsourced shall not be counted. Consolidated report from the EPF Office /
Trust can be accepted. However, all details of personnel allocated to the project will be
required as per other clauses in this RFP.
5. The prime bidder including consortium members shall not be under a declaration of
ineligibility for corrupt or fraudulent practices or blacklisted with any of the Government
agencies.
6. The prime bidder should submit valid letter from the OEMs confirming following:
c. Authorization letter from OEM / Technology partner mentioning the support for 7
years
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d. Technology partner letter confirming ‘Products quoted are not end-of-life for the
further period of 7 years’.
7. Support including spares, Software upgrades shall be made available for next 7 years
from FAT
8. The prime bidder / consortium must provide a list of places where such systems have
been installed and/or are being maintained by him with their configuration and with the
references, Work order or purchase order copies etc. The bidder is required to provide
assurance to arrange for a visit at such place in case the committee needs to evaluate
the performance of the installation. In case the site is not within the country, the
expenses to visit such places shall be borne by the bidders.
9. The prime bidder must have overall turnover of Rs. 100 Crores for each of the last three
preceding years. The prime bidder must attach audited accounts as supporting
documents. Un-audited accounts will not be considered.
10. The prime bidder must have net worth of Rs. 10 Crores as on 31.03.2013. The net
worth is defined as “total assets minus total outside liabilities of a company”. The prime
bidder must attach audited accounts as supporting documents for this purpose.
11. The prime bidder / consortium partner should have completed the total similar project
of more than Rs. 10 Crores out of which any single order value must be more than Rs. 5
Crores value during the last three years as on 31/03/2013.
12. The prime bidder should be financially sound. The prime bidder shall submit net worth
of the company as per Audited Annual report for the last three financial years preceding
the last date of submission of the proposals.
13. The prime bidder should furnish valid commercial tax registration certificate, valid
service tax registration certificate and Permanent Account Number (PAN) issued by
income Tax department.
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14. All goods, components, products and ancillary services to be provided under the
Contract shall have their origin in eligible source countries.
15. For purpose of this clause, “origin” means the place where the goods components and
products are manufactured from or from where the ancillary services are provided
directly or indirectly.
16. The Prime bidder should have an office in Ahmedabad, Vadodara and Gandhinagar.
Addresses and contact details of the same should be provided. However, if local
presence is currently not available in each of the three cities, the bidder must give an
undertaking for establishment of an office capable and equipped for supporting services
required for the project, in the state as well as the cities, within two months of award of
the contract.
17. The selected bidder is defined as the one whose proposal has been found technically
acceptable and commercially lowest for complete project including all deliverables,
warranty and AMC for five years. In case of need, AMC for the 6th and 7th years could be
entrusted to the bidder for which AMC will be agreed mutually. In case Government
such decides bidder in any case should not refuse it.
18. Vendor has to furnish the details of the approximate requirement of the persons,
deployment schedule and methodology adopted for the same.
19. Details (Name, Designation, Qualification, Profile, Pay scale) of the team deployed for
maintenance and technical support after the project “go-live” shall be mentioned.
4.11.3 Technical bid shall consist of following
(i) The bidder has to give comprehensive plan detailing project schedule, team structure,
manpower positioning, implementation methodology, training details, project and
management of the project, etc. in technical bid and shall give an undertaking that the
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proposed outdoor surveillance system for all the cities to be installed and commission
shall be complete in all respect adhering to the requirements of this RFP.
(ii) The bidders are required to submit with their offers, detailed technical literature of
the systems offered to enable a clear understanding of various technical aspects with
SWOT analysis.
(iii) Bidder shall specify the brand name, make, model and technical specification of all
the equipment and accessories quoted for this project.
(iv) An undertaking from the bidder on their letter head to ensure the compliance with
existing Govt. of India policies/regulations applicable to the network/connectivity.
(v) Plans for User Training for smooth transitions
(vi) Acceptance test plans
(vii) An undertaking from the bidder on their letter head that he shall accordingly train
the manpower
(viii) Technical Deviation if any
(ix) Check list
4.11.4 Financial bid shall consist of the following
Bid prices should be duly filled, complete and digitally signed using digital signature
certificate (DSC) as per the price schedule on the e-procurement website www.nprocure.com. A
hard copy of the same shall also be submitted in separate sealed envelope as per the
prescribed format. Hard copy shall be opened only; In case of any eventuality or technical
problems at e-procurement site if the financial bid does not open then in that case the hard
copy of the bid shall be opened in presence of the evaluation committee for determining the
correct price.
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The selected bidder is defined as the one whose proposal has been found technically
acceptable and commercially lowest for complete project including all deliverables, warranty
and AMC for five years.
4.12 OPENING OF BIDS AND PROCEDURE OF EVALUATION
(i) The committee will evaluate the commercial bids. The Bids upon opening will be initially
examined to determine whether they are complete, whether any computational errors have
been made, and whether the bids are generally in order.
(ii) The bidder shall designate minimum one person to represent the bidder in its dealing with
Authority in relation to the proposal submitted by the bidder. Authority will assume that the
person(s) designated is authorized to perform all tasks, including, but not limited to, providing
information and responding to enquiries on behalf of the company.
(iii) Only Pre-qualification bid shall be opened on the day of opening of the bids in the presence
of bidders’ representatives. The bidders’ representatives who are present shall sign a register
evidencing their attendance.
(iv)Technical bid will be opened and evaluated for those bidders whose bids shall meet all the
prequalification criteria unconditionally as specified in RFP.
The bidder firm fulfilling technical qualification criteria will be treated as “PASS” and his bid will
be considered acceptable
(v) Technical bid document shall be evaluated as per the following steps:
a. Preliminary Examination of Technical Bids:
The technical bids will be examined to determine whether they are complete, whether the
documents have been properly signed and whether the bids are generally in order. Any bids
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found to be non-responsive for any reason or not meeting the minimum levels of the
performance or other criteria specified in the various sections of this RFP will be rejected and
not included for further consideration.
b. Evaluation of Technical Bids:
Successful bidder shall qualify in technical bid. Successful bidders who all are qualified in
technical bid shall be allowed for further bidding process.
Home Department - Government of Gujarat reserves the right to amend any/all the above
evaluation criteria to ensure fair play and competition in the bid process. Any such changes will
be notified in writing to all those who have purchased this document and shall be published on
www.nprocure.com in advance.
c. Financial bids evaluation:
i. Bid Currency -Prices shall be quoted entirely in Indian Rupees only.
ii. Financial bids of those Bidders will be opened who passes the prequalification evaluation
and technical compliance.
iii. Errors in Commercial bid submission:
• The financial bid submitted by the bidder shall be treated as final. Where there is any
discrepancy, either between the amounts in figures and in words, or between the unit rate and
the line item total, the bid shall be treated as non-responsive and shall be rejected.
• If against any column in financial bid, if zero or no value mentioned than it will be presumed
that line item will be supplied Free of Cost, no change will be accepted on any ground once the
bid is submitted.
d. Final Evaluation of Bids:
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Final evaluation of bid will be based on technical evaluation (compliances and technical bid) and
Commercial (Lowest bidding) the final selection will be based on financial bids and the lowest
bid will be considered for the award of the contract.
The selected bidder is defined as the one whose proposal has been found technically
acceptable and commercially lowest for complete project including all project deliverables,
services, maintenance and warranty for five years.
(i) The Authority may conduct clarification meetings with each or any Bidder to discuss any
matters, technical or otherwise.
Any effort by the bidder to influence the Authority in the process of evaluation of technical
Bids, bid comparison or the Authority’s decisions on acceptance or rejection of bids may result
in rejection of the bidder’s bid.
(ii) The bidders will also be required / asked to make a detailed presentation/Demo covering
various aspects on technical parameters defined in this RFP for the said sites to be connected,
services supports, maintainability, implementation schedule, upgradability and its integration. If
need arises than bidder has to provide full demo at any city.
(iii) The Authority may also ask the bidders to arrange visits of officers to the sites already
established and claimed in the bid. The expenses for the same will be borne by the bidder
(iv)Further, the scope of the evaluation committee also covers taking of any decision with
regard to this RFP, execution/ implementation of the project including engagement period.
(v) No further discussion/interface will be held with the bidder whose bid has been technically /
financially disqualified /rejected.
(vii) All details provided by the Bidder should be specific to the requirements specified in this
RFP. Detailed clarification may be provided by Bidder, if so desired by Authority. The Bidder
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shall specify the responsibilities of Authority, if any, other than already mentioned in the RFP,
separately for the successful implementation of the project.
(viii) The bidder to give an undertaking that it does not employ any ex-(n)Code/GNFC personnel
who was associated with CSITMS project from the date of publishing of the EOI and is currently
associated with this project on behalf of the bidder.
4.13 CRITERIA FOR REJECTION OF BIDS
The bid(s) may be rejected if any one or more of the following conditions are not fulfilled:-
(i) Bids not made in compliance with the procedure mentioned at RFP.
(ii) Failure on part of the bidder to provide appropriate information as required in the bid
proposal or any additional information as requested by the Authority, including any supporting
document.
(iii) Incomplete or conditional bids - bids that do not fulfill all or any of the conditions as
specified in this RFP.
(iv)Bids without earnest money deposit.
(v) If found to have a record of poor performance such as abandoning works, not properly
completing the contract, poor quality execution, inordinately delay in completion, being
involved in litigation, black listed by any department/corporation/organization under taking of
State / Central Government organization or financial failures, etc.
(vi)Failed to provide clarifications related thereto, when sought.
(vii) Applicants who are found to canvass, influence or attempt to influence in any manner the
qualification or selection process, including without limitation, by offering bribes or other illegal
gratification, shall be disqualified from the process at any stage.
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(viii) Validity of the bid shall be considered as non-responsive and would be disqualified.
(ix) The submission of more than one bid under different names by one bidder - If same is
found at any stage, all the bids by that bidder will be rejected.
(x) Material inconsistencies in the information submitted, suppressing information or
conditional bid.
(xi) Misrepresentations in the bid proposal or any supporting documentation.
(xii) Bid proposal received after the last date and time specified in the RFP.
(xiii) Bids found in unsealed cover, unsigned bids, bids signed by unauthorized person and
unsigned corrections in the bids.
(xiv) The bid shall contain no erasures or overwriting except as necessary to correct errors
made by the bidder, in which case such corrections shall be authenticated by the person or
persons signing the bid.
(xv) All pages of the bid must be signed, stamped and sequentially numbered by the bidder.
(xvi) The decision of evaluation committee in this regard shall be final and binding on the
bidders.
(xvii) Bids not submitted in the prescribed Performa / forms/ annexure enclosed with this RFP.
(xviii) The bidder to give an undertaking that it does not employ any ex-(n)Code/GNFC
personnel who was associated with CSITMS project from the date of publishing of the EOI and is
currently associated with this project on behalf of the bidder.
4.14 ACCEPTANCE OF THE BID
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(i) The valid bids received will be evaluated by the Authority commercially optimal bid in the
interest of Home department, Govt. of Gujarat as per Cost Based Selection (Lowest bidder)
methodology as specified above at clause no 4.14.
(ii) Authority does not bind itself to accept the lowest or any bid and reserves the right to:
a) Reject any or all bids with/without any reason;
b) accept/prefer any bid without assigning any reason.
(iii) Authority reserves the right to appoint any agency/consultant/expert to help Authority for
evaluation of the bid.
4.15 CROSS CHECKING
Authority reserves the right to contact and verify bidder’s information, references and data
submitted in the bid proposal without further reference to the bidder.
4.16 ABSENCE OF SPECIFICATIONS
The absence of specifications details regarding any equipment to be supplied under this RFP
implies that best general practices will prevail and that first quality material and workmanship
will be applied as per the discretion of Authority. Certification standards, when available, for
the equipments and materials to-be installed, will prevail.
4.17 COST INVOLVED IN TENDERING
The Bidder shall bear all costs associated with the preparation and submission of its bid,
including the cost of presentation for the purposes of clarification of the bid, demo of the
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proposed solution, if so desired by the Authority. The Authority will in no case be responsible or
liable for those costs.
4.18 AMENDMENT IN THE RFP DOCUMENT
The amendments in any of the terms and conditions including technical specifications of this
RFP document will be published at www.nprocure.com or will be notified in writing either
through post or by fax or by email to all prospective bidders who have purchased the RFP
document and will be binding on them.
4.19 WITHDRAWAL OF BID PROPOSAL
No bid proposal will be withdrawn subsequent to the deadline for the submission of bids.
However, the bidder is allowed to modify or withdraw its submitted bid any time prior to the
last date and time prescribed for submission of the bids, by giving a written intimation to the
Authority.
4.20 RIGHT TO NEGOTIATE
(i) The Home department, Government of Gujarat or the evaluation committee reserves the
right for negotiation with the bidders.
(ii) The negotiation shall be carried out with the lowest bidder methodology laid down in the
RFP by the Home department, Govt of Gujarat / any other competent authority / High power
purchase committee of the Gujarat Govt. as per the procedures/policy of the Gujarat Govt.
from time to time.
(iii) The Authority also reserves the right to allot the order for cities to the same vendor or
different vendors based on the technical & financial bid evaluation.
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(iv) In the event that the selected bidder withdraws or not selected for any reason in the first
instance, the Authority may invite the bidder with the second best price quote for negotiation.
4.21 CONTRACT AGREEMENT
A contract agreement will be signed between the successful bidder and Home department,
Government of Gujarat directly.
4.22 EARNEST MONEY DEPOSIT (EMD) REFUND
(i) The draft of earnest money to the bidder(s), who fail(s) to qualify for the technical bid, will
be returned back by Authority to the authorized representative of the bidder against a proper
receipt or will be sent by the registered post at the mailing address of the bidder as specified in
the bid within four weeks of opening of the pre-qualification bid.
(ii) The draft of earnest money to the bidder(s), who fail(s) to qualify for the commercial bid,
will be returned back by Authority to the authorized representative of the bidder against a
proper receipt or will be sent by the registered post at the mailing address of the bidder as
specified in the bid within eight weeks after completion of technical bid evaluation.
(iii) The draft of earnest money to the bidder(s), who qualify(s) for the commercial bid, but do
not get the order for the project will be returned back by Authority to the authorized
representative of the bidder against a proper receipt or will be sent by the registered post at
the mailing address of the bidder as specified in the bid within one month after signing of
contract agreement between Authority and the successful bidder.
4.23 LETTER OF INTENT AND PERFORMANCE BANK GUARANTEE
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(i) After Acceptance of a Bid Proposal as mentioned at clause no. 4.22 of Section 4, a letter of
intent will be issued by the Authority to the successful Bidder.
(ii) Acceptance of the letter of intent: The successful bidder shall accept the Letter of Intent
within 7 (seven) days from the date of issue of the Letter of Intent by returning a duly signed
copy to Authority.
(iii) Signing of contract: The successful Bidder shall enter into the Contract Agreement with
Home department-Government of Gujarat within 10 (Ten) days of the acceptance of the Letter
of Intent.
(iv) Performance bank guarantee: While signing the Contract Agreement with Home
department, Govt. of Gujarat, the successful bidder within 15 (fifteen) days of signing the
Contract agreement shall furnish unconditional irrevocable Performance Bank Guarantee of
10% of the total value of the project cost from a Nationalized Bank in favor of “ Under
Secretary(CASH), Home Department” which will be valid for FIVE years and six months or till the
completion of the contract whichever is later.. Performance Bank Guarantee shall be binding on
the successful bidder. The Authority may forfeit the Performance Bank Guarantee for any
failure on part of successful bidder to complete its obligations under the Agreement. The
Performance Guarantee shall be denominated in Indian Rupees and shall be in the form of a
Bank Guarantee issued by a scheduled bank and must have branch in Gandhinagar, Gujarat.
India.
(v) Award of Contract: Authority shall formally award contract on the successful bidder upon
the receipt of the Performance Bank Guarantee as mentioned at (iv) above.
4.24 RIGHT TO VARY QUANTITIES
Though the bidders shall submit their bid for turnkey implementation of the project, Authority
reserves the right to include only a part or whole or none (in the event of not getting a viable
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solution within the budget estimated) of the above as scope of the successful bidder. Authority
shall also reserve the right to reduce the quantity of the equipment during the biding process or
at the time of award of contract. The Authority also reserve the right to split up the total scope
among two or more bidders who agree to meet such a scope, if found beneficial in the long run
for Home department, Govt. of Gujarat.
4.25 RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS
The Authority reserves the right to accept any bid, and to annul the tender process and reject
all or any bids at any time without assigning reason prior to award of Contract, without thereby
incurring any liability to the affected bidder or bidders or any obligation to inform the affected
bidder or bidders of the grounds for the Authority’s action.
4.26 CHANGES IN TECHNICAL SPECIFICATIONS AND PRICE BID
(i) Authority reserves the right to effect changes in the Technical Specifications. Any such
change will be notified in writing to all those who have purchased this document and also the
same shall be published on www.nprocure.com as amendment.
(ii) Once quoted, the bidder shall not make any upward, fluctuation, subsequent price changes,
whether resulting or arising out of any technical/ commercial clarifications sought regarding the
bid, even if any deviation or exclusion may be specifically stated in the bid. It is expected that all
clarifications are sought for earlier and the bid requirements understood clearly by the bidder
before submitting the bid. Such price changes shall render the bid liable for rejection.
4.27 PROPRIETARY RIGHTS
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The bidder/supplier shall indemnify the Authority against all third party claims of infringement
of patent, copyright, trademark and trade designs arising from use of the goods or any part
thereof in India.
4.28 PATENT RIGHTS
The Bidder shall indemnify the Authority against all third-party claims of infringement of patent,
trademark or industrial design and intellectual property rights arising from the use of the Goods
or any part thereof.
4.29 ADDITIONAL INFORMATION/CLARIFICATION
Authority reserves the right to ask for any additional information, as it may deem necessary to
evaluate the bid proposal. Bidders that fail to submit additional information or clarification as
sought by evaluation committee within prescribed time limit from the date of the receipt of
Authority’s letter requesting for such additional information and/or clarification, their bids will
be evaluated based on the information furnished along with the bid proposal.
* * * * * *
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SECTION 5: SCOPE OF WORK
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SCOPE OF WORK
Scope of work includes design, site preparation, supply, installation, maintenance and
Operations of Infrastructure for the City Surveillance and Intelligent Traffic Monitoring System
for cities of Gujarat Ahmedabad, Vadodara and Gandhinagar.
Carry out the feasibility study and survey
Permissions from local bodies including power availability etc
Design, Supply, Standard Installation, Testing, Integration of all project deliverables as
per requirement.
Site Acceptance Test
Final acceptance test
Training
Warranty and Post Warranty Maintenance and spare parts support of all hardware,
software, equipments, accessories, electrical wiring, internet bandwidth, Softwares
AMC for Sixth and Seventh year.
In case of need, AMC for the 6th and 7th years could be entrusted to the bidder for which
AMC will be agreed mutually. In case Government such decides bidder in any case
should not refuse it.
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The minimum specified scope of work to be undertaken by the bidder is to be performed as per
the specifications and conditions mentioned in the different parts of this document, any further
amendments issued in this regard and the contract to be signed by the successful bidder
subsequently. Operations of control room will be in the scope of Department.
5.1 SYSTEM REQUIREMENT
For the current requirement as specified in this RFP, Fixed Dome Cameras and PTZ IP Cameras
with suggested traffic solutions are required to be installed at respective locations along with all
the necessary components (Servers/Storage/Client workstations) to make a complete
functional open IP based automated CCTV system.
• Network Infrastructure (Fiber based) with redundancy
• IP based CCTV Camera
• Automatic Number Plate Recognition System (ANPR)
• Red Light Violation Detection System (RLVD)
• Automatic / Manual Challan System, Printing
• Storage
• Command and Control Room (City wise)
• Future Expandability and Integration with ONVIF compatible Devices, Equipment,
Hardware and Software (4 (four) times the current system)
• Transport and storage of the Video footages through fiber optic or wireless network
• Load sharing capability between identified strategic locations’ of video footage
• Options for dedicated cables laying
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• Camera connectivity from field level to City Command and Control Centre
• 24 x 7 recording
The system should have the capability to record live video from generally available mobile
devices like tablets, mobiles, etc. These devices need to be preregistered to the VMS and can
connect to the VMS via the internet and record content as a live camera. The device can also
upload prerecorded content to the VMS. Internet bandwidth (10Mbps) to be considered by
bidder at all CC/DC locations.
The locations are mentioned in BOQ, along with the no. of cameras required including
integration of ANPR and other analytics.
• This system shall allow for expansion of the IP CCTV system or other equipment/solution in
subsequent phases on procurement of requisite licenses, components, solution etc.
• The requirement mentioned in this RFP calls for a complete working system and not
components thereof. Bids must be complete with all equipment and required accessories along
with necessary power systems including standard Un-interrupted Power Supply for the entire
equipment, video connectors, patch connectors, patch leads, mounting and fitting hardware,
plugs, sockets and any hardware/software, etc. as required for complete installation of the
System under this contract. The minimum suggestive technical specifications including
suggestive Bill of Material is given in this RFP
• The system should also support the following:
The system should have the capability to record live video from generally available mobile
devices like tablets, mobiles, etc. These devices need to be preregistered to the VMS and can
connect to the VMS via the internet and record content as a live camera. The device can also
upload prerecorded content to the VMS
Archive videos such as Flip or You Tube etc.
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Photos from mobile device like any multimedia phone or handheld device
Event Journal and live status
• For power backup the bidder shall provide adequate UPS with sufficient backup at all the
locations as well as in the areas wherever it is required. For all the indoor installation suitable
Generator –set should be provided with automatic changeover. The Generator-set shall be
supplied with acoustic enclosure as per the pollution control. Proper structured cabling to be
done by the bidder at his cost.
• The System should facilitate viewing of live and recorded images and controlling of all
cameras by the authorized users. System should provide interoperability of hardware,
Operating System, software, networking, printing, database connectivity, reporting, and
communication protocols
• The broad system architecture includes network connectivity, IP based cameras for
surveillance control equipment and back end equipment.
• The feed should go to the respective City Command and Control Centre where the desired
number of LCD screens (video wall) shall be installed for viewing and suitable server and
storage. The City Command and Control Room should be scalable as per the requirement.
• The ANPR and RLVD alarm, e-challan and related videos as well as the surveillance video feed
should go to the central control rooms, whereas the processing and recording of the video
footage of ANPR and RLVD will take place at intersection itself.
• The bidder is also required to offer Network Management System for all the networking
equipment. The enterprise management system for all the servers shall also be provided by the
bidder
• The project management of all the components’ of the entire system as per the terms and
conditions of the RFP
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• Supply, installation and commissioning of requisite hardware and software to connect to the
City Command and Control center with locations of all the cities mentioned in this RFP for Voice
/ Data / Video transmission.
• The bidder for successful completion of project shall provide the poles, fixtures, fittings
required for each location. All the fittings, wiring and cabling should be under ground and not
left open.
• Digging, back filling and ensuring to make the site to its original condition will be the
responsibility of the System Integrator including supply and installation of poles, housing and
any additional fixtures. The bidder shall also abide by the rules / provisions of respective local
authorities in this regard.
• The bidder is required to provide complete mechanism to generate Automatic/Manual
challan, printing of challan. The dispatching and delivery of challans will be under bidder’s
scope. Bidder has to assume total 50,000 challans per month for all the three cities covered
under this project. Vendor has to produce the “PODs” for each challan. Bidder has to provide
required equipments like printers, paper shredder, stationery etc.
• Management of the project for 5 (FIVE) years, which includes maintenance, adequate security
and management of the entire equipment/infrastructure installed and commissioned under
this RFP for end to end services. The bidder shall also abide by the rules / provisions of
respective local authorities in this regard.
5.2 SCOPE OF SUPPLY
(i) The successful bidder shall supply all hardware which includes but not limited to network
equipment, IP CCTV system, camera hardware, servers, storage, work stations, furniture and
requisite software as per specifications and configurations mentioned in this RFP and required
to complete the entire project
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(ii) Further, the successful bidder must not bid/supply any equipment that is likely to be
declared end of sale within seven years from the date of FAT. The bidder would be required to
replace all such equipment with latest and at least of equivalent configuration.
(iii) Fixed Cameras, Enclosures, PTZ cameras, Network based digital recording system and the
Centralized Video Management Solution/Software should be from reputed and approved
manufacturer which can be integrated to any other manufacturer having ONVIF supported
Hardware-Software. The vendor should submit the confirmation of these conditions in OEM’s
letterhead whenever need arises the same shall be integrated without any interfacing
problems. The expenditure for any interfacing related software / hardware requirement to
complete the solutions shall be borne by the bidder.
(iv) All the passive components need to be of the reputed and approved make across the entire
sites to be connected under this RFP to ensure standardization and Certification from the
manufacturers.
(v) The successful bidder shall be responsible for end-to-end implementation of connectivity of
all the locations under this RFP and shall quote and provide/ supply any item(s) of latest make
and model not included in the bill of materials, but required for successful implementation and
commissioning of the system as well as its management. Bidder has to also include the cost for
such item(s), which have not been quoted by the successful bidder in the bid, but are required
for successful completion of the project; the expenditure for the same shall be borne by the
bidder.
(vi)The supply of all the installation material/accessories/ consumables necessary for the
installation of the systems.
(vii) The successful bidder shall provide patches and updates of OS free of cost for 5 (five) years
after FAT for the items quoted under this project.
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(viii) The required networking equipment for end to end connectivity shall also be provided by
the bidder at each location.
(ix) The complete ownership of the network proposed on fiber and wireless will that be of
Home Department Government of Gujarat. However complete maintenance will be in the
scope of the bidder including rectification of minor or major faults/breakages in the
cables/wireless equipment, etc.
(x) Bidder has to provide required equipments like printers, paper shredder, stationery etc. to
meet the requirement of Automatic / Manual challan generation. The dispatching/couriering of
the challans will be under bidder’s scope.
5.3 OPERATING CONDITION
Reliability: The proposed equipment must be designed to cater for 24x7 round-the-clock
operations.
Maintainability: The bidder has to maintain the uptime for entire system as mentioned in SLA.
This uptime is exclusive of regular maintenance. The minimum down-time for all the
components, factors such as ease of replacement, mean-time-to-repair (MTTR) has to be
incorporated in the system design and proposal and the same to be submitted.
User-Friendly: The system server should / may be based Linux or Unix OS. At the same time, the
administrative and dispatch console should be World Wide Web based, the multi-channel PTT
SW client should operate on Windows XP/Vista/7/8 Operating System". The server system can
be based on Windows/Linux/Unix OS.
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Security: Home Department, being a sensitive department is directly related to law and order,
VIP, VVIP security. System should be fully secured so that system can’t be hacked or
compromised by anybody in any circumstances.
Upgradeability: Each part of the system produced should be modular and easily re-configurable
and upgradeable. The system should be based on an open system concept.
Electromagnetic Compatibility: The IP Interoperability and Collaboration System shall be able to
operate without any complication due to any electromagnetic interference exists in or between
sub-systems.
At expiry of Contract : For smooth handing over/transfer of the system, at the time of expiry
the contract, all the system with detailed diagrams and drawings (Software, Hardware,
Connectivity, Control Room, Field Equipments, Components and subcomponents etc used in
the project) shall be fully functional.
Scalability
• Network and Bandwidth capacity should be expandable at least five times compare to
the current requirement.
• Hardware, Software for Control Room shall be expandable up to ten times to the
current solution/system mentioned in the Tender
Integration
• Common platform for Integrating private CCTV networks
- Public and Private places
- Theatres
- Airport
- Toll points
- Highway / Express Highway
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- Metro Rail
- BRTS
- Govt Offices
- Railway Station
- Shopping Mall
- Govt. Department application
- Municipal Networks and systems
- Hospitals
- RTO database
- Vahan/Sarathi
– HDIITS
– GSWAN
– E-Gram
– Other Public / Private / Govt. establishments
• Use of Integration and Network for
– Surveillance
– Traffic challans
– VIP Movements
– RTO records of vehicles
– Licenses by keying in the vehicle
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– License registration nos.
– Web enable interface
• Other State Network / Application integration
Scope of installation, commissioning and system integration
(i) The scope of installation, commissioning and system integration shall mean to install,
configure and integrate the following (but not limited to), adhering to essential security
measures.
a) Carry out installation of active components, passive components and accessories
supplied as per standards for successful integration and implementation of the systems
at each site connected under this RFP.
b) Configuring and fine-tuning of subsystems to achieve overall optimal network
performance and highest security.
c) The components to be installed and configured shall include but not limited to:
Network Equipment
Wireless equipment, if required
Erection of mast/poles
Video Surveillance Systems
Traffic Solutions
PTZ cameras, Fixed cameras
Laying of fibre and related electronics
Network Video Management Hardware (Server)
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Storage hardware
Computer hardware
Software
d) All patches and updates shall be provided by the successful bidder during the tenure
of the contract.
(ii) Carrying out all general tests such as physical test on delivery, preinstallation checks to
ensure correct implementation and connections, completeness of system documentation etc.
The material should be checked through EQDC, Gandhinagar along with Quality tests before
dispatching to site. The list of the materials to be checked through EQDC will be provided to
successful bidder.
(iii) The successful bidder shall not cause any damage to Government buildings / other premises
/ property / footpath etc., if any damage occurs, the successful bidder will perform restoration.
Trenches, path/road cutting, etc. will be back-filled and restored to the original condition
immediately after laying of the conduit/cable/erection of mast etc. The successful bidder if
required shall also plug conduits and entrance holes with suitable sealing material, where the
cable has been laid.
(iv)The system shall be subjected to inspection at various stages. The successful bidder shall
follow all Safety Regulations and practices.
(v) Bidders shall spell out various tests that are being proposed to be carried out for
demonstrating the functionality of the solution.
(vi)The Successful Bidder shall provide warranty for all the components including hardware,
software, etc. as per RFP for a period of Five Years from the date of the issuance of Final
Acceptance Certificate.
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(vii) The requisite connectivity shall be arranged by successful bidder. The successful bidder
shall be responsible for the commissioning and maintenance of the entire network.
(viii) Civil works: Home Department – Government of Gujarat shall provide only requisite space
for Command and Control Room at all locations. The entire task related to the development of
Command and Control Room shall in bidder’s scope.
a) The successful bidder shall have to undertake the cabling/erection of mast/fixing of
poles etc. as per the requirement.
b) Civil works including digging etc., if any, required for providing end to end
connectivity will be the responsibility of the successful bidder subject to clearances of
local authorities and subject to their condition including financials.
c) The successful bidder shall be responsible for restoring the areas to its original shape
wherever, the digging if any has been undertaken by him for end to end implementation
of the system.
d) The civil works of the lanes as may be required for the ANPR solution which will be in
the scope the successful bidder; the bidder shall give the drawings of the proposed civil
works in AutoCAD.
(ix) Electrical works:
a) Electrical cabling form the allotted input source and up to the equipment to be kept
at each location, rack etc. as the case may be shall be the responsibility of the successful
bidder.
b) Carry out installation and configuration of the electrical components as per the IS-
Standards.
c) The quantity of passive items if any shall be verified by the concerned official at each
site.
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(x) Successful bidder has to liaison with utility company, civic bodies or respective authority and
avail the requisite permissions by paying requisite dues upfront. Successful bidder will be
paying this amount from his pocket initially and get the permission in name of Authority which
will be reimbursed upon producing documentary evidence.
5.4 IP BASED SURVEILLANCE
The system shall facilitate viewing of live and controlling of all cameras by authorized user. The
surveillance shall be purely IP Based. The feed should go to the central location for monitoring,
archiving and storage. Accordingly the bidder is required to size the BOM. The ANPR,RLVD
alarm, e-challan and related videos as well as the surveillance video feed should go to the
central control rooms, whereas the processing and recording of the video footage of ANPR and
RLVD will take place at intersection itself. The bidder is also to offer the required Network
management system for all the networking equipment. The enterprise management system for
all the servers shall also be provided by the bidder. The project management of all the
components’ of the entire system as per the terms and conditions laid in various sections of the
RFP is also to be provided by the bidder.
Connectivity
• The bidder shall create dedicated fiber based backbone which connects all locations. The ratio
of wired: wireless is 80:20. The bidder may use any standard wireless technology not restricted
to 802.16(D). The percentage will be calculated based on number of camera connects and not
location connects. However, all cameras should be converted to fully wired connectivity within
one year. Additionally, Bidder has to ensure that all wireless connectivity is secured from
evasdropping using appropriate technologies; for e.g. SSL/VPN, etc.
• Alternatively the bidder has to extend its own network if already available in the said area
with suitable equipments for the exclusive use of the department.
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• The fibre network in both the above cases shall be maintained by the bidder from the date of
acceptance of the network.
• Alternatively if the bidder intends to offer the lease network then in that case cost of the
leased network for 5 years shall be taken
• Bidder shall also offer required network management system for all the network components.
• The right of Way for the laying of fibre shall be arranged by the bidder. However, Home
Department- Government of Gujarat shall provide the facilitation required, if any.
The bidder has to consider Fibre network for the backbone which connects all locations. The
ratio of wired: wireless is 80:20. The bidder may use any standard wireless technology not
restricted to 802.16(D). The percentage will be calculated based on number of camera connects
and not location connects. However, all cameras should be converted to fully wired
connectivity within one year. Additionally, Bidder has to ensure that all wireless connectivity is
secured from evasdropping using appropriate technologies; for e.g. SSL/VPN, etc. The uptime
will be 99.5%.
The bidder shall also be responsible for any clearance that may be required for installation of
the wireless system wherever required. However, Home Department- Government of Gujarat
Police shall provide the facilitation required, if any.
The bidder is essentially required to conduct a detail site survey with regard to the feasibility of
connectivity as the system based on optional networks to be proposed by the bidders and shall
submit the project plan that should include the following:
Site survey report, connectivity diagrams for all the sites.
Document giving the details of methodology using the best practices of the industry and
optimized configuration for network devices to be installed and configured under this
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project as well as details about methodology to be used for Project Management, and
Service Level Management.
Control Room
The city wise Central Control Room shall be at respective Office of Commissioner of
Police/Superintendent of Police. The entire video shall be projected to the video wall and
minimum of 48 (4 Cameras / LCD Screen) cameras at one go shall be viewed on the screen (4 x
3 matrix Video Wall, each screen shall be 42”) at the central control room. Accordingly, the
bidder will size the BOM.
The Bidder shall provide display walls at the control room. The display wall shall use
multi‐monitor (e.g., different monitor can display different input source) and split screen (e.g.,
several intersections can be displayed on one monitor) display technology to provide the
flexibility to accept audio and video inputs from CSITMS system, TV signal, recorded video, and
Laptop computer.
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The City wise Command and Control Center shall have a console table with seating for twelve
people. For 4:3 aspect ratio 22” LCD monitors with case width up to 17.5” should be provided
on the console table. The console table shall also be equipped with two connector boxes
providing power, audio, video, and data connectors for a laptop / computer to use the display
wall for a presentation. The bidder has to provide the feature of Digital Map to have complete
details of the installed camera and system on the map and on click of the same, the respective
camera shall display live video and other events. The operation of the control room shall be in
the scope of the department.
The Bidder shall provide and install in an all‐in‐one solid link color printer with built‐in Ethernet
port. The multifunction printers shall provide print, copy, fax, and scan functions through local
area network. The same shall also be used for the generation of challans (Automatic / Manual)
for traffic offenders. The bidder has to provide sufficient number of multifunctional printers so
that challan can be printed within 6 hrs from the time of traffic violation/offence. Challan
generation, all printing stationary, printing equipments related to challan generation and
dispatching challan through courier will be in scope of bidder. Bidder has to assume total
50,000 challans per month for all the three cities covered under this project. Vendor has to
produce the “PODs” for each challan.
Video Analytics
The department intends having video analytics in the Project. The video analytics software shall
be quoted for all the cities as per detail provided in the technical sections. :
Automatic Number Plate recognition
Motion detection
Red Light Violation Detection
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The bidder shall provide all the necessary networking hardware, IP based CCTV system which
include all cameras with related accessories, Servers, Work Station, Storage, Software NMS and
EMS, centralized video management at the Control Room.
Enterprise Management System and Network Management System (EMS and
NMS)
The proposed EMS and NMS solution should monitor fault, availability and performance of
active SNMP network devices and servers across surveillance project network for all three cities
independently.
A comprehensive Enterprise management solution from better technology provider which
addresses the following areas:
Network management comprising of Fault and root cause analysis solutions and various
reports related to auto downtime, uptime calculations
Performance monitoring for network and Servers
Application Performance and Traffic monitoring
Host level security for servers
Trouble ticketing system-
It is suggested that the solution proposed should be with the latest versions/ functionality. The
details of the requirements that are envisaged for the upcoming network are as follows:
Network management at Ahmedabad, Vadodara and Gandhinagar
o Fault monitoring
o Performance monitoring
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o Traffic monitoring
Server Monitoring for all critical servers at Ahmedabad, , Vadodara and Gandhinagar
Host level security for all critical servers at Ahmedabad, , Vadodara and Gandhinagar.
Trouble ticketing system for 10 analysts each at Ahmedabad, Vadodara and
Gandhinagar. The Proposed EMS components should be configured to provide out of
the box seamless integration with the deployed setup. The Network Management
solution should provide monitoring licenses catering maximum 1000 nodes for each city
network. The solution would be configured to take a feed and given an output to the
central EMS console. Management servers should be placed at City wise Command and
Control Centers at Ahmedabad, Vadodara and Gandhinagar with consoles extended and
integrated to Data center.
5.5 FAULT AND PERFORMANCE MANAGEMENT
The Proposed Network Fault Management consoles must provide web based topology
map view from a single central console in control center integrated with central console.
The system should provide discovery and inventory of heterogeneous physical SNMP
enabled network devices like Hubs (Layer 1), wireless (WAP) devices, Layer-2 and Layer-
3 switches, Routers and other SNMP devices and do mapping of LAN and WAN
connectivity with granular visibility up to individual ports level. No connectivity required
between cities. However, Management server console can be operated from any
city/other control rooms via Internet/VPN channels. Internet bandwidth (10Mbps) to be
considered at CC/DC locations.
Network Fault Management GUI should be Web-based providing views for Navigation,
Contents and Components Detail. Navigation view should provide views for Users,
Locator and Explorer search.
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The proposed solution must use advanced root-cause analysis techniques Out of the box
for comprehensive analysis of network faults. The system must deduce the root cause of
the problem and in topology it should visually pinpoint single impacting device, as well
as other impacted devices with color discrimination.
The tool should provide sufficient reports pertaining to asset inventory, alarms and
availability reports as well as a detailed asset report.
Synchronized Discovery is required in order to reduce effort to discover devices again in
performance management engine. Devices once discovered in groups in Fault
Management should be imported directly into groups inside performance management
engine without a need to run separate discovery in performance management engine.
The System should be able to monitor Quality of Service (QoS) parameters configured to
provide traffic classification and prioritization for reliable traffic transport. The solution
should be able to discover and model configured QoS classes, policies and behaviors.
The proposed NMS should provide unified workflow between the fault and performance
management systems including bi-directional and context-sensitive navigation, such as
- Navigate from the Topology View to At-a-Glance or Trend Reports for any
asset
- Navigate from the Alarm View to At-a-Glance, Trend or Alarm Detail
Reports
The system should provide an outage summary that gives a high level health indication
for each service as well as the details and root cause of any outage.
SLA violation alarms must be generated to notify whenever an agreement is violated or
is in danger of being violated.
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Provide comprehensive end-to-end performance and traffic management across key parts of
the network and server infrastructure. The proposed Network and server Performance
Management System must provide the following features:
The proposed system shall identify over-and under-utilized links and assist in maximizing
the utilization of current resources. The proposed system shall provide Performance of
Network devices parameters like CPU, memory and buffers, etc.
The tool should provide a live trend diagram displaying the various resource utilization
levels of various critical devices and links in the managed infrastructure.
The tool should provide a live exceptions list displaying the various health and threshold
exceptions that are occurring in the managed infrastructure.
The proposed solution should provide the following performance reports out-of-the-
box:
Executive Summary Report, CIO Reports ,IT Manager Reports, Service Level report , At-
A-Glance , Trend Reports , Top N Reports , What-If Reports , Health Reports ,QoS
Reports out-of-the-box as part of the base performance monitoring product.
The proposed system should be able to auto-calculate resource utilization baselines for
the entire managed systems and networks and allow user to set corresponding upper
and lower threshold limits.
Proposed performance management should be integrated with proposed fault
management using in built single sign on mechanism which should allow fault manager
users to access performance management user interface without a need to re-login.
The network traffic monitoring must support Flow monitoring and network traffic
analysis for any of following technology vendors out of the box Netflow, J-flow, sflow,
Netstream, IPFIX technologies.
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The solution should be of the type passive monitoring without a need to install any
probe or collector for data collection.
The solution must provide the following flow based metrics for supported devices: Rate
utilization, Byte count, Flow count, IP hosts with automatic DNS resolution, IP
conversation pairs with automatic DNS resolution, Router/Interface with automatic DNS
SNMP name resolution, protocol breakdown by host, link, TOS or conversation,
Utilization by bit pattern, matching of the TCP ToS field, AS number, BGP next hop
address, IPv6 address.
The network traffic analysis system must be from same OEM providing Network Fault
and Performance Management System for seamless integration.
The proposed tool must provide availability and performance for all critical server nodes
and deliver scalable, real-time management of critical systems. The proposed tool
should be able to monitor various operating system parameters such as processors,
memory, files, processes, file systems, log files ,daemons etc. It should be possible to
configure and define thresholds for warning/critical states and escalate events to event
console of enterprise management system.
5.6 HELPDESK MANAGEMENT
Helpdesk Management should support minimum 10 concurrent helpdesk analysts
licenses .bidder should estimate if more licenses are required.
The proposed helpdesk solution must support all 14 ITIL (IT Infrastructure Library)v3
processes like request management, problem management, configuration management
and change order management with out of- the-box templates for various ITIL service
support processes. Bidder should provide ITIL v3 certification letter on all 14 process.
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The proposed helpdesk solution must support tracking of SLA (service level agreements)
for call requests within the help desk through service types.
The proposed helpdesk solution must integrate tightly with the Knowledge tools and
CMDB (Common Management Database) and should be accessible from the same login
window.
The proposed helpdesk solution must have a built-in workflow engine. The proposed
helpdesk solution must support Non-linear workflows with decision based branching
and the ability to perform parallel processing.
It should allow IT team to create solution and make them available on the end – user
login window for the most common requests
The proposed Fault Management Solution must support integration with proposed help
desk or trouble ticketing system such that integration should Associates alarms with
Service Desk tickets.
5.7 SERVER ACCESS CONTROL:
Host based security solution must allow controlling of access to system resources in
control center including data files, devices, processes/daemons and audit files.
The solution should Self-protect itself – Must be able to prevent hackers with root
access from circumventing or shutting down the security engine. Must use a self-
protected database for storing all security information.
The solution should provide Rights Delegation - Must provide the ability to designate
specific users as Administrators, Auditors, and Password Managers etc with appropriate
rights. Must also provide the ability to designate specific users as Subordinate or Group
Administrators, to manage users and file permissions for their Group
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The solution should support cross platform Management – Must support management
and policy distribution across Windows, Linux and Unix platforms from a central
management console. It must support the deployment of the same policies across
multiple servers ensuring consistency of security policies across machines in the
enterprise.
There should be log of administrator with complete details
The solution should allow protection of files on even non-NTFS file systems like FAT and
CDFS.
The solution must provide support for IPv6 and FIPS140-2 and must provide Services
and Registry Values Protection on Windows
The solution must provide administrative password checkout function. It should provide
workflow for requesting and checking out a system-generated. The solution should
provide the functionality to force the user to check the password in once their task is
completed, or PUPM should provide the capability to be configured to automatically
check the password in after a specific time period; and it can be a manually forced check
in as well. The system should also generate the log of all the activities for all users
including administrator.
The privilege user password management (PUPM) must provide a fully functional and
customizable workflow that provides common out-of-the-box use cases for PUPM. The
solution must provide a break glass feature. A break glass scenario occurs when a
privileged user needs immediate access to an account that they are not authorized to
manage. Break glass accounts are privileged accounts that are not assigned to the user
according to their role. All transactions related to the break glass scenario must securely
be logged for audit purposes.
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The solution should provide a unified web based console which consolidates all aspects
of privileged user management under a single console in control center — host access
control and privileged user management across physical and virtual systems, devices
and applications.
5.8 SOFTWARE:
Storage of the data and its retrieval shall be the responsibility of the bidder. Any application so
required shall be developed by the bidder and the format shall be got approved from the Home
Department. All created, stored, database, processed, achieved etc data will be the property of
Home Department. The database format shall be of MySQL type at all the control room
locations keeping in view the integration with HDIITS.
The data must not be used/transfer in any format without written permission /authorization
from authority of home department. Sufficient number of paper shredder shall be installed into
the control room, so that no data shall go out in any form.
The software so developed shall be the property of the Home department and source code
shall be handed over by the bidder to the Home Department whenever it is asked for or at the
time of completion of project whichever is earlier, at no extra cost.
5.9 PROJECT MANAGEMENT
a) The successful bidder, will undertake to completely manage and maintain the said
equipment/infrastructure installed and commissioned at these sites as mentioned in
this RFP for a minimum period of FIVE years after the clearance of Final Acceptance Test
of the project by Technical Committee constituted by the Home Department-
Government of Gujarat and with effect from the date on which acceptance certificate
for successful commissioning of the system is issued by Home Department- Government
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of Gujarat and (n)Code Solutions jointly. During the period of undertaking, the
successful bidder will be responsible for the smooth working of the total system
installed at the locations under this project and to ensure minimum 99.9% uptime. This
task of management of project will be termed as ‘Project Management’ in the rest of
the document. It is bidder’s responsibility to integrate the CSITMS system with RTO
database Dial-100, HDIITS, criminal database (national and various states).
b) Successful bidder shall depute required nos. of Project managers, engineers and
technicians having requisite experience each to configure, maintain and manage the
system the said connectivity during the Project Management period round the clock for
all the three cities. They will either be stationed at the Control Room or at any other
place in respective cities as per the requirement of Home Department Government of
Gujarat. The successful bidder shall provide a mobile phone at his cost to each of this
staff so that the police personnel can reach them for fault rectification and other related
services monthly bill of mobile phone or any communication device shall be borne by
bidder. Bidder has to provide sufficient no of manpower.
c) The cost, if any, for undertaking the Project Management as specified at (a) of this
section, should be included in the project pricing.
d) Bidder has to provide sufficient man power to the CSITMS maintaining and managing
during 5 years.
5.10 SCOPE OF TRAINING
Detailed training for operation and management of equipment/infrastructure to minimum 30
officials at each installation location to the satisfaction of the Home Department- Government
of Gujarat and shall be mandatory so that Home Department, Government of Gujarat, officials
can handle the equipment/infrastructure, once the project management period is over.
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(i) The successful bidder shall impart hands on training with detailed course material on the
installed equipment covering at-least the following:-
a) Configuration and their operation of Networking Equipment, Cameras and other
equipment etc. supplied under the project.
b) Introduction to Computers, servers, storage devices their Configuration and
Operations
c) Network video management software etc.
d) Trouble shooting and preventive maintenance
Bidder is required to give detailed qualification, classification, role and responsibility of
people deployed for execution, trouble shooting, and maintenance for the period of five
years.
e) These personnel shall work with the bidder technical team staff to gain confidence
and to get expertise right from the execution stage of CSITMS Project.
(ii) The rigorous training shall be carried out for a period of two weeks as mentioned above for
which the detailed training program shall be submitted by the successful bidder. All the
expenses towards training excluding related to travel, boarding, lodging of the trainees so
deputed by the Home Department- Government of Gujarat shall be borne by the bidder. Bidder
has to give training to three times, to the number of officials currently expected for operation
and management of control room and data centre.
5.11 SCOPE OF ACCEPTANCE TESTING
(i) The acceptance tests for the sites shall be carried out in accordance to scope, requirement
and specification mentioned in this document.
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(ii) The above said acceptance test shall be conducted at each location by a committee
comprising of officers from Home Department Government of Gujarat, and (n)Code solutions or
any officer/person or agency duly authorized by the Home Department Government of Gujarat.
(iii) Home Department- Government of Gujarat and (n)Code Solutions will prepare detailed
Acceptance Testing Plan (ATP) including test parameters, commitments etc. which shall be
acceptable to the successful bidder for each of the site components. The test parameters,
commitments etc. as decided and approved by the Home Department- Government of Gujarat
shall be final and binding on the successful bidder.
(iv) The successful bidder shall ensure that the cabling and crimping/termination is done in
accordance with the industry standards and supported by the Original Equipment Manufacturer
(OEM) fully tested and certified for operations for a minimum period of 20 years.
(v) All the functionality, features and configuration relevant to this project shall be documented
and demonstrated by the successful bidder to the Home Department Government of Gujarat.
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SECTION 6: BILL OF QUANTITY
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Bill of Quantity
While quoting the final rates at www.nprocure.com the vendor must consider the Bill of
Quantity, no. of locations, no. of control room etc. mentioned at RFP Vol-1 and specification
and technical requirement mentioned at Vol-2.
Vendor has to furnish the Rate for the Modules, as mentioned at RFP Vol-1 and specification
and technical requirement mentioned at Vol-2.
List of Locations
Ahmedabad
A. Traffic Point
1 Akhbar Nagar Cross Road
2 IIM Cross Road
3 Helmet Cross Road
4 AEC Cross Road
5 Vishala T
6 Anjali Cross Roads
7 Paldi Cross Road
8 Old Wadaj Circle
9 RTO Circle
10 Janpath T
11 Khamasa Cross Road
12 Raipur Cross Road
13 Sarangpur Circle
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14 Prem Darwaja
15 Delhi Darwaja
16 CTM
17 Soni ni Chali Cross Road
18 Naroda Patiya
19 Nehrunagar Circle
20 Vijay cross roads
21 Thaltej Circle
22 Pakwan Cross Road
23 Iscon Cross Road
24 Apsara Cinema Circle
25 ST Circle
26 Manasi Cross Roads
27 Rakhiyal Cross Roads
28 Jamalpur Circle
29 Danilimda Cross Roads
30 Juhapura Cross Roads
31 Visat teen Rasta
32 Chiman bhai Bridge
33 Jashodanagar Char Rasta
34 Khokhara Circle
35 Pushpakunj Circle , Nr. Apsara Theatre, Maninagar
36 Civil Hospital, Shahibaug
37 Navi High Court
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38 Chokha Bazar, Kalupur Circle
39 Saraspur Char Rasta
40 Ghee Kanta Court, Mirzapur
41 Gota
42 Shivaranjini
43 Shyamal Char Rasta
B. No Tolerance Junction
1 Income Tax
C. No Tolerance Entry/ Exit
1 Narol Circle
D. Bridges
1 Sabarmati Railway bridge
E. Strategic Point(Traffic)
1 Airport T
2 Shahibaug Under Bridge T
3 Vijli Ghar
4 Hatkeshwar Circle
5 Memco Circle
6 Vastrapur Talav
F. Strategic Point(Location)
1 Circuit House Annex
2 Shahpur Rangila
3 Tambu Chowkey
4 Geeta mandir ST Stand
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G. City Entry Exit Point
1 Jhundal Circle
2 Tapovan Circle
3 Mother Dairy Circle
4 Nana Chiloda
5 Dehgam Circle
6 Dastaan Circle
7 Nikol Chokdi
8 Odhav
9 Vastral Chokdi
10 National Highway 1 Toll
11 Vinjhol
12 Aslali Circle
13 Kamod Circle
14 Bakrol
15 Hazrat Sher Ali Dargah
16 Sanathal Circle
17 Ujala Circle
18 Sanand Circle
19 Sanand T towards Sarkhej
20 Karnavati T
21 Between Shilaj and Bopal
22 Bopal Cirlce
23 Shilaj Circle
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24 Science City Circle
25 Ognaj Circle
26 Vaishnodevi Circle
27 Sanathal Circle
28 Kamod Circle
Vadodara
Sr. No. Location Details (Traffic Junction)
1 Sardar Estate Char Rasta Kisanwadi
2 Manek Park Circle Karelibuag
3 Sangam Char Rasta Karelibuag
4 Mujmahuda (Teen) Three Rasta J.P.Road
5 Manisha Char Rasta J.P.Road
6 Harinagar water tank char rasta Gotri
7 Natubhai Circle Gotri
8 Amitnagar Karelibaug
9 Nagarwada Char Rasta Karelibaug
10 Market Char Rasta Navapura
Gandhinagar
Sr.No Traffic Junction
1 Opposite to Sachivalay's Gate No-1
2 At Minister's Residence (Opposite to Entry gate Corner)
3 Chiloda Cricle
4 Indroda Circle (Ch-0)
5 Kh - 0 (Sargasan Chokdi)
6 Akshar Dham - Boraj Tran Rasta
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Set 1. Location wise BOQ Traffic Points (Ahmedabad)
Sr. No
Location PTZ
camera Pole
Minimum Bandwidth
requirement from field location to City Control
Room (In Mbps)
UPS 6 KVA
24- Port Switch
1 Akhbar nagar Cross Road 2 2 17 Mbps 1 1
2 IIM Cross Road 2 2 17 Mbps 1 1
3 Helmet Cross Road 2 2 17 Mbps 1 1
4 AEC Cross Road 2 2 17 Mbps 1 1
5 Vishala T 2 2 17 Mbps 1 1
6 Anjali Cross Roads 2 2 17 Mbps 1 1
7 Paldi Cross Road 2 2 17 Mbps 1 1
8 Old Wadaj Circle 2 2 17 Mbps 1 1
9 RTO Circle 2 2 17 Mbps 1 1
10 Janpath T 2 2 17 Mbps 1 1
11 Khamasa Cross Road 2 2 17 Mbps 1 1
12 Raipur Cross Road 2 2 17 Mbps 1 1
13 Sarangpur Circle 2 2 17 Mbps 1 1
14 Prem Darwaja 2 2 17 Mbps 1 1
15 Delhi Darwaja 2 2 17 Mbps 1 1
16 CTM 2 2 17 Mbps 1 1
17 Soni ni Chali Cross Road 2 2 17 Mbps 1 1
18 Naroda Patiya 2 2 17 Mbps 1 1
19 Nehrunagar Circle 2 2 17 Mbps 1 1
20 Vijay cross roads 2 2 17 Mbps 1 1
21 Thaltej Circle 2 2 17 Mbps 1 1
22 Pakwan Cross Road 2 2 17 Mbps 1 1
23 Iscon Cross Road 2 2 17 Mbps 1 1
24 Apsara Cinema Circle 2 2 17 Mbps 1 1
25 ST Circle 2 2 17 Mbps 1 1
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26 Mansi Cross Roads 2 2 17 Mbps 1 1
27 Rakhiyal Cross Roads 2 2 17 Mbps 1 1
28 Jamalpur Circle 2 2 17 Mbps 1 1
29 Danilimda Cross Roads 2 2 17 Mbps 1 1
30 Juhapura Cross Roads 2 2 17 Mbps 1 1
31 Visat Teen Rasta 2 2 17 Mbps 1 1
32 Chiman Bhai Bridge 2 2 17 Mbps 1 1
33 Jashodanagar Char Rasta 2 2 17 Mbps 1 1
34 Khokhara Circle 2 2 17 Mbps 1 1
35 Pushpakunj Circle , , Nr.
Apsara Theatre,Maninagar 2 2
17 Mbps 1 1
36 Civil Hospital, Shahibaug 2 2 17 Mbps 1 1
37 Navi High Court 2 2 17 Mbps 1 1
38 Chokha Bazar, Kalupur Circle 2 2 17 Mbps 1 1
39 Saraspur Char Rasta 2 2 17 Mbps 1 1
40 Ghee Kanta Court, Mirzapur 2 2 17 Mbps 1 1
41 Gota 2 2 17 Mbps 1 1
42 Shivaranjini 2 2 17 Mbps 1 1
43 Shyamal Char Rasta 2 2 17 Mbps 1 1
Total 86 86
43 43
Note: Bidder has to ensure that the bandwidth should be scalable upto 5 times
compare to the present requirement depicted in this document.
A. Junction (No Tolerance)
a. Income Tax (Ahmedabad)
Junctions (No Tolerance) : Income Tax
Sr. No. Item description Nos.
A Automatic number plate recognition
1 Context camera (3 MP) 4
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2 Camera for ANPR (2 MP) 8
3 IR illuminator 12
4 Magnetic Probe – Set 4
5 RLVD License 8
6 IP 55 Grade enclosure below each Pole – Small 4
7 ANPR License 8
8 Full Gantry 4
B Video Surveillance
1 2 MP PTZ camera minimum 18 X Zoom 4
2 VMS License 16
3 Lateral Pole having 6 meter height OR Outreach pole 4
4 Junction box 4
C Enclosure
1 IP 55 Grade enclosure below each Gantry 4
2 Local Storage / Connectivity Box with Air conditioning for each location
1
D Miscellaneous
1 UPS 6 KVA with 4 Hrs backup 1
2 Local switch- 24 Port 1
Bandwidth
1 Minimum 34 Mbps Bandwidth with all required accessories from field location to Control Room
Note: Bidder has to ensure that the bandwidth should be scalable upto 5 times
compare to the present requirement depicted in this document
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b. Entry – Exit (No Tolerance) Narol Circle (Ahmedabad)
Entry-Exit (No Tolerance) : Narol Circle
Sr. No. Item description Nos.
A Automatic number plate recognition
1 Context camera (3 MP) 4
2 Camera for ANPR (2 MP) 12
3 IR illuminator 16
4 IP 55 Grade enclosure below each Pole – Small 4
5 ANPR License 8
6 Full Gantry 4
B Video Surveillance
1 2 MP PTZ camera minimum 18 X Zoom 4
2 VMS License 20
3 Lateral Pole having 6 meter height OR Outreach pole 4
4 Junction box 4
C Enclosure
1 IP 55 Grade enclosure below each Gantry 4
2 Local Storage / Connectivity Box with Air conditioning 1
D Miscellaneous
1 UPS 6 KVA with 4 Hrs backup 1
2 Local switch- 24 Port 1
Bandwidth
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1 Router and other accessories 1
2 Minimum 34 Mbps Bandwidth with all required accessories from Narol Circle to Ahmedabad City control Room.
Note: Bidder has to ensure that the bandwidth should be scalable upto 5 times
compare to the present requirement depicted in this document
B. Bridges (Ahmedabad)
Sr. No. Location PTZ
Minimum Bandwidth
requirement from
field location to City
Control Room (In
Mbps) UPS 6 KVA 24- Port Switch
1 Sabarmati Railway bridge 4 34 Mbps 1 1
Note: Bidder has to ensure that the bandwidth should be scalable upto 5 times
compare to the present requirement depicted in this document
C. Strategic Location (Traffic) (Ahmedabad)
Sr. No. Location PTZ Pole
Minimum Bandwidth
requirement from field location to City Control
Room (In Mbps)
24- Port Switch
1 Airport T 2 2 17 Mbps 1
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2 Shahibaug Under Bridge T 3 3 25.5 Mbps 1
3 Vijlighar 2 2 17 Mbps 1
4 Hatkeshwar Circle 2 2 17 Mbps 1
5 Memco Circle 2 2 17 Mbps 1
6 Vastrapur Talav 4 4 34 Mbps 1
Total 15 15
6
Note: Bidder has to ensure that the bandwidth should be scalable upto 5 times
compare to the present requirement depicted in this document
D. Strategic Locations (Ahmedabad)
Sr. No. Location PTZ Pole
Minimum Bandwidth
requirement from field location to City Control
Room (In Mbps)
UPS 6 KVA 24 Port Switch
1 Circuit House Annex 2 2 17 Mbps 1 1
2 Shahpur Rangila 2 2 17 Mbps 1 1
3 Tambu Chowkey 4 4 34 Mbps 1 1
4 Geeta Mandir ST Stand
4 4 34 Mbps 1 1
Total 12 12
4 4
Note: Bidder has to ensure that the bandwidth should be scalable upto 5 times
compare to the present requirement depicted in this document
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E. City Entry/Exit Points (Ahmedabad)
Sr. No. Location PTZ Pole
Minimum
Bandwidth
requirement
from field
location to
City Control
Room (In
Mbps)
UPS 6 KVA 24- Port Switch
1 Jhundal Circle 5 5 42.5 Mbps 1 1
2 Tapovan Circle 5 5 42.5 Mbps 1 1
3 Mother Dairy
Circle 5 5
42.5 Mbps 1 1
4 Nana Chiloda 3 3 25.5 Mbps 1 1
5 Dehgam Circle 2 2 17 Mbps 1 1
6 Dastan Circle 2 2 17 Mbps 1 1
7 Nikol Chokdi 1 1 8.5 Mbps 1 1
8 Odhav 3 3 25.5 Mbps 1 1
9 Vastral Chokdi 3 3 25.5 Mbps 1 1
10 National
Highway 1 Toll 4 4 34 Mbps 1 1
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Sr. No. Location PTZ Pole
Minimum
Bandwidth
requirement
from field
location to
City Control
Room (In
Mbps)
UPS 6 KVA 24- Port Switch
11 Vinjol 3 3 25.5 Mbps 1 1
12 Aslali Circle 4 4 34 Mbps 1 1
13 Kamod Circle 2 2 17 Mbps 1 1
14 Bakrol 2 2 17 Mbps 1 1
15 Hajrat Sher Ali
Dargah 5 5 42.5 Mbps 1 1
16 Sanathal Circle 3 3 25.5 Mbps 1 1
17 Ujala Circle 8 8 68 Mbps 1 1
18 Sannand Circle 7 7 59.5 Mbps 1 1
19 Sannand T towards sarkhej
3 3 25.5 Mbps 1 1
20 Karnavati T 3 3 25.5 Mbps 1 1
21 Between Shilaj
and Bopal 4 4 34 Mbps 1 1
22 Bopal Circle 2 2 17 Mbps 1 1
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Sr. No. Location PTZ Pole
Minimum
Bandwidth
requirement
from field
location to
City Control
Room (In
Mbps)
UPS 6 KVA 24- Port Switch
23 Shilaj Circle 2 2 17 Mbps 1 1
24 Science City
Circle 4 4 34 Mbps 1 1
25 Ognaj Circle 3 3 25.5 Mbps 1 1
26 Vaishnodevi
Circle 7 7 59.5 Mbps 1 1
27 Sanathal Circle 4 4 34 Mbps 1 1
28 Kamod Circle 8 8 68 Mbps 1 1
Total 107 107
28 28
Note: Bidder has to ensure that the bandwidth should be scalable upto 5 times
compare to the present requirement depicted in this document
F. Other Cities
Other Cities ( Gandhi Nagar and Vadodara)
Sr. No. Item description City Total
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Gandhi Nagar Vadodara
A Equipments
1 2 MP PTZ camera minimum 18 X Zoom 12 20 32
2 VMS License 12 20 32
3 Lateral Pole having 6 meter height OR
Outreach pole 12 20 32
4 Junction box 12 20 32
C Miscellaneous
0
1 UPS 6 KVA with 4 Hrs backup 6 10 16
2 Local switch- 24 Port 6 10 16
3
Supply, Installation, Testing, Commissioning, Documentation and supply of all required components, equipments, sub components including but not limited to cabling work, patch cords, digging, liaison with Government bodies, approvals permission, ROW etc. for complete working system as per scope of work and requirement specified in tender document (Lot)
1
Bandwidth
1 Minimum 17 Mbps Bandwidth with all
required accessories from Field location to City control Room.
Note: Bidder has to ensure that the bandwidth should be scalable upto 5 times
compare to the present requirement depicted in this document
BoQ for per location at Vadodara and Gandhinagar
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Sr. No. Item description Qty
A Equipments
1 2 MP PTZ camera minimum 18 X Zoom 2
2 VMS License 2
3 Lateral Pole having 6 meter height OR Outreach pole 2
4 Junction box 2
B Miscellaneous
1 UPS 6 KVA with 4 Hrs backup 1
2 Local switch- 24 Port 1
3
Supply, Installation, Testing, Commissioning, Documentation and supply of all required components, equipments, sub components including but not limited to cabling work, patch cords, digging, liaison with Government bodies, approvals permission, ROW etc. for complete working system as per scope of work and requirement specified in tender document (Lot)
1
Bandwidth
1 Minimum 17 Mbps Bandwidth with all required accessories
from Field location to City control Room
Assumption:
Per location 02 PTZ
Centralized architecture
8.5 Mbps per camera bandwidth
30 days time
Note: Bidder has to ensure that the bandwidth should be scalable upto 5 times
compare to the present requirement depicted in this document
G. Control Room Ahmedabad
Control Room (Ahmedabad)
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Sr. No.
Components Basic Design
Quantity
1
Data Center 1
Precision Air Conditioners Access Control Fire detection and suppression Internal CCTV Civil works Floor strengthening Raised flooring etc.
2
Servers ( considering 30 stream per server, vendor has to consider redundancy in addition to the minimum requirement)
9
Servers Storage control Systems and network switches Monitoring and management servers Access Control System Challan processing Servers ( All servers with proper redundancy )
3
Storage 750 TB 1
Video, Challan, Historical Data, Evidence data, etc. All feeds to be stored for 30 days, others to be stored as required till compliance requirements
4
12 people Seating 12
Large Desk to house 4 monitors, 2 telephones, 1 microphone, drawers, etc. High end PC with multiple dual video out cards for connecting 4 LCDs panels Ergonomic Chairs (24 Nos.) Civil Works Comfort Air Conditioning Access control systems Internal networking, etc.
5 3x4 matrix Video Wall 1
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6 Paper Shredder As required
7 Multifunctional Printer
The bidder has to provide sufficient
number of multifunctional printers so that Challan can be
printed within 6 hrs from the time
of traffic violation/offence
H. Control Room ( Gandhinagar and Vadodara )
Control Room ( Gandhi Nagar and Vadodara)
Sr. No.
Components
City
Gandhi Nagar
Vadodara
1
Data Center 1 1
Precision Air Conditioners Access Control Fire detection and suppression Internal CCTV Civil works Floor strengthening Raised flooring etc.
2 Servers ( considering 30 stream per server,
vendor has to consider redundancy in addition to the minimum requirement)
1 1
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Servers Storage control Systems and network switches Monitoring and management servers Access Control System Challan processing Servers ( All servers with proper redundancy )
3
Storage in TB 35 TB 55 TB
Video, Challan, Historical Data, Evidence data, etc. All feeds to be stored for 30 days, others to
be stored as required till compliance requirements
4
People Seating 12 12
Large Desk to house 4 monitors, 2 telephones, 1 microphone, drawers, etc. High end PC with multiple dual video out cards for connecting 4 LCDs panels Ergonomic Chairs (24 Nos.) Civil Works Comfort Air Conditioning Access control systems Internal networking, etc.
5 3x4 matrix Video Wall 1 1
6 Paper Shredder 1 1
7 Multifunctional Printers
The bidder has
to provide
sufficient
number of
multifunctional
printers so that
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Challan can be
printed within 6
hrs from the
time of traffic
violation/offence
Control Room Location Details
Ahmedabad:
Location shall be CP Office, Shahibaug or Police Head Quarters.
Gandhinagar:
Police Training Center, SP Office, Gandhinagar
Vadodara:
Location : CP Office, Vadodara
c. Challan Room (Ahmedabad, Vadodara and Gandhinagar) The challan room will be having area of 200 sqft with basic seating arrangement for three operators.
The challan room will be city wise and will facilitate the operator with the required equipments i.e. Manual Challan Software, Computers, Printers, Telephone, connectivity and other required accessories to generate and dispatch the challans to traffic rule violators/offenders. The operator will have access to CCTV database and RTO database to have all the details and proof of offence of the traffic rule violator / offender.
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SECTION 7: GENERAL CONDITION OF CONTRACT
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Terms and Condition:
General Condition of Contract
The Vendor will quote for each project component separately.
Bidder is expected to examine all instructions, forms, terms and requirements in the RFP
document and prepare the proposal accordingly. Failure to furnish all information
required by the RFP document or submission of a Proposal not substantially responsive
to the RFP document in every respect may result in the rejection of Proposal.
Bidders should enclose with their offers details of all equipments (including make and
model) with proper labeling and tagging on equipments and services offered with full
documentation and descriptive literature supplementing the description and point out
any special feature of the equipment and services. All documentation is required to be
in English. Any offer without complete details of equipments (including make and
model) will not be considered.
Sub-Contracting:
Jobs like civil, furniture, fabrication, cabling, passive jobs etc can be subcontracted with due
approval of Department. In case of job related to Datacenter and Control room, the bidder
has to take necessary security clearance and approval from Department. But the labour
laws and other statutory compliance need to be complied and safety aspect of the work
needs to be followed.
Limitation of liabilities : In no event shall either party be liable for any indirect,
incidental, consequential, special or punitive loss or damage including but not limited
to loss of profits or revenue, loss of data, even if the party shall have been advised of
the possibility thereof. In any case, the aggregate liability of the bidder, what so ever
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and how so ever arising, whether under the contract, tort or other legal theory, shall
not exceed the total charges received/paid as per the contract, as of the date such
liability arose, from the purchaser, with respect to the goods or services supplied under
this agreement, which gives rise to the liability.
Termination of RFP : Home Department(Government of Gujarat ) and Department Of
Police, also reserves right to Terminate/Cancel RFP at any time or stage of Bid without
giving any reasons. In such case of termination, the EMD shall be returned to the
bidder. However, the RFP document fee shall remain non-refundable.
Payment Terms: No payment shall accrue until the performance guarantee bond has
been furnished. The selected operator engaged shall be responsible to invest in the
project to implement and operate the facilities, for a term of 5 (five) years and on expiry
of 5 (five) years, the bidder shall transfer the system to the Authority on completion of
agreement period. During this period of 5 (five) years, the operator shall have full
responsibility for the delivery of the services, including all operational, maintenance,
and management activities, etc.
After the successful clearing the FAT, 30% of the quoted value for entire project shall be
paid and remaining 70% shall be paid on quarterly basis in 20 equal installments by
home department based on the performance certificate provided by third party subject
to SLA Compliance for the contract period.
Date stock entry to be done by bidder with labeling or number on each
device/equipments/systems and should be audited regularly and certificate is to be
submitted for the same.
Quarterly payment, which is 70% of the quoted value for entire project, shall include the
procurement, implementation, and maintenance of equipments as specified in the
requirements section along with providing the specified services for the entire contract
period.
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Eligible payments, accepted in the Acceptance Test shall become due from the date of
issuance of final Acceptance Certificate.
The Selected bidder shall make a payment request after the end of each quarter with
the following supporting document-
Final Acceptance certificate is mandatory (for first payment only) issued by Home
Department
SLA compliance report as prepared by the Third Party Monitoring Agency
Certificate from SI mentioning that service/support shall be available till the expiry of
contract period from all OEMs. No change has been done in the earlier submitted
original OEM authorization/support certificate. The warranty and service support will
stand as per the original OEMS certificate.
Representation and Warranties
It is a company duly organized and validly existing under the laws of India and has all
requisite legal power and authority and corporate authorizations to execute the
Agreement and carry out the terms, conditions and provisions hereof;
It has in full force and effect all requisite clearances, approvals and permits necessary to
enter into the Agreement and perform its obligations hereof;
It will have the legally valid and enforceable title to all Equipment as may be necessary for
proper functioning and it will be free from all encumbrances, liens, charges, any security
interest and adverse claims of any description;
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The Agreement and the transactions and obligations hereof do not contravene its
constitutional documents or any law, regulation or government directive and will not
contravene any provisions of, or constitute a default under, any other Agreement or
instrument to which it is a party or by which it or its property may be bound or any of its
obligations or undertakings by which it or any of its assets are bound or cause a limitation
on its powers or cause it to exceed its authorized powers;
There are no pending or threatened actions, suits or proceedings affecting the Bidder or its
affiliates or any of their respective assets before a court, governmental agency, commission
or arbitrator or administrative tribunal which affects the Bidder's ability to perform its
obligations under the Agreement; and neither Bidder nor any of its affiliates have immunity
from the jurisdiction of a court or from legal process (whether through service of notice,
attachment prior to judgment, attachment in aid of execution, blacklisted or otherwise );
If any Warranty/Service Support certificates are missing from any OEM, the bid will be
rejected.
The Bidder confirms that all representations and warranties of the Bidder set forth in the
Agreement are true, complete and correct in all respects;
No information given by the Bidder in relation to the Agreement, project documents or any
document comprising security contains any material understatement of fact or omits to
state as fact which would be materially adverse to the enforcement of the rights and
remedies of Home Department, Government of Gujarat, or which would be necessary to
make any statement, representation or warranty contained herein or therein true and
correct;
All equipment including material to be installed by the Bidder shall be new and the product
should not be de-supported or declared end of life during the next 7 years project duration
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from FAT. A certificate to that effect should be furnished from OEM. All equipment shall
confirm to the codes, standards and regulations applicable and benefit from the usual
manufacturer’s guarantees.
REPRESENTATIONS AND WARRANTIES BY HOME DEPARTMENT, GOVERNMENT OF GUJARAT
It has full legal right; power and authority to execute the project and to enter into and
perform its obligations under the Agreement and there are no proceedings pending.
The Agreement has been duly authorized, executed and delivered by Home Department,
Government of Gujarat and constitutes valid, legal and binding obligation of Home
Department, Government of Gujarat.
The execution and delivery of the Agreement with the Bidder does not violate any
statutory judgment, order, decree, regulation, right, obligation or rule of any court,
government authority or arbitrator of competent jurisdiction applicable in relation to
Home Department, its assets or its administration.
Each Day during the Agreement
The Parties agree that these representations and warranties are to be made on each day
during the term of the Agreement.
Title Transfer to Equipment
The Bidder and Government of Gujarat agree that Home Department shall have no title to
any of the hardware equipment and software any other material made available for
delivery of services by the Bidder during the period of the Agreement. After 5 (five) years,
the vendor will transfer the entire infrastructure / parts / system / etc covered in BOQ at
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time of bidding, and Home Department will accept the same only if full system is in
working condition.
Application Software IPR and Copyrights
Data / Video feeds
Approval/Clearances: Necessary approvals/ clearances from concerned authorities, as
required, for fire protection, government duties/ taxes/ octroi, shall be obtained by the
short listed Bidder. Necessary approvals/ clearances from concerned authorities, as
required, for providing network connectivity shall be obtained by the short listed Bidder.
Exit Management:
1. Upon successful completion of the contract period or upon termination of the
agreement for any reasons, the Bidder shall comply with the following.
a. Notify to the Home department forthwith the particulars of all Project Assets;
b. Deliver forthwith actual or constructive possession of the Project free and clear of all
Encumbrances and execute such deeds, writings and documents as may be required
by the Home Department, Government of Gujarat, for fully and effectively divesting
the Bidder of all of the rights, title and interest of the Bidder in the Project and
conveying the Project;
c. Comply with the Divestment Requirements set out in Section 2 except in case if
Termination of this Agreement is due to Home Department, Government of Gujarat,
Event of Default, Indirect Political Event or Political Event the Bidder shall have
implemented the maintenance schedule as well as any repairs pointed out by the
Independent Consultant in its Operations and Maintenance Inspection Report prior
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to date of Termination Notice. In case of Termination due to Non-Political Force
Majeure Event, the Divestment Requirements shall be agreed between Home
Department, Government of Gujarat, and the Bidder; and
d. Pay all transfer costs and stamp duty applicable on hand-back of project assets
except in case the Project is being transferred due to Home Department,
Government of Gujarat, of Default, Indirect Political Event, Political Event or expiry
of Concession period, where Home Department, Government of Gujarat shall be
responsible for transfer costs and stamp duty, if any. For clarification of doubt,
transfer costs in this Clause relate to taxes and duties applicable at transfer of
Project, if any.
2. Subject to clause 1 of exit management, upon completion of the contract period or upon
termination of the agreement, the Bidder shall comply and confirm to the following
Divestment Requirements in respect of the Project:
All Project Assets including the hardware, software, documentation and any other
infrastructure shall have been renewed and cured of all defects and deficiencies as
necessary so that the Project is compliant with the Specifications and Standards set
forth in the RFP, Agreement and any other amendments made during the contract
period;
The Bidder delivers relevant records and reports pertaining to the Project and its design,
engineering, operation, and maintenance including all operation and maintenance
records and manuals pertaining thereto and complete as on the Divestment Date;
The Bidder executes such deeds of conveyance, documents and other writings as the
Home Department, Government of Gujarat, may reasonably require to convey, divest
and assign all the rights, title and interest of the Bidder in the Project free from all
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Encumbrances absolutely and free of any charge or tax unto the Home Department,
Government of Gujarat, or its Nominee; and
The Bidder complies with all other requirements as may be prescribed under Applicable
Laws to complete the divestment and assignment of all the rights, title and interest of
the Bidder in the Project free from all Encumbrances absolutely and free of any charge
or tax to Government of Gujarat or its nominee.
3. Not earlier than 3 (three) months before the expiry of the contract Period but not later
than 30 (thirty) days before such expiry, or in the event of earlier Termination of the
contract, immediately upon but not later than 15 (fifteen) days from the date of issue of
Termination Notice, the Independent Consultant as nominated by the Home Department,
Government of Gujarat, shall verify, in the presence of a representative of the Bidder,
compliance by the Bidder with the Divestment Requirements set forth in Section 2 in
relation to the Project and, if required, cause appropriate tests to be carried out at the
Bidder’s cost for determining the compliance therewith. If either Party finds any
shortcomings in the Divestment Requirements, it shall notify the other of the same and the
Bidder shall rectify the same at its cost.
4. Upon the Bidder conforming to all Divestment Requirements and handing over actual or
constructive possession of the Project to Home Department, Government of Gujarat, or a
person nominated by Home Department, Government of Gujarat, in this regard, Home
Department, Government of Gujarat, shall issue a certificate substantially in the form set
forth in Section 2, which will have the effect of constituting evidence of divestment of all
rights, title and lien in the Project by the Bidder and their vesting in Project pursuant
hereto. Home Department, Government of Gujarat, shall not unreasonably withhold issue
of such certificate. The divestment of all rights, title and lien in the Project shall be deemed
to be complete on the date when all the Divestment Requirements have been fulfilled or
the Certificate has been issued, whichever is earlier, it being expressly agreed that any
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defect or deficiency in any Divestment Requirement shall not in any manner be construed
or interpreted as restricting the exercise of any rights by Home Department, Government
of Gujarat, or its nominee on or in respect of the Project on the footing as if all Divestment
Requirements have been complied with by the Concessionaire
Governing Law and Jurisdiction
The Contract and the transactions contemplated therein shall be governed by and
construed in accordance with the laws of India.
The Contract and the transactions contemplated therein shall be subject to the exclusive
jurisdiction of the competent Courts in Ahmedabad, India
Indemnity
The Bidder shall at all times indemnify and keep indemnified the Owner and its officers,
servants and agents from and against all third party claims whatsoever (including but not
limited to property loss and damage, personal accident, injury or death of/to property or
person of any Sub-contractor and/or the servants of agents of the Bidder, and Sub-
contractor(and/or the Owner) and the Bidder shall at his own cost and initiative at all times
upon the successful conclusion of the defect liability period specified hereof take out and
maintain insurance policies in respect of all insurable liabilities under this Clause, including
but not limited to third party insurance and act.
Authority’s Event of Default:
If the payment to the Operator is due for more than 3 (three) quarters consecutively - If
the termination occurs due to non payment by Home Department, Government of Gujarat,
to the Operator for three consecutive quarters then the operator would be paid those
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three quarters revenue. No operational charges would be paid to the operator for all those
quarters for which Home Department, Government of Gujarat, has not used his services. In
the event of such termination, the Authority will take over all equipment (without any
liability) necessary for the proper and normal operation of the system including but not
limited to all constructed sites, laid cables, software, technical designs, technical and
operational manuals and also all electrical, civil and mechanical works at all locations of the
project.
Maintenance of Equipment:
The selected vendor shall ensure that services of professionally qualified personnel are
available for providing comprehensive on-site maintenance and administration (on 24x7
basis at all project locations) of hardware and software for entire project duration
(hardware and system software) at all project locations.
The selected Vendor shall ensure the SLA’s on 24X7X365 basis. Shutting down of
equipment at Tendering authority’s discretion and Planned outage will not be considered
for calculation of uptime.
The list of critical spares, the vendor proposes to stock at the major sites should be
furnished separately along with the technical bid. The scope of the contract will include at
least one scheduled servicing (Preventive Maintenance) at quarterly intervals and any
number of breakdown calls. The comprehensive maintenance would be inclusive of all
spares need to be replaced and excluding consumables. The vendor shall guarantee the
availability of spares for the entire project duration in respect of all the hardware and
software. Successful bidder has to take prior approval for preventive maintenance.
Bankruptcy and Insolvency:
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Home Department, Government of Gujarat, can terminate the contract if the bidder
becomes bankrupt and/or loses the desired state of solvency with a notice of 15 (fifteen)
days. Home Department, Government of Gujarat, in such cases of termination, will not be
responsible for any loss or financial damage to the service provider resulted due to
termination. Home Department, Government of Gujarat, will also; in such cases have the
right to recover any pending dues by invoking the performance bank guarantee or any such
instrument available with the Government.
IPR, Copyrights, etc.:
Home Department, Government of Gujarat, will be owner of IPR for Application Developed
Source Code (if successful bidder develops some application for this project) will be kept
under escrow with bidder and a banker. Cost of escrow account to be borne by the bidder.
Algorithm to be disclosed to Home Department, Government of Gujarat, if used, and
should be based on national and international standards current or future.
Copyright Ownership
Copyright ownership of all software developed and delivered to Tendering Authority Name
for the application lies with Home Department, Government of Gujarat. Any use of the
Application Software or it’s modules, components or any part by the Service Providers shall
be treated as violation of the Service Level Agreement and hence liable to be executed
under Contracts Act.
Any person or organization or anybody making use of the Application Software, or it’s
modules, components or any part shall be treated offender under Indian Copyright Act and
hence liable to be tried/punished/prosecuted under Contracts Act.
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Data Rights:
Home Department, Government of Gujarat, shall have complete and total ownership and
control over all the data generated, stored and processed during the Project.
The Department reserves the Data Rights in the following areas-
The right to information of Data subject: Home Department, Government of Gujarat,
reserves the right of full knowledge of the collected data, its nature and prior authorization
by the department to collect, store and process them. Bidder will be held responsible, if
any data is published or copied without permission of Home department by bidder or its
representative.
The right to prevent processing: Home Department, Government of Gujarat, reserves all
the rights to prevent the processing or reprocessing of the data collected, stored and under
process.
The right to prevent collection, storage and processing for direct marketing and/or indirect
marketing: Home Department, Government of Gujarat, reserves all the rights to prevent
any or all data collected, stored and processed for any sale, lease, rent or any other
monetary or non-monetary transfer of data without it’s written permission with
explanation of grounds for such sale, lease, rent, transfer for monetary or non-monetary
basis. The Department, however can sale, lease or rent the data for monetary or non-
monetary gains
The right to compensation: Home Department, Government of Gujarat, reserves all the
rights to extract compensation for loss or damage, whether full or partial, of the data by
the service provider or any person authorized on behalf of the service provider.
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The right to rectification and other remedies for inaccuracy: Home Department,
Government of Gujarat, reserves complete authority to ask the service provider to make up
for the wrong or tempered or manipulated or distorted or illegitimate data with or without
any compensation on finding the data bearing any evidence of deviation at any time,
irrespective of the fact that department has accepted the same data at any prior time from
the date of issuing letter to service provider to make any change or replacement in the
data. The department also reserves rights to take action through a court including criminal
action if necessary as per law of land for rectify, block, erase or destroy inaccurate data.
Home Department, Government of Gujarat, reserves all the rights to give order pertaining
to manner and methodology for data collection, storage and processing to the service
provider at any time within the contract period, which may not be a part of the Agreement.
The Principles for Data collection, storage and Processing -
Security
Accurate and up-to-date
Not kept longer than necessary
24x7 recording storage
Not transferred to any Third Party.
Data to be stored in format suggested by Home Department, Government of
Gujarat.
Project Duration:
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The project duration will be initially for 5(Five) years. After successful operations of five
years, ownership of all equipment, goods, etc will be transferred to Home Department,
Government of Gujarat.
SAFETY REGULATION, ACCIDENT AND DAMAGE:
a) The Bidder shall be responsible at his own cost in and relative to performance of the
work and bidder to observe and to ensure observance by his Sub-contractors, agents and
servants of the provisions of Safety Code as hereinafter appearing and all fire, Safety and
security regulations as may be prescribed by the Owner from time to time and such other
Precautions, measures as shall be necessary and shall employ / deploy all equipment
necessary to protect all works, materials, properties, structures, equipments, installations,
communications and facilities whatsoever from damage, loss or other hazard whatsoever
(including but not limited to fire and explosion) and shall during construction and other
operations minimize the disturbance and inconvenience to the Owner, other bidders, the
public and adjoining land and property owners and occupiers, and crops, trees and
vegetation and shall indemnify and keep indemnified the One from and against all losses
and damages and costs, charges and expenses and penalties, actions, claims, demands and
proceedings whatsoever suffered or incurred by or against the Owner, as the case may be,
virtue of any loss, alteration, displacement, disturbance or destruction or accident to any
works materials, properties, structures, equipments, installations communications and
facilities and land and property owners and occupiers and crops, trees and vegetations as
aforesaid, with the intent that the Bidder shall be exclusively responsible for any accident,
loss, damage, alteration, displacement, disturbance or destruction as aforesaid resultant
directly or indirectly from any breach by the Bidder of his obligation aforesaid or upon any
operation, act or omission of the bidder his Sub-contractor(s) or agent(s) or servant(s).
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b) The Bidder's liabilities under Clause (a) and otherwise under the Contract shall remain
unimpaired notwithstanding the existence of any storage cum erection or other insurance
covering any risk, damage, loss or liability for which the Bidder is liable to the Owner in
terms of the foregoing Sub-Clause or otherwise and / or in respect of which the Bidder has
indemnified the Owner with the intent that notwithstanding the existence of such
insurance, the Bidder shall be and remain fully liable for all liabilities and obligations under
the contract and indemnified to the Owner, and the Owner shall not be obliged to seek
recourse under such policy(ies) in preference to recourse against the Bidder or otherwise
to exhaust any other remedy in preference to the remedies available to in under the
Contract.
Other Conditions
The bidder shall make sure that the entire project along with the successful Final
Acceptance Test shall be completed within 6 months from the date of LOI.
The rates should be quoted exclusive of all the taxes and duties prevailing at the time of
submission of tenders in INR.
Financial model will be 30% of the quoted value for entire project will be paid after
successful clearing the FAT and rest 70% on quarterly basis in 20 equal installments.
The quarterly basis payment will be as per the Service level agreement at the end of
every quarter.
The first quarterly payment will be made only after the vendor has installed complete
system and video feeds start recorded to the as per the timeline and the installation has
been approved by the department and have functioned as per SLA.
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The subsequent quarterly payments will be made as per SLA and on a continuum basis.
The bidder shall define the applicable taxes and their rates separately in the commercial
proposal
The bid price quoted in consolidated commercial proposal format will only be
considered for financial evaluation.
The bidder shall quote for the components inclusive of all travel expenses, Lodging,
boarding or any other expenses incurred with respect to completion of the project.
The bidder shall quote the components inclusive of any other required components
other than mentioned in BOQ to complete the solution. The deviation in the BOQ shall
be included in the Technical Bid without any commercials.
Home Department, Government of Gujarat reserves the rights to analyse the deviation
and select the vendor accordingly.
Final rate inclusive of taxes shall be considered for financial score
To arrive at final value, all taxes payable including Gujarat VAT/CST and/or any other
applicable Tax will be considered.
Taxes shall be paid in accordance with the proposal but charging of the same should be
in accordance with the statutory provisions of applicable prevailing laws on the date of
the transaction. Unit price is exclusive of all taxes
Unit price should be inclusive of all discounts, levies, freight and insurance
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The bidder is required to elaborate every line item i.e. every solution shall contain the
respective components of the solutions.
Conditional proposals shall be summarily rejected.
Evaluation committee will examine the proposals to determine whether they are
complete and in order and if there are any computational errors.
Price bids determined to be responsive, will be checked by the evaluation committee.
The financial bid submitted by the bidder shall be treated as final. Where there is any
discrepancy, either between the amounts in figures and in words, or between the unit
rate and the line item total, the bid shall be treated as non-responsive and shall be
rejected.
The bidder shall be responsible for providing requisite bandwidth.
If there is a missing quotation for any item then the price of that component/
equipment/ services shall be put from the quotations of other bidder who has quoted
highest price for that component/equipment/ services.
The Bidder has to abide by the decisions of the committee.
The Bill of Quantity mentioned in this RFP is indicative. The bidder may change or
modify the components as per the technical solution proposed. The bidder is required
to propose deviation in the BOQ in the technical proposal so as to be evaluated
technically. Commercials for such technically evaluated and appropriate solutions shall
be furnished by the bidder when asked to submit the same.
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** The Quantities mentioned for the components to be supplied are indicative and may
vary at the time of actual order. The bidder may consider providing the equipment at same
rate if the required quantity varies.
*** The bidder is required to elaborate the line items as per the solution proposed.
**** The bidder may consider providing the equipment at same rate if the required
quantity varies
*****Third party agency here in this case is (n)Code Solutions.
*****
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SECTION 8: SERVICE LEVEL AGREEMENT
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Service Level Agreement
Purpose of this Agreement
The purpose of this SLA is to clearly define the levels of service to be provided by Successful
vendor to Home Department Govt. of Gujarat for the duration of this contract or until this SLA
has been amended. The benefits of this SLA are to:
Trigger a process that applies Home Department Govt. of Gujarat and Successful Vendor
management attention to some aspect of performance only when that aspect drops
below an agreed upon threshold, or target.
Makes explicit the performance related expectations on performance required by the
Home Department Govt. of Gujarat
Assist the Home Department Govt. of Gujarat to control levels and performance of
services provided by Successful Vendor
This SLA is between Successful Vendor and Home Department Govt. of Gujarat.
Description of Services Provided
Successful Vendor shall provide services as defined in Section - Scope of Work, in accordance to
the definitions and conditions as defined in the Section - General Condition of Contract,
Technical specification, and Special condition and terms of the contract.
Duration of SLA
This Service level agreement would be valid for entire period of contract. This SLA may be
reviewed and revised according to the procedures detailed in the Section SLA Change Control.
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Service Level Agreements and Targets
This section is agreed to by Home Department Govt. of Gujarat and Successful Vendor as the
key Successful Vendor performance indicator for this engagement. The following section
reflects the measurements to be used to track and report systems performance on a regular
basis. The targets shown in the following tables are for the period of contact or its revision
whichever is later.
Service Level Agreement Matrix - CSITMS Gujarat
Sr.
No.
Service
category Parameter
Service
level Validation Penalty
1
System
integration
Service and
project
implementation
Implementation
completion - final
acceptance testing
6 months
from the
date of
LOI / PO
Final
acceptance
test
certificate
0.5% per week max
up to 5% of total
Project value
2
Individual
camera
availability
100% of the
cameras should be
available
> =
99.5%
Reports
generated
from the
system
1% of the quarterly
payable amount for
every 0.25% less
downtime up to
99% uptime.
2% of the quarterly
payable amount for
every 0.25% less
downtime from
99% up to 98%.
3% of the quarterly
payable amount for
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every 0.25% less
downtime from
98% and below
uptime
3 CCTV video feed
recording
30 days from the
time of recording,
at all the recording
and storage
devices
> = 99.5
%
Reports
generated
from the
system
same as above
4
Automatic
Number plate
recognition
system
24 x 7 x 365 days
at all the location
> = 99.5
%
Reports
generated
from the
system
same as above
5
Red light
violation
detection system
During the interval
when the Traffic
Signal is working
at the traffic
junction 365 days
> = 99.5
%
Reports
generated
from the
system
same as above
7 Connectivity
availability
Connectivity
availability at all
the locations
> =
99.5%
Reports
generated
from the
system
same as above
8 Bandwidth
Bandwidth
availability from
location to the
control room and
> = 99.5
%
Reports
generated
from the
system
same as above
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control room to
the central control
and command
center
9 LAN
LAN availability
where ever
deployed
> = 99.9
%
Reports
generated
from the
system
same as above
10 Network
All individual
networking
equipment
availability
including but not
limited to routers,
switches etc.
> = 99.9
%
Reports
generated
from the
system
same as above
11 Storage system
All individual
network attached
storage, directly
attached storage,
the local storage
deployed and any
other media
where the feeds
are being stored
> = 99.9
%
Reports
generated
from the
system
same as above
12
Video
management
servers and
systems
All individual
servers including
but not limited to
the Data base,
Alarm, recording,
OS and application
servers procured
and installed by
> = 99.9
%
Reports
generated
from the
system
same as above
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the successful
bidder
13 Video Analytics
24 x 7 x 365 days
at all the location
wherever it is
deployed
> = 99.9
%
Reports
generated
from the
system
same as above
14 Electrical
solution
Power availability
at all the location
where ever it
required including
but not limited to
cameras, switches,
control room,
server, storage,
monitoring etc.
> = 99.9
%
Reports
generated
from the
system
same as above
15 Security services Firewall availability > = 99.9
%
Reports
generated
from the
system
same as above
16 Firewall rules
Firewall rules
update within 2
hours of approved
change
management
request
Up to 3
violation
Reports
generated
from the
system
1% of the quarterly
payable amount for
every Violation up
to 6 violations. 2%
of the quarterly
payable amount for
every violation up
to 9 violations. 3%
of the quarterly
payable amount for
every violation from
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10 violation and
onwards.
17
Antivirus, anti
spyware, anti
spam updates
Within 24 hours of
patch release.
Up to 3
violation
Reports
generated
from the
system
same as above
18 Help desk
resolution time
Security level
critical
Up to 3
violation
Reports
generated
from the
system
same as above
19 Help desk
resolution time
Security level
medium
Up to 5
violation
Reports
generated
from the
system
1% of the quarterly
payable amount for
every Violation up
to 10 violations. 2%
of the quarterly
payable amount for
every violation up
to 15 violations. 3%
of the quarterly
payable amount for
every violation from
16 violation and
onwards.
20 Help desk
resolution time Security level low
Up to 7
violation
Reports
generated
from the
system
1% of the quarterly
payable amount for
every Violation up
to 10 violations. 2%
of the quarterly
payable amount for
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every violation up
to 15 violations. 3%
of the quarterly
payable amount for
every violation from
16 violation and
onwards.
21 Patch
management Critical patches
within 10
days of
patch
release
Reports
generated
from the
system
1% of the quarterly
payable amount for
every Day up to 12
days. 2% of the
quarterly payable
amount for every
Day up to 15 Days.
3% of the quarterly
payable amount for
every Day from 16
days onwards.
22 Patch
management
Non Critical
patches
within 15
days of
patch
release
Reports
generated
from the
system
1% of the quarterly
payable amount for
every Day up to 20
days. 2% of the
quarterly payable
amount for every
Day up to 25 Days.
3% of the quarterly
payable amount for
every Day from 26
days onwards.
23 Patch
management Optional patches
within 30
days of
patch
Reports
generated
from the
1% of the quarterly
payable amount for
every Day up to 35
days. 2% of the
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release system quarterly payable
amount for every
Day up to 40 Days.
3% of the quarterly
payable amount for
every Day from 41
days onwards.
24 Restore
Initiate restore
within 2 hours of
request
Up to 3
violation
Reports
generated
from the
system
1% of the quarterly
payable amount for
every Violation up
to 6 violations. 2%
of the quarterly
payable amount for
every violation up
to 9 violations. 3%
of the quarterly
payable amount for
every violation from
10 violation and
onwards.
25 Data Center
All the critical
components
housed at control
room
>= 99.9%
Reports
generated
from the
system
1% of the quarterly
payable amount for
every 0.25% less
downtime up to
99.9 % uptime.
2% of the quarterly
payable amount for
every 0.25% less
downtime from
99.9 % up to 98%.
3% of the quarterly
payable amount for
every 0.25% less
downtime from
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98% and below
uptime
26
Control and
command center
- city level
All the critical
components
housed at control
room
>= 99.9%
Reports
generated
from the
system
same as above
27
Central Control
and command
center
All the critical
components
housed at Central
Control and
command center
>= 99.9%
Reports
generated
from the
system
same as above
28 Maintenance
Adequate and
competent
Manpower needs
to be deployed for
the maintenance
24 x 7 x 365 days
100%
Reports
generated
from the
system
same as above
i. The Penalty shall be calculated on a quarterly basis.
ii. If the SLAs drop below the lower limited specified for each component in the table
above, it will be governed by the event of default clause as specified under the
General Conditions of the RFP
iii. For any component/equipment if there is any fault in the equipment and the
equipment/component runs on the stand by/ hot swappable equipment, even
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though the availability is 100% that equipment will be considered down and liable
for penalty.
Uptime Calculation:
System Service uptime: {[(Actual Uptime in Hours + Scheduled Downtime in Hours) / Total No.
of Hours in a Quarter] x 100}
"Actual Uptime" means, of the Total Hours, the aggregate number of hours in any Quarter
during which each equipments, is actually available for use.
"Scheduled Downtime" means the aggregate number of hours in any month during which each
equipment, is down during total Hours, due to preventive maintenance, scheduled
maintenance, infrastructure problems or any other situation which is not attributable to
Successful Vendor’s (or Service provider's) failure to exercise due care in performing Successful
Vendor’s responsibilities.
The Home Department Govt. of Gujarat would provide a maximum of 04 hours of planned
downtime for the preventive maintenance (as part of scheduled downtime) per month per
equipment/service.
The downtime for scheduled maintenance (patch application, upgrades – OS, Database, etc.
would need to be mutually agreed between Utility and the Bidder. To reduce this time, various
maintenance activities can be clubbed together with proper planning.
"Total Hours" means the total hours over the measurement period i.e. one quarter of the year
(all number of days in that quarter of the year).
Downtime Calculation:
The recording of downtime shall commence at the time of registering the call with Successful
Vendor or Service Provider for any downtime situation for the equipment.
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Downtime shall end when the problem is rectified and the application/ service is available to
the user.
Down time will not be considered for following:
Pre-scheduled preventive maintenance and health checks (Scheduled Downtime).
Failover time (30 minutes) in case of cluster environment. Beyond which the service
would be considered to be not available and appropriate penalty shall be imposed on
the Successful Vendor.
If the utility elects to continue the operation of the machine / equipment, when a part of the
machine is giving problem and leading to downtime, the commencement of downtime shall be
deferred until the utility releases the machine / equipment to the bidder for remedial action.
Severity Definition chart:
Severity Description Time to
resolve
Response
time
Critical The system is unable to be used for normal
business activities. There is certainty of financial
loss to HOME DEPARTMENT GOVT. OF
GUJARAT.
90
Minutes
15
Minutes
Urgent There is a problem with part of the system,
which impacts on Home Department Govt. of
Gujarat’s decision making. No viable
workaround is available. There is a likelihood of
4 Hours 1 Hour
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financial loss.
High The efficiency of users is being impacted, but
has a viable workaround.
6 hours 2 Hours
Medium
A low impact problem that affects the
efficiency of users but has a simple
workaround.
12 Hours 8 Hours
Low A fault, which has no particular impact on
processing of normal business activities.
One
Week
8 Hours
Breach of SLA
In case the Successful Vendor does not meet the service levels mentioned in this Appendix, for
three (3) continuous time-periods as specified in the relevant clause, the Home Department
Govt. of Gujarat will treat it as a case of breach of Service Level Agreement. The following steps
will be taken in such a case:-
Home Department Govt. of Gujarat issues a show cause notice to the Successful Vendor.
Successful Vendor should reply to the notice within three working days.
If the Home Department Govt. of Gujarat authorities are not satisfied with the reply, the
Home Department Govt. of Gujarat will initiate stricter penalty for the remaining period
of the contract.
If bidder fails to meet the SLA requirement and Home department terminates the
bidder for any reason, all the equipments and materials will be property of Home
Department.
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Exclusions
The Successful Vendor will be exempted from any delays or slippages on SLA parameters arising
out of following reasons:-
Delay in execution due to delay (in approval, review etc) from Home Department Govt.
of Gujarat’s side. Any such delays will be notified in written to the IT Team.
The video feed will be provided by a third party other than the successful vendor and
the Successful Vendor will monitor and report any problems on behalf of third party. If
Successful Vendor notifies and Home Department Govt. of Gujarat approves that the
delay or fault was due to the third party video feeds then such loss will not be
considered for tracking Successful Vendor’s SLA parameters.
Monitoring and Auditing
Team of Home Department Govt. of Gujarat and its consultant will review the performance of
Successful Vendor against the SLA parameters each quarter, or at any periodicity defined in the
contract document. The review / audit report will form basis of any action relating to imposing
penalty or breach of contract. Any such review / audit can be scheduled or unscheduled. The
results will be shared with the Successful Vendor as soon as possible. Home Department Govt.
of Gujarat reserves the right to appoint a third-party auditor to validate the SLA.
Reporting Procedures
The Successful Vendor’s representative will prepare and distribute SLA performance reports in
an agreed upon format by the 10th working day of subsequent quarter of the reporting period.
The reports will include “actual versus target” SLA performance, a variance analysis and
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discussion of appropriate issues or significant events. Performance reports will be distributed to
the Home Department Govt. of Gujarat and consultant team.
Issue Management Procedures
1. General
This process provides an appropriate management structure for the orderly consideration and
resolution of business and operational issues in the event that quick consensus is not reached
between Home Department Govt. of Gujarat and Successful Vendor. It is expected that this pre-
defined process will only be used on an exception basis if issues are not resolved at lower
management levels.
2. Issue Management Process
Either Home Department Govt. of Gujarat or Successful Vendor may raise an issue by
documenting the business or technical problem, which presents a reasonably objective
summary of both points of view and identifies specific points of disagreement with
possible solutions.
Home Department Govt. of Gujarat and the Successful Vendor’s representative will
determine which committee or executive level should logically be involved in resolution.
A meeting or conference call will be conducted to resolve the issue in a timely manner.
The documented issues will be distributed to the participants at least 24 hours prior to
the discussion if the issue is not an emergency requiring immediate attention.
Management of Home Department Govt. of Gujarat and Successful Vendor will develop
a temporary, if needed, and the permanent solution for the problem at hand. The
Successful Vendor will then communicate the resolution to all interested parties.
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In the event a significant business issue is still unresolved, the arbitration procedures
described in the Contract will be used.
SLA Change Control
1. General
It is acknowledged that this SLA may change as Home Department Govt. of Gujarat’s needs
evolve over the course of the contract period. As such, this document also defines the following
management procedures:
1. A process for negotiating changes to the SLA.
2. An issue management process for documenting and resolving particularly difficult
issues.
3. Home Department Govt. of Gujarat and Successful Vendor management escalation
process to be used in the event that an issue is not being resolved in a timely manner.
Any changes to the levels of service provided during the term of this agreement will be
requested, documented and negotiated in good faith by both parties. Either party can request a
change. Changes will be documented as an addendum to this document and consequently the
contract.
2. SLA Change Process
Both the parties may amend this SLA by mutual agreement in accordance. Changes can be
proposed by either party. Normally the forum for negotiating SLA changes will be Home
Department Govt. of Gujarat’s monthly review meetings.
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3. Version Control
All negotiated SLA changes will require changing the version control number. As appropriate,
minor changes may be accumulated for periodic release (e.g. every quarter) or for release when
a critical threshold of change has occurred.
Management Escalation Procedures
The purpose of this escalation process is to provide a quick and orderly method of notifying
both parties that an issue is not being successfully resolved at the lowest possible management
level. Implementing this procedure ensures that Home Department Govt. of Gujarat and
Successful Vendor management are communicating at the appropriate levels. Escalation should
take place on an exception basis and only if successful issue resolution cannot be achieved in a
reasonable time frame.
1. All issues would be raised to the project management team, which is completely
responsible for the day to day aspects of the implementation. The project management
team shall classify the issues based on their severity level and resolve them within
appropriate timelines.
2. If project management team is unable to resolve an issue, the issue would be escalated
to the top management with options/ risks detailed for decision. Top management will
make decisions based on the options/ risks presented by the IT team.
3. In case one or both the parties are unsatisfied with the decision of the top management
of the Home Department Govt. of Gujarat, the dispute will be resolved as specified in
clause of Section General Condition of Contract.
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SECTION 9: FORMATS TO RESPOND TO THE BID -
COMMERCIAL BIDS
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Commercial Bid Details
AS PER THE DETAILS AVAILABLE AT www.nprocure.com
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SECTION 10: ANNEXURE AND LOCATION DETAILS
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ANNEXURE 1 COVERING LETTER (On bidder’s letterhead)
Date: dd/mm/yyyy
To, Home Department, Block – II, Sachivalaya, Gandhinagar. Sir, We, the undersigned, offer to provide the services for the following assignment in accordance with your tender enquiry no…………………………………………………. dated ……….….: “____________________________________________________________________________________” We are hereby submitting our proposal for the assignment, which includes the Technical Proposal and the Financial Proposal sealed under separate envelopes. Each page of the proposal has been signed by the Authorized Signatory. If negotiations are proposed, at any stage we undertake to negotiate on the basis of the proposed solution. Our Proposal is binding upon us and subject to the modifications resulting from contract negotiations. We understand that you are not bound to accept any Proposal you receive. Yours sincerely,
Authorized Signatory:
Name and Title of Signatory: Name of the Firm: Address:
Encl.:
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ANNEXURE 2 Bidder’s Profile
(Similar Work Experience) (To be submitted along with the Technical Bid)
1. Assignment Name and Description:
2. Name and address of the client:
3. (i) Details of the Assignment (ii) Duration of assignment
4. Start Date and Completion Date (Month/Year):
5. Approximate Contract Value (in Current Indian Rs.):
6. Present status of project and type of involvement of bidder in project
7. Litigation during and after contract on bidder or consortium partner must be mentioned along with details
Name :________________ In the capacity of :________________ Signed :________________ Duly authorized to sign the Authorization for and on behalf of Date :________________
[Signature] - [Company Seal]
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ANNEXURE 3 Brief Introduction to System Offered
(To be submitted along with Technical Bid)
(Please provide brief introduction and detailed description of the solution proposed, system
suggested along with technology being offered and products that shall be used for the project
along with the detailed PERT chart for the project execution.)
Name :________________ In the capacity of :________________ Signed :________________ Duly authorized to sign the Authorization for and on behalf of Date :________________
[Signature] - [Company Seal]
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ANNEXURE 4 METHODOLOGY AND SCALABILITY
(To be submitted along with the Technical Bid)
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ANNEXURE 5 Company Turnover Details
Last Three Years’ Turnover
(Rupees In Crores)
Year Turnover
Name :________________ In the capacity of :________________ Signed :________________ Duly authorized to sign the Authorization for and on behalf of Date :________________
[Signature] - [Company Seal]
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ANNEXURE 6 Technical Proposal Submission Sheet
(On bidder’s letterhead) Date: RFP No.:
To, Home Department, Block – II, Sachivalaya, Gandhinagar. We, the undersigned, declare that: A. We have examined and have no reservations to the Bidding Document RFP Identification
no.________________________, including Addenda No. (if Any): B. We offer to supply in conformity with the Bidding Document and in accordance with the
delivery schedule, the following Goods and Related Services: C. Our Bid shall be valid for a minimum period of 180 days from the opening date of financial
Bid and it shall remain binding upon us and may be accepted at any time before the expiration of that period;
D. If our Bid is accepted, we commit to obtain a Performance Security Bank guarantee for
the amount of 10 percent of the Contract Price for the due performance of the Contract. E. We are not participating, as Bidders, in more than one Bid in this bidding process in
accordance with the Bidding Document; F. Our firm, its affiliates or subsidiaries, including any sub-contractors or suppliers for any part
of the Contract, has not been declared ineligible by any Government body; G. We understand that this Bid, together with your written acceptance thereof included in
your notification of award, shall constitute a binding contract between us, until a formal Contract is prepared and executed.
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We understand that you are not bound to accept the best evaluated bid or any other bid that you may receive.
Name__________________________________________________________________ In the capacity of ________________________________________________________ Signed_________________________________________________________________ Duly authorized to sign the Bid for and on behalf of_____________________________ Date
[Signature] - [Company Seal]
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ANNEXURE 7 Manufacturer’s Authorization
(This letter of authority should be on the letterhead of the concerned manufacturer and should be
signed by a person competent and having the power of attorney to bind the manufacturer.) Date: RFP No.:
To, Home Department, Block – II, Sachivalaya, Gandhinagar. WHEREAS___________________________________________________ who are official manufacturers of ____________________________________________________ having factories at _______________________________________________________________ do hereby authorize ____________________________________________________ to submit a Bid in relation to the Invitation for Bids indicated above, the purpose of which is to provide the following Goods, manufactured by us ______________________________ and to subsequently negotiate and sign the Contract. We hereby extend our full guarantee and warranty in accordance with Clause ----- of the Section-----, with respect to the Goods offered by the above firm in reply to this Invitation for Bids. If Bidder/Service provider/System Integrator fails to give support for the supplied line items under this RFP, we will provide onsite comprehensive warranty support to Home Department, GoG. Name :________________ In the capacity of :________________ Signed :________________ Duly authorized to sign the Authorization for and on behalf of Date :________________
[Signature] - [Company Seal]
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ANNEXURE 8
Certificate as to Corporate Principal
CERTIFICATE AS TO CORPORATE PRINCIPAL
(To be signed by any of Board Directors or Company Secretary) (To be accompanied along with requisite copy of the board resolution)
I _______________________ certify that I am _________________ of the Company under the laws of _____________________ and that __________________ who signed the above tender is authorized to bind the Company / Firm by authority of its governing body. Signature: _________________ Full Name: _________________ Address: _________________
[Signature] - [Company Seal]
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ANNEXURE 9 PERFORMANCE BANK GUARANTEE FORMAT
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ANNEXURE 10 Bank Guarantee Format for Earnest Money Deposit
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ANNEXURE 11 Format for Equipment Details
Sr. No
Item Description / Functionality Specification
Origin Country
Manufacturing Country
Make and Model Quantity
This format needs to be submitted for each equipment mentioned in BoQ. Please provide datasheet of the suggested equipments. Name :________________ In the capacity of :________________ Signed :________________ Duly authorized to sign the Authorization for and on behalf of Date :________________
[Signature] - [Company Seal]
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ANNEXURE 12 Organization Details
Name of Organization
Details of Primary Contact Person
Name
Designation
Address
Telephone No.
Fax No.
E-Mail:
Details of Secondary Contact Person
Name
Contact Person
Designation
Address
Telephone No.
Fax No.
E-Mail:
Office Addresses
Ahmedabad
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Vadodara
Gandhinagar
Team Detail
Sr. No. NAME AREA OF EXPERTISE POSITION HELD
Organization Chart
Format for Curriculum Vitae (CV) of Proposed Staff
(Separate sheet for each professional)
Proposed Position
Name of Firm
Name of Staff and Nationality
Profession
Date Of Birth
Years with Firm/ entity
Key Qualifications and Experience
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Membership in Professional Societies etc.
Details of task Assigned
Name :________________ In the capacity of :________________ Signed :________________ Duly authorized to sign the Authorization for and on behalf of Date :________________
[Signature] - [Company Seal]
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ANNEXURE 13 PROJECT SCHEDULE
(PERT chart to be furnished by Bidder along with company seal and signature)
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ANNEXURE 14 UNDERTAKING OF BLACKLISTING
Date:
To, Home Department, Block – II, Sachivalaya, Gandhinagar.
Sir,
In response to the tender Reference No: _______________ I as an owner/Partner/Director
of <<Name of Bidder>>, I/We hereby declare that <<Name of Bidder>>, is having
unblemished past record and was not declared ineligible for corrupt and fraudulent
practices, involved in scam, PARA in public account committee or CAG audit and/or blacklisted
either indefinitely or for a particular period of time by any government organization in
India.
Yours sincerely,
Name :________________ In the capacity of :________________ Signed :________________ Duly authorized to sign the Authorization for and on behalf of Date :________________
[Signature] - [Company Seal]
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ANNEXURE 15 UNDERTAKING OF TRAINING MANPOWER
Date
To, Home Department, Block – II, Sachivalaya, Gandhinagar.
Sir,
In response to the tender Reference No: _______________ I as an owner/Partner/Director
of <<Name of Bidder>>, I/We hereby declare that I/We/Our Company <<Name of Bidder>>
Will train manpower of client as and when needed by client/Authority during the tenure of
project, and I/We will furnish help manual for the entire system with FAQ and general
troubleshooting guide.
Yours sincerely,
Name :________________ In the capacity of :________________ Signed :________________ Duly authorized to sign the Authorization for and on behalf of Date :________________
[Signature] - [Company Seal]
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ANNEXURE 16 CHECK LIST
(Submit in hard copy as described format at (n)procure e-tendering portal)
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ANNEXURE 17 UNDERTAKING OF ESTABLISHMENT OF OFFICE
To, Home Department, Block – II, Sachivalaya, Gandhinagar.
Sir,
In response to the tender Reference No: _______________ I as an owner/Partner/Director
of <<Name of Bidder>>, I/We hereby declare that I/We are having offices at all three
locations(Ahmedabad, Vadodara and Gandhinagar) in Gujarat and if we do not have any local
office than we confirm to establish office within 15 days from the date of issuing Work Order.
Yours sincerely,
Name :________________ In the capacity of :________________ Signed :________________ Duly authorized to sign the Authorization for and on behalf of Date :________________
[Signature] - [Company Seal]
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ANNEXURE 19 Consortium Member’s Profile
(Details to be furnish for all consortium partners)
Sr. No Particulars Details
1 Name of the Firm
2
Registered Office Address
Telephone Number
Fax Number
3 Correspondence Address
4
Details of Contact person
(Name, designation, address)
Telephone Number
Fax Number
5
Is the firm a registered company? If yes, submit documentary
proof.
Year and Place of the establishment of the Company
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6 Former name of the company, if any.
7 Is the firm registered with Commercial Tax department? If
yes, submit valid sales tax registration certificate.
8
Is the firm registered for service tax with Central Excise
Department (Service Tax Cell)? If yes,
Submit valid service tax registration certificate.
9 Is the firm registered under Labour Laws Contract Act? If yes,
submit valid registration certificate.
10
Attach the organizational chart showing the structure of the
organization including the names of the directors and the
position of the officers.
Total number of employees
11 Are you registered with any Government/ Department/
Public Sector Undertaking (if yes, give details)
12
How many years has your organization been in business
under your present name? What were your fields when you
established your organization?
When did you add new fields (if any)?
13 What type best describes your firm? (documentary proof to
be submitted)
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· Manufacturer
· Supplier
· System Integrator
· Consultant
· Service Provider (pl. specify details)
· Software Development
· Total solution provider (Design, Supply, Integration, OandM)
· IT Company
14 Number of Offices / Project Locations
15
Do you have a local representation /office in Gujarat? If so,
please give the address and the details of staff, infrastructure
etc in the office and no. of years of operation of the local
office
16
Please give details of Key Technical and Administrative staff
who will be involved in this project, their role in the project,
their Qualifications and experience and the certification
obtained. (documentary proof to be submitted)
17 List the major clients with whom your organization has been/
is currently associated.
19 Were you ever required to suspend a project for a period of
more than three months continuously after you started? If
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so, give the names of project and reasons for the same.
18
Have you in any capacity not completed any work awarded to
you? (If so, give the name of project and reason for not
completing the work)
19 In how many projects you were imposed penalties for delay?
Please give details.
20
Have you ever been denied tendering facilities by any
Government/ Department/ Public sector Undertaking? (Give
details)
Name :________________ In the capacity of :________________ Signed :________________ Duly authorized to sign the Authorization for and on behalf of Date :________________
[Signature] - [Company Seal]
(Bidder)
Name :________________ In the capacity of :________________ Signed :________________ Duly authorized to sign the Authorization for and on behalf of Date :________________
[Signature] - [Company Seal]
(Consortium Partner)
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Annexure – 20
Schedule of Rates (To be submitted in separate sealed envelope mentioning “Do not open before online commercial bid opening”)
Schedule of Rates for 5 years
Sr. No. Item description Unit Quantity
Unit Price for SITC of individual location In Rs. (Inclusive of all
except Taxes as applicable) with 5 years warranty
Nature of tax & rate of
tax
Tax Amount
In Rs.
Total Amount
In Rs.
A Ahmedabad City
AH-1 SITC of BOQ for Location Akhbar nagar Cross
Road (Cross Road ) Describe at ANNEXURE - 21 of RFP
Lot 1
AH-2 SITC of BOQ for Location IIM Cross Road (Cross
Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-3 SITC of BOQ for Location Helmet Cross Road
(Cross Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-4 SITC of BOQ for Location AEC Cross Road (Cross
Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-5 SITC of BOQ for Location Vishala T (Cross Road )
Describe at ANNEXURE - 21 of RFP Lot 1
AH-6 SITC of BOQ for Location Anjali Cross Roads
(Cross Road ) Describe at ANNEXURE - 21 of RFP Lot 1
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Sr. No. Item description Unit Quantity
Unit Price for SITC of individual location In Rs. (Inclusive of all
except Taxes as applicable) with 5 years warranty
Nature of tax & rate of
tax
Tax Amount
In Rs.
Total Amount
In Rs.
AH-7 SITC of BOQ for Location Paldi Cross Road (Cross
Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-8 SITC of BOQ for Location Old Wadaj Circle (Cross
Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-9 SITC of BOQ for Location RTO Circle (Cross Road )
Describe at ANNEXURE - 21 of RFP Lot 1
AH-10 SITC of BOQ for Location Janpath T (Cross Road )
Describe at ANNEXURE - 21 of RFP Lot 1
AH-11 SITC of BOQ for Location Khamasa Cross Road
(Cross Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-12 SITC of BOQ for Location Raipur Cross Road
(Cross Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-13 SITC of BOQ for Location Sarangpur Circle (Cross
Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-14 SITC of BOQ for Location Prem Darwaja (Cross
Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-15 SITC of BOQ for Location Delhi Darwaja (Cross
Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-16 SITC of BOQ for Location CTM (Cross Road )
Describe at ANNEXURE - 21 of RFP Lot 1
AH-17 SITC of BOQ for Location Soni ni Chali Cross Road (Cross Road ) Describe at ANNEXURE - 21 of RFP
Lot 1
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Sr. No. Item description Unit Quantity
Unit Price for SITC of individual location In Rs. (Inclusive of all
except Taxes as applicable) with 5 years warranty
Nature of tax & rate of
tax
Tax Amount
In Rs.
Total Amount
In Rs.
AH-18 SITC of BOQ for Location Naroda Patiya (Cross
Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-19 SITC of BOQ for Location Nehrunagar Circle
(Cross Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-20 SITC of BOQ for Location Vijay cross roads (Cross
Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-21 SITC of BOQ for Location Thaltej Circle (Cross
Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-22 SITC of BOQ for Location Pakwan Cross Road
(Cross Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-23 SITC of BOQ for Location Iscon Cross Road
(Cross Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-24 SITC of BOQ for Location Apsara cinema circle
(Cross Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-25 SITC of BOQ for Location ST Circle (Cross Road )
Describe at ANNEXURE - 21 of RFP Lot 1
AH-26 SITC of BOQ for Location Manasi cross roads
(Cross Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-27 SITC of BOQ for Location Rakhiyal cross roads
(Cross Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-28 SITC of BOQ for Location Jamalpur circle (Cross
Road ) Describe at ANNEXURE - 21 of RFP Lot 1
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Sr. No. Item description Unit Quantity
Unit Price for SITC of individual location In Rs. (Inclusive of all
except Taxes as applicable) with 5 years warranty
Nature of tax & rate of
tax
Tax Amount
In Rs.
Total Amount
In Rs.
AH-29 SITC of BOQ for Location Danilimda cross roads (Cross Road ) Describe at ANNEXURE - 21 of RFP
Lot 1
AH-30 SITC of BOQ for Location Juhapura Cross roads
(Cross Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-31
SITC of BOQ for Location Visat teen Rasta (Cross Road ) Describe at ANNEXURE - 21 of
RFP
Lot 1
AH-32
SITC of BOQ for Location Chiman bhai Bridge (Cross Road ) Describe at ANNEXURE - 21 of
RFP
Lot 1
AH-33
SITC of BOQ for Location Jashodanagar Char Rasta (Cross Road ) Describe at ANNEXURE -
21 of RFP
Lot 1
AH-34
SITC of BOQ for Location Khokhara Circle (Cross Road ) Describe at ANNEXURE - 21 of
RFP
Lot 1
AH-35
SITC of BOQ for Location Pushpakunj Circle , Nr. IDBI Bank, Maninagar (Cross Road )
Describe at ANNEXURE - 21 of RFP
Lot 1
AH-36
SITC of BOQ for Location Civil Hospital, Shahibaug (Cross Road ) Describe at
ANNEXURE - 21 of RFP
Lot 1
AH-37 SITC of BOQ for Location Navi High Court
(Cross Road ) Describe at ANNEXURE - 21 of Lot 1
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Sr. No. Item description Unit Quantity
Unit Price for SITC of individual location In Rs. (Inclusive of all
except Taxes as applicable) with 5 years warranty
Nature of tax & rate of
tax
Tax Amount
In Rs.
Total Amount
In Rs.
RFP
AH-38
SITC of BOQ for Location Chokha Bazar, Kalupur Circle (Cross Road ) Describe at
ANNEXURE - 21 of RFP
Lot 1
AH-39
SITC of BOQ for Location Saraspur Char Rasta (Cross Road ) Describe at ANNEXURE -
21 of RFP
Lot 1
AH-40
SITC of BOQ for Location Ghee Kanta Court, Mirzapur (Cross Road ) Describe at
ANNEXURE - 21 of RFP
Lot 1
AH-41 SITC of BOQ for Location Gota (Cross Road )
Describe at ANNEXURE - 21 of RFP Lot 1
AH-42 SITC of BOQ for Location Shivaranjini (Cross
Road ) Describe at ANNEXURE - 21 of RFP Lot 1
AH-43
SITC of BOQ for Location Shyamal Char Rasta (Cross Road ) Describe at ANNEXURE - 21 of
RFP
Lot 1
AH-44 SITC of BOQ for Location Income Tax Junctions (No Tolerance) Describe at ANNEXURE - 21 of
RFP Lot 1
AH-45 SITC of BOQ for Location Narol Circle (Entry-Exit
No Tolerance ) Describe at ANNEXURE - 21 of RFP
Lot 1
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Sr. No. Item description Unit Quantity
Unit Price for SITC of individual location In Rs. (Inclusive of all
except Taxes as applicable) with 5 years warranty
Nature of tax & rate of
tax
Tax Amount
In Rs.
Total Amount
In Rs.
AH-46 SITC of BOQ for Location Sabarmati Railway
bridge Describe at ANNEXURE - 21 of RFP Lot 1
AH-47 SITC of BOQ for Location Airport T
(Strategic(Traffic)) Describe at ANNEXURE - 21 of RFP
Lot 1
AH-48 SITC of BOQ for Location Shahibaug Under
Bridge T (Strategic(Traffic)) Describe at ANNEXURE - 21 of RFP
Lot 1
AH-49 SITC of BOQ for Location Vijlighar
(Strategic(Traffic)) Describe at ANNEXURE - 21 of RFP
Lot 1
AH-50 SITC of BOQ for Location Hatkeshwar Circle
(Strategic(Traffic)) Describe at ANNEXURE - 21 of RFP
Lot 1
AH-51 SITC of BOQ for Location Memco Circle
(Strategic(Traffic)) Describe at ANNEXURE - 21 of RFP
Lot 1
AH-52 SITC of BOQ for Location Vastrapur Talav
(Strategic(Traffic)) Describe at ANNEXURE - 21 of RFP
Lot 1
AH-53 SITC of BOQ for Location Circuit House Annex (Strategic(Locations)) Describe at ANNEXURE -
21 of RFP Lot 1
AH-54 SITC of BOQ for Location Shahpur Rangila
(Strategic(Locations)) Describe at ANNEXURE - 21 of RFP
Lot 1
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Sr. No. Item description Unit Quantity
Unit Price for SITC of individual location In Rs. (Inclusive of all
except Taxes as applicable) with 5 years warranty
Nature of tax & rate of
tax
Tax Amount
In Rs.
Total Amount
In Rs.
AH-55 SITC of BOQ for Location Tambu Chowkey
(Strategic(Locations)) Describe at ANNEXURE - 21 of RFP
Lot 1
AH-56
SITC of BOQ for Location Geeta mandir ST Stand (Strategic(Locations)) Describe at
ANNEXURE - 21 of RFP
Lot 1
AH-57 SITC of BOQ for Location Jhundal Circle (Entry-
Exit) Describe at ANNEXURE - 21 of RFP Lot 1
AH-58 SITC of BOQ for Location Tapovan Cirlce (Entry-
Exit) Describe at ANNEXURE - 21 of RFP Lot 1
AH-59 SITC of BOQ for Location Mother Dairy Cirlce
(Entry-Exit) Describe at ANNEXURE - 21 of RFP Lot 1
AH-60 SITC of BOQ for Location Nana Chiloda (Entry-
Exit) Describe at ANNEXURE - 21 of RFP Lot 1
AH-61 SITC of BOQ for Location Dehgam Cirlce (Entry-
Exit) Describe at ANNEXURE - 21 of RFP Lot 1
AH-62 SITC of BOQ for Location Dastan Cirlce (Entry-
Exit) Describe at ANNEXURE - 21 of RFP Lot 1
AH-63 SITC of BOQ for Location Nikol Chokdi (Entry-
Exit) Describe at ANNEXURE - 21 of RFP Lot 1
AH-64 SITC of BOQ for Location Odhav (Entry-Exit)
Describe at ANNEXURE - 21 of RFP Lot 1
AH-65 SITC of BOQ for Location Vastral Chokdi (Entry-
Exit) Describe at ANNEXURE - 21 of RFP Lot 1
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Sr. No. Item description Unit Quantity
Unit Price for SITC of individual location In Rs. (Inclusive of all
except Taxes as applicable) with 5 years warranty
Nature of tax & rate of
tax
Tax Amount
In Rs.
Total Amount
In Rs.
AH-66 SITC of BOQ for Location National Highway 1 Toll
(Entry-Exit) Describe at ANNEXURE - 21 of RFP Lot 1
AH-67 SITC of BOQ for Location Vinjol (Entry-Exit)
Describe at ANNEXURE - 21 of RFP Lot 1
AH-68 SITC of BOQ for Location Aslali Circle (Entry-Exit)
Describe at ANNEXURE - 21 of RFP Lot 1
AH-69 SITC of BOQ for Location Kamod Circle (Entry-
Exit) Describe at ANNEXURE - 21 of RFP Lot 1
AH-70 SITC of BOQ for Location Bakrol (Entry-Exit)
Describe at ANNEXURE - 21 of RFP Lot 1
AH-71 SITC of BOQ for Location Hajrat Sher Ali Dargah (Entry-Exit) Describe at ANNEXURE - 21 of RFP
Lot 1
AH-72 SITC of BOQ for Location Sanathal Circle (Entry-
Exit) Describe at ANNEXURE - 21 of RFP Lot 1
AH-73 SITC of BOQ for Location Ujala Circle (Entry-Exit)
Describe at ANNEXURE - 21 of RFP Lot 1
AH-74 SITC of BOQ for Location Sannand Circle (Entry-
Exit) Describe at ANNEXURE - 21 of RFP Lot 1
AH-75 SITC of BOQ for Location Sannand T towards
sarkhej (Entry-Exit) Describe at ANNEXURE - 21 of RFP
Lot 1
AH-76 SITC of BOQ for Location Karnavati T (Entry-Exit)
Describe at ANNEXURE - 21 of RFP Lot 1
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Sr. No. Item description Unit Quantity
Unit Price for SITC of individual location In Rs. (Inclusive of all
except Taxes as applicable) with 5 years warranty
Nature of tax & rate of
tax
Tax Amount
In Rs.
Total Amount
In Rs.
AH-77 SITC of BOQ for Location Between Shilaj & Bopal
(Entry-Exit) Describe at ANNEXURE - 21 of RFP Lot 1
AH-78 SITC of BOQ for Location Bopal Cirlce (Entry-Exit)
Describe at ANNEXURE - 21 of RFP Lot 1
AH-79 SITC of BOQ for Location Shilaj Circle (Entry-Exit)
Describe at ANNEXURE - 21 of RFP Lot 1
AH-80 SITC of BOQ for Location Science City Circle
(Entry-Exit) Describe at ANNEXURE - 21 of RFP Lot 1
AH-81 SITC of BOQ for Location Ognaj Circle (Entry-
Exit) Describe at ANNEXURE - 21 of RFP Lot 1
AH-82 SITC of BOQ for Location Vaishnodevi Circle
(Entry-Exit) Describe at ANNEXURE - 21 of RFP Lot 1
AH-83 SITC of BOQ for Location Control Room
(Ahmedabad) Describe at Section – 6 of this RFP Lot 1
AH-84 SITC of BOQ for Location Challan Room
(Ahmedabad) Describe at Section – 6 of this RFP Lot 1
Total Cost of Ahmedabad City
B Gandhinagar City
GN-1 SITC of BOQ for Location Opposite to
Sachivalay's Gate No-1 (Traffic Junction) Describe at ANNEXURE - 21 of RFP
Lot 1
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Sr. No. Item description Unit Quantity
Unit Price for SITC of individual location In Rs. (Inclusive of all
except Taxes as applicable) with 5 years warranty
Nature of tax & rate of
tax
Tax Amount
In Rs.
Total Amount
In Rs.
GN-2 SITC of BOQ for Location At Minister's Residence
(Opposite to Entry gate Corner) (Traffic Junction) Describe at ANNEXURE - 21 of RFP
Lot 1
GN-3 SITC of BOQ for Location Chiloda Cricle (Traffic
Junction) Describe at ANNEXURE - 21 of RFP Lot 1
GN-4 SITC of BOQ for Location Indroda Circle (Ch-0)
(Traffic Junction) Describe at ANNEXURE - 21 of RFP
Lot 1
GN-5 SITC of BOQ for Location Kh - 0 (Sargasan
Chokdi) (Traffic Junction) Describe at ANNEXURE - 21 of RFP
Lot 1
GN-6 SITC of BOQ for Location Akshar Dham - Boraj
Tran Rasta (Traffic Junction) Describe at ANNEXURE - 21 of RFP
Lot 1
GN-7 SITC of BOQ for Location Control Room
(Gandhinagar) Describe at Section – 6 of this RFP Lot 1
GN-8 SITC of BOQ for Location Challan Room
(Gandhinagar) Describe at Section – 6 of this RFP Lot 1
Total Cost of Gandhinagar City
C Vadodara City
VAD-1 SITC of BOQ for Location Sardar Estate Char
Rasta (Kisanwadi) Describe at ANNEXURE - 21 of RFP
Lot 1
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Sr. No. Item description Unit Quantity
Unit Price for SITC of individual location In Rs. (Inclusive of all
except Taxes as applicable) with 5 years warranty
Nature of tax & rate of
tax
Tax Amount
In Rs.
Total Amount
In Rs.
VAD-2 SITC of BOQ for Location Manek Park Circle
(Karelibuag) Describe at ANNEXURE - 21 of RFP Lot 1
VAD-3 SITC of BOQ for Location Sangam Char Rasta
(Karelibuag) Describe at ANNEXURE - 21 of RFP Lot 1
VAD-4 SITC of BOQ for Location Mujmahuda (Teen)
Three Rasta (J.P.Road) Describe at ANNEXURE - 21 of RFP
Lot 1
VAD-5 SITC of BOQ for Location Manisha Char Rasta (J.P.Road) Describe at ANNEXURE - 21 of RFP
Lot 1
VAD-6 SITC of BOQ for Location Harinagar water tank
char rasta (Gotri) Describe at ANNEXURE - 21 of RFP
Lot 1
VAD-7 SITC of BOQ for Location Natubhai Circle (Gotri)
Describe at ANNEXURE - 21 of RFP Lot 1
VAD-8 SITC of BOQ for Location Amitnagar (Karelibaug)
Describe at ANNEXURE - 21 of RFP Lot 1
VAD-9 SITC of BOQ for Location Nagarwada Char Rasta (Karelibaug) Describe at ANNEXURE - 21 of RFP
Lot 1
VAD-10
SITC of BOQ for Location Market Char Rasta (Navapura) Describe at ANNEXURE - 21 of RFP
Lot 1
VAD-11
SITC of BOQ for Location Control Room (Vadodara) Describe at Section – 6 of this RFP
Lot 1
VAD-12
SITC of BOQ for Location Challan Room (Vadodara) Describe at Section – 6 of this RFP
Lot 1
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Sr. No. Item description Unit Quantity
Unit Price for SITC of individual location In Rs. (Inclusive of all
except Taxes as applicable) with 5 years warranty
Nature of tax & rate of
tax
Tax Amount
In Rs.
Total Amount
In Rs.
Total Cost of Vadodara City
Cost Summary
Sr. No.
Item Total Cost for 5 years Without Tax (In Rs.)
Tax (In Rs.)
Total Amount with Tax (In Rs.)
1 Total Cost for Ahmedabad City
2 Total Cost for Gandhinagar City
3 Total Cost for Vadodara City
GRAND TOTAL (In Rs.)
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Set Prices for Outright Purchase
Set -1 BOQ for Unit Price (Considering OUTRIGHT PURCHASE)
Item
No. Item
Make
and
Model
Unit Price In
Rs. (Inclusive
of all except
Taxes as
applicable)
with 1 year
warranty
(In Rs.)
Tax
in %
Total
Amount
(without
Taxes ) in
Rs. with 1
year
warranty
(In Rs.)
Total Tax
Amount
(In Rs.)
Total
Amount
(In Rs.) Nature
of tax
and rate
of tax
A
1 2 MP Fixed Outdoor Camera
2 2 MP PTZ camera minimum 18 X
Zoom
3 Context camera (3 MP)
4 Camera for ANPR (2 MP)
5 IR illuminator
6 Magnetic Probe – Set
7 VMS License
8 RLVD License
9 ANPR License
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10 Lateral Pole having 6 meter height
OR Outreach pole
11 Junction box
12 Full Gantry
B
1 UPS 6 KVA with 4 Hrs backup
2 Local switch- 24 Port
C
1 IP 55 Grade enclosure below each
Gantry
2 Local Storage / Connectivity Box with
Air conditioning for each location
D
Challan dispatching
E Control Room
1
Data Center Build 2000 Sq Feet
Precision Air Conditioners
Access Control
Fire detection and suppression
Internal CCTV
Civil works
Floor strengthening
Raised flooring
etc.
2 Servers
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Video Servers
Storage control Systems and
Network Switches
Monitoring and management servers
Access Control System
Challan processing Servers
( All servers with proper redundancy
)
3
Storage
Video, Challan, Historical Data,
Evidence data, etc. All feeds to be
stored for 30 days, others to be
stored as required till compliance
requirements
4
12 people Seating
Large Desk to house 4 monitors, 2
telephones, 1 microphone, drawers,
etc.
High end PC with multiple dual video
out cards for connecting 4 LCDs
panels
Ergonomic Chairs
Civil Works
Comfort Air Conditioning
Access control systems
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EPABX and other connectivity,
Internal networking, etc.
5 3x4 matrix Video Wall
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Set – 2 BOQ for Modules
Type - A (02 PTZ and 02 Fixed with IR)
Item No.
Item Quantity Make and
Model
Unit Price In Rs. (Inclusive of
all except Taxes as
applicable) with 1 year warranty
Tax in %
Total Amount (without
Taxes ) in Rs. with 1 year warranty
Total Tax
Amount In Rs.
Total Amount
In Rs.
Nature of tax and rate of
tax
A Equipments
1 2 MP Fixed Outdoor Camera 2
2 2 MP PTZ camera minimum 18 X Zoom 2
3 IR illuminator 2
4 VMS License 4
5
Lateral Pole having 6 meter height OR Outreach pole 4
6 Junction box 4
B Miscellaneous
1 UPS with 4 Hrs backup 1
2 Local switch- 24 Port 1
Bandwidth
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2
Minimum 34 Mbps bandwidth with all required accessories from the field location to respective City Control Room
1
3
Supply, Installation, Testing, Commissioning, Documentation and supply of all required components, equipments, junction box, shelter, sub components including but not limited to cabling work, patch cords, digging, liaison with Government bodies, approvals permission, ROW etc. for complete working system as per scope of work and requirement specified in tender document (Lot)
1
Total
Type - B (04 PTZ and 08 Fixed with IR)
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Item No.
Item Quantity Make and
Model
Unit Price In Rs. (Inclusive of all except
Taxes as applicable) with 1 year warranty
Tax in %
Total Amount (without
Taxes ) in Rs. with 1 year warranty
Total Tax
Amount In Rs.
Total Amount
In Rs.
Nature of tax and
rate of tax
A Equipments
1 2 MP Fixed Outdoor Camera 8
2 2 MP PTZ camera minimum 18 X Zoom 4
3 IR illuminator 8
4 VMS License 12
5
Lateral Pole having 6 meter height OR Outreach pole 12
6 Junction box 12
B Miscellaneous -
1 UPS with 4 Hrs backup 1
2 Local switch- 24 Port 1
Total
1
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2
Minimum 102 Mbps bandwidth with all required accessories from the field location to respective City Control Room.
3
Supply, Installation, Testing, Commissioning, Documentation and supply of all required components, equipments, junction box, shelter, sub components including but not limited to cabling work, patch cords, digging, liaison with Government bodies, approvals permission, ROW etc. for complete working system as per scope of work and requirement specified in tender document (Lot)
1
Total
Type - C (01 PTZ )
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Item No.
Item Quantity Make and
Model
Unit Price In Rs. (Inclusive of all except
Taxes as applicable) with 1 year warranty
Tax in %
Total Amount (without
Taxes ) in Rs. with 1 year warranty
Total Tax
Amount In Rs.
Total Amount
In Rs.
Nature of tax and
rate of tax
A Equipments
1 2 MP PTZ camera minimum 18 X Zoom 1
2 VMS License 1
3
Lateral Pole having 6 meter height OR Outreach pole 1
4 Junction box 1
B Miscellaneous
1 UPS with 4 Hrs backup 1
2 Local switch- 24 port 1
Bandwidth
1
1
2
Minimum 8.5 Mbps bandwidth with all required accessories from the field location to respective City Control Room
1
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3
Supply, Installation, Testing, Commissioning, Documentation and supply of all required components, equipments, junction box, shelter, sub components including but not limited to cabling work, patch cords, digging, liaison with Government bodies, approvals permission, ROW etc. for complete working system as per scope of work and requirement specified in tender document (Lot)
1
Total
Type - D (1Fixed with IR)
Item No.
Item Quantity Make and
Model
Unit Price In Rs. (Inclusive of all except
Taxes as applicable) with 1 year
Tax in %
Total Amount (without
Taxes ) in Rs. with 1 year warranty
Total Tax
Amount In Rs.
Total Amount
In Rs.
Nature of tax and rate of
tax
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warranty
A Equipments
1 2 MP Fixed Outdoor Camera 1
2 IR illuminator 1
3 VMS License 1
4
Lateral Pole having 6 meter height OR Outreach pole 1
5 Junction box 1
B Miscellaneous
1 UPS with 4 Hrs backup 1
2 Local switch- 24 port 1 Bandwidth
1
1
2
Minimum 8.5 Mbps bandwidth with all required accessories from the field location to respective City Control Room
1
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3
Supply, Installation, Testing, Commissioning, Documentation and supply of all required components, equipments, junction box, shelter, sub components including but not limited to cabling work, patch cords, digging, liaison with Government bodies, approvals permission, ROW etc. for complete working system as per scope of work and requirement specified in tender document (Lot)
1
Total
TYPE - E : ANPR, RLVD, Surveillance(4 PTZ) - All direction, considering 2 lanes per direction
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Item No.
Item Quantity Make and
Model
Unit Price In Rs. (Inclusive of all except
Taxes as applicable) with 1 year warranty
Tax in %
Total Amount (without Taxes ) in Rs. with 1
year warranty
Total Tax
Amount In Rs.
Total Amount
In Rs.
Nature of tax and
rate of tax
A Automatic number plate recognition
1 Context camera (3 MP) 4
2 Camera for ANPR (2 MP) 8
3 IR illuminator 12
4 Magnetic Probe - Set 4
5 RLVD License 8
6 IP 55 Grade enclosure below each Pole – Small 4
7 ANPR License 8
8 Full Gantry 4
B Video Surveillance
1 2 MP PTZ camera minimum 18 X Zoom 4
2 VMS License 16
3 Lateral Pole having 6 meter height OR Outreach pole 4
4 Junction box 4
C Enclosure
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1 IP 55 Grade enclosure below each Gantry 4
2
Local Storage / Connectivity Box with Air conditioning for each location 1
G Miscellaneous
1 UPS 6 KVA with 4 Hrs backup 1
2 Local switch- 24 Port 1
Bandwidth
2
Minimum 34 Mbps bandwidth with all required accessories from the field location to respective City Control Room
1
3
Supply, Installation, Testing, Commissioning, Documentation and supply of all required components, equipments, junction box, shelter, sub components including but not limited to cabling work, patch cords, digging, liaison with Government bodies, approvals permission, ROW
1
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etc. for complete working system as per scope of work and requirement specified in tender document (Lot)
Total
Type - F : ANPR, Surveillance (02 PTZ) All direction, considering 2 lanes per direction
Item No.
Item Quantity Make and
Model
Unit Price In Rs. (Inclusive of all except
Taxes as applicable) with 1 year warranty
Tax in %
Total Amount (without
Taxes ) in Rs. with 1 year warranty
Total Tax
Amount In Rs.
Total Amount
In Rs.
Nature of tax and
rate of tax
A Automatic number plate recognition
1 Context camera (3 MP) 4
2 Camera for ANPR (2 MP) 8
3 IR illuminator 12
4 IP 55 Grade enclosure below each Pole - Small 4
5 ANPR License 8
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6 Full Gantry 4
B Video Surveillance
1 2 MP PTZ camera minimum 18 X Zoom 2
2 VMS License 14
3
Lateral Pole having 6 meter height OR Outreach pole 2
4 Junction box 4
C Enclosure
1 IP 55 Grade enclosure below each Gantry 4
2
Local Storage / Connectivity Box with Air conditioning for each location 1
D Miscellaneous
1 UPS 6 KVA with 4 Hrs backup 1
2 Local switch- 24 Port 1
Bandwidth
1
1
2
Minimum 17 Mbps bandwidth with all required accessories from the field location to respective City Control Room
1
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3
Supply, Installation, Testing, Commissioning, Documentation and supply of all required components, equipments, junction box, shelter, sub components including but not limited to cabling work, patch cords, digging, liaison with Government bodies, approvals permission, ROW etc. for complete working system as per scope of work and requirement specified in tender document (Lot)
1
Total
Type - G : ANPR-(01 Direction), Surveillance (01 PTZ + 02 Fixed)
Item No.
Item Quantity Make and
Model
Unit Price In Rs. (Inclusive of all except
Taxes as applicable) with 1 year warranty
Tax in %
Total Amount (without
Taxes ) in Rs. with 1 year warranty
Total Tax
Amount In Rs.
Total Amount
In Rs.
Nature of tax and
rate of tax
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A Automatic number plate recognition
1 Context camera (3 MP) 1
2 Camera for ANPR (2 MP) 2
3 IR illuminator 3
4 IP 55 Grade enclosure below each Pole - Small 4
5 ANPR License 2
6 Full Gantry 1
B Video Surveillance
1 2 MP Fixed Outdoor Camera 2
2 2 MP PTZ camera minimum 18 X Zoom 1
3 IR illuminator 2
4 VMS License 6
5
Lateral Pole having 6 meter height OR Outreach pole 1
6 Junction box 4
C Enclosure
1 IP 55 Grade enclosure below each Gantry 1
2
Local Storage / Connectivity Box with Air conditioning for each location 1
D Miscellaneous
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1 UPS 6 KVA with 4 Hrs backup 1
2 Local switch- 24 port 1
Bandwidth
1
1
2
Minimum 25.2 Mbps bandwidth with all required accessories from the field location to respective City Control Room
1
3
Supply, Installation, Testing, Commissioning, Documentation and supply of all required components, equipments, junction box, shelter, sub components including but not limited to cabling work, patch cords, digging, liaison with Government bodies, approvals permission, ROW etc. for complete working system as per scope of work and requirement specified in tender
1
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document (Lot)
Total
Terms and Conditions for outright purchase:
1. Bidders shall quote Unit Prices of all the Components mentioned above. The unit price quote of the component shall be
inclusive of 1 year warranty support.
2. Based on the Component wise L1 rates discovered, bidders shall be asked to match L1 rates in each component category. The
bidder who matches the L1 rates shall be empanelled.
3. This empanelment of rates is for the implementation of the modules/Set (as mentioned in the RFP) at the junctions in the cities
across the Gujarat State.
4. The purchase of Components, may be for the Junctions in the cities other than 4 cities (i.e. Ahmedabad, Vadodara and
Gandhinagar), shall be made as per the standard modules defined in the RFP and the Rates shall be calculated based on the L1 unit
rates of the components.
5. The Purchase can be made from any of the empanelled bidders
6. Rates quoted below shall be valid for 365 days from the date of FAT. Vendor shall provide fresh rate in the beginning of every
year with a validity of 365 days. Vendor shall be bounded to provide material as per the quoted rates during the year. After
completion of first year rate contract Home Department is free for rediscovery of prices through tender. The Home department,
Government of Gujarat or the evaluation committee reserves the right for negotiation with the bidders.
7. Home Department may any time purchase any items in any quantity from the above list, for expansion during the tenure of rate
contract.
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8. Standard SLA and other terms and condition as mentioned in the RFP will be applicable for the outright purchase except
warranty.
9. Payment terms and Condition and security deposit will be as per the work order at the time of placing order.
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Annexure – 21 Location Details
With
Site Map and BOQ (Separate file attached named as
Location Details Part 1 and Location Details Part 2)